St Peter Claver College Student 1:1 Laptop Program Years 7-12 Policy and Guidelines Booklet
TABLE OF CONTENTS 1. Educational Opportunities of a 1 to 1 Laptop Program... 2 2. Acceptable use of ICT resources - Policy... 3 3. Student & Parent Laptop Computer Guidelines... 7 4. Acceptable Use Agreement Form... 10 5. Student & Parent Laptop Guidelines - Form... 12 21 st century education integrates technologies, engaging students in ways not previously possible, creating new learning and teaching possibilities, enhancing achievement and extending interactions with local and global communities. MCEETYA Contemporary Learning: Learning in an Online World (2005) St Peter Claver College Laptop Program Page 1 Ver 3.3 15/1/2015
1. EDUCATIONAL OPPORTUNITIES OF A 1 TO 1 LAPTOP PROGRAM Education at St Peter Claver College is designed to foster the holistic development of each individual in spiritual, personal, academic, physical, cultural and social dimensions. St Peter Claver College has a strong and enduring partnership with its parents and carers. The 1:1 Laptop Program Policy aims to build on this relationship as a means of delivering education to its students via the use of modern technologies. The College aims to provide a Catholic co-educational learning environment which celebrates the uniqueness of each individual, strives for excellence and acknowledges the values of Concern, Love and Justice. The Laptop Program will assist the College to maintain its position as one of the leading education providers in the region and will support students in preparing for the future. It will also further instil in them a spirit of responsibility as they are encouraged to take ownership of the technology that is delivering their education. Parents and carers will have an integral part to play in supporting the College to provide their students with the education they need for a future that will be defined by change. Contemporary learning environments offer flexibility and opportunities for collaboration, independence and connectivity to global resources. Anytime, anywhere learning is supported by access to portable technologies (eg laptops) The Brisbane Catholic Education (BCE) approach is developed out of the following emerging issues related to the National Secondary School Computer Fund (NSSCF) program and implications for contemporary learning and teaching in all schools in Brisbane Catholic Education. Learning and Teaching: Learners and teachers create contemporary learning environments and quality learning outcomes as they shape and enrich their own and others worlds. Contemporary learning is personalised and provides anytime, anywhere access for students to portable technologies. Teachers access to the Australian Curriculum and supporting professional resources will be delivered online. Brisbane Catholic Education is establishing access to teacher and student online learning and teaching environments and content. This is underpinned by the following assumptions: The world of students within and beyond the school is connected by the use of contemporary information processing, communication and collaboration tools. Teachers engage in continuous learning to enhance their professional practice and the practices of their students. School and organisation leaders create the conditions that enable the vision to be realised. Parents are empowered to become actively involved in their child s education by accessing online communication, learning, reporting and monitoring systems. Planning and resourcing is future-focused and flexibly delivered within the learning context of the school. Accountability and improvement are reviewed through the School Cyclical Review process, particularly in relation to Priorities 2 & 6 in the BCE Strategic Renewal Framework. St Peter Claver College Laptop Program Page 2 Ver 3.3 15/1/2015
2. ACCEPTABLE USE OF ICT RESOURCES - POLICY Acceptable Use of Information & Communications Technology Resources Information & Communication Technology (ICT) has become of critical importance to schools in facilitating and supporting learning, teaching and other administrative activities for teachers, students, parents and administrators. St Peter Claver College has established significant computing and communication resources to support these activities. These resources include: All network services, computer equipment and software, owned, leased or used under licence by Brisbane Catholic Education Centre & the College; Computer facilities maintained by other bodies but available for use through an agreement or agreements with Brisbane Catholic Education. St Peter Claver College is bound by legislation and good stewardship of resources to ensure the appropriate use of its ICT. Increased legislation and adherence to regulatory authorities relating to ICT compels the College to review its internal policies and procedures to ensure compliance. ICT resources are supplied in line with the following principles: access to ICT is provided subject to need and availability of resources; privacy, confidentiality and respect of the personal rights of others is maintained; the importance of the cost-efficient use of the ICT is recognised; users engage in ethical, legal and responsible use of ICT. The Conditions of Use of ICT Resources has been developed to inform users of their rights, responsibilities and obligations when using ICT resources, consistent with Brisbane Catholic Education s requirement that all such resources are used in an ethical, legal and responsible manner. Policy Update This policy will be updated as necessary. All attempts will be made to adhere to the above policy, but particular circumstances (such as technological advancements) may require the Principal to depart from the stated policy. St Peter Claver College Laptop Program Page 3 Ver 3.3 15/1/2015
Conditions of Use of St Peter Claver College ICT Resources i. By accessing and using the ICT resources provided by St Peter Claver College, you are agreeing to abide by this Conditions of Use of ICT Resources statement. ii. These conditions apply to all St Peter Claver College ICT resources, regardless of how they are accessed. This includes access to all installed computers, through users own hardware (for example, personal laptops, PDAs or other similar technology) whether wired or wireless, or remote access over the internet through users own resources. iii. While staff and students (in particular, ICT staff engaged by the College) may be called upon in the course of their duties to undertake activities beyond those permitted by the terms of this Agreement, it is expected that any such activities undertaken must be done in accordance with the spirit of this statement. Ethical, Legal and Responsible Use of ICT Resources iv. St Peter Claver College requires all users of its ICT resources to do so in an ethical, legal and responsible manner. v. Users of St Peter Claver College ICT resources must be aware that use of these resources is subject to the full range of laws that apply to the internet, communications and to the use of computers, and St Peter Claver College policies. Such law and principles includes users' obligations in relation to copyright, plagiarism, intellectual property, breach of confidence, defamation, privacy, bullying/harassment, vilification and anti-discrimination legislation, the creation of contractual obligations, and other civil and criminal laws. vi. St Peter Claver College s ICT resources must not be used for unauthorised commercial activities and/or personal gain. Actions performed using St Peter Claver College ICT resources must comply with the terms of any licence agreement for the use of software programs and other online resources. Copyright and Intellectual Property Rights vii. Users must not, through the use of St Peter Claver College ICT resources, copy, download, store or transmit material which infringes copyright or the intellectual property rights of others without appropriate approval. Such material includes music files, movies, videos or any other form of media. viii. Users should be aware that actions performed using computer and network resources, regardless of any disclaimers that might be made, ultimately reflect on our College and community as a whole. This is particularly relevant where users post or submit material in a way that makes it publicly available over the internet. St Peter Claver College Laptop Program Page 4 Ver 3.3 15/1/2015
Security and Privacy ix. Users have a role to play in ensuring the security and privacy of information transmitted by use of the ICT resources. Users are issued with unique usernames and passwords, which must be kept strictly confidential at all times. x. Users must protect systems, information and accounts by: Choosing a secure password which is changed regularly (a secure password is one that is difficult to guess, for example, containing a combination of letters and numbers and not simply a name or date of birth) Using access to ICT resources only as authorised; Respecting the privacy and confidentiality of information that they may come across through access to the resources; Only downloading, installing or using authorised software; Reporting any breach or prospective breach of network security to the appropriate technical personnel or the ICT Services Help Desk. xi. Unacceptable conduct by users which could result in a breach of security or privacy includes: Disclosing your username and password details to another person; Disclosing other private or confidential information to unauthorised persons; Gaining unauthorised access to any systems by any means; Using St Peter Claver College ICT resources to attack or compromise another system or network; Downloading, installing or using unauthorised software programs, specifically software that allows illegal download of content such as You-Tube downloader, bit torrent software, bear share or other software to download music or video without payment. Legal software such as itunes is permitted. Deliberately installing computer viruses or other malicious programs; Accessing or intercepting others electronic communications without permission; Continued use of a computer infected with a virus. xii. Users should not, as a general rule, display personal information about themselves in a way that is publicly available. Where such disclosure is made through authorised avenues (for example, by the use of email or an official website), users should be aware that invasions of privacy may sometimes occur and it is outside St Peter Claver College's control to prevent such instances from occurring. xiii. Users are reminded that email should not be used to send urgent, sensitive or confidential information. xiv. Users must, however, be aware that the operation and maintenance of ICT systems often requires the backup and caching of data, the logging of activity and the monitoring of general usage patterns and as such, complete confidentiality and privacy cannot be guaranteed. St Peter Claver College may also be required to inspect or provide copies of electronic communications where required to by law, or where the auditing of use and investigation of possible misuses of ICT resources is required. St Peter Claver College Laptop Program Page 5 Ver 3.3 15/1/2015
xv. The College recommends the use of third party services such as Maths Online, Blue Dog Training, Clickview and Google Drive (cloud storage and document sharing) for students. The College may disclose personal information about an individual to an external service provider for the limited purpose of storing and managing the information, for instance, when using public Internet services to create learning and teaching content. xvi. The school may also disclose personal information to overseas recipients, for instance, when storing personal information and data with cloud service providers, which are situated outside Australia. Selected services are carefully reviewed against Privacy Principles detailed in the Australian Privacy Act. The College completes due diligence checks recommended by Brisbane Catholic Education before using external service providers. External Service Providers used at the College are listed on the College Website. Other services may be added at any time at the discretion of the College Principal. Additional Conditions Relating to Specific Resources xvii. The uses of the following resources is subject to additional Conditions of Use, which must be read in conjunction with this document: Student Conditions of Use Breaches of these Conditions of Use xviii. The breach of these Conditions of Use will be taken seriously and may result in disciplinary action being taken. See Basic Principles for Use of SPCC laptops. xix. Examples of possible consequences for breach of these Conditions of Use range from loss or restriction of access to ICT resources, to formal disciplinary action for breach of School Discipline policy (students) or Code of Conduct (staff). Cases of serious, deliberate, and/or criminal breach will be referred to external authorities and may result in civil or criminal proceedings. St Peter Claver College Laptop Program Page 6 Ver 3.3 15/1/2015
3. STUDENT & PARENT LAPTOP COMPUTER GUIDELINES St Peter Claver College Student and Parent Laptop Computer Guidelines 1. Education Purposes a. Students are to use their laptop computer for educational purposes. b. The laptop computer comes pre-installed with all the necessary software for student use. Only College-authorised software is to be stored on the laptop computer. c. Non educational software and/or data should be stored on a student s private home computer. d. The College reserves the right to carry out software, hardware and data inspections of laptop computers at any time. 2. Student Responsibilities a. Laptops are to be cared for and kept free from risk of damage at all times. This will mean that at times the laptop will need to be closed and placed in its protective case if the risk of damage is reasonably foreseeable. b. Laptops are to be kept clean and free from graffiti and stickers. c. It is the student s responsibility to charge their laptop computer at home each evening. A limited number of spare batteries and charging facilities will be available, however a cost may be involved for the use of these services. d. Students are not to remove any identification labels from their laptop computer. e. While travelling to and from school or when not in use, laptop computers are to be carried in the College issued protective case and placed in school bags. f. The software loaded on the laptop computers is licensed to the College. Students are not permitted to copy, transfer or delete software. g. Students are responsible for data backup and software upgrade. (Please refer to point 4 and 5 for more details.) h. Students are not to share the use of laptops with other students. 3. Parent Responsibilities a. Ensure students fulfil their responsibilities as outlined above. b. Supervise student use of the computer when at home including their Internet use. c. Ensure the student has their computer at school each day in a condition that will enable it to be usable for any educational purpose. d. Comply with the policy of the school in relation to the return/transfer of the device in the event of the student leaving the school prior to the end of Year 12. 4. Data Backup and Software Upgrading a. Students are responsible for the backup of all data. Data should be backed up on to the student s home drive on the school network, on to the student s Google Drive provided by the College or an approved storage device. b. The College may not be able to restore data from local hard drives with problems. c. Students are responsible to ensure that all software is kept up to date. (eg. Operating System and installed Virus Software). St Peter Claver College Laptop Program Page 7 Ver 3.3 15/1/2015
5. Technical Support a. Students will be given full local administrator rights of their laptop computer. b. Students will be trained on how to support and maintain their laptop computer. c. In the event of a software malfunction students may contact the College ICT Department for assistance and re-imaging of their laptop. Students should ensure that their laptop is always backed up to help facilitate re-imaging if necessary. 6. Use of the College Wireless Network and Internet Access a. The use of the College Wireless Network and all associated infrastructure are available for educational use with student laptop computers. b. The internet is only to be accessed through the College Wireless Network while at school, i.e. connecting a laptop to a private wireless internet device or phone to gain access to internet whilst at school is not permitted. Your help in supporting this policy would be appreciated. c. The downloading of large files is not permitted due to bandwidth restrictions. Streaming of media such as You-Tube or music (Spotify, MP3Jam) is not permitted due to bandwidth restrictions except when directly instructed by your teacher or supervisor. d. Students are not to remove the virus software provided and replace it with another type of virus software. e. Specific network settings are not to be removed or altered as this could affect the laptop computer s ability to connect to the College Wireless Network. 7. Loss, Theft and Repairs a. All instances of loss, damage or theft must be reported to the College ICT Support personnel as soon as possible during term time. During non-term time, students are to contact the College Office. b. In the event of a hardware malfunction a report must be made to the College as soon as possible for warranty repair to be organised. c. Laptops with problems covered by warranty will be repaired as soon as possible at no cost to parents/carers. Necessary repairs that fall outside the warranty conditions will be completed at an escalating cost to parents/carers: a. First incident - $50.00 b. Second incident - $100.00 c. Third incident - $150.00 d. Subsequent incidents full repair cost. This could exceed $800.00. d. Loss of a laptop will incur a fee of 60% of the College s replacement cost which includes operational and licencing costs. e. Damage to a laptop that occurs while it is lost will need to be paid for in full by the student. f. Carrying a laptop without the College-issued protective case will void all insurance and any damage sustained will need to be paid for in full. This could be up to the full replacement cost of the laptop where substantial damage has occurred. g. Theft of a laptop will incur an excess of $250.00 to be met by the parents/carers. Theft will require a police report and/or crime investigation number. h. The College recommends that where possible the College-issued laptop is added to the family home contents or portable goods insurance in case of loss or theft. 8. Assessment and Homework a. Students are encouraged to use their laptop computer for homework and assessment tasks. However, the loss of data or hardware malfunction cannot be grounds for the appeal of any assessment task or homework. b. Students are to ensure that any assessment submitted via their laptop computer is their own work. St Peter Claver College Laptop Program Page 8 Ver 3.3 15/1/2015
9. Classroom Usage a. Student laptop computers are to be brought to school each day, however the classroom teacher will manage the use of the laptop computers in the classroom. b. No student is to take out or use a laptop computer without the permission of the classroom teacher. c. When in use the laptop should be placed on a table or desk. The laptop should not be carried around whilst the screen is open. d. If a student leaves the classroom for any reason, the laptop should not be left unattended. The laptop may be left on the teacher s desk with their permission. 10. Outside class usage a. Laptops are only to be used outside in areas that are safe and free from risks that could cause damage. When not in use, laptops are to be stored in the laptop carry case in the student s locker. b. When at home, laptops should not be used or left on a bed as this is one of the major locations where damage is reported to have occurred. 11. Ownership a. Students have use of the laptop computer whilst they are enrolled at the College. When leaving the College, students are to return the laptop computer and accessories in good order on the last day of the student s enrolment. Should the laptop be returned in suitable condition there will be no further costs to the Parent/Guardian. b. At the end of the agreed program period, the laptop must be returned to the College, where arrangements will be made to have the devices re-imaged, removing unlicensed software. c. At the end of the agreed program period and at the discretion of the Principal taking into account the needs of the College, parents may be able to purchase the device and a payout figure will be negotiated at this time. 12. Appeals a. Please refer to the College s Grievance and Complaints Policy which is available from the College website. St Peter Claver College Laptop Program Page 9 Ver 3.3 15/1/2015
4. ACCEPTABLE USE AGREEMENT St Peter Claver College ICT Resources Access Consent Form This User Agreement must be signed before a Laptop will be issued to a student. User Acceptance I, the student named below hereby agree to comply with all requirements as set out in the Acceptable Use of Information & Communications Technology Resources statement and all other relevant laws and restrictions in my access to the various information and communication technology resources through the BCE and College network. I have received the laptop with details below in good condition with no faults. NAME: ACADEMIC YEAR: HOME CLASS: In particular, I agree that Condition of Acceptable Use 1. I will use the laptop for ethical, legal and responsible purposes only Student Initials 2. I will always take care of the laptop 3. I will always carry the laptop in the College issued protective case and keep the laptop in my locker when not in use 4. I will not remove the label on the front or barcode on the back of the laptop. I will also not remove the identification label in the laptop case. I understand that a fee will be charged for replacement of these labels. 5. I will close the laptop and put it away if it might be damaged 6. I will not graffiti or put stickers on the laptop or allow another person to do so 7. I will fully unzip the laptop case before removing the laptop so that I will not damage the zipper and have to pay for a new case 8. I will not allow other students to use the laptop 9. I will not walk away from the laptop and leave it unattended unless it is at home or in my locker. This includes leaving the laptop in a classroom if I leave the classroom for any reason 10. I will back up any valuable data on the laptop on a regular basis and before bringing it in for repair. Backups can be made to the College H Drive, to a student s google drive or any USB device. School technicians do not have time to retrieve lost data. 11. I understand that I am fully responsible for any damage if I do not follow these guidelines 12. I understand that a fee will be charged by the College if a laptop is damaged. 13. I have completed the damage report on the back of this page if not receiving a new computer. Student Signature: Library Barcode: DATE: Serial#: St Peter Claver College Laptop Program Page 10 Ver 3.3 15/1/2015
Pre-existing Damage to a Laptop: Students and parents will not be charged for repairs to the laptop where pre-existing damage has been noted in the space below, if the damage is relevant to the pre-existing damage. Please mark damage on the laptop images below and sign in the appropriate space below. Inside Laptop Laptop top Cover Laptop Base Student Signature Date: Technician Signature Date: St Peter Claver College Laptop Program Page 11 Ver 3.3 15/1/2015
4. ACCEPTABLE USE AGREEMENT St Peter Claver College ICT Resources Access Consent Form This Consent Form must be signed and returned prior to the student being granted access to the internet and other information and communication technology resources. Parents/carers are encouraged to review and discuss the contents of the Acceptable Use of Information & Communications Technology Resources statement with the student, and answer any questions that they may have. By signing this Consent Form, both parents/carers and the student are agreeing to the terms of access as set out in the Acceptable Use of Information & Communications Technology Resources statement, and acknowledge that they will be responsible in the event of any breach and that appropriate disciplinary steps may result. Any queries in relation to this material should be directed to the College ICT & Network Administrator Coordinator User Acceptance I, the student named below hereby agree to comply with all requirements as set out in the Acceptable Use of Information & Communications Technology Resources statement and all other relevant laws and restrictions in my access to the various information and communication technology resources through the BCE and College network. NAME: ACADEMIC YEAR: HOME CLASS: SIGNATURE: DATE: Parent/Carer Consent As the parent or legal guardian of the student named above, I grant permission for the student named above to access the various information and communication technology resources (including email and the internet). I understand that access is granted subject to the conditions contained in the Acceptable Use of Information & Communications Technology Resources statement and that if breached, appropriate consequences may follow. I acknowledge that some material available on the internet may be objectionable and that in addition to the Acceptable Use of Information & Communications Technology Resources statement, I have discussed appropriate restrictions for the student when accessing or sharing information or material over the internet. I acknowledge that I am entering into a partnership with the College to promote ethical, legal and responsible use of ICT resources. NAME: DATE: SIGNATURE: St Peter Claver College Laptop Program Page 12 Ver 3.3 15/1/2015
5 PARENT/GUARDIAN CONSENT TO USE OF EXTERNAL ICT SERVICES St Peter Claver College External ICT Services As a parent/legal guardian of: Please print student First Name and Surname I, Please print Parent/Legal Guardian First Name and Surname understand that St Peter Claver College may disclose personal information about an individual to an external service provider for the limited purpose of storing and managing the information, for instance, when using public Internet services to create learning and teaching content. The school may also disclose personal information to overseas recipients, for instance, when storing personal information and data with cloud service providers, which are situated outside Australia. Further information is outlined in Brisbane Catholic Education s Privacy Policy, which sets out how each school and the BCE Office (BCEO) manages personal information provided to or collected by it. Signed: Date: Parent/Legal Guardian St Peter Claver College Laptop Program Page 13 Ver 3.3 15/1/2015