IT PROJECT EVALUATION CATHY SIMONSON KIMS Better results. Delivered together
IT OR NOT IT? Competitive and Commercial advantage Efficiency gains Affordability of high cost project proposals within businesses capital structures High obsolescence with rapid technological advancement Delivering Stakeholder expectations Internally Externally Consistency and Compliance Competing business priorities Appetite to embrace change and innovate
COMPILING THE PROJECT PROPOSAL Evidenced Pricing negotiation Key Stakeholders expectations Business Size and Complexity Option appraisal and advantage Business Capital Structure Resource requirements Project Proposal Business Processes Competing Business Priorities Interdepende ncies with current infrastructur e Physical Environment IT Literacy and Appetite to Embrace
PROJECT AND FINANCIAL PROPOSAL Key Stakeholder input is key and working closely with the FD/ Finance enhances the process Robust Project Proposal taking into account all factors required in a language appropriate to the Evaluator Ensure Resource requirements are clearly stated and whether internal or external Highlight any risks, potential additional spend requirements or future related project spend Ranking components of the project in priority order allows evaluation of cuts or deferral if funds are not available Detailed Cost Analysis with Financial Appraisal where appropriate, evaluating the cost by type Financial Appraisal of options available to the business with full assessment and recommendation Project Plan of recommended option to give outline implementation plan and cash requirements
KIMS Hospital Experience
KIMS IT STRATEGY INITIALLY CLOUD BASED KIMS aspired to being at the forefront of technology and agreed a cloud based solution SUPPORT Infrastructur e Vendor with Application Vendor Management Desktop Support Internet / N3 / Telephone Applications Hosting & Support Back Up and Disaster Recovery Desktop Hardware 6
KIMS IT STRATEGY ADVANTAGES DISADVANTAGES Cloud based solution for IT supported by a 3 rd Party Vendor Lower capex spend with costs mainly aligned to licencing agreements No in-house staffing or multiple vendor management Reliance on 3 rd Party vendor to deliver whole IT solution Management of vendors removed Limited bespoke configuration and lower control of IT environment Reduced service levels due to remote desktop support Reduced performance levels with off site solution Upgrade management lies with vendor Disaster Recovery issues with vendor Risk of downtime and inability for hospital to function if link broken Increased P&L spend with costs driven through licencing agreements Lack of congruence with Capital Structuring of Hospital
KIMS IT STRATEGY RE-EVALUATION Re-evaluated the IT strategy with FD & Head of IT Re-engaged with all suppliers to identify the most appropriate partnerships Identified resource requirements to support the project implementation Ensured deliverables were achievable and compromised where appropriate, maximising performance whilst minimising risk Realigned expectations with the Hospital Board and Executive Team Optimised the financial structuring of the project to meet the companies Capital Structuring constraints Produced a revised project proposal for Board Approval
KIMS REVISITED STRATEGY HYBRID MODEL WITH CAREFULLY SELECTED PARTNERS As a start up it is important to implement a low risk, high performance solution, partnering with tested vendors, to meet the needs of the business and allow future growth capability SUPPORT Infrastructure Vendor - Block Solutions Internet / N3 / Telephone Back Up and Disaster Recovery Head of IT & Inhouse Support Team with Applications Vendors and Infrastructure Vendor - Block Solutions Virtual Server Environment Wireless Desktop Remote Access Stock & EA - GHX MI Reporting PAS & Sales Ledger - Compucare V FAS - Compucare Cardiology 9 Pathology - Clinisys PACS/RIS - Carestream
PROJECT IMPLEMENTATION The project timeline reduced significantly due to capital re-structuring exercise Deferred implementations of non critical applications assessed easily from the plan Recruitment of Desktop Support team was protracted Delays in Clinical equipment installation protracted the IT implementation project Project implemented sufficiently for opening despite reduced timeline Application Configuration completed following opening but with minimal impact to the business Project on track to be fully delivered within budget Teething issues have continued but are reducing significantly with on site Desktop Support
THANK YOU