Laptop Training Guide High School Retrofit Gwinnett County Public Schools

Laptop Training Guide High School Retrofit Gwinnett County Public Schools Version 1.2 T510i October, 2010

Table of Contents LIST OF ITEMS INCLUDED... 3 LIST OF SOFTWARE... 4 FRONT VIEW OF LAPTOP... 5 BACK VIEW OF THE LAPTOP... 7 LEFT SIDE OF THE LAPTOP... 8 BOTTOM VIEW OF LAPTOP... 9 RIGHT SIDE OF THE LAPTOP... 10 THE LAPTOP KEYS... 11 MONITOR LIGHTS... 12 FUNCTION KEYS... 14 LOGGING ON TO THE NETWORK AT SCHOOL OR AT HOME... 15 SEARCHING FOR FILES (IMPROVED IN WIN7)... 16 BACKING UP YOUR FILES... 17 SAVING WORK... 17 BURNING A CD... 20 TAKING FILES HOME ON YOUR LAPTOP... 21 COPYING DATA FROM THE LAPTOP TO THE NETWORK... 22 LAPTOP BATTERY... 24 IMPORTANT HINTS AND TIPS... 26 WIRELESS ACCESS AT SCHOOL... 26 SETTING UP ACCESS FROM HOME... 26 LAPTOP UPDATES AND VIRUS PROTECTION... 26 LAPTOP PROTECTION GUIDELINES... 27 SUPPORT... 27 SECURITY... 27 Page 2 of 27

List of Items Included 1. Laptop Carrying Case 2. Laptop case shoulder strap 3. AC Power Adapter & power cord 4. IBM Thinkpad R500 Series Laptop computer Model Number: 2716xxx Serial Number (S/N): GCPS property decal number: 5. Network cable 6. External USB mouse 7. Access to HP LaserJet 2055 (in classroom) Page 3 of 27

List of Software County Provide Software for HS Teacher Laptops Installation of Software Titles Below Vary Depending on Licensing and Teaching Role (please direct questions regarding software to a technology team member at your school) Version Internet Explorer 8 8 Java Run Time Environment 1.6.0_17 b04 1.6.0_17 b04 Link to Destiny Website N/A Link to Media Services Page N/A Macromedia Flash Player 10.0.32.18 Macromedia Shockwave 11.5.2.602 MS Office 2007 (Access, Excel, InfoPath, OneNote, Picture Manager, Powerpoint, Publisher, Word) 2007 MS Windows 7 (64 bit) 7 Sharepoint Designer 2007 Symantec Endpoint Protection 11 Windows Media Player 11 Items Below Vary by Managesoft Group and Licensing Adobe Professional 9 Adobe Digital School Collection AdobeMaster Collection (250 per school) CS4 Apple Quicktime (installed where needed) 7.61 Auralia 3 Autodesk Design Acadamy 2010 2010 Automated Accounting 8.1 Cakewalk Sonar 7 Century 21 Accounting (Where Taught) Band in a Box 2008 West Point Bridge Designer 2010 2010 Essentials of Music Theory 2 Exemplars Best of Secondary Fathom (site license) 2 Finale 2010 Fitness Gram Ent Foreign Language Lab Geometer's Sketchpad (site license) 4 Hypersnap 6 6 IBM HOST V. 5.6 Access 5.6 Inspiration 9 LearnMate CNC Modules (location varies) 3.2.1.5 Leggo Mindstorm NXT 2.1 Lotus Notes 8.5.1 Math Player 2.2 Micro Type Pro 5 5 Musition 3 Real Player SP (Where needed) 1.0.5 Reason 4 SAM 2007 2007 Shortcut to Class XP, SASI, IGPro N/A Sibelius 6 6 Sibelius Compass 3 Sibelius Instruments 3 TI Inspire 1.7 TI Interactive 1.3 TI Smartview 3.1 Page 4 of 27

Front view of Laptop 1 ThinkLight Use the ThinkLight under less than perfect lighting conditions. It illuminates the keyboard and is activated by depressing the Fn key and then the PgUp key. 2 One-Handed Latch Used to open the lid of the laptop. 3 Computer Display The 15.4 inch WSXGA+ high-resolution, thin-film transistor (TFT) display provides clear and brilliant text and graphics. 4 System Indicators The T510i has only two indicators: 1) wireless status and 2) drive in use indicator (see Page 12 for detailed explanation). 5 Power Switch Use the power switch to turn on the computer. To turn off your computer, use the Start menu shutdown options. The power switch can also be programmed to shut down the computer or put it into standby or sleep mode. When in sleep mode (Fn+F4) the power switch blinks. To awake press the power switch (press once, do not hold the button down). 6 Two Built-in stereo speakers Two stereo speakers are built into both side panels of the computer. Page 5 of 27

7 Forward and Back Keys The Forward and Back keys 8 9 TrackPoint Pointing Stick and TrackPoint Buttons Touch Pad and Touch Pad Buttons The keyboard contains the TrackPoint pointing device. Pointing, selecting, and dragging are all part of a single process that you can perform without moving your fingers from typing position. Note that a mouse is also provided with the laptop. The keyboard contains the Touchpad device. Pointing, selecting, and dragging are all part of a single process that you can perform without moving your fingers from typing position. 10 Fn key Use the Fn key to take advantage of ThinkPad functions, such as turning on the ThinkLight. To use ThinkPad functions, press Fn + the required function key marked in blue. 11 Volume Control Buttons and Mute Button The built-in volume buttons enable you to quickly adjust the volume or mute the sound from your ThinkPad computer. 12 ThinkVantage Button This button has been disabled on your ThinkPad computer. For assistance with your laptop, contact your LSTC or your TST. 13 Built-In Microphones The built-in microphones capture sound and voice when used with an application program capable of recording audio. Page 6 of 27

Back view of the Laptop 1 USB Connector Universal Serial Bus (USB) connector used for connecting USB interfacecompatible devices, such as a printer or digital camera 2 Modem Connector Connect your computer to a telephone line with the modem connector. 3 Power Jack The ac adapter cable connects to the computer power jack to provide power to the computer and charge the battery. 4 Fan Louvers The internal fan and louvers enable air to circulate in the computer and cool the central processor. Be careful not to block these louvers! Page 7 of 27

Left side of the Laptop 1 Fan Louvers The internal fan and louvers enable air to circulate in the computer and cool the central processor. Be careful not to block these louvers! 2 HDMI Connector HDMI (High Definition Multimedia Interface) is a digital interface for transferring uncompressed, high-definition multimedia data (audio and video) 3 Monitor Connector Attach an external monitor or a projector to the ThinkPad computer to display computer information. 4 2 USB Connectors Two Universal Serial Bus (USB) connectors are used for connecting USB interface-compatible devices, such as a printer or digital camera. 5 PCMCIA Slot Personal Computer Memory Card International Association can be used for wireless connectivity, modem and other functions. 6 Firewire Connector IEEE 1394 interface. A serial bus interface for high-speed communications and isochronous real-time data transfer, frequently used in a personal computer (and digital audio and digital video). 7 Wireless Switch The wireless feature of your computer uses battery power. The Wireless Radio Switch lets you turn off the wireless feature to prolong battery life. Note: If wireless is not working, check this switch first! Page 8 of 27

Bottom view of Laptop 1 Battery Use your computer with battery power whenever ac power is unavailable. 2 Docking Connector With a ThinkPad Advanced Dock, a ThinkPad Advanced Mini Dock, or a ThinkPad Essential Port Replicator, you can extend the computer capabilities when you are in your office or home. 3 Labels for Identification The serial (S/N) number label identifies your computer. The green GCPS Property Management Tag is also located there. Page 9 of 27

Right side of the laptop 1 Media Card Reader A memory card/flash card reader used for communication with a smart card or a flash memory card. 2 Microphone and Headphone jack Experience sounds by connecting a headphone or speakers to the jack. Capture sound by connecting a microphone to the jack or by connecting a headset with a built in microphone. 3 CD-RW/DVD drive Compact Disc ReWritable (CD-RW) - rewritable optical disc. 4 Ethernet Connector Connect your computer to a LAN with the Ethernet connector. Page 10 of 27

The Laptop Keys The keys on the top of the laptop provide easy access to key functions: ThinkVantage This button has been disabled. Power Button Push this button to turn the laptop on. If shutting down from the start menu does not work, you can use this button for a forced shutdown. To do a forced shutdown, push this button for about 20 seconds. Mute - If you mute the sound, and then turn off your computer, the sound remains muted when you turn your computer on again. To turn on the sound, press Volume up or Volume down. Volume down - You can adjust the sound level down produced by the built-in speakers by using this button. Volume up - You can adjust the sound level up produced by the built-in speakers by using this button. Page 11 of 27

Monitor Lights When you turn on the Laptop, you will see two lights on the bottom of the monitor. 1 Wireless status Green: Wireless is operational and radio on state. This indicator is on when the data is transmitted. 2 3 4 Drive in use Battery status Standby status Green: Data is being read from or written to the hard drive, or the drive in the Ultrabay device. When this indicator is on, do not put the system into standby mode or turn off the system. Note: Do not move the system while the Green drive in use light is on. Sudden physical shock could cause drive errors. Green: The battery is in use and has enough power. The ac adapter has charged the battery completely. Blinking green: The battery is being charged, but still has enough power to operate. (At regular intervals, the indicator light turns off briefly.) Orange: The battery is being charged, but the battery power is still low. Blinking orange The battery needs to be charged. When the indicator starts blinking orange, the system beeps three times. Green: The system is in standby mode. Blinking green: The system is entering standby mode or hibernation mode, or is resuming normal operation. Page 12 of 27

TrackPoint Devices The Laptop uses a TrackPoint device for moving the cursor on the screen. Please note that you can use an external mouse that has been provided with your laptop. Page 13 of 27

Function Keys The function keys (top of the keyboard) can be recognized by the blue symbols on the bottom of the key. They are activated by holding down the Fn key (lower left of the keyboard) and pressing the function key you wish to use. Some important functions are defined below: Fn/F7 - External Monitor - If you are using a projector, use this key to move the display from the laptop to the projector. (You can have the image displayed on both the projector and Laptop if that is your preference). Fn/F12 Hibernation Mode - It is strongly recommended that you refrain from using this function. You may experience difficulty recovering your system from hibernation without a system shut down. It forces the laptop to sleep to save power. Press the Power button to get out of hibernation mode. Fn/NmLk Number lock Pressing this key combination one time will allow the laptop user to use the keyboard for number entry. Note that with NumLock ON the: o M key = 0 o J key = 1 o K key = 2 o L key = 3 o U key = 4 o I key = 5 o O key = 6 o 7 key = 7 o 8 key = 8 o 9 key = 9 Press Fn/Nmlk a second time to turn off number lock. Page 14 of 27

Logging on to the Network at School or at Home If at school: Ensure your network cable is plugged into the laptop and the cable drop (first time logon MUST be done via cable NOT wirelessly) OR Ensure your laptop is connected via wireless access (anytime after first logon) On the login screen, type your employee number and then your password Click OK. Note: 1) teacher passwords will expire every 90 days. 2) after 5 incorrect password logon attempts, the user will be locked out for 10 minutes. After 30 minutes of inactivity, the screen saver will come on and you will have to log into your computer again. In that case, type your employee number and your password. Click OK. You should be logged back into your computer with full access to the network. IMPORTANT: Your FIRST logon must be at school while connected to the network with your network cable prior to logging in at home. (this will ensure your GCPS profile has been correctly configured) Page 15 of 27

Searching for Files (Improved in Win7) There are many ways to find documents. Below is only one way, but it should be noted that the Windows 7 search feature has been greatly enhanced. To use the Windows 7 search feature, do the following: 1. Click Start 2. Type a search argument in the Search window. 3. Windows 7 will display items whose titles contain the search argument OR that have the search argument in the document. Page 16 of 27

Backing up your Files It is important to note that the My Documents folder is not automatically backed up. It is highly recommended you backup your own My Documents files (or folders) to a CD (D: Drive) or the H: Drive regularly. Your H: Drive is backed up daily. Saving Work There are several best practice locations where one should save files: H: drive (this is the home directory on the school network) My documents folder (on the laptop) D: drive (this is the DVD[rom]/CD-RW) Saving to the H: drive: 1. Ensure you are connected to the network (either via wireless or network cable). 2. Locate the document or folder to be saved (see Searching for Files section) 3. Right click the file/folder 4. Scroll to Send to 5. Click on your home directory (E+employee number) Page 17 of 27

Saving to a specific folder in your H: drive: 1. Ensure you are connected to the network (either via wireless or network cable). 2. Locate the document or folder to be saved (see Searching for Files section) 3. Open the file 4. Go to File > Save As > (determine the format of the file) 5. Locate and Open the folder you wish to save into 6. (optional) If desired, type a new name for the file by File name. 7. Click Save. Page 18 of 27

Saving to the My Documents folder: 1. If the document is on the network, be sure you are connected to the network (either via wireless or network cable). 2. Locate the document to be saved (see Searching for Files section) 3. Open the document 4. Go to File > Save As > (determine the format of the file) 5. Choose Documents and My Documents. 6. (optional) If desired, type a new name for the file by File name. 7. Click Save.. Page 19 of 27

Burning a CD Saving to the D: drive (This is the DVD[rom]/CD-RW Drive) 1. Locate the document or folder to be saved (see Searching for Files section) 2. Right click on the file you wish to burn to the CD. 3. Choose Send To > DVD/CD-RW Drive (D:) 4. The file will copy to the CD Page 20 of 27

Taking files home on your laptop 1. Locate the document or folder you wish to take home (see Searching for Files section) 2. Right click on the file/folder 3. Choose Copy (or Cut---Cut removes the file/folder; Copy makes another copy of the file/folder) 4. Minimize or Close the document or folder. 5. Right click on Documents 6. Scroll to Paste 7. A copy of the file or folder that you previously copied will now be in your Documents folder on your laptop and will be available to you when you are away from school. You may repeat this process with any or all of your files as desired. Page 21 of 27

Copying data from the Laptop to the Network 1. Ensure you are connected to the network (either via wireless or network cable). 2. Locate the document or folder you wish to copy to the network (see Searching for Files section) (note in this example that the file was previously copied from the network to the Documents folder in order to be worked on at home. Because the file was copied, there are now TWO versions. Be sure to access the correct file! When in doubt, Right click on the files and check Properties/Accessed to find the most current copy.) 3. Right click on the file/folder 4. Send to your H:/ (home directory [employee number]) Page 22 of 27

5. OR follow the directions for Saving to a specific folder in your H: drive: OR choose Copy (or Cut---Cut removes the file/folder; Copy makes another copy of the file/folder) 6. Find the location on the network where you wish to place the file and Paste. Page 23 of 27

Laptop Battery The battery is located at the bottom of the laptop. Turn laptop upside down to view. The battery indicator light is located at the bottom of your monitor. It is either amber, which indicates that the battery needs charging, or green, which indicates a full battery. Important: Extending the Battery Life, Practice Good Battery Care To maintain the standard operating expectancy of your battery, it is recommended that you periodically use your battery off the AC Adaptor. Laptops and laptop batteries are engineered to be mobile devices. If your battery begins to not keep a charge, please discharge and recharge your battery. (Unplug the laptop and let the laptop battery run down. Then plug it back into the electrical power unit to recharge the battery.) Do not expose your laptop or battery to high temperature conditions. This can impact the life of your laptop and battery. Try to use your battery fairly often. Using your computer with the AC adaptor always plugged in can cause a shorter battery life span. It is recommended you shutdown then unplug your laptop nightly for optimum results. The Lithium Ion battery pack for these systems is an intelligent battery. It contains a microprocessor to monitor its capacity. Information of remaining battery capacity is passed to the system from the battery pack, and the system indicates the capacity in 1% steps from 0% to 100% with high accuracy. If the indicator appears to be incorrect, it is recommended that you cycle the battery (fully charge, then fully discharge) three times. This may occur when the battery is over charged or discharged. Page 24 of 27

Power Saving Modes Power saving modes are recommended when the system is not in use. These modes can be used at anytime to conserve power without exiting applications or saving files prior to use. The following three power saving modes are provided by ThinkPad system: Screen blank LCD is turned off. Suspend/Standby All tasks are stopped and stored in memory. All devices except memory are turned off. Hibernation All tasks are stopped and memory data and current status of the computer are stored on the HDD, then the power is turned off. It is strongly recommended not to use this function. To use Standby, Suspend or Hibernation mode, do either of following. Screen blank Press the keyboard function key combination Fn + F3, or set the standby timer at power management at ThinkPad utility. To turn the display on again, press any key or press the TrackPoint pointing stick. Suspend/Standby Press the keyboard function key combination Fn + F4, close LCD panel, set suspend timer at power management at ThinkPad utility, click suspend icon at battery meter. To return from standby mode, press the Fn key. Hibernation Press the keyboard function key combination Fn + F12, click hibernation icon in battery meter, or set hibernation condition at suspend/hibernation/resume option in ThinkPad Features. To resume your session, press the power button for no more than 4 seconds. It is strongly recommended not to use this function. Page 25 of 27

Important Hints and Tips Prevent File Corruption When moving files back and forth from My Documents to the H: Drive, it is easy to corrupt your files. In order to prevent corruption, please practice the following: 1. Choose where you want the latest/most up-to-date copy of the file to reside (H: Drive or My Documents folder) 2. While using the file, frequently save the file to your chosen location (H: Drive or My Documents folder) Wireless Access at School A wireless overlay is being installed in all high schools. Access will be available in most areas inside the school building. See a member of your Technology Team to learn about these areas. Should you require assistance with wireless access at school, please follow your normal school procedure by contacting your local Technology Support Technician (TST). Remember: Never access CLASSxp via a wireless connection! (it s s-l-o-w and may corrupt the data!) Setting up Access from Home Please use your normal school procedure for home access configuration. While school staff members may use their laptops to connect to appropriate Internet services, it is not the responsibility of the school technology team to provide after-hours support. Maintenance and support of home Internet Service Provider (ISP) connections are the personal responsibility of the staff member. Please contact your ISP provider for assistance with home networking. Laptop Updates and Virus Protection Important Your laptop requires frequent updates for virus protection, school applications, and operating system service packs. These updates are fully automated over the network. You will need to log in to the school network for at least one hour to receive these very important updates. It is highly recommended you log in every week to receive the latest updates (you will get any missed updates). When school starts, it is highly recommended to log in every day to stay current. The updates run in the background and will not impact regular use of the laptop. Page 26 of 27

Laptop Protection Guidelines The following guidelines are provided to help keep your laptop in good repair. If you need further information or assistance, please contact your local school technology team for support. According to the acceptance agreement, each teacher is responsible for all parts of the laptop, including peripheral equipment (mouse, cables, power adapters, etc.) While the laptop is designed to be very portable, the printer (HP LaserJet 2055) that accompanied your laptop should not be moved from your classroom. When asked to return your laptop to your technology team for repairs or maintenance, please do so immediately. Keep your laptop in a locked drawer, a locked classroom, or with you. Actions that keep your laptop safe work best when they are habits. Report any loss or damage of the laptop or peripherals immediately to your technology team members. Take care not to expose the laptop to extreme temperatures. The liquid material in the screen can both freeze and boil, so keeping the laptop in your car for extended periods of time during harsh weather is not a good idea. If you are transporting the laptop in your car, keep it out of sight or in the trunk to prevent theft. Avoid eating or drinking near the computer, as food can damage the keyboard and the electronics directly under the keyboard. The laptop has been issued to you personally. You are responsible for the laptop and all laptop accessories. If the laptop is used by any other person, it is still your responsibility to ensure its safety and security. You are required to change your Active Directory (network) password when you receive the laptop. Do NOT share your passwords with anyone. DO NOT install America Online or Compuserve software at any time on the computer because it will seriously damage your network settings. Support In order to best serve you, please follow the GCPS current support model for your hardware, network, or software needs. Should you experience any problems with the new laptops or require assistance at school, please submit a Technology Service Request (TSR) via the Local Tech Help link on the GCPS Go.Portal web site (https://go.gwinnett.k12.ga.us). A member of our local school technology team will assist you. Security From GCPS Policies and Procedures P.EBC-Laptop Use-#3 Contact the Risk Management department for any additional information It is the staff member's responsibility to protect the GCPS-issued laptop by creating visual and physical "barriers" around the laptop when the computer is not being used. Laptops that are not in immediate use should be secured with a locking security cable or locked in a drawer or cabinet within the main school building, even when in a locked room. The smartest way to protect a laptop is to keep it out of sight when not in use, and locking the computer in a cabinet or drawer works well for keeping a laptop from being stolen. Research on laptop theft has indicated that schools providing a secure cabinet or location within a school building have significantly fewer thefts than computers secured in portable classrooms. Laptop portability also means that the laptops can be stolen or lost. When traveling, keep the laptop in your possession at all times. Make sure the laptop has been labeled properly as GCPS property, and that passwords are used properly to prevent unauthorized access to your data. Page 27 of 27