2014-15 U-DISE. Guidelines for Filling-up. Data Capture Format

2014-15 U-DISE Guidelines for Filling-up Data Capture Format

U DISE Guidelines for Filling up Data Capture Format 2014 15 The TCA is funded by the UK Department for International Development (DFID)

Table of Contents Brief introduction...1 Section A 1: School Particulars...2 Section A 2: School Particulars...14 Section B 1: Physical Facilities and Equipment...24 Section B 2: Mid-day Meal (MDM) Information...39 Section C: Teachers and Part-time Instructors (including Head Master)...41 Section D: New Admissions in Grade I...48 Section E: Enrolment by Social Category and Minority...48 Section F: Enrolment by Age...48 Section G: Enrolment by Medium of Instructions...49 Section H: Repeaters by Social Category and Minority...49 Section I: Facilities provided to Children in Primary Classes...49 Section I (ii): Facilities provided to Children in Primary Classes...49 Section J: Examination Results ( level)...49 Section K: Children with Special Needs (CWSN)...49 Section L: Facilities provide to CWSN...49 Section M: Availability of Streams in schools...49 Section N: Enrolment and Repeaters by Streams...49 Section O (a): Examination Results Class X...50 Section O (b): Examination Results Class X - Pass percentage...50 Section O (c): Examination Results Class XII...50 Section O (d): Examination Results Class XII - Pass percentage...50 Section P: Receipts and Expenditure...50 Section Q: Number of Non-teaching / Administrative and support staff sanctioned and in-position...50 Annexure - I...51

Guidelines for Filling up U DISE Data Capture Format Brief introduction 1. U DISE stands for Unified District Information System for Education developed by National University of Educational Planning and Administration (NUEPA) and supported by MHRD. U DISE has mandate of collecting information from all recognised and unrecognised schools imparting formal education from Classes I to XII. It collects information on School particulars, Infrastructure, teachers, enrolment and examination results. U DISE has the school as the unit of data collection and district as the unit of data dissemination. It is under implementation in all the districts of the country. 2. The objective of collecting information using U DISE is to improve the education level in the country by better planning, resource allocation and monitoring. Thus, information collected through U DISE is utilised for planning and implementation of various education related programmes and assessment of progress made. 3. The present document provides guidelines for filling up the U DISE Data Capture Format (DCF) which is used to collect U DISE data. The document is envisaged to provide support in collection of quality data at the school level and will help all personnel involved in collection of U DISE data to follow same definitions. 4. It is expected that all schools maintain records in various registers that are required to record school information and support in timely collection of U DISE data. In case the school records are not maintained/updated properly, it is recommended that the schools maintain and update all school records. 5. The data collection under U DISE is undertaken through the Data Capture Format (DCF) which contains static and dynamic data of a school. The static data involves information on the school location, type, management, and the level of school. The dynamic data covers information on the enrolment, repeaters. are provided with a DCF that has the static data pre filled from previous year and are tasked with updating the dynamic data. In case, there is any change in the status of pre filled values, teachers are free to change the same by encircling the earlier value and writing the updated value besides. 6. It is advised that the school keeps all records required to fill the U DISE data readily available and updated to provide accurate data in a timely manner. Hence, institutionalization of school records and their updation is key to improving the quality of data collected through the U DISE. 7. After filling up the DCF, the teachers must review the formats to ensure that all the columns in the DCF are filled in and information provided at different places is consistent. For example, enrolment information by social category and age should match for all classes and gender. The guidelines for filling up the DCF are given below in tabular format consisting of the questions asked, guide to fill, school type for which the question is meant for, variable type and available codes. 1

Guidelines for Filling up U DISE Data Capture Format: 2014 15 Section A 1: School Particulars 0 U DISE Code U DISE Code is a number given to each school covered under U DISE. It is a unique Code given in the first year of coverage under U DISE and used every year to ensure compatibility and comparison across years. The 11 digit code All 11 digit numeric variable comprises its geographical location (first four digits representing the district, 2 digits for block, 3 digits for Village and last 2 digits for school). This code will remain constant for all future purposes and will only change in case of change in above geographical locations. The District U DISE coordinator will guide you in managing the U DISE Codes in case of change in state / district / block / village reorganization. In case of new schools which are filling up the form for the first time, the school need not fill the U DISE code. This will be filled by the U DISE coordinator by generating new code in U DISE software. 0 Academic Year This variable denoting the academic year spread across two calendar years. The All Year Six digits denoting the year of the academic session should be provided. For example, academic year for data reporting on 30 th September, 2014 will be 2014 15. This value is normally pre filled in the DCF. 1 School Name The School Name should be given in full using the Free Text without any abbreviations or acronyms. For example, Government Primary School should be written in full and not as GPS. All Free Text 2 School is located in Rural or Urban area 3 Habitation Name (Rural Area) / Mohalla (Urban Area) This refers to the nature of the geographical area where the school is located. For example, if the area where the school is located covered by a Municipal Corporation it would be considered in Urban Area, otherwise, the school should be considered to be in Rural Area. In case of rural area, enter the Habitation Name. In large villages, a group of contagious houses, known by different names, is known as Habitation. Therefore, one village may have more than one Habitation. In case the village has no habitations, the village name should be entered in the Habitation as well. For Urban area, enter the locality or Mohalla name. In case of rural area, enter the Revenue Village Name. For urban area, enter the Municipal Ward Number as Ward Number. All 1. Rural 2. Urban All Free Text 4 Village Name (Rural) All Free Text / Ward No. (Urban) 5 Pin Code Enter the six digit Pin Code Number of the area where the school is located. All School 6 digit numeric 2 6 Village Panchayat Name For Rural areas, enter the name of the Village (Gram) Panchayat. In case of schools in urban areas, this may be left blank. All Free Text

Guidelines for Filling up U DISE Data Capture Format 7 Name of the Cluster Resource Centre This refers to the name of the Cluster Resource Centre (CRC) established under the Sarva Shiksha Abhiyan (SSA). On an average a CRC is responsible for around 15 20 schools in his/her area. Write the full name of the Cluster Resource Centre in Free Text for all schools irrespective of their management Government/ Private. In case this information is not available with school, the same may be sought from the Block/District officer. Generally, this information is pre printed on the DCF. All Free Text 8 CD Block/ Mandal/Taluka name 9 Educational Zone/ Mandal / Taluka Name 10 Assembly Constituency Normally, a District is divided into various Revenue Blocks (also known as Community Development (CD) Block). In some States, it is also known as Mandal or Taluka. It is recommended to write the complete name of Block. This refers to the administrative unit of the Education Department below the district level. It is either synonymous with the Block/Mandal/Taluka in most states or different if a separate administrative setup has been established to manage the education activities in the district. Mention the name of the Assembly Constituency in which the school is located. The Assembly constituency is the area from which the Member of Legislative Assembly is elected for the State Legislature. All Free Text All Free Text All Free Text 11 Municipality For urban area, mention the name of the Municipality in which the school is All Free Text located. 12 City For urban area, mention the name of the city in which the school is located. All Free Text 13 (i) a STD Code and Landline number of office/head of the School Provide the Landline Phone Number (including STD Code) of the School or Head of School All 13 (i) b STD Code and Landline number of the Respondent 13 (ii) a Mobile number of Head of the School 13 (ii) b Mobile number of the Respondent Provide the Landline Phone Number (including STD Code) of the respondent who is responsible for providing the DISE data, if other than the School Head. All Provide the Mobile Number of the Head/Acting Head of School All 10 digit Provide the Mobile Number of the Respondent who is responsible for providing All 10 digit the DISE data, if other than the School Head. 13 (iii) a E mail address Provide Email ID of the School, if available All Free Text in email form 3

Guidelines for Filling up U DISE Data Capture Format: 2014 15 13 (iii) b Website If the school has a website, provide the website address. All Free Text in weblink form 14 School Category The school category details the level(s) of education imparted by the school. This could be one or a combination of all the levels Primary, Upper Primary, and. These levels are different for each of the states and needs to be determined as per the state practice. The lowest and highest class in the school determines school category as below. 1. Primary only: A school with only primary classes (I IV/V as the case may be) in the same premises and management. A school having classes more than V should not be shown as primary school. 2. Primary with upper primary school: A school having classes from I to VII/VIII in the same premises and under the same management. with highest classes beyond VII/VIII should not be classified here. 3. Primary with upper primary, secondary and higher secondary school: A school having Classes from I to XII. The lowest and highest classes in such schools would be I and XII respectively. 4. Upper primary school: starting from Classes V/VI and teaching up to classes VII/VIII. No other school would fall under this category. 5. Upper primary, secondary and higher secondary: having Class V/VI as the lowest class and Class XII as the highest class. 6. Primary with Upper Primary and : having Classes from I to X. School with Classes XI and XII should not be included in this category. 7. Upper Primary with : starting Classes from V/VI and teaching up to classes X. 8. Only: starting from Classes VIII/IX and teaching up to classes X. No other school would fall under this category. 10. with : A school having classes from VIII/IX to XII in the same premises and under the same management. with highest classes below VII/VIII should not be classified here. 11. Only/Junior College: A school with (Classes XI and XII) in the same premises and management. All 1. Primary only 2. Primary with upper primary 3. Primary with upper primary, secondary and higher secondary 4. Upper primary only 5. Upper primary with secondary and higher secondary 6. Primary with Upper Primary and 7. Upper Primary with 8. only 10. with 11. only /Junior College 4

Guidelines for Filling up U DISE Data Capture Format 15 Lowest Class in the All School 16 Highest Class in School Indicate the lowest class to which students are admitted. For the purpose of indicating the lowest class, do not include Anganwadi, Balwadi or Pre primary education levels even if they are parts of the same school management. Therefore, lowest class should not be lower than 1. Indicate the highest class for which the school imparts instruction. Please note that in some schools, admissions to the highest classes may not be made in the first few years of its opening. In such cases, mention highest class where teaching takes place. For example, a primary school may have permission to do admissions till Class IV/V, but has students only in Classes I and II. In such cases, the highest class should be II and not IV or V. 17 Type of School This refers to the type of students the schools provides education based on gender (Boys / Girls / Co educational). Note that, in some cases even though the name of a school may indicate that it exclusively for boys or girls, in practice the school may be co educational. Indicate these schools as falling under Category (3) i.e. Co educational. 18 Managed By (School Management) This refers to the management and finance support provided to the school. Provide information using appropriate code. The Codes available are: 1. Department of Education: School fully managed and financed by the Department of Education or autonomous organisations under it. 2. Tribal/Social Welfare Department: School fully managed and financed by the Tribal Welfare or Social Welfare Department of the State Government. 3. Local body: A school fully managed and financed by Municipal Corporation or an equivalent body of the State. 4. Private Aided: A recognised school, which is managed by a trust or a private organisation and is receiving grants from a local body or the state or central government. 5. Private Unaided: A recognized school, which is managed by an individual, trust or a private organisation and does not receive grants either from a local body or the state or central government. 6. Other: All other managements which are not covered here. 7. Central Govt. : A school fully managed and financed by the central government or autonomous organizations under the central government e.g. KVS, Navodaya Vidyalayas, Army, etc. 8. Un recognized: A school managed and financed by an individual, trust or a All in range from 1 to12 in range from 1 to12 All 1. Boys only 2. Girls only 3. Coeducational All 1. Department of Education 2. Tribal/Social Welfare Department 3. Local Body 4. Private Aided 5. Private Unaided 6. Other 7. Central Government 8. Un Recognized 97. Madrasa Recognize 98. Madrasa Unrecognize d 5

Guidelines for Filling up U DISE Data Capture Format: 2014 15 private organisation and does not have any kind of recognition from the state government. 97. Madrasa recognized: Madrasa imparting formal education and recognized by Wakf board/state recognised Madrasa Board should be covered under this category. 98. Madrasa unrecognized: Madrasa which is not recognized by Wakf board/madrasa Board and which provides formal education has to be covered under this category. 19 (i) Distance (in Kms.) This information needs to be provided Primary. Provide information on Primary from Primary School the distance at which the nearest Government or Aided Upper Primary School to nearest is located in kms. The information should be in numeric form denominating the Government / Govt. distance in kilometres without any decimal. Aided Upper Primary School 6 19 (ii) Distance (in Kms.) from Upper Primary School to nearest Government / Govt. Aided School 20 Whether School is approachable by allweather road 21 Year of establishment of School 22 (i) Year of Recognition of School 22 (ii) Year of Recognition of School This information needs to be provided Upper Primary. Provide information on the distance at which the nearest Government or Aided School is located in kms. The information should be in numeric form denominating the distance in kilometres without any decimal. All weather road means a motorable pucca road reaching upto the locality in which the school is situated. Please provide the year when the school was established in YYYY format. Even if the school category, management has changed the initial year of establishment has to be mentioned here. Answer this question only if the school has some elementary section. Provide the year of recognition of School from the appropriate authority in the YYYY format. If the School is unrecognized (option 8. Unrecognized for Q 18 above), do not answer the question. Answer this question only if the school has secondary section. Provide the year of recognition of School from the appropriate authority in the YYYY format. If the School is unrecognized (option 8. Unrecognized for Q 18 above), do not answer the question. Upper Primary All All (except unrecognised) (except unrecognised) denoting Year in YYYY form denoting Year in YYYY form denoting Year in YYYY form

Guidelines for Filling up U DISE Data Capture Format 22 (iii) Year of Recognition of School denoting Year in YYYY form 23 (i) Year of Upgradation from Primary to Upper Primary 23 (ii) Year of Upgradation from Upper Primary to 23 (iii) Year of Upgradation from to 24 Is this a Special School for Children with Special Needs (CWSN) 25 Is the School a Shift School 26 (i) Is the School Residential Primary 26 (ii) Is the School Residential Upper Primary 26 (iii) Is the School Residential 26 (iv) Is the School Residential Answer this question only if the school has higher secondary section. Provide the year of recognition of School from the appropriate authority in the YYYY format. If the School is unrecognized (option 8. Unrecognized for Q 18 above), do not answer the question. This is for schools which have Primary with Upper Primary Stage and have been upgraded after their establishment as Primary school. Provide the Year of Upgradation from Primary to Upper Primary in YYYY format. This is for schools which have Upper Primary Stage and have been upgraded after their establishment. Provide the Year of Upgradation from Upper Primary to Stage in YYYY format. This is for schools which have Stage and have been upgraded after their establishment. Provide the year of Year of Upgradation from to Stage in YYYY format. If the School is meant only for Children with Special Needs, answer the question using the appropriate Codes. This question is applicable only to shift schools, where the same premises is used by two schools in different shifts. Normally, these schools function in two shifts, viz. morning and evening. If the School has a Residential Facility, answer the question for different categories using the Codes. (except unrecognised) Upgraded Upper Primary Upgraded Upgraded denoting Year in YYYY form denoting Year in YYYY form denoting Year in YYYY form All All Primary Upper Primary 1. Ashram School (Govt.) n Ashram (Govt.) 3. Private 4. Others 6. Kasturba Gandhi Balika 7

Guidelines for Filling up U DISE Data Capture Format: 2014 15 Vidhyalay 7. Model School 27 (i) Is this a Religious If this school is being run for children belonging to religious minority All Minority School 27 (ii) If yes, Type of Provide information on type of minority All 1. Muslim Minority 2. Sikh 3. Jain 4. Christian 5. Parsi 6. Neo Buddhist 7. Any other 8 28 Medium of Instruction Provide information on the medium of instruction used in the schools using the appropriate Codes. Generally, the medium of instruction is identified through the Textbooks, particularly Maths and Science, being used by the School. However, different languages being taught in the school should not be considered as medium of instruction. A school may have more than one medium of instruction, and hence provision for giving a maximum of four medium of instructions is given, if applicable to your school. You need to provide at least one medium of instruction as a school will be providing instructions in at least one medium. All 1. Assamese 2. Bengali 3. Gujarati 4. Hindi 5. Kannada 6. Kashmiri 7. Konkani 8. Malayalam 9. Manipuri 10. Marathi 11. Nepali 12. Odia 13. Punjabi 14. Sanskrit 15. Sindhi 16. Tamil 17. Telugu 18. Urdu 19. English 20. Bodo 21. Mising 22. Dogri

Guidelines for Filling up U DISE Data Capture Format 23. Khasi 24. Garo 25. Mizo 26. Bhutia 27. Lepcha 28. Limboo 29. French 99. Others 28 (a) Are the majority of pupils taught through their mother tongue at primary stage 28 (b) Language(s) taught at primary stage If majority of students are taught in the local language give code for Yes. If different language is used than the local language give code for No. Give codes for languages taught at Primary level in school. Upto three languages can be provided for one school. Primary Primary 3. Not Applicable 1. Assamese 2. Bengali 3. Gujarati 4. Hindi 5. Kannada 6. Kashmiri 7. Konkani 8. Malayalam 9. Manipur 10. Marathi 11. Nepali 12. Odia 13. Punjabi 14. Sanskrit 15. Sindhi 16. Tamil 17. Telugu 18. Urdu 19. English 20. Bodo 22. Dogri 9

Guidelines for Filling up U DISE Data Capture Format: 2014 15 23. Khasi 24. Garo 25. Mizo 26. Bhutia 27. Lepcha 28. Limboo 29. French 41. Angami 42. Ao 43. Arabic 44. Bhoti 45. Bodhi 46. German 47. Kakbarak 48. Konyak 49. Laddakhi 50. Lotha 51. Maithili 52. Nicobaree 53. Oriya(lower) 54. Persian 55. Portuguese 56. Rajasthani 57. Russian 58. Sema 59. Spanish 60. Tibetan 61. Zeliang 99. Other languages 29 (i) 29 (ii) Affiliation Board Affiliation Board Choose the appropriate code for affiliating board for the level. Choose the appropriate code for affiliating board for the 1. CBSE 2. State Board 3. ICSE 4. Internationa l Board 10

Guidelines for Filling up U DISE Data Capture Format level. 5. Others 29 (a) Does the school offer any pre vocational course(s) at stage Pre vocational courses include simple marketable skills to students in Classes IX and X to develop vocational interests and aptitude among students. This leads to self exploration and making vocational preferences. If the school offers any pre vocational courses at stage or otherwise, reply using appropriate code. and 29 (b) Does the school provide educational and vocational guidance and counselling to students 30 (a) Geographical Location Latitude 30 (b) Geographical Location Longitude 31 Pre primary Section (other than Anganwadi Centre) attached to school 31 (a) If Pre primary Section available, Total Students in Pre Primary 31 (b) If Pre primary Section available, Total Teachers in Pre primary If the School provides vocational/career counselling and guidance to students, reply Yes using the appropriate code, otherwise, reply No as per code. This information is optional. If available, provide information on the latitude where the school is located in a six digit numeric form denoting Degrees, Minutes and Seconds. This information is optional. If available, provide information on the longitude where the school is located in a six digit numeric form denoting Degrees, Minutes and Seconds. If the school has a Pre primary section attached to schools answer the question using the appropriate Codes. Give the information on the number of students enrolled in the Pre primary (below class I) Section of the school in numeric form. Give the information on the number of teachers available in the Pre Primary Section of the school in numeric form. and All All Six Digit Six Digit All All with Preprimary Section All with Preprimary Section 32 Anganwadi Centre in Answer the question based on the availability of Anganwadi Centre. If the Primary 11

Guidelines for Filling up U DISE Data Capture Format: 2014 15 or adjacent to school Anganwadi Centre is located in or adjacent to School, answer using the appropriate Codes. In case the Anganwadi is at a distance from School, the school need not provide information on this. 32 (a) If Anganwadi Give the information on the number of students enrolled in the Anganwadi with available, Total Centre in numeric form. Anganwadi in Students in or adjacent Anganwadi 32 (b) If Anganwadi available, Total Teachers Anganwadi 33 (a) Number of Academic Inspections 12 33 (b) Number of Visits by CRC Coordinator Give the information on the number of teachers available in the Anganwadi Centre in numeric form. Give information on the number of academic inspections undertaken in the school. For this purpose, the number of inspections undertaken in the last academic session by an officer of State/District/Block authorised for inspection of schools where a detailed report is written should be counted. Normal visits by officials when an inspection report is not written should not be counted as inspection. Give the information on the number of visits by the CRC Coordinator to the school in two digit numeric form. with Anganwadi in or adjacent All in range from 0 to 12 All in range from 0 to 25 All 33 (c) Number of Visits by Block Level Officer Give the information on the number of visits by Block Level Officers to the school in two digit numeric form. 34.a.1 Receipts under the Provide information on the amount of resources received by the school under Government School Development the School Development Grant for the last financial year. Grant 34.a.2 Expenditure under Provide information on the amount of expenditure made by the school under Government the School the School Development Grant for the last financial year. Development Grant 34.b.1 Receipts under the Provide information on the amount of resources received by the school under Government School Maintenance the School Maintenance Grant for the last financial year. Grant 34.b.2 Expenditure under Provide information on the expenditure made by the school under the School Government the School Maintenance Grant for the last financial year. Maintenance Grant 34.c.1 Receipts under the Provide information on the amount of resources received by the school under Government

Guidelines for Filling up U DISE Data Capture Format TLM/Teachers Grant the TLM/Teachers Grant for the last financial year. Enter the total amount of TLM grant received by all teachers of the school during the previous academic year. For example, if two teachers in the school received a grant of Rs.500/ each, the total amount of Rs.1000/ (2 * 500) should be entered. 34.C.2 Expenditure under the TLM/Teachers Grant 35. a (i) Sanctioned Positions Primary Sanctioned Positions Upper Primary Sanctioned Positions Sanctioned Positions 35.a (ii) Number In position Primary Number In position Upper Primary Number In position Number In position Provide information on the amount of expenditure made by the school under the TLM/Teachers Grant for the last financial year. Provide information on the number of sanctioned positions for Regular Teachers for Primary, Upper Primary, and stages (based on your school category). Teachers with regular time scale will fall in this category. Teaching staff includes Principal/Head Teacher, Teachers and other categories of teachers working on full time basis. The number of posts sanctioned for the school should be given wherever this type of data is available. The information on sanctioned positions can be also accessed from Block Level and District level functionaries for Government schools. Based on the school category, provide information on the number of In Position Regular Teachers for Primary, Upper Primary, and stages (based on your school category) in numeric form. Number in position refers to teaching staff who are working on the record date. Teachers on short leave or on official duty should be treated as `in position. Head Teachers, even if not teaching should be included in the teaching staff. Physical instructor music teachers, sports teacher etc. should also be treated as part of the teaching staff. Government Primary Upper Primary Primary Upper Primary Primary Upper Primary 35.b No. of Contract Teachers Primary No. of Contract Teachers Upper Primary Based on the school category, provide information on the number of Contract Teachers available for Primary, Upper Primary, and stages (based on your school category) in numeric form. Contract teachers are those teachers who are engaged for a limited period on a consolidated salary. No. of Contract Teachers No. of Contract 13

Guidelines for Filling up U DISE Data Capture Format: 2014 15 Teachers 35.c No. of Part time Provide information on the number of Part time Instructors positioned under Upper Primary Instructors RTE for Upper Primary stages (based on your school category) in numeric form. positioned as per RTE Part time teachers are those teachers who are engaged in school for a very for Upper Primary small period (a month or so) and are engaged to take certain classes only. level Section A 2: School Particulars 1.1.1 Number of Instructional Days (previous academic year) Primary Section Provide information on the total number of instructional days for the Primary section during the last academic year using three digit number. Only those days will be counted, which have been spared for Instructional purposes including the exam days. Primary 14 1.1.2 Number of Instructional Days (previous academic year) Upper Primary Section 1.2.1 School hours for children (per day) Number of hours children stay in school (current academic year) Primary Section 1.2.2 School hours for children (per day) Number of hours children stay in school (current academic year) Upper Primary Provide information on the total number of instructional days for the Upper Primary section during the last academic year using three digit numeric. Only those days will be counted, which have been spared for Instructional purposes including exam days. need to provide information on the entire duration when the school is opened for children. For example, if children come to schools at 0800 AM and leave school at 0240 PM the total School hours would be 6.40 hours. This should be provided in terms of hours and minutes. Example 6.40 hours in numeric form denoting 6 hours and 40 minutes. Information on Number of Hours children stay in the school at Upper Primary Level in current academic year is to be mentioned. This should be provided in terms of hours and minutes. Example 6.40 hours in numeric form denoting 6 hours and 40 minutes Upper Primary Primary Upper Primary

Guidelines for Filling up U DISE Data Capture Format Section 1.3.1 Teacher Working Hours per Day. No. of hours teachers stay in school in current academic year Primary Section need to provide information on the entire duration when the teachers stay in school. Information on Number of hours spent by teachers per day in the school at Primary level in current academic year is to be mentioned. This should be provided in terms of hours and minutes. Example 7.40 hours in numeric form denoting 7 hours and 40 minutes Primary Three digit numeric 1.3.2 Teacher Working Hours per Day. No. of hours teachers stay in school in current academic year Upper Primary Section 2 Is CCE being implemented at elementary level need to provide information on the entire duration when the teachers stay in school. Information on Number of hours spent by teachers per day in the school at Upper Primary level in current academic year is to be mentioned. This should be provided in terms of hours and minutes. Example 7.40 hours in numeric form denoting 7 hours and 40 minutes Answer if the school is practicing Continuous and Comprehensive Evaluation (CCE) using the appropriate Codes. If Yes, the following sub questions need to be answered. Upper Primary Three digit numeric 2.a Are Pupil cumulative records maintained 2.b Are pupil cumulative records shared with parents 3.1.a Number of Children enrolled at entry level (Under 25% quota as per RTE) in current academic year 3.1.b Number of Children continuing who got admission under 25% Answer if cumulative records of children are maintained to facilitate CCE of Children enrolled in Stage using the appropriate Codes. If Yes. Answer the next sub question. Answer if the cumulative records of children are shared with parents to facilitate CCE of Children enrolled in Stage using appropriate Codes. Provide the information on the number of children enrolled from economically weaker section or disadvantaged group (as defined in State RTE Rules) using three digit numeric format. The entry level for all schools is the lowest class of school where initial admission take place. This could also be pre primary. Provide the information on the number of children who got admission last year under RTE quota and continuing their education in the school during the current academic year. The entry level for all schools is the lowest class of Private Unaided Private Unaided Primary/Eleme Three digit numeric 15

Guidelines for Filling up U DISE Data Capture Format: 2014 15 quota in previous school where initial admissions take place. ntary years 3.2 Whether the School Answer appropriately on whether the School Management Committee has Government 0. Not Management been constituted for the school using the appropriate Codes. If Yes, also and Aided Applicable Committee (SMC) provide answers the following six sub questions. has been constituted 16 3.2.a 3.2.b 3.2.c 3.2.d 3.2.e 3.2.f Total number of members in the School Management Committee Representatives of Parents/Guardians/P TA Representatives/nom inees from local authority/local government/urban local body Number of meetings held by SMC during the previous academic year Whether SMC Prepare the School Development Plan: Whether separate bank account for SMC is being maintained Provide information on the number of male and female members in the School Management Committee in numeric form. Provide information on the number of male and female representatives from the Parents / Guardians / PTA in the School Management Committee in numeric form. Provide information on the number of male and female representatives / nominees from local authority/local government/urban local body in the School Management Committee in numeric form. Provide information on the number of meetings held of SMC during the previous academic year in two digit numeric form. Provide information on whether the School Development Plan has been prepared by the SMC using appropriate Codes. Provide information on whether a separate Bank Account for SMC is being maintained using the appropriate Codes. If Yes, provide the following information. 3.2.f.1 Bank Name Provide information on the Name of the Bank where the SMC Bank Account has been opened. Government and Aided Government and Aided Government and Aided Government and Aided Government and Aided Government and Aided Government and Aided Free Text 0. Not Applicable. 0. Not Applicable.

Guidelines for Filling up U DISE Data Capture Format 3.2.f.2 Branch Name Provide information on the Name of the Branch where the SMC Bank Account Government Free Text has been opened. and Aided 3.2.f.3 Account Number Provide information on the Account No. of the SMC Bank Account. Government Free Text and Aided 3.2.f.4 Account Name Provide information on the Name of the SMC Bank Account. Government and Aided Free Text 3.2.f.5 IFSC Code Provide information on the IFSC Code of the Bank where the SMC Bank Account is opened. 4 Whether any child enrolled in school attending Special Training 4.a No. of children provided Special Training in current year (up to 30 th Sep.) 4.b No. of children enrolled for special training in previous academic year 4.c No. of children completed special training during previous academic Provide information on any out of school children enrolled in school for special training for induction in age appropriate class. If Yes, answer the following six sub questions. Provide information on the number of boys and girls provided Special Training in the current academic year till 30 th September in numeric form. Provide information on the number of boys and girls provided special training in the school during the last academic year in numeric form. Provide information on the number of boys and girls completed special training in the school during the last academic year in numeric form. Government and Aided Free Text 17

Guidelines for Filling up U DISE Data Capture Format: 2014 15 year 4.d Who conducts the Provide information on the person conducting the Special Training in the school 1. School special training using appropriate Code. Teachers 2. Specially engaged Teachers 3. Both of above 4. NGO 5. Others 6. None 18 4.e Special Training is conducted in (Place) 4.f Type of training being conducted 5 When does the Academic Session start 6 Whether any text book received in current academic year (up to 30 th September) 6.a When was the text books received in the Provide information on where the Special Training is conducted using the appropriate code. Provide information on type of Special Training conducted using the appropriate code. If the Special Training is conducted is Residential Special Training Centre, option 1 should be selected. If not option 2 should be selected. In case some students are attending the Special Training in Residential mode and some are attending in Non residential mode, option 3 should be selected. Provide information on the start of the academic session in the school based on the month given in numeric form. For example: If the school session starts in April, 04 Should be written. Provide information on whether text books have been received during the current academic year till 30 th September using the appropriate Code. If Yes, answer the following sub question. Provide information on month using order of the month (for example 04 for April) and Four digits for the year in YYYY format. Ex: 2014. 1. School Premises 2. Other than School Premises 3. Both of above 1. Residential nresidential 3. Both of above

Guidelines for Filling up U DISE Data Capture Format current academic year 7.1.1 Whether complete set of free text books received Primary Section 7.1.2 Whether complete set of free text books received Upper Primary Section 7.2.1 Whether TLE available for each grade Primary Section 7.2.2 Whether TLE available for each grade Upper Primary Section 7.3.1 Whether play material, games and sports equipment available for each grade Primary Section 7.3.2 Whether play material, games and sports equipment available for each grade Upper Primary Section 8.a.1.1 Number of Instructional Days during last financial Provide information on the receipt of the complete set of free text books for Primary Section using appropriate Code. Provide information on the receipt of the complete set of free text books for Upper Primary Section using appropriate Code. Provide information on the availability of TLE for each grade for Primary Section using appropriate Code. Provide information on the availability of TLE for each grade for Upper Primary Section using appropriate Code. Provide information on the availability of play material, games and sports equipment available for each grade for Primary Section using appropriate Code. Provide information on the availability of play material, games and sports equipment available for each grade for Upper Primary Section using appropriate Code. Provide information on the total number of instructional days for the section during the last academic year using three digit numeric. Only those days will be counted, which have been spared for Instructional purposes including Primary Upper Primary Primary Upper Primary Primary Upper Primary 0. Not Applicable 0. Not Applicable 0. Not Applicable 0. Not Applicable 0. Not Applicable 0. Not Applicable 19

Guidelines for Filling up U DISE Data Capture Format: 2014 15 year exam days. Section 8.a.1.2 Number of Provide information on the total number of instructional days for the Instructional Days section during the last academic year using three digit numeric. Only during last financial those days will be counted, which have been spared for Instructional purposes year including exam days. Section 8.a.2.1 8.a.2.2 8.a.3.1 8.a.3.2 20 8.b.1 8.b.2 No. of hours children stay in school during current academic year Section No. of hours children stay in school during current academic year Section No. of hours teachers stay in school in current academic year Section No. of hours teachers stay in school in current academic year Section Is CCE being implemented at level Is CCE being implemented at level Information on Number of Hours children stay in the school at Level in current academic year is to be mentioned. This should be provided in terms of hours and minutes. Example 6.40 hours in numeric form denoting 6 hours and 40 minutes Information on Number of Hours children stay in the school at Level in current academic year is to be mentioned. This should be provided in terms of hours and minutes. Example 6.40 hours in numeric form denoting 6 hours and 40 minutes need to provide information on the entire duration when the teachers stay in school. Information on Number of hours spent by teachers per day in the school at level in current academic year is to be mentioned. This should be provided in terms of hours and minutes. Example 7.40 hours in numeric form denoting 7 hours and 40 minutes. need to provide information on the entire duration when the teachers stay in school. Information on Number of hours spent by teachers per day in the school at level in current academic year is to be mentioned. This should be provided in terms of hours and minutes. Example 7.40 hours in numeric form denoting 7 hours and 40 minutes. Provide information on whether Continuous and Comprehensive Evaluation is implemented at level using the appropriate Code. Provide information on whether CCE is implemented at level using the appropriate Code.

Guidelines for Filling up U DISE Data Capture Format 9 Whether School Management Committee (SMC) and School Management and Development Committee (SMDC) are same in the school Provide information on whether the School Management Committee (SMC) and School Management and Development Committee (SDMC) are the same using the appropriate Code. If No, answer the following question. and 9.(i) Whether School Management and Development Committee has been constituted Provide information on the constitution of the School Management and Development Committee (SMDC) using the appropriate Code. If Yes, answer the following sub question. 9.(ii) Total Members Provide information on the total male and female members in the School Management and Development Committee in numeric form. 9.a (i) Representatives of Parents/Guardians/P TA 9.a (ii) Representatives/nom inees from local government/urban local body 9.a (iii) Member from Educationally Backward Minority Community 9.a (iv) Member from any Women Group Provide information on the total male and female representatives of the Parents/Guardians/PTA in the School Management and Development Committee in numeric form. Provide information on the total male and female representatives/nominees from local government/urban local body in the School Management and Development Committee in numeric form. Provide information on the total male and female members from Educationally Backward Minority Community in the School Management and Development Committee in numeric form. Provide information on the total female members from any Women Group in the School Management and Development Committee in numeric form. and and and and and and 21

Guidelines for Filling up U DISE Data Capture Format: 2014 15 9.a (v) Member from SC/ST community 9.a (vi) Nominee of the District Education Officer (DEO) 9.a (vii) Member from Audit and Accounts Department (AAD) 9.a (viii) Subject experts (one each from Science, Humanities and arts/crafts/culture) nominated by District Programme Coordinator (RMSA) 9.a (ix) Teachers (one each from Social Science, Science and Mathematics) of the school 9.a (x) Vice Principal/Asst. Headmaster, as member 9.a (xi) Principal/Headmaste r, as Chairperson 22 Provide information on the total male and female members from SC/ST community in the School Management and Development Committee in numeric form. Provide information on the nominee of the District Education Officer (DEO) in the School Management and Development Committee in numeric form. Provide information on the number of male and female member from Audit and Accounts Department (AAD) in the School Management and Development Committee in numeric form. Provide information on the number of male and female subject Experts (one each from Science, Humanities and arts/crafts/culture) nominated by District Programme Coordinator (RMSA) in the School Management and Development Committee in numeric form. Provide information on the number of male and female Teachers (one each from Social Science, Science and Mathematics) of the school in the School Management and Development Committee in numeric form. Provide information on the Vice Principal/Asst. Headmaster, as member in the School Management and Development Committee in numeric form. Provide information on the Principal/Headmaster, as Chairperson in the School Management and Development Committee in numeric form. and and and and and and and 9.a (xii) Chairperson (If Provide information on the Chairperson (If Principal/Headmaster is not the and

Guidelines for Filling up U DISE Data Capture Format Principal/Headmaste r is not the Chairperson) Chairperson) in the School Management and Development Committee in numeric form. 9.b Number of SMDC meetings held during the last academic year 9.c Whether SMDC has prepared School Improvement Plan 9.d Separate Bank Account of the SMDC is being maintained Provide information on the number of meetings held of SDMC during the last academic year in single digit numeric form. Provide information on whether the School Improvement Plan has been prepared by the SMDC using the appropriate Code. Provide information on whether a separate Bank Account for SMDC is being maintained using the appropriate Code. If Yes, provide the following information. 9.d.1 Bank Name Provide information on the Name of the Bank where the SMDC Bank Account has been opened. 9.d.2 Branch Name Provide information on the Name of the Branch where the SMDC Bank Account has been opened. and and and and and 9.d.3 Account No. Provide information on the Account number of the SMDC Bank Account. and 9.d.4 Account Name Provide information on the Name of the SMDC Bank Account. and 9.d.5 IFSC Code Provide information on the IFSC Code of the Bank where the SMDC Bank Account is opened. and Free Text Free Text Free Text Free Text Free Text 3. Not Applicable 3. Not Applicable 23

Guidelines for Filling up U DISE Data Capture Format: 2014 15 9.e Whether the School Provide information on the constitution of the School Building Committee (SBC) and Building Committee using the appropriate Code. (SBC) has been constituted 24 9.f Whether the school has constituted its Academic Committee (AC) 9.g Whether the school has constituted its Parent Teacher Association (PTA) 9.h If yes, number of PTA meetings held during the last academic year Section B 1: Physical Facilities and Equipment Provide information on the constitution of the Academic Committee (AC) using the appropriate Codes. Provide information on the constitution of the Parent Teacher Association (PTA) using the appropriate Codes. Provide information on the number of PTA meetings held during the last academic year using the double digit numeric form. and and and 1 Status of the School Provide information on the status of the school building using the appropriate All Building Codes. The Codes and their description are as follows: 1. Private: Owned by a private individual or organization. No rent is paid for such building (rent free) as the ownership lies with the users. For example, private aided school having its own building. 2. Rented: Owned by any individual or organization for which the school/management pays rent. 3. Government: The school building belonging to Government Department, local body or any such agency (education, tribal welfare, social welfare to other department) for educational purpose should be considered under this category. 4. Government School in a rent free building: Some government schools do not have their own building but work from a building/rooms provided by 1. Private 2. Rented 3. Governmen t 4. Governmen t School in a rent free building 5. No Building 6. Dilapidated 7. Under Constructio n

Guidelines for Filling up U DISE Data Capture Format community and no rent is paid for the same. should be considered in this category if the school is functioning out of any Govt. building like Community Center, Gram Panchayat etc. and do not have their own building. 5. No Building: without building are to be mentioned under this category. Some schools which are operating out of Tents etc. are to be considered here. 6. Dilapidated: If the entire school building (all blocks) has been declared dilapidated and unsafe by the competent authority (PWD department etc.), the school should be marked in this category. 7. Under Construction: School buildings which are under construction are to be mentioned under this category. 2.a.1.1 2.a.1.2 2.a.1.3 2.a.2.1 2.a.2.2 Total Classrooms used for instructional purposes for Section (Classes 1 8) No. of classrooms under construction for Section (Classes 1 8) Availability of Furniture (desk/table) for Students for Section (Classes 1 8) Total Classrooms used for instructional purposes for Classes IX No. of classrooms under construction Provide information on the number of Classrooms used for instructional purpose for Classes 1 8 using numeric form. Provide information on the number of Classrooms under construction for instructional purpose for Classes 1 8 using numeric form. Provide information on the Availability of Furniture (desk/table) for Students for instructional purpose for Classes 1 8 using appropriate Code. Provide information on the number of Classrooms used for instructional purpose for Classes IX using numeric form. Provide information on the number of Classrooms under construction for instructional purpose for Classes IX using numeric form. 1. All 2. Some 3. None 25