Plan 1. Grounding, Stranding at sea also valid in case of Flooding, where applicable 2. Application Shorebased Organisation All Ships prepared: approved: released: Revision 0 HLS Management 2006-11-24 ERP-07 Page 1 of 6
3. Situations and Action on Board Bridge Information Main Engine: crash stop Raises General Alarm Orders watertight bulkheads shut Switches to hand rudder Switches on deck lighting Informs Informs Engine Control Room Crash Stop General Alarm Tel. ECR Tel. Announcement Makes announcement on Intercom Intercom Engine Signals Position Engineer of the, 1 Man Man Engine Control Room; activate 2 nd diesel generator; prepare bilge and ballast pumping systems; keep main engine(s) ready for manoeuvring; do rough operational check of total plant Displays / sounds following signals: Day: three black balls Night: two red all-round lights, white all-round lights fore and aft Fog: Bell minimum 1 minute intervals Informs other shipping via VHF Channel 16 (SECURITE); informs Coastal Radio Station; alerts fice, Centre. Establishes position; obtains information on type of ground Signal Shapes Signal Lights, Bell. VHF Channel 16 GPS Admiralty Chart Relevant 'Pilot' ERP-07 Revision 0 Page 2 of 7
Mustering Piping, Electric Circuits Assessing Damage Sounding Environmental Pollution All Hands Chief Mate Engineers Officers Engineers Engineer of the Assemble at Muster Station; Conducts Roll Call; explains situation. Check all conduits, hydraulic piping and electric lines for damage or leaks Assess damage to ship; take photographs/videos; draw sketches showing ship's positions in various phases of incident; search for leaks. Continuously sound all tanks, bilges and cofferdams. Sound water levels and changes thereof, report to Bridge. Note state of tide. In case of leakage of oil or chemicals, endeavours to minimise damage; change of trim, e.g. by pumping. Informs coastal Radio Station of extent and nature of leakages. Stranding Floods ballast tanks to avoid ship drifting further ashore. Drops anchor, calculates tide. Plans re-floating with next high tide. Leakages Has bilge pumps activated; has drafts checked regularly and records same; has ingressing water checked continuously (water levels in holds etc.); calculates buoyancy. Damage Control Staff: stops leak from outside with tarpaulin / collision mat. Stopping leak from inside. Propeller, Rudder Chief Engineer Depths of water Navigation Officer Weather Navigation Officer Check condition and functioning of propeller and rudder Checks available depths of water around the ship; plumbs vicinity from a boat. Investigates ground (rocks, sand). Notes state of tide. Obtains Weather Report, checks changes of weather. Station Bill Camera Sketches BA-charts Walkie-Talkie Bilge Pumps Records Hand lead and line, Plumbing Chart ERP-07 Revision 0 Page 3 of 7
Informing fice Informs fice of sequence of events. Submits detailed Report with all Data to fice. Assistance Considers whether assistance by other ships/tugs required. lf necessary, accepts tug assistance Telephone, Written Report Pilot Requests pilot assistance VHF Lightening Cargo Officer Consider whether lightening required. Order lighters/barges via agency. Calculation of Draught Re-Floating Calculates timing (high tide). Has ballast water pumped out to alter trim. Engine manoeuvres. Collection of Evidence Collects all information, evidence and data required to reconstruct sequence of events: Admiralty chart, course recorder, rudder angle recorder, engine manoeuvring data printer (compare times). Collects data on sequence of events, course steered and speed, drafts when grounding and at time of refloating, weather, visibility. Records statements from persons involved and from witnesses. 4. Training on Board Exercise at sea involving simulated grounding (without crash stop!) Opportune time to conduct exercise is when ship is riding at anchor. Co-ordinate and exercise sounding of tanks, bilges and holds. Exercise calculations on trim, stability and draft in preparation for grounding. Tide calculations. Train collection of data and information. Exercise plumbing with lead and line. Damage control: train putting out a collision mat. ERP-07 Revision 0 Page 4 of 7
5. Situations and Action Ashore Report from ship Convenes Team Assembling Team Man Centre ERP-01 Information Informs about situation reported by ship Centre Team Prepares necessary data/documents, checks means of communication Manual, Admiralty Charts Collection of Data Collects all data on ship, position, crew/passengers, cargo. Re-constructs events. Communication On stand-by for contacts from ship. List of Crew Next of Kin Does not call ship unless agreed or considered absolutely necessary. lf necessary, contacts Next of Kin of crew (where applicable, via crewing agency). Establishes and maintains contacts with authorities, assistance providers, salvage tug owners, classification societies, insurers, shippers, charterers, cargo interests, etc., as necessary. SAR Centre Centre Establishes contact with SAR Centre, agrees exchange of information. Fax, email ERP-07 Revision 0 Page 5 of 7
Information of Agents Agrees with SAR Centre treatment of persons rescued. Requests local agents to attend. Arranges repatriation. The Media Head Responds to enquiries from the Media. ERP-20 Co-ordination of Salvage General Average Surveyors Management Makes agreements with salvors Contracts Management Decision on GA and advises Instructs claims agent P & l correspondent to handle claim(s). In close co-operation with insurers, instructs sworn surveyor to conduct survey and to ascertain damage. Informs and instructs agents. Class Repairs Relief Terminated, Superintendent. Informs Classification Society; requests confirmation of Class; applies for exemptions. Obtain quotations for emergency repairs. Co-ordination lf emergency continues, organises rotation of members of. Tidies up Centre Hands over matter to departments directly responsible. Releases Documentation Office Staff Documentation, as exactly as possible, of situation, measures taken and times; collection of all incoming and outgoing messages. De-Briefing Discussion of situation and of measures taken. Suggestions for procedural improvements. Do not blame individuals! Log Log, Reports from ship ERP-07 Revision 0 Page 6 of 7
6. Training Ashore Alerting of and manning of Centre Joint exercises with ship 7. Reference Documents Manual Admiralty Charts Ship's Data Passenger List Global agreements with Salvage Tug Companies ERP-07 Revision 0 Page 7 of 7