LOCAL EAS EMERGENCY ALERT SYSTEM PLAN
EMERGENCY ALERT SYSTEM (EAS) CHECKLIST FOR BROADCAST STATIONS AND CABLE SYSTEMS #1 WWWY(FM), 106.1 MHz / #2 WHAS(AM), 840 khz South Central Indiana / or WAMZ(FM), 97.5 MHz YOUR LOCAL EAS AREA YOUR EAS MONITORING ASSIGNMENTS 1. 2. 3. 4. 5. 6. 7. 8. All personnel trained in EAS procedures and in the use of EAS equipment. EAS encoders and decoders installed and working. Correct assignments monitored, according to EAS State or Local Area plans. Weekly and monthly EAS tests received and logged. Weekly and monthly EAS test transmissions made and logged. EAS Operating Handbook immediately available. Copies of EAS State and Local Area plans immediately available Copy of FCC EAS Rules and Regulations (Part 11) and, if appropriate, AM station emergency operation (Section 73.1250) available. i
EMERGENGY ALERT SYSTEM (EAS) PROCEDURES FOR THE SOUTH CENTRAL INDIANA EAS LOCAL AREA MARCH, 2006 SOUTH CENTRAL INDIANA EAS LOCAL AREA INCLUDES THE FOLLOWING COUNTIES: CLARK CRAWFORD FLOYD HARRISON ORANGE SCOTT WASHINGTON
I. INTRODUCTION This plan was prepared by the South Central Indiana Local Area Emergency Communications Committee and the broadcast and cable media. It provides specific procedures to disseminate emergency information and warnings to the general public in the South Central Indiana Local Area or any portion thereof within the broadcast coverage and cable system service areas at the request of designated local, State and Federal officials. This EAS Local Area plan may be activated on a day-to-day basis in response to such emergencies as: Tornadoes, Power Outages, Flash Floods, Blizzards, Industrial Accidents, Civil Disturbances, or any occurrence which poses a danger to life or property. Acceptance of/or participation in this plan shall not be deemed as a relinquishment of program control, and shall not be deemed to prohibit a broadcast licensee or cable operator from exercising independent discretion and responsibility in any given situation. Broadcast stations and cable systems originating emergency communications shall be deemed to have conferred rebroadcast authority. The concept of management of each broadcast station and cable system to exercise discretion regarding the transmission of emergency information and instructions to the general public is provided by FCC Rules and Regulations. II. AUTHORITY Title 47 U.S.C. 151, 154 (i) & (o), 303 (r), 524 (g) & 606; and 47 C.F.R. Part 11, FCC Rules and Regulations, Emergency Alert Systems. III. KEY EAS SOURCES LOCAL PRIMARY SOURCE (LP-1): WWWY(FM), 106.1 MHz LOCATION: North Vernon, Indiana EAS EMERGENCY CODES: WWWYFM EAS MONITORING ASSIGNMENTS: WTTS(FM), 92.3 MHz, Bloomington, IN WLW(AM), 700 khz, Cincinnati, OH STATION CONTACT: Chuck Weber TELEPHONE: 812-372-4448 812-376-4770 HOURS OF OPERATION: 24 hours LOCAL PRIMARY SOURCE (LP-2): LOCATION: EAS EMERGENCY CODES: EAS MONITORING ASSIGNMENTS: STATION CONTACT: TELEPHONE: 502-582-7840 HOURS OF OPERATION: 24 hours WHAS(AM), 840 khz & WAMZ(FM), 97.5 MHz Louisville, KY WHASWAMZ WWWY(FM), 106.1 MHz, Columbus, IN WLW(AM), 700 khz, Cincinnati, OH Charles Strickland 1
NOTE: ALL BROADCAST STATIONS AND CABLE SYSTEMS MUST MONITOR LP-1 AND LP-2. ALL BROADCAST STATIONS AND CABLE SYSTEMS ARE ENCOURAGED TO MONITOR THE NOAA WEATHER RADIO. ALL STATIONS THAT ARE LOCATED IN THE OUTER PERIMETER IN THE SOUTH CENTRAL LOCAL AREA ARE ENCOURAGED TO ALSO MONITOR OTHER OPERATING AREAS. IV. AUTHENTICATION Return telephone call to appropriate number (listed in Annex B). NOTE: National Weather Service (NWS) weather warnings received via NOAA Weather Radio, NOAA Weather Wire, or AP, Reuters and UPI wire do not require additional authentication. NWS Sources can be monitored optionally after the two assigned LP Sources. V. IMPLEMENTATION PROCEDURES A. Procedures for Designated Officials 1. Request activation of the EAS facilities through the LP-1 (or the LP-2 if the LP-1 cannot be contacted) via telephone or other communications facilities available. Note: When "severe weather" warnings are issued by the NWS, the NWS can notify the LP-1 directly. 2. Designated officials use the following format when contacting key EAS sources: "THIS IS (NAME/TITLE) OF (ORGANIZATION). I REQUEST THAT THE EMERGENCY ALERT SYSTEM BE ACTIVATED FOR THE SOUTH CENTRAL INDIANA LOCAL AREA BECAUSE OF (DESCRIPTION OF EMERGENCY)." Use Authentication as noted under paragraph IV above. 3. Upon authentication, designated officials and EAS source personnel determine broadcast details (i.e., live or recorded, immediate or delayed). Officials provide emergency program material including description of the nature of the emergency, actions being taken by local governments, and instructions to the public. EAS message originators shall limit their messages to two minutes, the maximum recording time of EAS equipment. 4. Keep line of communications open if necessary. 2
5. For a unique emergency not involving the entire EAS Local Area, authorities may request EAS activation through the cable system and broadcast stations serving only the affected area. B. Procedures for Broadcast Station and Cable System Personnel 1. Upon receipt of a request to activate the local EAS from appropriate authority (verify authenticity via method described in paragraph IV above), the LP-1 (or alternate LP-2) may proceed as follows: a. Broadcast the following announcement: "WE INTERRUPT THIS PROGRAM BECAUSE OF A LOCAL EMERGENCY. IMPORTANT INSTRUCTIONS WILL FOLLOW." b. Transmit the EAS header codes and Attention Signal. c. Broadcast the following announcement and emergency material: "WE INTERRUPT THIS PROGRAM TO ACTIVATE THE EMERGENCY ALERT SYSTEM FOR THE SOUTH CENTRAL INDIANA LOCAL AREA BECAUSE OF A LOCAL EMERGENCY. IMPORTANT INSTRUCTIONS WILL FOLLOW." **** Follow with emergency program. **** d. To terminate EAS message (immediately or later), make the following announcement: "THIS CONCLUDES EAS PROGRAMMING. ALL BROADCAST STATIONS AND CABLE SYSTEMS MAY NOW RESUME NORMAL OPERATIONS." e. Transmit the EAS End of Message (EOM) code. Important Note: When relaying EAS messages for State and local emergencies, broadcasters and cable operators have the option of transmitting only the EAS header and EOM codes without the Attention Signal and emergency message. This is acceptable so that EAS coded messages can be quickly relayed through areas unaffected by the emergency. 2. All other broadcast stations and cable systems are monitoring key sources via EAS equipment and will be alerted by the header codes and attention signal. Each station and cable system upon receipt of the signal will, at the discretion of management, perform the same procedures as in step 1 above by transmitting the emergency message from the LP-1, alternate LP-2 or NOAA Weather Radio. Broadcast stations and cable systems using automatic interrupt of programming should receive the EOM codes before retransmitting State or 3
local level EAS messages. This can prevent downstream locations from missing parts of the EAS message. 3. To avoid unnecessary escalation of public confusion, all stations and cable systems must be cautious in providing news and information pertaining to the emergency. All messages must be based upon definite and confirmed facts The public must not be left to decide what is or is not fact. 4. Upon completion of the above transmission procedures, resume normal programming. Appropriate notations should be made in the station and cable system records. A very brief summary may be sent to the FCC for information purposes only. VI. TESTS Tests of these EAS Procedures shall be conducted according to Section 11.61 of the FCC Rules and Regulations, on a random or scheduled basis, from a point which would originate the common emergency message. Unless a scheduled State test is received from the State Primary, the Local Primary will originate the Required Monthly Test (RMT). The date and time of each test shall be recorded in the station and cable system records. VII. ANNEXES ANNEX A: ANNEX B: ANNEX C: ANNEX D: Lists the designated officials and their telephone numbers. List of broadcast stations and cable systems. Approvals. List of EAS codes transmitted by key EAS sources. 4
ANNEX A Designated Officials for the South Central Indiana EAS Plan National Weather Service, Indianapolis International Airport (317) 248-4401 Indianapolis, Indiana (317) 856-0359 Standiford Field, N.W.S. Building (502) 968-5195 Louisville, KY 40229 Indiana State Police, District #45 800-872-6743 Lt. Monte McKee 8014 Highway 311 Sellersburg, IN 47172 CLARK COUNTY EM Director Sheriff Harold L. Plummer Michael Becher Clark County EMA Clark County Sheriff 11452 Hwy 62 501 E. Court Avenue Charleston, IN 47111 Jeffersonville, IN 47130 (812) 256-6981 (OFFICE) (812) 283-4471 (812) 256-0398 (FAX) E-MAIL:ccema@win.net CRAWFORD COUNTY EM Director Sheriff Ralph Seacat Richard Scott Crawford County EMA Crawford County Sheriff P O Box 126 P.O. Box 220 Milltown IN 47145-0126 English, IN 47118 (812) 338-3616 (SHERIFF) (812) 338-2802 (812) 338-2507 (FAX) E-MAIL: Seacatrl1@earthlink.net (812) 633-7832 FLOYD COUNTY EM Director Sheriff Terry Herthel Randy Hubbard Floyd County EMA Floyd County Sheriff City County Bldg B-34 P.O. Box 1400 New Albany IN 47150 New Albany, IN 47151 (812) 948-5454 (OFFICE) (812) 948-5400 (812) 948-5453 (FAX) E-MAIL: EMA@floydcounty.in.gov 5
HARRISON COUNTY EM Director Sheriff Greg Reese George Mike Deatrick Harrison County EMA Harrison County Sheriff 233 North Capitol Avenue 1445 Gardner Lane, Ste 1000 Room 204 Corydon, IN 47112 P.O. Box 484 (812) 738-2195 Corydon, IN 47112 (812) 738-8949 (OFFICE) (812) 738-7391 (FAX) E-MAIL: harrisoncounty.ema@insightbb.com ORANGE COUNTY EM Director Sheriff Norman Cundiff Doyle M. Cornwell Orange County EMA Orange County Sheriff County Office Complex, Box 12 205 E. Main Street 205 E Main Street Paoli, IN 47454 Suite #12 (812) 723-2417 Paoli IN 47454 (812) 723-7111 (OFFICE) (812) 723-2407 (FAX) E-MAIL: ncundiff@blueriver.net SCOTT COUNTY EM Director Sheriff Greg Brown John Lizenby Scott County EMA Scott County Sheriff 85 East Wardell Street 111 S. 1 st Street Scottsburg IN 47170 Scottsburg, IN 47170 (812) 752-8440 (OFFICE) (812) 752-8400 (812) 752-0332 (FAX) E-MAIL: scottema@scottsburg.com WASHINGTON COUNTY EM Director Sheriff Christy Vernon Roger Lyles Washington County EMA Washington County Sheriff # 99 Public Square 801 Jackson Street Suite 4 Salem, IN 47167 Salem IN 47167 (812) 883-3580 (812) 883-7523 (OFFICE) (812) 883-3353 (FAX) E-MAIL: ema@washingtoncountyindiana.com 6
ANNEX B BROADCAST STATIONS IN THE SOUTH CENTRAL LOCAL AREA Austin WJAA(FM) 812-523-3343 WJLR(FM) 812-346-1927 Corydon WGZB-FM 502-625-1220 WFLQ(FM) 812-936-9100 Jeffersonville WQMF(FM) 502-479-4272 WAVG(AM) 812-283-3577 New Albany WNAS(FM) 812-949-4272 WFIA(FM) 502-339-9470 WLXN(AM) 812-941-1570 New Washington WSOH-FM 888-937-2471 North Vernon WWWY(FM) 812-372-4448 Paoli WSEZ(AM) 812-723-4484 WUME-FM 812-723-4484 Salem WFTE(TV) 812-948-5841 WHAN(LP) 812-883-1255 WZKF(FM) 502-479-2222 WSLM-AM/FM 812-883-5750 Scottsburg WMPI(FM) 812-752-5612 7
BROADCAST STATIONS - SOUTH CENTRAL INDIANA EAS LOCAL AREA ANNEX B CALL SIGN FIPS CODE PAGE 2 CITY OF LICENSE FREQUENCY FACILITIES EAS DESIGNATION ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- WJAA WJLR WGZB-FM 18143 18143 18061 AUSTIN AUSTIN CORYDON 96.3 92.7 96.5 3.0 KW 100 Meters 2.0 KW 122 Meters 3. KW 100 Meters PN PN PN WOCC WFLQ WQMF 18061 18117 18019 CORYDON FRENCH LICK JEFFERSONVILLE 1550 100.1 95.7 0.006/0.25 KW ND-1 U 6.0 KW 91 Meters 28.5 KW 196 Meters PN PN PN WXVW WNAS WRVI 18019 18043 18043 JEFFERSONVILLE NEW ALBANY NEW ALBANY 1450 88.1 94.7 1./1. KW ND-1 U 2.85 KW 1 Meters 3.0 KW 100 Meters PN NN PN WXLN WJYL WWWY 18043 18143 18079 NEW ALBANY NEW WASHINGTON NORTH VERNON 1570 88.3 106.1 0.233/1.5 KW ND-1 U 1.0 KW 83 Meters 50. KW 148 Meters PN PN LP-1 WSEZ WUME-FM WFTE 18117 18117 18175 PAOLI PAOLI SALEM 1560 95.3 CH 58 0.25 KW ND-D D 3.00 KW 91 Meters 1780 KW 346 Meters PN PN PN WKJK WHAN WSLM 18175 18175 18175 SALEM SALEM SALEM 98.9 CH 17 1220 50. KW 150 Meters 2.0 KW 156 Meters 0.082/5. KW DA -2 U PN PN PN WSLM-FM WMPI 18175 18143 SALEM SCOTTSBURG 97.9 105.3 3.0 KW 100 Meters 2.2 KW 156 Meters PN PN 8
ANNEX C APPROVALS This South Central Indiana Local Area EAS Plan was developed and approved by the South Central Indiana Local Area Emergency Communications Committee. 9
ANNEX D ORIGINATOR CODES ORIGINATOR Emergency Action Notification Network Primary Entry Point System National Weather Service Civil Authorities Broadcast Station or Cable System NATURE OF ACTIVATION ORG CODE EAN PEP WXR CIV EAS EVENT CODE Avalanche Warning AVW Avalanche Watch AVA Child Abduction Emergency CAE Civil Danger Emergency CDW Coastal Flood Warning CFW Coastal Flood Watch CFA Dust Storm Warning DSW Earthquake Warning EQW Emergency Action Notification (National Only) EAN Emergency Action Termination (National Only) EAT Fire Warning FRW Hazardous Materials Warning HMW Law Enforcement Warning LEW National Information Center NIC National Periodic Test NPT Network Message Notification NMN Nuclear Power Plant Warning NUW 911 Telephone Outage Emergency TOE Radiological Hazard Warning RHW Required Monthly Test RMT Required Weekly Test RWT Tornado Watch TOA Tornado Warning TOR Severe Thunderstorm Watch SVA Severe Thunderstorm Warning SVR Severe Weather Statement SVS Shelter in Place Warning SPW Special Marine Warning SMW Special Weather Statement SPS Tropical Storm Warning TRW Tropical Storm Watch TRA Flash Flood Watch FFA Flash Flood Warning FFW Flash Flood Statement FFS Flood Watch FLA 10
Flood Warning Flood Statement Winter Storm Watch Winter Storm Warning Blizzard Warning High Wind Watch High Wind Warning Hurricane Watch Hurricane Warning Hurricane Statement Tsunami Watch Tsunami Warning Evacuation Immediate Civil Emergency Message Practice/Demo Warning Administrative Message Volcano Warning FLW FLS WSA WSW BZW HWA HWW HUA HUW HLS TSA TSW EVI CEM DMO ADR VOW 11