Court Recording Transcription (CRT)

Court Recording Transcription (CRT) USER MANUAL Sistem Komputer Bersepadu Mahkamah (e-kehakiman) Prepared By: OMESTI Berhad. 1

TABLE OF CONTENT 1.0 Log Masuk ID... 3 2.0 mendaftar kes baru & cara merakam... 5 3.0 pencarian kes yang telah dirakam... 10 4.0 pengisian butiran semasa rakaman... 13 5.0 Penerbitan Kes... 22 6.0 melihat kes (case viewer)... 27 7.0 aplikasi jadual kes (case scheduler)... 29 8.0 Video link quick guide... 34 ECOURT-CRT-01 Release No. : 1.2 Page 2 of 34

1.0 LOGIN INTO CRT Figure 1 1. Double click on Autolog 6.3.4 (in Figure 1) which is on the desktop of the CRT PC. Figure 2 2. Upon clicking on the Autolog icon on desktop, Figure 2 will be shown. 3. Key in the following information and click Login to login: User Name: crtuser Password: 888super ECOURT-CRT-01 Release No. : 1.2 Page 3 of 34

Figure 3 4. The main page of the CRT System will be shown as Figure 3. ECOURT-CRT-01 Release No. : 1.2 Page 4 of 34

2.0 REGISTRATION OF NEW CASE AND START RECORDING Figure 4 1. Click on New Case that shown in Figure 4 ECOURT-CRT-01 Release No. : 1.2 Page 5 of 34

Figure 5 2. Upon clicking on the New Case, the screen as in Figure 5 will be shown. 3. Key in the case number NOTE: - For FULL TRAIL, the case number have to key in the full case number with format CaseCode-RunningNumber-MM-YYYY. Eg: A72-862-03-2013 - For REMAND, the cae number column have to put in the remand dates with format DD-MM-YYYY. Eg: 20-08-2013 4. Upon clicking on Prepare to Start Case, Figure 6 will be shown. ECOURT-CRT-01 Release No. : 1.2 Page 6 of 34

Figure 6 5. Case number will be shown in the middle column and the status of the recording will be shown as Not Recording on the left panel. 6. Click on Start Case to start the recording. ECOURT-CRT-01 Release No. : 1.2 Page 7 of 34

Figure 7 1. Click Recess Case to pause the recording when the Court would like to stand down. 2. Click End Case to stop the recording when the case proceeding already done. ECOURT-CRT-01 Release No. : 1.2 Page 8 of 34

Figure 8 3. Click Resume Case to resume the recording after stand down (after click on Recess Case ). ECOURT-CRT-01 Release No. : 1.2 Page 9 of 34

3.0 SEARCH PREVIOUS RECORDING This functionality allow user to continue recording under the same case. Case already register into system do not need to register for second time. Figure 9 1. Click Find Case to search previous record. ECOURT-CRT-01 Release No. : 1.2 Page 10 of 34

Figure 10 2. Select Start With or Contains then key in the case number to search for the case. Figure 11 3. The case number will be shown in the first column on the left (Figure 11). ECOURT-CRT-01 Release No. : 1.2 Page 11 of 34

Figure 12 5. Upon clicking on Start Case in Figure 11, Figure will be shown. 6. Click Start Case to start recording. Click Prepare to Start Case and Figure 6 in Section will be shown. Continue with Step 5 in Section 2.0 to start a recording. ECOURT-CRT-01 Release No. : 1.2 Page 12 of 34

4.0 EVENT LOG DURING RECORDING This section will discuss on the event log that can be done on the recording. The purpose of the event log is to ease on transcribing the case. There are 3 category of event log available in the CRT System: 1) Proceeding 2) Witness 3) Exhibits Proceeding Figure 13 1. Click Proceedings on the left panel, to fill in the event log in Proceeding. 2. In the Proceeding, column there are different template available. 3. Select the template from the drop list. ECOURT-CRT-01 Release No. : 1.2 Page 13 of 34

Figure 14 4. Double click on the list of event on the left panel in Figure 14 from the selected template. 5. The event will be shown in the middle panel upon double clicking on the event. ECOURT-CRT-01 Release No. : 1.2 Page 14 of 34

Witness NOTE: Witness s name can be added into the system before the recording after the registration of case into system. Figure 15 1. Click on the Witness on the left panel of the screen (Figure 15). ECOURT-CRT-01 Release No. : 1.2 Page 15 of 34

Figure 16 2. Click on Create New to add in new witness name into the system. ECOURT-CRT-01 Release No. : 1.2 Page 16 of 34

Figure 17 4. Upon clicking on Create New button, the screen in Figure 17 will be shown. 5. Fill in the particular of the witness. NOTE: First Name and Last Name is compulsory field. 6. Click on OK (Figure 17) to save all the particular into the system. 7. Click on OK (Figure 16) to copy the list into the left panel of CRT landed page (Figure 15) ECOURT-CRT-01 Release No. : 1.2 Page 17 of 34

Figure 18 8. During the recording, whenever need to add in event log for witness double click on the respective witness and the screen Figure 18 (ii) will be shown. 9. Double click the event in the Figure 18 (ii) then the event will insert into the timeline of the recording in Figure 18 (iii). OR Select the event and click on Log elected Event button to add the event into the timeline of the recording in Figure 18 (iii). ECOURT-CRT-01 Release No. : 1.2 Page 18 of 34

Exhibits Figure 19 1. Click on the Exhibits tab. 2. Click on add icon as shown in Figure 19. Figure 20 3. The Exhibit Info screen will be shown as in Figure 20. 4. Name / Label the Exihibits by key in into the Names Text box. 5. Key in Description for the Exhibits. ECOURT-CRT-01 Release No. : 1.2 Page 19 of 34

Figure 21 6. Click Enter into log to insert the exhibit into the timeline of the recording (Figure 21). ECOURT-CRT-01 Release No. : 1.2 Page 20 of 34

Add Case Note Figure 22 1. Click on Add Case Note button in the menu bar. Figure 23 2. Case Log Event will be shown as in Figure 23. 3. Select either Public Event or Private Event 4. Key in the note. 5. Select either Public Note or Private Note. NOTE: - During publishing of the video into CD, there are choice on either publish with Private or Public Note/ Event. - This functionality is in place for to allow user to put in note which does not publish for the public/ lawyer. ECOURT-CRT-01 Release No. : 1.2 Page 21 of 34

5.0 PUBLISH CASE Figure 24 1. Follow guide in Section 3.0 to Search a recording. 2. When screen in Figure 24 shown, click on Publish Case ECOURT-CRT-01 Release No. : 1.2 Page 22 of 34

Figure 25 3. Upon clicking on Publish Case, JAVS Publishing Wizard will be shown as in Figure 25. 4. Click Next> to proceed to publish case. Figure 26 5. Make sure the case number is correct, then select on the specific date to publish. 6. Click on Next> button to publish case ECOURT-CRT-01 Release No. : 1.2 Page 23 of 34

Figure 27 7. Upon clicking on the Next button, screen on Figure 27 will be shown. 8. Select either publish the case with public information only or include public and private information. 9. Select from option which should be included into the published case. 10. Click on Next> to proceed to publish the case. ECOURT-CRT-01 Release No. : 1.2 Page 24 of 34

Figure 28 11. Upon clicking on Next> button, screen in Figure 28 will be shown. 12. Select the source to store the published case. 13. Click Next> to proceed to publish the case. NOTE: - All the storage media (CD, DVD) need to be not used. - DVD can store 6 Days (48 hours) recording. - CD can store 1 Day (8 Hours) recording. Figure 29 14. Upon clicking on the Next> in Figure 28, Figure 29 will be shown. 15. Select the DVD/CD Burner which already attached to the PC and click Next> to start pulish the recording into the Cd/ DVD. ECOURT-CRT-01 Release No. : 1.2 Page 25 of 34

NOTE: The CD/ DVD burning process will need around 5 10 minute. However this depends on the file size. ECOURT-CRT-01 Release No. : 1.2 Page 26 of 34

6.0 CASE VIEWER This section will discuss on how a recording can be play back and review. Figure 30 1. Search a case following guide in Section 3.0. 2. When screen as Figuer 30 shown, select the case number in the Case Number column and click on view Case. ECOURT-CRT-01 Release No. : 1.2 Page 27 of 34

Figure 31 3. CaseViwer Application will be start as shown in Figure 31. 4. The recording can be playback (Play/Pause/ Fast forward/rewind) using mouse or foot pedal provided. Figure 32 5. The Event log that has been done during the recording will be shown on the left panel of screen. 6. Click on the blue link in the table on the left panel to view on the part of recording. 7. ECOURT-CRT-01 Release No. : 1.2 Page 28 of 34

7.0 CASE SCHEDULER This section will discuss on how a planner can be inserted into the case Scheduler. This functionality will ease user on getting prepare all the case register and listed in the Case Scheduler before the day of mention. Figure 33 1. Click non the CaseScheduler 2.3 on the left panel in the Figure 33. ECOURT-CRT-01 Release No. : 1.2 Page 29 of 34

Figure 34 2. Upon clicking on the CaseScheduler 2.3 the screen as in Figure 34 will be shown. Figure 35 3. Cases can be scheduled New Case or Find Case (for case already register into the system). ECOURT-CRT-01 Release No. : 1.2 Page 30 of 34

Figure 36 5. Upon clicking on New Case button in Figure 35, the screen on Figure 36 will be shown. 6. Key in the Case Number and click on Add to Schedule. ECOURT-CRT-01 Release No. : 1.2 Page 31 of 34

Figure 37 7. Select the Date time for Start Time and Stop Time. 8. Select No Auto Start and No Auto Stop to avoid the recording start without the case ready for mention. 9. Click on OK to save the schedule into Case Scheduler. Figure 38 10. Case which already schedule will be display in the planner as shown in Figure 38. 11. The green tick by the side of the case number showing that the case already being recorded. NOTE: Case already recorded cannot be reschedule/ edited / deleted. ECOURT-CRT-01 Release No. : 1.2 Page 32 of 34

12. Click on Autolog on the left panel to switch back to Autolog view. Figure 39 13. On Autolog screen, click on Scheduled Today on the left panel to view on the case which already scheduled today. 14. Double click on the case number to either Start Case (Start Recording) or Prepare to Start Case (Recording on standby mode) for the recording of the particular case. ECOURT-CRT-01 Release No. : 1.2 Page 33 of 34

8.0 VIDEO LINK QUICK GUIDE AV Selector Identify OKT Identify Witness S2-1 S2-2 AV Selector Switch 2 - S2 Identification S1-1 S1-2 S1-3 Switch 1 - S1 Witness View Open Court Witness Remote Witness Remote Room Autolog System Mode & AV selector button operation:- NormalS1C1 : Press S1-1 and S2-1 VlinkS1C2 : Press S1-2 or S1-3 IdentifyS2 : Press S2-1 or S2-2 RCamLockS1 : Press S1-2 or S1-3 ECOURT-CRT-01 Release No. : 1.2 Page 34 of 34

Videolink Operation Procedures: Activate Videolink System 1. Power-on TV and cameras in witness room. 2. Power-on TV in open court. 3. Launch Autolog application. 4. Click on System Modes tab in Autolog. 5. Click on VlinkS1C2 mode. 6. Press S1-2 or S1-3 Identification Process 1. Click on System Modes tab in Autolog. 2. Click on IdentifyS2 mode. 3. Press S2-1 to identify OKT or S2-2 to identify witness. Remote Camera Lock 1. Click on System Modes tab in Autolog. 2. Click on RCamLockS1 mode. 3. Press S1-2 to view witness or S1-3 to view witness s room. Normal CRT 1. Click on System Modes tab in Autolog. 2. Click on ether Normal or NormalS1C1 mode. 3. Press S1-1 and S2-1. ECOURT-CRT-01 Release No. : 1.2 Page 35 of 34