Special Events Organizer Package Organizer Responsibilities... Page 2 Special Event Organizer Notification.....Attachment 1 See Also: Special Event Temporary Food Establishment Vendor Package
ORGANIZER INFORMATION To assist you in organizing a safe event, the following minimum requirements have been provided to reduce the possibility of foodborne illness. Please ensure that the Special Event Organizer Notification is completed and forwarded to the local Alberta Health Services (AHS), Environmental Public Health office. A Public Health Inspector/Environmental Health Officer will review this information and contact you. All persons involved in the preparation and selling or offering of food and/or beverages to the public are strongly encouraged to attend some basic food handler training. As an event organizer, it is recommended that you encourage food handler training for all food vendors participating in your event. All information and forms are available on the AHS website at http:// www.albertahealthservices.ca/eph.asp under Education Courses. ORGANIZER RESPONSIBILITIES Complete and return the Special Event Organizer Notification to AHS thirty (30) days prior to the proposed Special Event or Trade Show. Provide each food and/or beverage vendor with a copy of the Special Event Temporary Food Establishment Vendor Package that can be obtained from AHS and is available online at http://www.albertahealthservices.ca/4656.asp under Special Events. Notify AHS of any changes or additions to the original application fourteen (14) days prior to the date of the event. Provide a list of all the temporary food establishments to AHS Environmental Public Health at least fourteen (14) days prior to the date of the event. It is recommended that the organizer distributes, collects and returns all completed Special Event Temporary Food Establishment (Vendor) Notifications from the vendors and sends them to AHS. Notify all operators of temporary food establishments at a special event that they must be set up no less than one (1) hour before the special event is scheduled to start. Ensure all vendors have access to the basic services of power, potable water, liquid and solid waste collection and removal. Provide toilet facilities and/or outdoor privies in sufficient numbers as listed on page 3, and maintain these in a clean and sanitary manner. Provide handwashing facilities and supplies at or near the toilet facilities and/or outdoor privies. Arrange for fully enclosed wastewater holding tanks and proper disposal of liquid waste if sanitary sewers are not available. Arrange for proper solid waste collection and removal. Provide a site map to AHS indicating food vendor locations, source of water, garbage/ wastewater disposal sites and toilet facilities and/or outdoor privies. Notify AHS if there are any personal services booths, or if you are providing petting zoos or animal events. 2
Outdoor Privy or Toilet Requirements Number of persons Minimum number of outdoor privies or toilets 1 to 25 1 Number of persons of each sex Male Female 26 to 50 1 2 51-75 2 3 76-100 2 4 101-150 3 5 151-200 4 6 201-300 5 7 301-400 6 8 Over 400 7 plus 1 for each additional 200 people 9 plus 1 for each additional 200 people For the purposes of this table, unless the actual proportion of each sex attending the event can reasonably be anticipated, it shall be considered that attendance will be equally divided between the sexes. 2EPHF-12-004 Revised Jan/12 Updated: Feb/12 3
Environmental Public Health Special Event Organizer Notification Name of Organization Applicant Information Mailing Address City/Municipality Province Postal Code Name of Event Organizer Phone Email Fax Name of Special Event Event Event Address Date(s) of Event (dd-mm-yy) Time(s) of Event Attendance/Day # of Permanent Toilets # Temporary Toilets # Handwashing Sinks Services Liquid Waste Other: City Sewer Holding Tank Water Services Other: Municipal City/Town: Holding Tank Site Layout Please attach a site map outlining the layout of the temporary food establishments at the special event. Each temporary food establishment must complete the Temporary Food Establishment (Vendor) Notification.
Environmental Public Health Special Event Organizer Notification Name of Vendor Contact Name Telephone Number Food & Beverage Preparation Attach additional pages, if necessary.
Environmental Public Health Special Event Organizer Notification I certify that the information is to the best of my knowledge true and correct. Signature: Date: For Office Use Only Reviewed by: Date: Inspection required: Y / N Inspector(s) assigned: For more information, please contact your nearest Environmental Public Health office. Edmonton Main Office Ph: 780-735-1800 Fax: 780-735-1802 www.albertahealthservices.ca/eph.asp Calgary Main Office Ph: 403-943-2295 Fax: 403-943-8056 Lethbridge Main Office Ph: 403-388-6689 Fax: 403-328-5934 Grande Prairie Main Office Ph: 780-513-7517 Fax: 780-532-1550 Red Deer Main Office Ph: 403-356-6366 Fax: 403-356-6433 2EPHF-12-007 Revised: Jan/12 Update: Apr/12