Payroll Posting Outsourcing Solutions - ADP Posting Interface to FICO - - Product Description - Author: Andreas Mau andreas@kdssc.com Klaus-Dieter Spatz klaus@kdssc.com KDS Software & Consulting, Inc 3715 Jefferson Court Redwood City, CA 94062 NOTICE KDS Software & Consulting, Inc., reserves the right to claim the following document as intellectual property. No part of this document may be reproduced or transmitted in any form or for any purpose without the express permission of KDS Software & Consulting, Inc.. The information contained herein may be changed without prior notice. 01/14/10 Page 1
Table of Contents 1 PAYROLL POSTING OUTSOURCING SOLUTION...3 1.1 Description...3 1.2 Customer Priorities...4 2 DEFINITION AND SPECIFICATIONS...5 2.1 Definition...5 2.2 Specifications...5 2.2.1 Key features...5 2.2.2 General Features...6 2.2.3 System Requirements...6 2.3 Application...6 2.3.1 Description...6 2.3.2 Shortcomings of the SAP Business Process Outsourcing for Payroll... 7 2.3.3 Solution...7 2.4 Performance... 11 2.5 Reliability...11 2.6 Durability...12 2.7 Simplicity and Aesthetics...12 3 SERVICEABILITY AND MAINTENANCE...13 01/14/10 Page 2
1 Payroll Posting Outsourcing Solution 1.1 Description Currently SAP does not provide an outsourcing interface for payroll posting to FICO. The application introduced in this Product Description can handle the complexity of a generic posting interface to FICO. This inherently applies to all third party posting requirements or partial payroll outsourcing. The application integrates non SAP payroll systems with SAP FICO. The following features are available Basic Supports all vendors like ADP, ProBusiness, and other vendors Integrates in a familiar SAP way via standard HCM FI/CO process Simple installation Uses SAP standard symbolic account configuration Displays the exported IDOC file in a readable format Custom Options Optional Grid/Tree view Multiple Outsourcing Provider Interface for subsidiaries with different implementations Custom Notifications Project Services Interface to WBS element assignments Overrides for incoming cost centers Public Sector: Funds/Grants assignments Public Sector: Distribution of liabilities according to Expenses possible This solution does not require any modification to the current SAP Payroll Posting and Outsourcing applications. All components developed in this custom solution are standalone or interfaced with SAP applications via standard interfacing and service methods. The application seamlessly integrates with any partial SAP Payroll implementation. 01/14/10 Page 3
1.2 Customer Priorities Here a comprehensive list of high customer priorities for Payroll Posting Outsourcing Solution: 1. Easy to use applications 2. Fast determination of payroll postings and their distribution 3. Ability to monitor posting details 4. Ability to extend the use of existing SAP components rather than solution replacements 5. Efficient performance 6. Standard look and feel of resulting applications 01/14/10 Page 4
2 Definition and Specifications 2.1 Definition The scope of the payroll posting outsourcing solution is to allow generic interfacing with the currently existing SAP Payroll and FICO modules as well as utilizing parts of SAP s ABAP infrastructure to support the data traffic in all processes. FICO Incoming Payroll Posting Payroll Outsourcing Service Provider for Subsidiary A FICO Configuration, Payroll Data Payroll Posting Outsourcing Solution Payroll Outsourcing Service Provider for Subsidiary B Configuration Add-On Options Posting Reporting Custom Notifications Cost Assignment Overrides Payroll Outsourcing Service Provider for Subsidiary Z Fig. 1.: Component diagram of a Payroll Posting Outsourcing Solution 2.2 Specifications 2.2.1 Key features Integrates all non SAP payroll systems with SAP FICO ADP, ProBusiness, and other vendors Integrates in a familiar SAP way via standard HCM FI/CO process 01/14/10 Page 5
Simple installation Uses SAP standard symbolic account configuration Seamless integration of traditional SAP Payroll Posting and custom add-on Posting Outsourcing Optional custom extensions Display exported IDOC (Master Data or Time IDOC) in a simple, readable format to the payroll user. 2.2.2 General Features define cost accounting assignments storage for incoming posting documents utilize cost accounting entities like cost center, fund, grant, profit center, etc. as balance base custom notification options for pre-/post-processing Configuration: o Custom overrides for account assignments o SAP standard account assignments 2.2.3 System Requirements SAP HR release 4.6C, 4.70, ERP2003, ERP2004, ERP2005, or higher 2.3 Application 2.3.1 Description The following application will be provided with the Payroll Posting Outsourcing Solution 01/14/10 Page 6
Add-On Options Payroll Results Payroll Posting Outsourcing Application /KDSSC/ Posting Data Reporting Fig. 2.: Data flow diagram of the Payroll Posting Outsourcing Solution 2.3.2 Shortcomings of the SAP Business Process Outsourcing for Payroll The SAP system supports payroll outsourcing for net payroll on a complex level but only for no solution for complete payroll outsourcing. For example you want to outsource your entire payroll to a provider and only import the final FICO posting results. In such a case SAP does not provide a solution that can store the incoming posting documents. As a supervisor you only want to have a list of all incoming posting items and see the total balance before posting to FICO. The custom solution proposed here will allow this in an easy way. 2.3.3 Solution Outbound SAP IDOC (OTMU and OTTM) Display 01/14/10 Page 7
This report allows you to display all segments in a readable format, instead of using the IDOC display transaction. 01/14/10 Page 8
Inbound Posting Process This process allows you to post the incoming posting file from the 3 rd party vendor into your SAP FI/CO system. Fig. 3.: Selection Screen 01/14/10 Page 9
Fig. 4.: Posting Details 01/14/10 Page 10
Fig. 5.: Summary view 2.4 Performance The application will perform very fast. Only in the case that massive incoming posting data needs to be analyzed will performance be impacted. 2.5 Reliability To approach software reliability 1 we utilize the best engineering methods to improve software reliability of our solutions. Before the deployment of software solutions, testing, verification and validation will be performed. Software testing in form of unit and acceptance tests is used to minimize the possibility of defect occurrences after release and therefore improve our 1 According to ANSI, Software Reliability is defined as: the probability of failure-free software operation for a specified period of time in a specified environment. Software Reliability is an important attribute of software quality, together with functionality, usability, performance, serviceability, capability, installability, maintainability, and documentation. Software Reliability is usually hard to achieve, because the software complexity tends to be high. 01/14/10 Page 11
software reliability. After deployment of our software solutions, field data will be gathered and analyzed to improve the software and provide updates as necessary. 2.6 Durability We achieve software durability 2 through an pragmatic approach that combines object oriented techniques (OOTs) with formal description techniques (FDTs). OOTs help system analysts and designers to bring modularization and structure to the programs to permanently commit data changes. The main focus of FDTs is to ensure the correctness of the final system by the provision of extensive validation and verification methods. 2.7 Simplicity and Aesthetics It is a requirement that the solution will be easy to use and to maintain. There should be no special knowledge needed to run the application. All of this should ultimately lead to a good user-perceived quality of the solution. 2 In computer science, durability is the property that guarantees that transactions that are successfully committed will survive permanently and will not be undone by system failure. 01/14/10 Page 12
3 Serviceability and Maintenance As defined in the Solution Definition and Specifications above various tables are to be created to allow proper configuration of the solution. 01/14/10 Page 13
Disclaimer Some software products marketed by KDSSC contain proprietary software components of other software vendors. PDF TM, Adobe, Adobe Acrobat, and other related products are trademarks or registered trademarks of Adobe Systems, Inc. SAP, R/3, mysap, mysap.com, xapps, xapp, and other SAP products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of SAP AG in Germany and in several other countries all over the world. Microsoft, WINDOWS, NT, EXCEL, Word, PowerPoint and SQL Server are registered trademarks of Microsoft Corporation. HTML, DHTML, XML, XHTML are trademarks or registered trademarks of W3C, World Wide Web Consortium, Massachusetts Institute of Technology. JAVA is a registered trademark of Sun Microsystems, Inc., JAVASCRIPT is a registered trademark of Sun Microsystems, Inc., used under license for technology invented and implemented by Netscape. All other products and services mentioned within this document are the trademarks of their respective companies. 01/14/10 Page 14