ProgressBook Suite Web Version v10.1 DB 1602 ProgressBook Suite v10.1 Release Notes This document provides an overview of the new enhancements and resolved issues in ProgressBook Suite v10.1. New Enhancements in ProgressBook Suite v10.1 Related Documentation Resolved Issues New Enhancements in ProgressBook Suite v10.1 ProgressBook The following enhancements have been made in ProgressBook in this release. Live Period Attendance for the DASL Student Information System ProgressBook has been updated to allow schools to read, save, modify and delete period attendance and period attendance by block data, where available on a real-time basis, for school districts that integrate with the DASL student information system. For districts that have been using period attendance in DASL for daily attendance this school year, you can enable live period attendance in ProgressBook. For districts that have not already been using period attendance in DASL, if you enable this option in the middle of the school year, period attendance absence type codes previously entered in ProgressBook will no longer be visible on the Period Attendance screen or on the Parent Access Web Site. To maintain a complete history of period attendance records for the school year, previously entered period attendance information must be entered into DASL before enabling live period attendance data integration. For districts using live period attendance, absence type codes should always be set up in your student information system and then imported into ProgressBook. Period Attendance Tab on School Feature Setup Screen The following additions and modifications have been made on the Period Attendance tab on the School Feature Setup screen: The check box above the feature column heading for all the features has been removed. To enable a feature for all the schools on the screen, select the check box in the All schools row. When users hover over the column heading a description of the feature displays. The Offer Period Attendance column has been renamed Enable. The Allow Prior Day Changes column has been renamed Prior Day. Software Answers, Inc. 1
The ability of users with master and school administrator privileges to specify the desired number of days prior to the current date for which users with teacher privileges can enter or modify period attendance on the Period Attendance screen or Seating Chart has been added. See Set Prior Days to Change Period Attendance in What s New in ProgressBook Suite v10.1? for a detailed description. The Enable Live SIS Integration has been renamed Live Integration. The Allow Attendance By Block column has been renamed By Block. The Enable Auto-Roster Updates (SMS Only) column has been renamed Auto-Roster. When users select or deselect a check box for a feature, it is automatically saved. It is no longer necessary to click Save in the Web site banner. When a selection has been successfully saved, the following message displays, "Feature updated successfully." When a selection has not been saved, one of the following messages may display, Update of feature failed or There was a problem saving your changes. Absence Type Codes and Informational Messages For districts that integrate with the DASL student information system and run live period attendance, if the attendance staff entered an absence type code in DASL that has not been imported yet into ProgressBook during the data integration process, "DASL code" displays in the Class Attendance list on the Period Attendance screen. When users save an absence type code for a student that was manually added in ProgressBook rather than imported from DASL, the code cannot be saved into DASL but is saved in ProgressBook. In this scenario once the user saves on the Period Attendance screen, the code does not display in the Class Attendance list and the following message displays, "Attendance data for one or more students did not save successfully." Absence types codes that have not been saved in DASL do not display on the Period Attendance screen. However, absence codes that have been saved in Progress- Book do display in Period Attendance view on the Grade Book Grid. Bindings config.sample file for DASL Student Information System For school districts that integrate with the DASL student information system, to allow ProgressBook to recognize the authentication type designated in the client.config file, the following binding names were added to the bindings config.sample file: BasicHttpBinding_DaslRealTimeAPI BasicHttpBinding_DaslRealTimeAPISSL BasicHttpBinding_DaslRealTimeAPIWindows Software Answers, Inc. 2
Student Progress Report The following additions and modifications have been made to the Student Progress Report: The YTD (Year to Date) Final Grade has been added under all the assignments for students in classes in which the Year to Date grade calculation has been enabled on the report card. The solid line that displayed below the assignment type information has been changed to a dashed line. A comment, if one was entered for the assignment, displays below the assignment description preceded by the text Comment:. The class average, if selected when generating the report, displays centered in the reporting period header. In the Single-column format, the assignment weight text has been changed from Wt. to Weight: and displays if the weight of the assignment is not equal to 1. In the 2-column format, the assignment weight text has been changed from Weight: to Wt. The Hide Exempt option has been renamed Hide Excluded on the Student Progress Report and Student Progress Report by Assessment screens. Report Builder Reports The following reports are available for users with master, school administrator, school support and principal privileges. YTD (Year to Date) Final Grade Admin Report Displays year to date final grade information for students in individual or multiple teachers classes or class groups. Report Card Marks Admin Report Displays report card mark information for individual or multiple teachers in individual or multiple reporting period(s). Class Assignment Marks Admin Report Displays class assignment mark information for individual or multiple teachers classes in individual or multiple reporting period(s). The YTD (Year to Date) Final Grade Report is available to users with teacher privileges. The options: Has a Value and Does Not Have a Value have been added to the Operation list in the following reports: Class Assignment Marks Report Card Marks Student Demographics Section Info Meeting Times Student Daily Attendance Integration Student Section Enrollment Integration Software Answers, Inc. 3
The Secondary Report Card Report has been renamed Report Card Marks Report. The Save Setup As window displays when users save a Report Builder report with specific parameters, filters, columns and unique name. The following changes have been made to the Save Setup As window: The Save the setup as: title above the report name field has been renamed "New report name:" The OK button has been renamed Save. Software Answers, Inc. 4
ProgressBook Framework The following enhancements have been made in ProgressBook Framework in this release. Report Builder Management Screen UI Changes The Confirm Delete window displays when users delete Add-On reports or remove a user account from the Report Administrator role. The following changes have been made to the Confirm Delete window: The name of the report is included in the message. The OK button has been renamed Delete. Software Answers Framework Installation Wizard The Software Answers Framework Installation Wizard has been created to improve the ProgressBook Framework installation process. This installation wizard includes the FrameworkDatabase.msi, FrameworkFileMaintenanceService.msi and FrameworkWeb.msi files, which previously were required to be installed separately. Once Framework has been installed, you can upgrade to a new version or uninstall the application by accessing the wizard from the Start menu. Updated Guidelines for Customized ProgressBook Report Builder Reports Guidelines for creating customized ProgressBook Report Builder reports using Microsoft SQL Server Report Builder, including the ability to create reports based on multiple data sets, additional list parameters and the ability to hide filter fields, have been updated. The addition of events that are logged in the Software Answers Framework event log and the display of error descriptions in the Windows Event Viewer has also been updated. For further details, refer to the ProgressBook v10.1 Report Builder Management Guide. Error Handling Ability to View Error Details on Error Screen To enable the ability to view error descriptions on the ProgressBook Error screen when an error occurs, the ExceptionPassword key has been added to the Framework appsettings.config file. Users with network or server administrator privileges must enter a value for the ExceptionPassword key. It is recommended to enter a value that is the password for the ProgressBook master account login. This value is empty by default so if a value is not defined for the ExceptionPassword key, the ability to view error details is disabled. Once error detail viewing has been enabled and if an error occurs, the ProgressBook Error screen displays. Type the password value that was entered for the Exception- Password key in the appsettings.config file in the field that displays below the standard error message on the ProgressBook Error screen, and then click Show Details to display the error description. This error description can be used for troubleshooting purposes. For further details, refer to the ProgressBook Suite v10.1 Upgrade Instructions or ProgressBook v10.1 Report Builder Management Guide. Software Answers, Inc. 5
Errors Display in Windows Event Viewer If an error occurs when generating a Report Builder report, the Reporting.Parameter- FailureException error referencing the failed report displays in the Software Answers Framework event log in the Windows Event Viewer. Additional error descriptions related to Framework events display in the Software Answers Framework event log near the top of the Event Properties window in the Windows Event Viewer. For further details, refer to the ProgressBook v10.1 Report Builder Management Guide. Event Logging FrameworkSourceReportRenamedEvent Displays in Windows Event Viewer When users rename a report on the Add-On Reports tab, on the ProgressBook Framework Report Management screen, the FrameworkSourceReportRenamedEvent event is logged in the Windows Event Viewer. This event is enabled by default in the health- Monitoring.config file. Framework healthmonitoring.config File If modifications are made to the healthmonitoring.config file for Framework, make sure to copy them to the config folder in your ProgressBook virtual directory to ensure all Framework-related events are correctly logged in the Software Answers Framework event log in the Windows Event Viewer. Software Answers, Inc. 6
ProgressBook Special Services The following enhancements have been made in Special Services in this release. Transfer Archived Forms in Classic View Users have the ability to transfer archived forms in Classic View. On the District-to- District Transfer screen, only Classic View and Task View form set types are available for transfer. SSEM form set types are not available to be transferred. Once the forms have been transferred to the new district, the Classic View tasks display on the Completed Tasks screen with ARCH in the Task Type column denoting that the task was comprise of archived forms. In the Indicator column, displays for these tasks indicating they cannot be used to create new tasks from existing tasks. When users hover over the icon, the following message displays, Task is not available for create from existing. This icon displays for tasks created within a district and Task View tasks transferred using District-to-District Transfer. Only users with the ability to create new tasks can view these icons. Archived Forms On the Finalized Forms View screen, displays for SSEM archived forms and Classic View archived forms created within a district for the appropriately selected form set type. Create From Existing On the Start a New Task window and the Create From Existing window, the following form sets, which cannot be used to create new tasks from existing tasks, do not display: SSEM archived forms Classic View archived forms created in a district prior to the Task Model conversion Classic View archived forms that were transferred using District-to-District Transfer Class Print Screen Users can print SP, IEP and WEP progress reports on the Class Print screen. On the Class Print screen, the Merge Forms button has been renamed Print Forms. Reports On the Report screen, users can press <Enter> on the keyboard to generate a report. On the EMIS Tools screen, users can press <Enter> on the keyboard to generate the EMIS Review Report. Software Answers, Inc. 7
EMIS Data Collection Form The icons, that collapse and expand the form header, have been added to the EMIS Data Collection Form, which can be accessed from the Open Tasks screen and the EMIS Review Report. On the EMIS Data Collection Form, the STRWith option in the Type of Assessment column has been updated to "STR" to more closely reflect reporting requirements to EMIS. The value in the Testing Accomm. column determines whether the student requires accommodations. The double scroll bar has been removed from the EMIS Data Collection Form. Open Task Pages The icons, that collapse and expand the form header, have been added to the open task pages, which can be accessed from the Open Tasks screen. The double scroll bar has been removed from the open task pages. Special Services Feedback Form A check box indicating whether the user sending the form would like a copy of the message was added to the Feedback form. In the LookupCodes table in the District database, a server or network administrator must locate the record where SPSFEED- BACKEMAIL displays in the LookupCode column and then enter the email address to which they want the Feedback form to be sent in the LookupDescr column. Attachment Pages Events Recorded in Audit Log When users add, delete, open and save attachment pages the event is recorded in the StudentFormAudit table. EMIS Error Extract Messages EMIS Error Extract messages have been modified for consistent formatting for the following records: General Student Attributes - Effective Date Record (FD) Student Program Record (GQ) Student Achievement Test Record (GA) Student Ohio Graduation Test (OGT) Record (GX) Kindergarten Readiness Assessment - Literacy Record (GO) Student Special Education Record (GE) Software Answers, Inc. 8
Related Documentation You can find more detailed information on these updates in the What s New in Progress- Book Suite v10.1 Guide and the ProgressBook v10.1 Report Builder Management Guide on the Client Services Portal under Documentation > Product Guides. Updated user guides are being prepared as quickly as possible and may not be published yet. If you do not find them, check back again soon. Resolved Issues The following issues have been addressed in ProgressBook in this release. Reference # Issue Description Report Cards D2985 In classes that use multiple report cards and interims and the year to date grade calculation has been enabled for one of the report cards, the wrong report card is selected and the Year to Date grade is not displaying in teachers grade books. ProgressBook has been updated so that in classes that use multiple report cards and interims and the year to date grade calculation has been enabled for one of the report cards, the year to date grade displays. Export Report Card Grades S3478 Report card grades are exported when users modify and save report card entry end dates on the Report Card Entry Dates by School screen for school districts that run batch report card data integration. ProgressBook has been updated so that the DTSExecuteMarksExtract stored procedure no longer runs when users modify and save dates on the Report Card Entry Dates by School screen. However, school districts that run batch report card data integration can still export report card grades on the Report Card Export screen. Student Progress Report D3005 Daily comments and assignments marks display on the Student Progress Report when accessed from the Parent Access Web Site even if Publish or Post to the Web options were not selected. ProgressBook was updated so that daily comments and assignments do not display on the Student Progress Report when it is viewed from the Parent Access Web Site when the Publish or Post to the Web options are not selected. Missing Assignment Report 2950 Student names do not display on the Missing Assignment Report when users enter a date range and sort by assignment. The prc_missingassignments stored procedure was updated so that student names display on the Missing Assignment Report when users enter a date range and sort by assignment. Software Answers, Inc. 9
Reference # Issue Description Report Builder Reports D3036 Report Builder reports that include + (plus sign) in the Value field for an optional filter in the original report setup do not display the plus sign in the Value field when the report is re-generated. Framework has been updated to maintain a + (plus sign) in the Value field for an optional filter each time the report is generated. Parent Access Web Site User Accounts 2909 Error occurs on the Parent Access Fix Broken Accounts screen when deleting broken Parent Access Web Site user accounts that were associated with Parent Access alerts. The Prc_ParentAccessFixBrokenAccounts stored procedure was updated to delete data from the ALR_ tables before deleting the Parent Access user account. Data Integration D2993 Batch data integration process takes unusually long to run causing numerous time outs and incomplete processing. For any districts that integrate with SIF-table-based student information systems, the ProcessStudentMembershipInfo and ProcessTenexStudentMembershipInfo stored procedures have been updated to improve the performance of the batch data integration process. Software Answers, Inc. 10
The following issues have been addressed in ProgressBook Framework in this release. Report Management screen D3044 An error message displays when users type \ (backward slash) or ' (apostrophe) in the Report Name field when adding a new report on the Add New Reports tab on the Report Management screen. Framework has been updated to accept \ (backward slash) or ' (apostrophe) in the Report name field when users add a new report on the Add New Reports tab on the Report Management screen. Internet Explorer D3039 D3045 Users are unable to download RDL files on the Add-On Reports or Core Reports tabs, on the Report Management screen in Internet Explorer 8.0 or earlier using Secure Socket Layer (SSL). Framework has been updated so that users are able to download RDL files on the Add-On Reports or Core Reports tabs, on the Report Management screen in Internet Explorer 8.0 or earlier using Secure Socket Layer (SSL). On the Framework Report Management screen, on the Add New Report tab, the Upload Report button is not available when users select an RDL file and then click in the Report Name field to select a report name from the autocomplete list if the autocomplete option is enabled in Internet Explorer. Framework has been updated so the Upload Report button is available on the Add New Report tab on the Report Management screen when users select an RDL file in the Select RDL File field and then click in the Report Name field to select a report name if the autocomplete option is enabled in Internet Explorer. However, this issue has not been completely resolved using Firefox because of an outstanding issue in Firefox. For further description of this issue, refer to the following URL: https:// bugzilla.mozilla.org/show_bug.cgi?id=87943. Report Parameters D3043 Columns selected to not display by default on Report Builder reports created in MS Visual Studio, where the Hide_Element parameter default value was set to true (lowercase), display on the ProgressBook Report Builder window. Framework has been updated to accept Hide_Element parameter values in uppercase, lowercase and mixed case text for Report Builder reports created in MS Visual Studio. Software Answers Framework Event Log D3041 Errors display in the Windows Event Viewer because of failure in the Software Answers Framework Event Log functionality. Framework error handling has been updated to prevent failures from occurring in Software Answers Framework Event Log functionality. Software Answers, Inc. 11
FrameworkWeb.msi D3038 D3037 The FrameworkWeb.msi fails when Framework is upgraded on servers using HTTPS bindings. The FrameworkWeb.msi has been updated so that Framework is installed successfully on servers using HTTPS bindings. In upgrading Framework on servers running IIS6, the FrameworkWeb.msi file was eliminating the Framework virtual directory including any previous.screen extension that had been mapped. FrameworkWeb.msi has been updated to maintain the.screen extension mapping in the Framework virtual directory when upgrading Framework on servers running IIS6. FrameworkWeb.config D3040 The httperrors subsection under the system.webserver node in the Framework Web.config file prevents users from logging into ProgressBook. The httperrors subsection under the system.webserver node was commented out in the Framework Web.config file so that users are able to log into ProgressBook. Software Answers, Inc. 12
The following issues have been addressed in ProgressBook Special Services in this release. Reference # Issue Description ETR/IETR Tasks D2897 Information entered for the Cognition assessment does not save in the Structured Interview column on the RETR/IETR (preschool) Evaluation Plan Preschool. Special Services has been updated so that information entered for the Cognition assessment saves in the Structured Interview column on an RETR and IETR (Preschool) Evaluation Plan Preschool. Open Tasks D2902 D2902 Student Demographic information is not updated when users create a new task using Create from Existing (CFE) for an imported task. A script has been created to update student demographic information when users create a new task using CFE for an imported task. This script will update all student demographic information when users create new tasks. District name is not updated when users create a new task using CFE for an imported task. Special Services has been updated so that the district name is updated when users create a new task using CFE for an imported task. Special Education Events Form D2872 The wrong Special Education Events year displays on the Special Education Events form. On the Special Education Events form, the Special Education Events year has been updated in the following text: Record ONLY the events that occur within the current year (June 1, 2010 - May 31, 2011) along with corresponding information for the event. Progress Report D2857 The reporting period date does not display in its entirety in the progress column on the 8-column Progress Reports. The progress column on the 8-column Progress Reports has been updated to display the reporting period date in MM/DD/YY format. District to District Transfer D2936 An error occurs when users transfer tasks associated with archived forms in Classic View using District-to-District Transfer. SpS has been updated so users can transfer tasks associated with archived forms in Classic View using District-to-District Transfer. Feedback Form D2779 An Error on Page error occurs on the Feedback form when users attempt to submit feedback from the Contact Us link and the message does not reach the recipient. A record has been added to the LookupCodes table in the District database so that when users attempt to submit feedback from the Contact Us link, the message reaches the recipient of the email address entered in the LookupDescr column in the LookupCodes table in the District database. Software Answers, Inc. 13
Reference # D2158 Issue Description All school buildings in the district display instead of only those associated with the user s login account for users with Principal, Clerical and Guidance privileges. SpS has been updated so that only school buildings display associated with the login account for users with Principal, Clerical and Guidance privileges. EMIS Review Report D2266 D2101 S2398 The District of Residence (DOR) and District of Service (DOS) values do not display on the EMIS Review Report. The EMIS Review Report has been updated so that the DOR and DOS values display. The default date of 1/1/1900 displays on the EMIS Review Report when the task is an ETR or Service Plan. The EMIS Review Report has been updated so that n/a displays for the IEP Start Date and End Date if the task is an ETR or Service Plan and the dates from the IEP Cover page display for the IEP Start Date and End Date if the task is an IEP. The student does not remain selected when navigating to different screens throughout the application. SpS has been updated so that the selected student remains selected when navigating to different screens throughout the application. Software Answers, Inc. 14