BOARD MEETING Tuesday, at 7:05 pm The Board of Trustees of Vancouver Board of Education of School District No. 39 (Vancouver) met in the Boardroom at the Education Centre, 1580 West Broadway, Vancouver, B.C. on Tuesday, at 7:05 pm. Trustees Present: Also Present: P. Bacchus, in the Chair, F. Ballantyne, K. Clement, K. Denike, M. Lombardi N. Milum (student trustee), C. Payne, A. Wong, S. Woo, R. Wynen S. Cardwell, Superintendent of Schools R. Krowchuk, Secretary Treasurer M. Ciarniello, Associate Superintendent S. Robinson, Associate Superintendent J. Stewart, Associate Superintendent-Human Resources C. Caparas, Administrative Coordinator (Recorder) I. BC SCHOOL TRUSTEES ASSOCIATION (BCSTA) LONG SERVICE AWARDS The following Trustees were presented the BCSTA Long Service Awards as school trustees: o Trustee Patti Bacchus 6 years of service o Trustee Ken Clement 6 years of service o Trustee Mike Lombardi 6 years of service o Trustee Allan Wong 15 years of service The Chairperson acknowledged that the meeting of the Board is being held in the traditional territory of the Coast Salish people. II. CONFIRMATION OF MINUTES A. Meeting of May 5, 2014 Moved by K. Clement, seconded by F. Ballantyne, that the minutes of the May 5, 2014 meeting be adopted. III. SUPERINTENDENT S UPDATE The Superintendent of Schools reported on the following items: o Passageways at Magee Secondary; o Gift for the Aboriginal Education Program; o ALLY Club at Hastings Elementary; o Visit from Consul Yu and Consul Du of the People s Republic of China; o Hamber Secondary 2014 Fashion Show; o Tillicum Annex Sports Day; o Aboriginal Grade 7 Honouring Ceremony; o Upcoming events: May 23, 2014: Adult Education Graduation Ceremony; May 24, 2014: Magee Secondary Centennial Celebration; May 28, 2014: Bayview Elementary Centennial; May 29, 2014: Windermere Secondary LifeSkills Musical Performance; and June 5, 2014: Aboriginal Achievement Celebration.
Board Meeting Minutes Page 2 IV. COMMITTEE I: MANAGEMENT CO-ORDINATING 1. Meeting of May 7, 2014 The Chairperson of the Committee, M. Lombardi, presented the report of the May 7, 2014 meeting, a copy of which is filed with these minutes. The Board considered the following items from the report: (a) Student Trustee Pilot Project Extensions Moved by M. Lombardi, seconded by R. Wynen, that the Board approve the extension of the Vancouver Board of Education Student Trustee Pilot Project for an additional school year. Moved by M. Lombardi, seconded by K. Clement, that Board Regulation BK-R: Student Trustee be amended to add the following item: The student trustee will be elected in May of the current school year. (b) Boundary Review Downtown Eastside Moved by M. Lombardi, seconded by R. Wynen, that Study Area A (Commercial Drive to Lakewood Drive; 1 st Avenue to 7 th Avenue) be removed from the catchment of Grandview Elementary and added to the catchment of Laura Secord Elementary. Queen Victoria Annex and Laura Secord would share a common catchment. Queen Victoria Annex would become the annex of Laura Secord Elementary. This catchment will be adjusted during the 2014-2015 school year and will be in effect for September 2015 registration. Moved by M. Lombardi, seconded by R. Wynen, that Study Area 1 (Commercial Drive/Victoria Drive to Nanaimo Street; Charles/Napier Street to 1 st Avenue) and Study Area 2 (Victoria Drive to Lakewood Drive; Dundas Street to Ferndale Street) be removed from the Britannia Secondary catchment and added to the Templeton Secondary catchment. This catchment will be adjusted during the 2014-2015 school year and will be in effect for September 2015 registration. (c) School Fee Schedules for 2014-2015 Moved by M. Lombardi, seconded by K. Clement, that the Board approve publishing all school fee schedules for 2014-2015.
Board Meeting Minutes Page 3 IV. COMMITTEE I: MANAGEMENT CO-ORDINATING 1. Meeting of May 7, 2014 (continued) The following information item was considered by the Board: o International Education Update Moved by M. Lombardi, seconded by K. Denike, that the report of the May 7, 2014 meeting be received. V. COMMITTEE II: PLANNING & FACILITIES: None VI. COMMITTEE III: EDUCATION & STUDENT SERVICES 1. Meeting of May 14, 2014 The Chairperson of the Committee, K. Clement, presented the report of the May 14, 2014 meeting, a copy of which is filed with these minutes. The Board considered the following information item from the report: o Delegations regarding the Draft Policy and Regulation Sexual Orientation and Gender Identities (ACB and ACB R-1) Moved by K. Clement, seconded by A. Wong, that the report of the May 14, 2014 meeting be received. It was noted that the next scheduled meeting of the Education & Student Services Committee is on May 29, 2014. B. Matters Arising from the Report 1. Translation Services A Trustee proposed a motion on an emergent issue relating to committee delegations. (a) Moved by S. Woo, seconded by K. Denike, that delegations have access to real time translation services: o in languages currently supported by VSB (notification of which language required at sign up); o delegation can provide external translation services by trusted translator; o extra time be given for translation. Discussion ensued on the rationale for and against the motion. A vote was taken on the motion and it was declared For: F. Ballantyne, K. Denike, S. Woo Against: P. Bacchus, K. Clement, M. Lombardi, A. Wong, R. Wynen Abstained: C. Payne DEFEATED
Board Meeting Minutes Page 4 VI. COMMITTEE III: EDUCATION & STUDENT SERVICES B. Matters Arising from the Report 1. Translation Services (continued) (b) Moved by M. Lombardi, seconded by R. Wynen, that the VSB reconfirm that at any VSB Board or Committee meeting, speakers or delegations be informed that they may bring a friend and/or family member to speak on their behalf. Discussion ensued on the rationale for and against the motion. A vote was taken on the motion and it was declared For: P. Bacchus, K. Clement, M. Lombardi, C. Payne, A. Wong, R. Wynen Against: F. Ballantyne, K. Denike, S. Woo (c) Moved by M. Lombardi, seconded by R. Wynen, that staff be requested to prepare and submit a report to a future Management Coordinating Committee meeting on options, including budget implications, for utilizing translation services at Board and/or Committee meetings. UNANIMOUSLY (d) Moved by K. Denike, seconded by S. Woo, to delay the Education & Student Services Committee discussion on the Draft Policy and Regulation Sexual Orientation and Gender Identities (ACB and ACB R-1) until translation issue is resolved and staff report comes back to the Board. Discussion ensued on the rationale for and against the motion. A vote was taken on the motion and it was declared DEFEATED For: F. Ballantyne, K. Denike, S. Woo Against: P. Bacchus, K. Clement, M. Lombardi, C. Payne, A. Wong, R. Wynen The Chairperson called for Question Period forms to be submitted to the Board Secretary. VII. COMMITTEE IV: PERSONNEL & STAFF SERVICES 1. Meeting of May 7, 2014 The Chairperson of the Committee, R. Wynen, presented the report of the May 7, 2014 meeting, a copy of which is filed with these minutes. The Board considered the following items from the report: (a) Policy Review (i) Moved by R. Wynen, seconded by A. Wong, that VBE Policy entitled Smoke Free Environment (attached to the Committee report) be adopted, to replace the current Policies GBEA: Smoke in the Workplace and GBEB: A Smoke-Free Working and Learning Environment; and That the following current VBE policy regulation be rescinded: GBEB-R: A Smoke-Free Working and Learning Environment.
Board Meeting Minutes Page 5 VII. COMMITTEE IV: PERSONNEL & STAFF SERVICES 1. Meeting of May 7, 2014 (a) Policy Review (continued) (ii) Moved by R. Wynen, seconded by M. Lombardi, that VBE Policy entitled Employee Files (attached to the Committee report) be adopted, to replace the current Policy GBL: Personnel Records. The Board considered the following information items from the report: o Employee Wellness and Attendance Support Initiative o Occupational Health and Safety Policy and Regulation Moved by R. Wynen, seconded by K. Clement, that the report of the May 7, 2014 meeting be received. VIII. IX. COMMITTEE V: FINANCE & LEGAL: None REPORT OF PRIVATE SESSION ITEMS: None X. REPORTS FROM REPRESENTATIVES TO OTHER ORGANIZATIONS / ADVISORY COMMITTEES Trustee Woo reported on the following items: o May 6, 2014: a meeting held with the City of Vancouver s Women Advisory Committee; o May 17, 2014: a book launch on Chinese history in British Columbia; and o May 17, 2014: an art exhibition by Water Poon. Trustee Milum reported on the following items: o : Election for four executive positions in the Vancouver District Student Council for the 2014/2015 school year; and o Upcoming event: Passport to Play on May 29, 2014. The Chairperson reported on the following items: o May 7, 2014: A session on Bullying by keynote speaker Dr. D. Pepler held at Simon Fraser University; o May 17, 2014: International Day Against Homophobia; and o A talk by the Mayor of Vancouver on homelessness at Churchill Secondary. Trustee Denike reported on the following items: o May 13, 2014: A meeting held with the English Language Learners meeting; o May 15, 2014: Grade 7 Aboriginal Celebration; and o Sports Day event at Camosun Park for an elementary school (west side). Trustee Ballantyne reported on CODE2014, Eric Hamber Secondary s 23 rd annual fashion show.
Board Meeting Minutes Page 6 XI. XII. NEW BUSINESS/ENQUIRIES: None QUESTION PERIOD The Chairperson responded to questions from members of the public regarding: o VBE draft policy ACB and ACB R-1; o the public consultation process for draft policy: ACB and ACB R-1; o the Chairperson s role in answering questions on behalf of the Board; o translation services and language interpreters for VBE meetings; and o the function of the VBE Pride Advisory Committee. XIII. ADJOURNMENT Moved by R. Wynen, seconded by A. Wong, that the meeting be adjourned. Meeting adjourned at 9:13 pm. Patti Bacchus, Chairperson Rick Krowchuk, Secretary Treasurer