National Contract Management Association SMALL BUSINESS IS BIG BUSINESS

National Contract Management Association SMALL BUSINESS IS BIG BUSINESS Nancy D. Small Office Of Small Business Programs Headquarters, U.S. Army Materiel Command (AMC) 17 April 2014 Sustaining the Strength of the Nation 1

What I Want to Leave You With AMC is committed to maximizing Small Business opportunities in support of the Warfighter. Priorities Who and What we are Small Business Focus Areas and Organization structure Resources Small Business Commitment 2

U.S. Army Materiel Command MISSION AMC develops and delivers global readiness solutions to sustain Unified Land Operations, anytime, anywhere Sustaining the Strength of the Nation! 3

AMC Command Teams & Centers of Excellence As of 16 January 2014 Rock Island Arsenal Rock Island, Illinois Army Sustainment Command BG Edward Daly CoS LTG Pat McQuistion DCG GEN Dennis L. Via GEN John Nerger EDCG CSM James Sims CSM MG John Wharton Scott Welker Aviation & Missile LCMC USASAC Army Contracting Command LOGSA JMC/JM&L LCMC MG Lynn Collyar Ms. Cathy Dickens MG Del Turner Robert Moore BG Theodore Harrison III Mike Hutchison COL Charles Salvo BG Kristin French Ms. Patricia Huber SDDC Headquarters Scott Air Force Base, Illinois Aberdeen Proving Ground Aberdeen, Maryland TACOM Headquarters Warren, Michigan SDDC CECOM LCMC RDECOM CMA AMSAA TACOM LCMC MG Thomas Richardson William Budden Gary Martin (A) Dale Ormond BG William Cole Don Barclay James Amato MG Michael Terry Mike Viggato Leading from a Foundation of Trust 4

AMC Major Commands AMC Aviation & Missile Life Cycle Management Command (AMCOM) Chemical Materials Activity (CMA) Army Contracting Command (ACC) Joint Munitions Command (JMC) Tank & Automotive Command Life Cycle Management Command (TACOM) Army Sustainment Command (ASC) Army Materiel Systems Analysis Activity (AMSAA) Surface Deployment and Distribution Command (SDDC) Communications- Electronics Command Life Cycle Management Command (CECOM) U.S. Security Assistance Command (USASAC) Research, Development, and Engineering Command (RDECOM) Delivering Joint Warfighting Capability 5

MISSION Office Of Small Business Programs The Mission of the Office of Small Business Programs (OSBP) is to: 1. Serve as an advocate for small business enterprises 2. Ensure that a fair portion of contract awards and a percentage of total U.S. business dollars is placed with small business (SB), small disadvantaged business (SDB), women-owned small business (WOSB), HUBZone small business, service-disabled veteran-owned small business (SDVOSB), and historically black colleges, universities and minority institutions (HBCU/MI) 3. Monitor compliance with SB statutes and policy directives 4. Advise the Commander on all matters related to SB programs 5. Organize, manage and execute activities Key Responsibilities Compliance (Statutory) Outreach Market Research Counseling Acquisition Planning Sustaining the Strength of the Nation 6

We Can t Do It Alone Role of Technical Personnel FAR Part 10, Market Research: Success or failure of the small business program is a shared responsibility of all. This includes technical personnel, contracting and program officials and small business managers. FAR Part 35.004, Research and Development Contracting In order to obtain a broad base of the best contractor sources from the scientific and industrial community, agencies must..continually search for and develop information on sources (including small business concerns) to competent to perform R&D work. (2) cooperation among technical personnel, contracting officers and government small business personnel early in the acquisition process; and providing points of contact for potential sources (INCLUDING SB) Sustaining the Strength of the Nation 7

Commanders & Small Business Reps TACOM LCMC HQ, Army Materiel Command JMC/JM&L LCMC MG Michael Terry Ms. Marie Gapinski GEN Dennis L. Via LTG Pat ricia McQuistion John B. Nerger Ms. Nancy D. Small BG Kristin French Eric Bankit ASC CECOM LCMC MG John Wharton Robert Matthys Gary Martin Kenyata Wesley ACC AMCOM LCMC RDECOM BG Theodore Harrison Ms. Alice Williams MG Lynn Collyar Tim Kirkpatrick Dale Ormond John O Brien

MSC OSBP Functions Requirement Identification : Provides unbiased contract advice Advises on potential SB impediments Market Research : Provides Market Research assistance to the contracting office and technical personnel Conducts Outreach, identifies potential sources Strategy Development : Reviews/approves Acquisition strategies/plans for SB participation Solicitation Development : Advises contracting staff on language and evaluation criteria Source Selection/Evaluation : Can be a member of source selection panel Approves Subcontract plans Contract Administration : Monitors Subcontract performance Sustaining the Strength of the Nation 9

AMC Small Business Associate Directors ACC HQ Redstone Arsenal, AL Alice Williams, Associate Director Email: Alice.M.Williams@us.army.mil AMCOM Redstone Arsenal, AL Tim Kirkpatrick, Associate Director Email: Timothy.r.Kirkpatrick6.civ@mail.mil ASC Rock Island, IL Robert Matthys, Associate Director Email: Robert.J.Matthys.civ@mail.mil CECOM Aberdeen Proving Ground, MD Kenyata Wesley, Associate Director Email: Kenyata.Wesley@us.army.mil JM&L Picatinny, NJ Eric Bankit, Associate Director Email: Eric.Bankit@us.army.mil RDECOM Aberdeen Proving Ground, MD John O Brien, Associate Director Email: John.J.Obrien122.civ@mail.mil/ TACOM Warren, MI Ms. Marie Gapinski, Associate Director Email: Marie.Gapinski@us.army.mil Information Technology, Transportation Mission Installation And Expeditionary Aviation Missiles Test, Measurement & Diagnostics Combat Services Property Management Ammunition Communications Engineering Manufacturing Munitions Armaments Engineering Logistics and Technology Merging Technologies Transition Technology Chemical and Biological Ground Combat Equipment Ground Soldier End Items Manufacture and Overhaul Sustaining the Strength of the Nation 10

Office Of Small Business Programs KEY ROLES Program Manager SB Leadership within the Command Communication of the SB Mission Analyzing & Presenting Complex Data Program Salesman Sell to Contracting Sell to Leadership Sell to PMs Sell Army to SB Teacher Train SB Teach Contracting on SB policy and programs Train leadership on SB requirements Trusted Business Advisor Sustaining the Strength of the Nation 11

Defense Authorization Act for FY 13 Section 1611 Role of the Directors of SB Programs in Acquisition Processes of the DOD. -SECDEF shall develop and issue guidance to ensure that the head of each Office of SB Programs in DOD is a participant in requirements and acquisition decision processes. Section 1623 Acquisition Planning. -Requires each federal agency or department to provide opportunities for the participation of small business concerns during the acquisition planning process and in acquisition plans. -Requires the agency or department to invite the participation of the Director of Small and Disadvantaged Utilization in acquisition planning processes and provide that director access to acquisition plans. Section 1631. Goals for Procurement Contracts Awarded to SB Concerns. -Restates the 23% SB prime contract goal but requires the SBA to review and revise Goaling Guidelines for the SB Preference Programs for Prime/Subcontract Goals. -Requires the Chief Counsel for Advocacy of the SBA to conduct an independent assessment of the small business procurement goals. Several of the above changes requires regulations to be fully implemented. This document is for informational purposes only and does not reflect the opinions of the Army Office of Small Business Programs. Sustaining the Strength of the Nation 12

Defense Authorization Act for FY 13 Section 1633. Senior Executives. -Requires programs established for the development of SES to include training in Federal procurement requirements, including contracting requirements under the Small Business Act. -Ensures that evaluation of members of the Senior Executive Services responsible for acquisitions, and other senior officials responsible for acquisition, include consideration of the agency s success in achieving SB contracting goals. Section 1651. Limitations on Subcontracting. -Fundamentally changes the formula for calculating limitations on subcontracting for contracts for services and, to a lesser extent, contracts for supplies. -In the case of service contracts, the SB prime contractor must perform more than 50% of the amount paid to the contractor under the contract (rather than 50% of the cost of the contract performance incurred for personnel. Section 1653. Subcontracting Plans. -Each contracting agency must periodically conduct a review to ensure that its contractors are complying in good faith with their subcontracting plans. -Agencies are required to collect and report on the extent to which their contractors meet subcontracting goals and objectives. Several of the above changes requires regulations to be fully implemented. This document is for informational purposes only and does not reflect the opinions of the Army Office of Small Business Programs. Sustaining the Strength of the Nation 13

What Are Small Business Goals? Metrics are used to assess performance for certain socio-economic categories of the Small Business Program. The primary metric is a measurement of contract (both prime and subcontract) awards to firms in a particular socio-economic category. The metric is expressed in terms of a percentage of total contract (or subcontract) awards to U.S. business firms. PD2 Federal Procurement Data System-Next Generation (FPDS-NG) is the Contracting database used to gather organizational performance metrics. Metrics are in the form of goals which are assigned by the higher command to the buying activity (Issue: mixed contract workload) This excludes several types of awards: Grants/Agreements Other Transaction Authority s Contracts awarded overseas (FAR Part 18) Sustaining the Strength of the Nation 14

How Are Small Businesses Classified? By Socio Economic Categories Small Business (SB), Determined by North American Industrial Classification Codes System (NAICS), total annual receipts and/or number of employees Small disadvantaged business (SDB) or 8(a), nine-year business development program for SBs where the owner(s) fits the SBA s criteria of being socially and economically disadvantaged Women-owned small business (WOSB), A SB that is at least 51% percent unconditionally and directly owned and controlled by women Historically Under-utilized Business Zone (HUBZone) small business, Business and majority of employees reside in HUBZone as designated by the Census Bureau Service-disabled veteran-owned small business (SDVOSB), A SB that is at least 51% percent unconditionally and directly owned and controlled by disabled veteran (Certified by VA) Veteran Owned Small Business (VOSB), A SB that is at least 51% percent unconditionally and directly owned and controlled Historically black colleges, universities and minority institutions (HBCU/MI), Institutions which historically serve African-American, Hispanic, Native-American and other ethnic nationality. Sustaining the Strength of the Nation 15

Quiz What are the percentage goals established by Public Law for the following? Small Business (SB) Small Disadvantaged Business (SDB) Alaska Native Corp. & Indian Tribes Woman-Owned SB (WOSB) HUBZone SB Veteran-Owned SB (VOSB) Service-Disabled VOSB(SDVOSB) 23% 5% *Incl. in SDB Goal 5% 3% Best Effort 3% Sustaining the Strength of the Nation 16

FY13 Army Prime Contract Awards Program Spend Percent US Business $63.4B DoD-Assigned Army Goal Small Business $17.30B 94.77% 26.50% Small Disadvantaged $7.99B 12.62% 9.00% Women-owned $3.23B 5.11% 4.25% HUBZone $3.28B 3.19% 4.50% Service-Disabled Veteran-Owned $2.47B 3.91% 3.00% HBCU/MI $20M 5.50%* 3.00%** * Percentage of total Army spend with educational institutions ($364M) ** FAR Case suspended Goal Sustaining the Strength of the Nation 17

FY 14 Initiatives and Challenges FY 14 Initiatives Small Business IDIQ Contracts Subcontracting Policy and Enforcement Acquisitions under SAT Increase Small Business participation in services acquisition Early Involvement in the Acquisition Process Centers of Excellence Senior Leader Accountability FY 14 Challenges Meeting FY 2013 Goals (HUBZone) Small Business Resources The Ability to Forecast Requirements Small Business Career Field Sustaining the Strength of the Nation 19

Center of Excellence APBI Schedule 1QFY15 Aberdeen Proving Ground, MD Communications & Electronics Command Research, Development & Engineering Command 3-7 Nov 2014 Communications & Electronic & Electronic Equipment Equipment Science Science & Technology & Technology 2QFY15 Redstone Arsenal, AL HQ Army Materiel Command Army Contracting Command Aviation & Missile Command U.S. Army Security Assistance Command TBD Aviation & Missile Support Foreign Military Sales & Training Contracting 3QFY14 Rock Island, IL Joint Munitions Command Army Sustainment Command 7-8 May 2014 Munitions Production & Support Installation & Operational Support Materiel Management 4QFY14 Warren, MI Tank-Automotive and Armaments Command 12-14 Aug 2014 Tactical Wheeled Vehicles Ground Based Distribution & Sustainment Systems Fiscal Year Basis

Available Training Defense Acquisition University (DAU) Courses FAC 009- Set Asides for Small Business FAC 031- Introduction to Small Business FAC 032- Small Business: A Requirements Approach CLC 025- Small Business Program for Contracting Officers CON 260A&B The Small Business Program, Part A&B Training provided by your local Small Business Specialist Sustaining the Strength of the Nation 21

Researching Opportunities Tools FEDERAL BUSINESS OPPORTUNITIES (FEDBIZOPPS) ARMY SINGLE FACE TO INDUSTRY (ASFI) COMPETITION ADVOCATE SHOPPING LIST (CASL) SUBCONTRACTING OPPORTUNITIES (SUB-NET) ADVANCE PLANNING BRIEFING FOR INDUSTRY (APBI) ACQUISITION FORECASTS ARMY (HTTP://WWW.SELLINGTOARMY.COM) DOD (HTTP://WWW.ACQ.OSD.MIL/OSBP/DOING BUSINESS/DOD CONTRACTING GUIDE.HTM DEFENSE INNOVATION MARKETPLACE (HTTP://WWW.DEFENSEINNOVATIONMARKETPLACE.MIL) FEDERAL PROCUREMENT DATA SYSTEM NEXT GENERATION (HTTPS://WWW.FPDS.GOV/FPDSNG-CMS/) SYSTEM FOR AWARD MANAGEMENT (SAM) (HTTPS://WWW.SAM.GOV/PORTAL/PUBLIC/SAM/) Sustaining the Strength of the Nation 22

Takeaways Understand legislative and policy requirements Know your SB Goals and make sure they are known Ensure SB consideration is integrated fully into the Acquisition Process If assigned as Chief or higher ensure you are briefed quarterly on the status of SB programs Support outreach and budget for success Remember, Small Business is big business! Sustaining the Strength of the Nation 23

QUESTIONS? FOR ASSISTANCE: HQ AMC OSBP http://www.amc.army.mil/amc/smallbusiness.html#contact Army Office of Small Business Programs http://www.sellingtoarmy.info DOD Office of Small Business Programs http://www.acq.osd.mil/sadbu Small Business Administration (SBA) http://www.sba.gov Sustaining the Strength of the Nation 24