How to Use the EPM Connector to Visualize BPC Data via SAP Crystal Dashboard Design (Xcelsius Dashboards) Applies to: SAP BusinessObjects Planning and Consolidation 7.5, version for SAP NetWeaver. For more information, visit the Enterprise Performance Management homepage. Summary This how-to guide explains the steps to visualize BPC data using SAP Crystal Dashboard Design(formerly Xcelsius). In this guide, you will learn how to use SAP BusinessObjects Extended Analytics to build a report, and the SAP BusinessObjects EPM Connector to enhance the functionality of your dashboard. Author: Rich Heilman Company: SAP Labs, LLC Created on: 7 February 2011 Author Bio Rich Heilman is a Senior Technical Specialist with the SAP Enterprise Performance Management (EPM) Regional Implementation Group (RIG), at SAP Labs LLC. He is currently focused on the SAP BusinessObjects Planning and Consolidation, version for NetWeaver product. Previously, Rich was a member of the EPM Solution Management team at SAP where he worked on a wide range of topics related to the SAP BusinessObjects Planning and Consolidation product. Before joining SAP in 2007, he worked for an SAP customer as an ABAP Developer for 6 years. Rich is also the co-author of the SAP Press book, Next Generation ABAP Development. 2011 SAP AG 1
Table of Contents Business Scenario... 3 Background Information... 3 Prerequisites... 3 Step-by-Step Procedure... 4 Installation... 4 Build a Simple Dashboard... 5 Enhance the Dashboard by Using Selectors... 35 Add Write Back Functionality... 45 Add Slider Components to Change Values... 57 Related Content... 74 Copyright... 75 2011 SAP AG 2
Business Scenario In this scenario, the business wants to view real-time data from their SAP BusinessObjects Planning and Consolidation, version for SAP NetWeaver (hereafter referred to as BPC_NW) system via a dashboard created by the SAP Crystal Dashboard Design tool (formerly called Xcelsius). Using a flash-based dashboard provides a zero footprint solution for viewing critical data in real-time. The dashboard user would not need anything more than flash player to view the data. This type of data visualization is very attractive to high level decision makers in the enterprise. Background Information This How-To guide provides a step-by-step instruction of how to build a dashboard that manipulates data stored in BPC_NW. The guide provides details about installing the required components, such as the SAP BusinessObjects EPM Connector and SAP BusinessObjects Extended Analytics. You will then start by building a simple dashboard which reads data from BPC_NW and presents it in a grid. You will then enhance this dashboard, by adding combo box selectors for dimension members, adding write back functionality, and finally, modifying the dashboard to incorporate sliders to change the values. Prerequisites Required/recommended expertise or prior knowledge SAP BusinessObjects Planning and Consolidation 7.5, version for SAP NetWeaver, SAP Crystal Dashboard Design (Formerly Xcelsius Enterprise 2008) Additional Documentation Other EPM How-To Guides http://wiki.sdn.sap.com/wiki/display/bpx/enterprise+performance+management+%28epm%29 +How-to+Guides 2011 SAP AG 3
Step-by-Step Procedure Installation The following software is required to complete this How-To Guide. This software is required to build the dashboard only. For simply running and viewing the dashboard, only Flash Player is required. All software (except for the Microsoft Visual C++ component) can be downloaded from the SAP Service Marketplace. It is suggested to always apply the latest support package for each software component. 1) SAP BusinessObjects Extended Analytics 7.5 SP5 or higher 2) SAP Crystal Dashboard Design(formerly Xcelsius Enterprise 2008) SP3 or higher including hotfixes 3) SAP BusinessObjects EPM Connector 7.5, add-in for Xcelsius 4) SAP BusinessObjects Planning and Consolidation 7.5 Client 5) SAP BusinessObjects Planning and Consolidation 7.5 ODBO Client 6) Microsoft Visual C++ 2005 SP1 Redistributable Package(x86) 7) SAP BPCDataGrid component, add-in for Xcelsius The step-by-step instructions of how to install these components is outlined in the BPC 7.5 Master Guide found on the SAP Service Marketplace. http://service.sap.com/~form/sapnet?_shortkey=01100035870000726399&_scenario=011000358700 00000202&_OBJECT=011000358700001106942009E Additional information can be found in the EPM Connector User Guide on the Service Marketplace. http://service.sap.com/~sapdownload/011000358700001297252009e/epmconnector75_en.pdf 2011 SAP AG 4
... Build a Simple Dashboard In this section, you will build a dashboard which will retrieve BPC data at runtime and show this data via the BPC Data Grid. First you will use the Extended Analytics Analyzer plug-in to build your report definition. Next, you will create your dashboard layout and bind the user interface components to the report cells. Finally, you will use the EPM Connector plug-in to setup a connection to BPC which can be used to dynamically refresh the report at runtime. 1. Open SAP Crystal Dashboard Design(Xcelsius) and click on the Analyzer tab within the Excel sheet. 2. Click the Edit Report button. 2011 SAP AG 5
3. Click the Add New button to create a new connection. 4. Select the SAP BusinessObjects Planning and Consolidation OLAP Data Source. Then click Connect. 2011 SAP AG 6
5. Enter the BPC server name. Include both the host name as well as the port(<hostname>:<port>). Also, enter the BPC user and password. This is the same user and password that you would used to connect to BPC via the BPC Excel Client. Click Next. 6. Select the AppSet and click Finish. 2011 SAP AG 7
7. Select the Application (or Cube). In this case, PLANNING. 8. Next, supply a meaningful name for this connection and click Ok. 2011 SAP AG 8
9. Select the newly created connection, and click Ok. 10. The Report Manager dialog will then be launched. Here you can configure the report output. 2011 SAP AG 9
11. Drag and drop the P_ACCT.H1 node from the cube dimensions box into the Row box. 12. Drag and drop the TIME.H1 node from the cube dimensions box into the Column box. 2011 SAP AG 10
13. Drag and drop all remaining dimensions from the cube dimensions into the Page Header box. 14. Double click on the Time.TIME.H1 in the Column box. 2011 SAP AG 11
15. Select the members as shown below. Select the members by clicking the checkboxes, then clicking the Right-Arrow key to move the selections into the selected members box. Then click Ok. 16. Double click on the P_ACCT.P_ACCT.H1 in the Column box. 2011 SAP AG 12
17. Select the members as shown below. Select the members by clicking the checkboxes, then clicking the Right-Arrow key to move the selections into the selected members box. Then click Ok. 18. Double click on the Category.CATEGORY.H1 in the Page Header box. 2011 SAP AG 13
19. Select ACTUAL and click Ok. 20. Double click P_Activity.P_ACTIVITY.H1 in the Page Header box. 2011 SAP AG 14
21. Select Line, and click Ok. 22. Double click on P_CC.P_CC.H1 in the Page Header box. 2011 SAP AG 15
23. Select US, and click Ok. 24. Double click on P_DataSrc.P_DATASRC.H1 in the Page Header Box. 2011 SAP AG 16
25. Select UPLOAD and click Ok. 26. Double click RptCurrency.RPTCURRENCY.H1 in the Page Header box. 2011 SAP AG 17
27. Select LC, and click Ok. 28. Next, click Ok from the Report Manager dialog. 2011 SAP AG 18
29. The report is then generated in the excel spreadsheet. The values were retrieved from the BPC system and statically stored in the excel sheet. Later, we will remove these values from the sheet, and get the values from the BPC system dynamically at runtime. 30. Next, you will begin to build the layout of the dashboard. Drag and drop the BPC Data Grid component from the components section on the left into the layout editor. 2011 SAP AG 19
31. You will notice the grid is then dropped into the editor, and the component property sheet is show on the right side of the screen. Next you will use this property sheet to configure the grid and bind it to the data in the excel sheet. 32. Click the button next to the input field for Header Data. 2011 SAP AG 20
33. Select the range of cells as shown in the image below and click Ok. 34. The columns of the grid have been configured based on the previous step. Next change the alignment of each column, except for the first one, to right alignment. 2011 SAP AG 21
35. Next click on the button next to the input field for Detail Data. 36. Select the range of cells as shown below and click Ok. 2011 SAP AG 22
37. Check the checkbox for Hide Empty Rows. 38. Click the button next to the input field for Selected Row. 2011 SAP AG 23
39. Select the range of cells as shown below. Here you are binding this property to an empty row in the excel sheet. When a row is selected in the grid at runtime, the values of that row will be placed in this range of the excel sheet. 40. The final configuration of the BPC Data Grid should appear as shown below. 2011 SAP AG 24
41. The grid in the layout editor should now appear as shown below. 42. Next, drag and drop a Line Chart into the layout editor. 43. Click the button next to the input field for Subtitle. 2011 SAP AG 25
44. Select the cell as shown in the image below and click Ok. Remember this cell will be filled with the selected row value of column 1 from the BPC Data Grid. 45. Enter the X and Y axis labels as shown below. 46. Under the Data section. Click the button next to the input field for By Range. 2011 SAP AG 26
47. Select the range of cells as shown below. Again, these cells will be filled at runtime when a row is selected in the BPC Data Grid. These values will then be plotted on the Line Cart. 48. The layout editor should now look like this. 2011 SAP AG 27
49. The layout of the model is now finished. Next, you will add a new connection using the EPM Connector. This connection will allow you to retrieve data from BPC at runtime, instead of getting the values statically from the excel sheet. First, delete the values in the range of cells as show in the image below. 50. In the appropriate cell, enter the command =GetReportDefinition() and hit enter. This command retrieves the XML based definition of the Analyzer report and puts it in this cell. Later you will bind a property of the EPM connector to this cell. 51. From the main menu, click Data, then Connections. 2011 SAP AG 28
52. The Data Manager dialog box will then appear. Click the Add button. Then select EPM Connector. 53. Give a meaningful name for this connection. 2011 SAP AG 29
54. Next choose the EPM Application which you want to connect to. In this case, select Planning and Consolidation, version for SAP NetWeaver. 55. Next, enter the host name of the BPC web server. Enter both the host name and port. Then click Connect. 56. For the Operation Type, select Retrieve data using Analyzer report. 2011 SAP AG 30
57. At this point, you may be required to enter your BPC user name and password. Enter the user name(including domain) and password and click Ok. You are connected when you see the Data Source field filled in as shown below. 58. Click the button next to the input field for Report Definition Cell. 59. Select the cell where the Analyzer report definition resides and click Ok. 2011 SAP AG 31
60. The finished connection configuration should now look like this. Notice that the cell range for the output has automatically been configured based on the Analyzer report definition. Click Close. 61. Drag and drop a Connection Refresh Button from the components list into the layout editor as shown below. 2011 SAP AG 32
62. Configure the refresh button, by checking the connection in the refresh button property sheet. 63. The model is now complete. You can test it out by clicking the Preview button. 64. Once the dashboard is loaded, click the Refresh button. 2011 SAP AG 33
65. You will then be asked to enter the BPC user name and password. Then click Ok. 66. The live data will then be loaded into the dashboard. Select a line of the BPC Data Grid, and notice that the Line Chart changes. 2011 SAP AG 34
Enhance the Dashboard by Using Selectors In this section, we will enhance the model which you build in the previous section. You will add a combo box selector to select the Category dimension member, which will change the report selection dynamically at runtime, and retrieving a different slice of data from the backend server. Again, continue to use the previous model in this section. 1. First, add the word Category to the excel sheet at cell A15. This is just a label so that you can know where the dimension member values will be stored in the excel sheet. 2. From the main menu, click Data, then Connections. 3. Next, click Add, then EPM Connector. 2011 SAP AG 35
4. Give the new connection a meaningful name like readcategorymembers. 5. For the EPM Application, choose Planning and Consolidation, version for SAP NetWeaver. 6. Enter the host name, and click Connect. 2011 SAP AG 36
7. For Operation Type, choose Display Dimension Members. 8. You will know that a connection has been made when the Data Source field is filled in. Also, defaults for Application Set and Application will be filled as well. Change the Application Set to APSHELL_HTG and the Application to PLANNING. 9. Next select the dimension that you want the members for, in this case, it is the Category dimension. First, click the Select a Member button. Then open the CATEGORY node and select [CATEGORY].[PARENTH1]. Simply click out of this dialog to close it after the selection. 10. The selection should now show in the Dimension Member box. 2011 SAP AG 37
11. Next, click the icon next to the input field for Insert In. 12. Select the cell range as shown below. This range will contain the member values for the Category dimension. Make sure to use two columns here. 13. The cell range selection should now show in the Insert In input field. 14. Next, close the Data Manager dialog. 2011 SAP AG 38
15. Next, you will add a Selector UI component which will allow you to switch member selection for the CATEGORY dimension. Drag and drop the Combo Box UI component into the model layout editor. 16. In the property sheet for the Combo Box, add the labels by clicking the icon next to the input field for Labels. 17. Select only the cell range as shown below. Note: only Column A is selected here. 2011 SAP AG 39
18. Add Category to the Data Insertion box, by simply typing into the Name box. Also, select Row as the Insertion Type. 19. Next, click the icon next to the input field for Source Data. 20. Select the cell range as shown below. Note: both Columns A and B are selected here. 21. Click the icon next to the input field for Destination 2011 SAP AG 40
22. Select the cell range as shown below. Here you are saying that you want the selection of the Combo Box to overwrite the value here in the spreadsheet. This value is used in the EA Analyzer report to select data. 23. Click Yes. 24. The selection should now appear in the Destination box. 25. Click on the Refresh button in the layout editor. 2011 SAP AG 41
26. From the property sheet, click on the General tab. Check the checkbox next to readcategorymembers. Now when the Refresh button is pressed, it will trigger both connections. 27. Click on the Combo Box component in the layout editor. 28. From the property sheet, click the Behavior tab, and click the icon next to the input field for Item. 2011 SAP AG 42
29. Select the cell range as shown below. Here you are setting the default value of the Combo Box selection to the hardcoded Category value of the report. 30. The selection should then show in the input field. 31. The model is now complete. You can test it out by clicking the Preview button. 2011 SAP AG 43
32. Click the Refresh button. Enter the user name and password, then click Ok. 33. The data is then populated, and the selected Category is filled in the Combo Box as well. 34. Next, click the Combo Box, and change to the PLAN category, then click Refresh. Notice that new data has been populated in the grid based on the Category selection. 2011 SAP AG 44
Add Write Back Functionality In this section, you will enhance the model further by adding write back functionality. Once again, you will use an EPM Connector connection to write back data from the BPCDataGrid component to the backend server. 1. Click on the BPCDataGrid component. 2. From the property sheet, change the Editable values for the 2008.JAN, 2008.FEB, and 2008.MAR columns to True. This will allow you to change the value in the grid. 3. Add the words WriteBack Results to the excel sheet at cell C15. This is just a label so that you can know where the write back result values will be stored in the excel sheet. 2011 SAP AG 45
4. From the main menu, click Data, then Connections. 5. Next, click Add, then EPM Connector. 6. Give the new connection a meaningful name like writedata. 2011 SAP AG 46
7. For the EPM Application, choose Planning and Consolidation, version for SAP NetWeaver. 8. Enter the host name, and click Connect. 9. For Operation Type, choose Enter and Save Data using Analyzer Report. 10. Click the icon next to the input field for Report Definition Cell. 2011 SAP AG 47
11. Select the cell where you typed =GetReportDefinition() earlier and click Ok. 12. The selection should now appear in the input box. 13. Click the icon next to the input field for Insert In. 14. Select the cells as shown below and click Ok. These three cells will be filled with the number of cells submitted, accepted, and rejected, in that order. 2011 SAP AG 48
15. Next, click the icon next to the input field for Message In. 16. Select the cell as shown below. The cell will be filled with any messages from the EPM Connector connectio 17. Click Close. 2011 SAP AG 49
18. Drag and drop a Label component to the layout editor. 19. Enter the label text as Submitted. 20. Repeat steps 18 and 19 for labels, Accepted, Rejected and Message. The layout should now look as shown below. 2011 SAP AG 50
21. Next, drap and drop an Input Text component into the layout, next to the Submitted Label. 22. From the properties sheet, click the radiobutton for Link to Cell, then click on the icon next to the input field. 23. Select the cell as shown below. Remember this value is filled by the writedata EPM Connector connection. Click Ok. 24. Again, drap and drop an Input Text component into the layout, next to the Accepted Label. 2011 SAP AG 51
25. From the properties sheet, click the radiobutton for Link to Cell, then click on the icon next to the input field. 26. Select the cell as shown below. Remember this value is filled by the writedata EPM Connector connection. Click Ok. 27. Again, drap and drop an Input Text component into the layout, next to the Rejected Label. 28. From the properties sheet, click the radiobutton for Link to Cell, then click on the icon next to the input field. 2011 SAP AG 52
29. Select the cell as shown below. Remember this value is filled by the writedata EPM Connector connection. Click Ok. 30. Again, drap and drop an Input Text component into the layout, next to the Message Label. Extend this field a bit to accomodate a longer message. 31. From the properties sheet, click the radiobutton for Link to Cell, then click on the icon next to the input field. 2011 SAP AG 53
32. Select the cell as shown below. Remember this value is filled by the writedata EPM Connector connection. Click Ok. 33. Drag and drop a Connection Refresh Button component into the layout as shown below. 2011 SAP AG 54
34. From the property sheet, change the label of the button to Save. Then click the checkbox next to the writedata connection. 35. The model is now complete. You can test it out by clicking the Preview button. 2011 SAP AG 55
36. Click the Refresh button. Enter the user name and password, then click Ok. 37. Change some values in the grid, in this case, we have changed the values in the second row. 2011 SAP AG 56
38. Finally, click the Save button. The connection will then pass the data from the grid to the backend, and display the response as shown in the image below. Note that the the number of submitted cells is 9. Even though we only changed 3 cells, all cells are send back via the write back connection. Add Slider Components to Change Values In this section, you will add slider UI components which will change the values in the grid. There will be one slider for every cell within the grid. Each account will have a separate tab containing the slider for each month. Again, continue using the model which you have been working with throughout this guide. 1. First, adjust the line chart to handle multple accounts. Remove the binding for the Subtitle field, by clicking on the icon next to the input field. 2. Now, clear the binding and click Ok. 2011 SAP AG 57
3. Next, change the Data section to insert By Series. 4. Create a series called CE0004010 binding the Name property to the correct cell of the report. Click the icon next to the input field. 5. Bind to the A8 cell in the report. This should be the cell containing the account CE0004010 6. Bind the Values(Y) property to the detail data for the CE0004010 by clicking the button next to the input field as shown in the image below. 2011 SAP AG 58
7. Select the range of cells as shown in the image below, then click Ok. 8. Create another Series by clicking on the + sign. 9. Repeat steps 4 through 7 for the other two accounts, CE0004020 and CE0004030, binding to the appropriate cells in the report. The final configuration for these accounts should be similar to the below images. 10. Next, add a tab container to the layout by selecting it from the components list and dragging and dropping it into the layout editor. 2011 SAP AG 59
11. Resize the Tab container so that extends to the bottom of the grid on the left side of the screen. 12. Click anywhere inside of the tab container, so that that individual tab is selected, and the property sheet is shown at the right side of the screen. 13. Enter the value CE0004010 as the label. 2011 SAP AG 60
14. Next add another tab by clicking on the + sign. 15. Enter CE0004020, and click Ok. 16. Add one final tab called CE0004030 by clicking on the + sign. 17. Enter CE004030, and click Ok. 18. Next, click on the CE0004010 tab from within the layout editor. Make sure that the Tab Set 1 is selected and is being show in the property sheet window on the right side of the screen. 2011 SAP AG 61
19. Next, click in the body of this tab. Make sure that the Canvas 1 is showing in the property sheet window on the right side of the screen. 20. Next you will add UI components within this canvas within this tab, the CE0004010 tab. Select and drag and drop the Vertical Slider component into the layout editor as shown below. 2011 SAP AG 62
21. Resize the slider as desired, but make sure to leave room at the top for the label, and to the right side for the other two sliders you will add next. 22. From the property sheet of the slider, first set the Title as 2008.JAN by binding this property to the appropriate cell(b7) of the excel spreadsheet. Also, bind the Data property to the specific cell of the report, cell B8. Finally, set the max limit to 20000. 2011 SAP AG 63
23. Create another slider, by selecting the first slider in the layout editor, and right-clicking on it. Then choose, Copy. 24. Right click inside this canvas, and choose Paste. 2011 SAP AG 64
25. An exact copy has been inserted into the layout editor. 26. Modify this slider component to manipulate the data for 2008.FEB for the CE0004010 account. Bind the Title and Data properties to the appropriate cells of the report, C7 and C8 respectively. 2011 SAP AG 65
27. Repeat steps 23 through 26 once again for the last slider in this tab. Modify this slider to manipulate the data for 2008.MAR for the CE0004010 account. Bind the Title and Data properties to the appropriate cells of the report, cells D7 and D8 respectively. 28. The configuration of the first account tab is complete. Next, we will copy the sliders from the first tab into the second account tab. Select all three sliders by holding down CTRL and clicking each slider in the layout, then right click and choose Copy. 2011 SAP AG 66
29. Next click the CE0004020 tab at the top. Make sure that Tab Set 1 is showing in the property sheet window on the right. 30. Then click in the canvas of this tab. Make sure that Canvas 2 is showing in the property sheet window on the right. 31. Right-click and choose Paste. You should now see the three sliders showing in the CE0004020 tab. But these sliders are still configured to point to the CE0004010 account from the first tab. You must now re-configure them for CE0004020. 2011 SAP AG 67
32. Click on the first slider component. Modify the Data property to point to the appropriate cell for account CE0004020 and 2008.JAN, cell B9. 33. Click on the second slider component. Modify the Data property to point to the appropriate cell for account CE0004020 and 2008.FEB, cell C9. 2011 SAP AG 68
34. Click on the third slider component. Modify the Data property to point to the appropriate cell for account CE0004020 and 2008.MAR, cell D9. 35. Repeat steps 28 through 34 for the third tab, account CE0004030. Make sure to bind the Data property of each slider to the appropriate cell for the CE0004030 account within the report, cells B10, C10, and D10. For example, the last slider for 2008.MAR on the third tab( account CE0004030 ) should be configured as shown below. 2011 SAP AG 69
36. The final layout should be similar to the image below. 37. The model is now complete. You can test it out by clicking the Preview button. 2011 SAP AG 70
38. Click the Refresh button to refresh the data from the server. Enter the user name and password, then click Ok. 39. The data is then shown in the line chart, the grid, and the slider components as well. Click through each of the tabs in the tab strip. Notice that each slider represents a different cell within the grid component. You can adjust the value in the grid, simply by sliding the slider component up or down. Of course, after adjusting the values using the sliders, you can also write these values back simply by clicking the Save button. 2011 SAP AG 71
40. Finally, export the model to a Flash file by selecting File, Export, Flash(SWF). 41. Choose a destination and enter the file name and click Save. 2011 SAP AG 72
42. You can then simply send this SWF to a distribution list. The consumers only need to have a value BPC user name and password. They are not required to have the BPC client installed, nor do they require Extended Analytics Analyzer, nor Xcelsius. They simply need to have the flash player installed on their local machine. 2011 SAP AG 73
Related Content For more information, visit the Enterprise Performance Management homepage. 2011 SAP AG 74
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