Vola A guide to using the Vola event management and timing software for 15-16 season
Race Results Software http://ussa.org/global/ussa-race-and-event-scoring-software Software Contact Email Sport Approved Website VOLA Stéphane Kiener sales@vola-racing.ch A, M Yes www.vola.fr Winfree Dick Stone dick.stone@bull.com F Yes www.cedar-soft.com Summit Systems Ernie Page ebp@ebpage.com X Yes www.ebpage.com BART Tom Kendall teambart@aol.com X Yes www.barttiming.com Split Second Geoff Elder GeoffElder@SplitSecond.com S Yes www.splitsecond.com Sport Code: A = Alpine, M = Alpine Masters, X = Cross Country, S = Snowboard, F = Freestyle Click on www.vola.fr on the above USSA website
Downloading Vola Ski Alp Pro From ussa.org/timing click on the link to the Vola Website. Click on icon Create your profile and confirm via registration email. Download will begin of the.exe file
Downloading Vola Ski Alp Pro
Select Run
Select Next and Begin Installation
Accept and Select Next
Select Next
ICON ON YOUR DESKTOP (shortcut) Click on icon to start the software.
Local Configurations Set your local configurations Choose National Regulations Choose Your Language English
This sets your -Nation -lengths -speeds -temperature National Regulations
OPENING SCREEN Time to verify your dongle and create an event.
Verify your dongle 1. Select Help 2. Selection Hardware Protection Key
Dongle Driver and Confirmation Install driver: Follow the directions carefully Green square confirms the dongle is working properly.
Creating an Event Click on Folder Icon to open Select Event Window. Choose a previous event or Choose N.C. to create a New Event Will hold up to 200 events
New Event
Event Type Use the radio buttons to complete the data for your event: -USSA/FIS -Discipline/Event: DH.SG.GS.SL.AC.PL -# of runs in the event -Timing Precisions as reported on results
-Event Title -Discipline/Event -Date -Location -Organization -Timing General Parameters
Click on to add gender, age class & codex Choose +, then double click on Category = Age Class Gender = Men/Women Codex = USSA code Event points = yes/no At this time the recommendation is to run one gender per event file until comfortable with filters. Codex and Gender
Printing Parameters OC can choose from different Fonts Font Size Logos Watermarks General layout Can be saved for future use
Adding Points List Click on Import Button to open List Choice screen. Click on Update to obtain list download screen
Enter the points list Click on Download List or Search of the Last List When the green square shows up, click ok and both the USSA and FIS lists, athlete and officials will load. Clicking OK will open the athlete list Verifying Points List Course homologation info is downloaded with the points list!
Points List Entering Individual Athletes Enter Last Name of the athlete. Once highlighted, double click, or hit F1, to enter athlete into the event file. Filters can be set up to enter blocks of athletes. To be addressed later.
Competitor Fields Prior to importing competitors from an excel, define your competitor fields. Choose Options and then Competitor Fields Double click to make item active or inactive, notated by green check and red no symbols
Choose Options ; then Import Competitors from a File. Importing Athletes via Excel
Importing Athletes via Excel 1 st way Select file to import Line up fields in the Data Agreement section. Choose Import
Paste/Import Athletes via Excel -2 nd way Copy fields needed from your open excel file Choose Options import competitors from a file Paste and athletes populate in the Data Agreement window
Verifying Import Numbers Match 83 in the excel, 83 imported into the race file
Updating Points After Excel Import Click on Options Button Choose Update Competitors from a Federation File.
Updating Points Confirm correct discipline/event is checked Click OK Reminder: always proof your points after import
Choose F1 to open the Officials List. Parameters Header Officials, Forerunners, etc. At this time, manual entry of all forerunner data is required. Choose copy, then select arrow to get run 2, choose paste to enter the data into the 2 nd run. Click on the folder icon to select course data, if courses were downloaded with points list.
Quick Sort in Event File Green arrow signals the column you are currently sorted by. Double click on column header to change the sort.
Draw and Assign Bibs - Scored Click on Options Select Assign Bibs
Choose Selection Draw and Assign Bibs - Scored According to Ski Rules X Best(draw) This will Randomize the top 15 and the 999.99
Draw and Assign Bibs - Scored Choose OK
Draw and Assign Bibs - Scored Choose Number of Competitors for Draw (Defaults to 15) Choose OK and random will take place. Scroll and Review that random has taken place.
Draw and Assign Bibs - Scored Choose Assign Starting bib number to be entered Choose OK
Draw and Assign Bibs - Scored Click OK to load into the Manage Competitors page
Draw and Assign Bibs Non-Scored Manage Competitors Options, Assign Bibs Selection, Draw
Draw and Assign Bibs Non-Scored Choose OK on Filter List Window Random of the full field has taken place. Proceed to Assigning Bibs
Creating a Start List Choose Manage Runs Choose Start List Choose Options Choose Prepare with Competitors
Creating a Start List Start Order by Bib Choose OK to open Filter
Creating a Start List Click on Add to load the start list Choose Close to complete the task
To get rid of this start list Click on Delete the List Clearing a Start List
Run(Print) a Start List Choose Run a Start List Choose Run 1 Click on OK
From the run start list box, you can create custom start list and save the settings, or click on Preview to review and Print. Run(Print) a Start List
1 st Run Start List
Condensed Start List With or without the header Choose 2 Columns
Missing bib shift in numbering Right click where you are missing a bib.
Missing bib shift in numbering Enter how many bibs are missing, click OK. Bib adjustment is made and returns to Manage Competitors screen.
Inserting a Late Racer/Entry Click on Start List Click on the Green + to add a line Double click on the bib square to add bib #.
Inserting a Late Racer/Entry Return to Manage Competitors Choose Import to open the List Choice field
Inserting a Late Racer/Entry Type in athlete Last Name Double Click on the athlete
Inserting a Late Racer/Entry Double click on added athlete. Opens the Modify box Add the assigned bib Add Nation and Club
Inserting a Late Racer/Entry Return to Manage Runs Open Start List Click above athlete, hold and drag to their start location Athletes can be entered via the timing screen, too. To be addressed later.
Inserting a Late Racer/Entry Follow previous steps on running a start list Review that the athlete was added
Selecting Timing Devices under Local Configuration Timing
Timing Select Timing Device - homologation will load automatically Test timing device
Timing Set up B System/Timing Device 2 Set up display boards to be addressed later
Timing Choose Manage Runs Click on Timing to open the timing screen
Timing Start List is loaded Sync time bases to Computer
Timing Unlock Start and Finish: Highlight first competitor and click on the green circle icon (green light), or double click on red dot to turn it green
Timing - Forerunners Click on the Software Parameters Icon Assign Forerunner Bib # s
Double Click on bib box, type in Forerunner Bib #. Timing - Forerunners
Timing Records Starts Finishes Ranking Box
Timing Utilize Icons for DNF DNS
Timing DNS.False Finish Highlight bib in Start Box Choose DNS Icon at top or right click and choose status: Did not Start False Finish Click on bib that has finished, choose X (unactive passage) icon Same process for False Start
Timing Uncertain of Bib # Finishing Double click on the green finish dot to make it red Finish impulse will bring up a warning box Enter which bib actually finished
Timing First Run Complete Confirm Data
Timing Other Items Keep track of run records in the Inquiries box. To correct a bib entry, i.e. a pass: Double click on bib, enter correct bib. To change a finish to an unactive passage double click on the green check mark to create the red x.
DSQ Click on Modify Data Type in bib Status = Disqualified Enter Gate # or Rule #
1 st Run Results Choose Ranking After Run Choose run 1 Click on OK Preview or Print in the next screen
Creating 2 nd Run Start List Click on arrow to Run 2 Click on Start List button Click on Options button Choose Prepare Ranking After A Run
Creating 2 nd Run Start List Insert Bibbo Choose Add Start list will load in background, Click on Close
Run(Print) 2 nd Run Start List Choose Run 2 Click on Run Start List Choose Run 2 Click on OK
Run(Print) 2 nd Run Start List Choose Preview or Print just like 1 st Run Start List
Results Choose Final Ranking to load overall results. Final Ranking box will open, preview or print results.
Software version Reading the Results Jury 1 st run Data Points list Weather Data 2 nd run Data Event Date Codex Time and Date Report Printed
Transmitting Results - XML Click on the green + Others Printing/Utilities Choose Export Event
Transmitting Results - XML Confirm Codex Penalty Calculation USSA ALP box opens up Click on OK
Transmitting Results - XML Where did my file save to? Review For Errors Attach xml file to email. Email results to alpineresults@ussa.org Codex in the subject
Saving and Transferring File Close event Choose File Choose Manage Events Choose Save Event Choose the event to save
Restoring a File Choose File Choose Manage Events Choose Restore an Event Select the correct.spro file, based on where you have saved this file.
Saving and Transferring File Name the Event Click on Save Suggestion: Create a folder to house saved files Note file extension.spro and Folder location
Exporting Data Click on Export Choose Copy for Excel Open an excel file and paste
EET Click on Modify Data Type in Bib # Click on the Calculator
EET Continued Enter Net time of System A Enter Net time of System B or HT Preview/Print/Export to Excel
Further Reports Click on green + -Referee Report -USSA Transmittal Report, PDF Fill In -FIS Timing Data Tech Report(exports to xml to reload in FIS TDTR Software
Further Topics to be Addressed Soon Display Board Set Up Further Filters separating start lists by age class, etc Saving and Reloading Filters Thank you!