Proud Heritage, Exciting Future 2015 BUDGET RECREATION AND COMMUNITY SERVICES COMMUNITY HALLS

Proud Heritage, Exciting Future 2015 BUDGET RECREATION AND COMMUNITY SERVICES COMMUNITY HALLS

Introduction The Township operates 5 Community Halls in partnership with community organized boards of management. The Community Halls provide opportunities for local recreation, social and community programs and activities. Halls are provided in the following communities: Carley Eady Edgar Hawkestone Jarratt Approved project costs are shared on a 50/50 basis or financed 100% by the Municipality depending on the nature of the project. The Municipality is responsible for the following costs and projects associated with: Health and Safety Insurance Legislative Requirements Water Testing Grounds Maintenance Costs related to the security of the Township owned facility i.e. safety equipment inspection The Hall Boards are responsible for the costs of operating the hall such as: Hydro/Fuel Supplies Janitorial Repairs The Hall Boards retain the revenue derived from the rental of the Hall and fundraising to offset the operating costs and capital projects. Environmental Scan Rising operating costs are now exceeding the ability of many halls to generate revenues to offset these expenditures. As a result many of the halls are in a deficit position. The Halls are in a good state of general repair and will not likely require significant capital investment in the short term horizon. The Community Halls are used for many community activities and are viewed by many as an important part of rural heritage and fabric of the community. The size of the Halls (Approx.700-1,200 ft2) and accessibility barriers limits their use and ability to meet community needs. This will be compounded with increased expectations and an aging population.

Volunteerism continues to decline and Hall Boards continue to experience challenges with volunteers. There is an inherent risk in having "Board of Management" responsible for the operation of Municipal facilities. 3

Service Purpose of Service Community Halls The Township operates 5 Community Halls in partnership with community organized boards of management, providing opportunities for local recreation, community programs and events to residents and visitors to strengthen community and improve quality of life. Strategic plans overarching goal that service relates to: Quality of Life Safe and Healthy Community Service Excellence, Activity / Respønsrbility Comet Service Level Facility Administration - The Community Halls are responsible for facility Township provides 100% funding for insurance, water testing, health and rentals and programming according to Township Policies and Procedures. The safety items and legislative requirements. Community Hall Boards are Township provides leadership, support and establishes policies to guide facility responsible for generating revenues through facility rentals and administration. fundraising efforts to cover operating costs of the halls. a) Water Testing and maintenance a)monthly water testing, Township expense b) Grass Cutting b)14 x annually, Township expense c) Fire Inspections c)monthly inspections, Township expense d) Facility Operating Expenses d)general operating expenses covered 100% by Community Hall Boards e) Preventative Maintenance e) Community hall boards are responsible for preventative maintenance 0 Snow Removal and associated costs. Current maintenance levels vary by hall. g) Repairs and Maintenance 0 Community Halls responsible for snow removal expenses h) Snow Removal/Salting/Sanding g) Repairs and maintenance as required. Halls responsible for general maintenance and repairs all other expenses save except safety and legislated requirements are 50/50 cost share basis. h) As required - Township expense (approved by Council 2013) Facility Projects - Annual Operating projects are requested by the Community Township provides 100% funding for projects legislatively required or for Hall Boards and guided by the Recreation and Community Services Department Health and Safety. Other approved projects are funded on a 50/50 cost and Draft Strategic Facility Plan. (See Attachment #1) share basis. Community Hall Boards - Provide matching funding for approved projects. Base Bud et Ad ustments Description of Adjustment Reason for Adjustment Deletion of 2014 one time projects Projects completed or deferrred No impact, Service Level Impact Cost ($24,350.00) Transfer from reserve to finance 2014 one time projects Not required in 2015 No Impact $20,000.00 Projects as identified on attachment #1 Maintenance and repair requirements ($5000 of total projects funded from operating) Maintain $19,000.00 Transfer from reserve To fund the above projects No impact ($14,000.00) Jarratt - Repairs Adjusted to reflect anticipated repair requirements Maintain $600.00 it

Recreation and Community Services Community Halls 2015 BUDGET SUMMARY 2014 BASE BUDGET 2015 BASE BUDGET 2015 BUDGET ADJUSTMENTS 2015 BUDGET 2014-2015 CHANGE (%) EXPENDITURES Administration 4,934 5,467 0 5,467 10.80% Carley 7,861 8,479-2,150 6,329-19.49% Eady 12,700 13,115-4,250 8,865-30.20% Edgar 16,026 16,296-3,450 12,846-19.84% Hawkestone 11,311 12,178-2,500 9,678-14.44% Jarratt 5,011 5,118 7,600 12,718 153.80% REVENUES 57,843 60,653-4,750 55,903-3.35% Transfer from Reserve 20,000 20,000-6,000 14,000-30.00% Tax Levy Requirement 37,843 40,653 1,250 41,903 10.73% EXPENDITURES BY TYPE Salaries, Wages and Benefits 10,854 11,467 11,467 5.65% Materials & Supplies 36,664 39,011-4,750 34,261-6.55% Contracted Services 10,325 10,175 0 10,175-1.45% 57,843 60,653-4,750 55,903-3.35%

TOWNSHIP OF ORO-MEDONTE RECREATION & COMMUNITY SERVICES COMMUNITY HALLS 2015 PROJECTS TOTAL HALL PORTION TOWNSHIP OPERATING RESERVE EADY Re-painting 5,000 2,500 2,500 JARRATT Foundation repair 14,000 7,000 7,000 Facility Repair EDGAR Exterior parging and stucco repair 14,000 7,000 7,000 Facility Repair HAWKESTONE Lighting upgrades 5,000 2,500 2,500 TOTAL 38,000 19,000 5,000 14,000

2015 Capital Budget RECREATION & COMMUNITY SERVICES COMMUNITY HALLS CAPITAL FINANCING Category: A H & S; B-Legislative; C- Lifecycle renewal Overall Rank SP- Savings Potential; E-Environmental Community Fundraising Capital Carry Forward (CCF) JARRATT: C SP high efficiency furnace 12,000 6,000 6,000 CARLEY: walkway 9,000 4,500 4,500 21,000 10,500 10,500

NSHIP OF ORO MED' NTE RK ID Recreation and Community Services projee Jarratt Community Hall - Furnace Replacement PRO -41 PRIPTI Replace the oil furnace with high efficiency natural gas fired unit PROJ cnale Furnace requires replacement Improve efficiencies and reduce energy costs a requirement of Ontario's Green Energy Act Meet building code requirements projeort praero- --;1) ERAIING'oa Lower annual heating costs ANTICIPA TART August 2015 ANTICIPATED'CO PLET September, 2015 PROJECT SUE $12,000 Recommended funding sources: Community Fundraising $6,000 Budget Stabilization Reserve $6,000

P OF CAPITAL RKSHEEll DEPARTMENT; Recreation and Community Services PROJECT NAME Carley Community Hall - Walkway PROJECT DESCRIPTION Install concrete walkway from parking lot to hall entrance PROJECT RATIONALE' During the significant renovation in 2011, the old walkway was removed as it was in a state of disrepair. In 2013, a parking area was installed on the west side of the hall. A walkway is needed to connect the parking area to the two front entrances. PROJECT IMP -OPERATING,COSTS; N/A ANTICIPATED START DATEI - June 2015 ANTICIPATED COMPLETION DA July 2015 PROJECT DGET* $9,000 Recommended funding source: Community fundraising $4,500 Budget stabilization reserve $4,500 3