July 31, 2013 2014 SOUTHERN NEVADA CONTINUUM OF CARE (COC) LOCAL PROJECT APPLICATION INSTRUCTIONS APPLICATION VIA ZOOM GRANTS LOCATED AT: WWW.HELPHOPEHOME.ORG
About Help Hope Home GENERAL INFORMATION Help Hope Home is Southern Nevada s coordinated regional approach to assist individuals and families with achieving stable and sustainable lives. Through a collaborative effort, HELP HOPE HOME is a regional partnership that coordinates efforts to prevent and end homelessness in Southern Nevada. Our collective effort brings to the table all aspects of our community including citizens, faith-based organizations, non-profit providers, businesses, civic groups, education, law enforcement, and government. Through our efforts, we are able to leverage valuable resources, share information, and manage funding opportunities. Funding Opportunity Background Each year the U.S. Department of Housing and Urban Development (HUD) releases a Notice of Funding Availability (NOFA) for the HUD Continuum of Care Homeless Funds. HUD has not yet released their 2014 CoC NOFA; however, the Southern Nevada Regional Planning Coalition s Committee on Homelessness (SNRPC-CoH), Continuum of Care (CoC) Evaluation Working Group is releasing a Local HUD CoC Project Application as part of the Southern Nevada local process. Information from this local application will be used to determine inclusion in the 2014 Consolidated Application to HUD for the Continuum of Care Homeless Assistance funds. Note: The Local Continuum of Care Project Application is mandatory for anyone who wishes to participate in this year s Southern Nevada Consolidated application.
TABLE OF CONTENTS APPLICATION INFORMATION...4 Zoom Grants....4 HUD Compliance...4 HMIS Requirement......4 Training....4 Uploads Required for Zoom Grant...5 IMPORTANT DATES...6 ZOOM GRANTS APPLICATION...7 About Zoom Grants...7 System Requirements...7 Account Set-Up......7 Description of Menu Items...8 APPLICATION QUESTIONS....9 Question 1.) Project Type...10 Question 2.) Expiring Grant No... 11 Question 3.) Project at a Glance... 11 Question 4.) Average Utilization... 11 Question 5.) Population Served...11 Question 6.) Services Provided... 12 Question 7.) Housing Provided...12 Question 8.) Types of Housing... 12 Question 9.) Energy Star..... 12 Question 10.) Organizational Experience...12 Question 11. 16) Project Description: Summary; A - E... 13 Question 17. 22) Project Description: F - K... 14 Question 23.) Housing Chart...... 15 Question 28-32.) Regional Efforts Section....15 DOCUMENT INSTRUCTIONS... 18
DOCUMENT INDEX DOCUMENT 1. SUPPORT SERVICES FOR PARTICIPANTS.14 DOCUMENT 2. PROJECT PARTICIPANTS/ OUTREACH.15 DOCUMENT 3. STANDARD PERFORMANCE MEASURES...18 DOCUMENT 4. BUDGET....19 DOCUMENT 5. PROJECT LEVERAGING..20 DOCUMENT 6. CASH MATCH.20 SEE ZOOM GRANTS FOR INSTRUCTIONS DOCUMENT 7. CERTIFICATION AND ACKNOWLEDGEMENT.. DOCUMENT 8. AGENCY LIST OF BOARD MEMBERS.... DOCUMENT 9. IRS FORM I-990.... DOCUMENT 10. LETTERS FOR CASH MATCH..... DOCUMENT 11. LEVERAGING LETTERS..... DOCUMENT 12. AUDIT FINDINGS/ CORRECTIVE ACTION PLAN.. DOCUMENT 13. APR S FOR MOST RECENT HUD CONTRACT...
Zoom Grants APPLICATION INFORMATION The Local HUD CoC Project Application is an electronic submission through Zoom Grants. The application along with companion documentation can be found at the www.helphopehome.org website. Here you will find the web links to: 2014 Local HUD CoC Project Application Instructions 2014 Local HUD CoC Project Electronic Application 2014 Grants Administration User Guide (HUD Document) Leasing and Rental Assistance Transitional Guidance (HUD Document) Southern Nevada Regional Plan to End Homelessness Implementation Plan Regularly Updated Frequently Asked Questions 2014 Southern Nevada Glossary of Homeless Terms Commonly Used Acronyms HUD Compliance All project applicants are expected to demonstrate compliance with the requirements of the CoC Program interim rule. Project applicants are encouraged to refer to http://esnaps.hudhre.info and http://www.hudhre.info/coc/ for additional information on program requirements. Many of these instructions incorporate HUD regulations governing the Continuum of Care grant funding. Please also review the federal regulations located at www.hud.gov. HMIS Requirement Be advised that successful applicants will be required to utilize the Homeless Management Information System (HMIS) as mandated by HUD and as a part of the Southern Nevada Regional Plan to End Homelessness. Training In addition to the local trainings, HUD will be offering national web casts for your assistance. We will attempt to post all meetings on the website, however, be sure to attend the mandatory training so you can be notified of any other training opportunities. 4 C N H
APPLICATION INFORMATION CONT. Uploads Required for Zoom Grants In Zoom Grants under the Documents tab, the following PDF documents are required to be downloaded, completed, and uploaded into Zoom Grants: Supportive Services for Participants (Download Template) Project Participants (Download Template) Standard Performance Measures (Download Template) Budget (Download Template) Project Leveraging (Download Template) Cash Match (Download Template) Certification and Acknowledgement (Download Template) The following documents are required to be uploaded as separate documents into Zoom Grants under the Documents tab: Agency List of Board Members IRS Form I-990 Letters for Cash Match Leveraging Letters Copy of 501(c)(3) (for new applicants not already receiving CoC funds) Management letter (not the full audit) from your IPA audit (if applicable). This is required if you receive more than $500,000 in federal funds. Any audit findings and the corrective action plan if applicable Renewal Applicants ONLY need to upload the following into Zoom Grants: APR s for each year of your most recent contract with HUD 5
IMPORTANT DATES Note: The following dates are subject to change based upon information received from HUD and/or the release of the Notice of Funding Availability (NOFA) Release Date: July 08, 2014 1 st Technical Assistance Meeting July 23, 2014 2 nd Technical Assistance Meeting July 24, 2014 NEW for 2014 Pre-Application Deadline August 21, 2014 Application Due August 22, 2014 Application Presentations September 8, 2014 Application Presentations September 9, 2014 Application Presentations September 10, 2014 Scoring and Ranking (contingent upon release of NOFA) TBD Appeals Due TBD Appeals Presentation if Necessary TBD CoH Receives Recommendations TBD Interested applicants must attend at least one of the Mandatory Local Application Technical Assistance (TA) Meetings. The 1 st TA meeting will be held on July 23, 2014 from 8:00 AM 12:00 PM. A 2 nd TA Meeting will be held on July 24, 2014 from 1:00 PM - 5:00 PM for those who do not attend on July 23, 2014. Both meetings will be held at: Clark County Social Service 1600 Pinto Lane, Las Vegas, 89106 3 rd floor training room All applicants are required to attend one of these two sessions. Note: Local CoC Project Pre Applications are due on August 21, 2014. Applications are due on August 22, 2014 by 11:59 P.M. PST via Zoom Grants. Paper applications will not be accepted. 6
About Zoom Grants ZOOM GRANTS APPLICATION Zoom Grants is a streamlined electronic grant portal that provides the capacity to manage the components of the Local CoC application online. The application consists of five major sections all of which are required. The first section is the Program Summary for contact information data, the second is the Pre-Application to acknowledge the instructions manual, the third is the Program Narrative, the forth is Project Budget Summary, and the fifth section is the Documents supplemental section which includes the budget narrative and required fillable forms and uploads. System Requirements A browser with an internet connection is required to utilize Zoom Grants. Account Set-Up The first step in using Zoom Grants is to setup a New ZoomGrants Account by utilizing your email and creating a password. The password must be at least 8 characters and contain 1 letter and 1 number. With your email address and password, you are ready to login. First time users must create a new account 7
ZOOM GRANTS APPLICATION CONT. Description of Menu Items Menu Items Description Requirements Restrictions Contact Admin Announcements Description The description tab provides an overview of the funding opportunity to provide context and background. Project applicants are required to have an active Data Universal Numbering System (DUNS) number and an active registration in the Central Contractor Registration (CCR)/System for Award Management (SAM) in order to apply for funding under the Continuum of Care (CoC) Program Competition. None The Contact Admin is the person to contact with questions or concerns regarding the application, issues with Zoom Grants, or issues pertaining to information regarding the CoC Local Application. Upon the conclusion of the Technical Assistance trainings, all frequently asked questions and answers will be posted on the www.helphopehome.org website. An email will be used to submit questions to the Contact Admin. Announcements regarding changes to the request for funding or information needed for interested parties can be found in the messages tab if applicable. Program Summary Pre-Application The program summary tab compiles demographic information for the entity applying for the funding opportunity. Additional contact persons may be added but require email addresses only separated by a comma (no names, no titles). Ensure the accuracy of the organization s legal name, address, and contact person. The legal name must match the name on the organization s articles of incorporation or other legal governing authority. Surrogate names, abbreviations, or acronyms must not be listed. It is best for the designated Account Information person to be the person most knowledgeable about the application. This may or may not be the organization s authorized representative. This may be the program manager, financial analyst, or grant writer. NEW for 2014 is a Pre-Application. This section ensures that all applicants are aware that the Local Project Application Instructions are a required document to reference in order to complete the Local Application. Once you check YES you can then submit the preapplication for Approval. Upon Approval, you will receive an email notification to proceed in order to complete the remaining sections of the application. Deadline for Pre-Application submission is 8/21/14 8
ZOOM GRANTS APPLICATION CONT. Description of Menu Items Cont. Menu Items Program Narrative Project Budget Summary Documents Description Each question in the program narrative tab is accompanied by its own set of instructions and answers. Refer to the individual Program Narrative questions in the instructions guide for further details and/or clarification. NEW for 2014 is the Project Budget Summary section which captures a summary of the program budget. In previous years these questions were captured in the Budget document. The documents tab has a set of Adobe PDF fillable forms and a list of required documents that need to be uploaded by the applicants. For further clarification or instructions on each form, see the Documents section of the instructions guide. 9
PROGRAM NARRATIVE QUESTIONS Application Details Section Question 1.) PROJECT TYPE: Please select one. Project applicants may submit a request to fund a new project, or renew funding for an existing project. For renewal projects check only Renewal responses for the applicable type of project. For new projects check only New responses for the applicable type of project. This field will populate based on the funding opportunity that the project applicant selects. Component Type TH: Transitional Housing SH: Safe Haven SSO: Supportive Services Only PSH: Permanent Supportive Housing RRH: Rapid Rehousing Housing Description Housing and services that facilitate the movement of homeless individuals and families to PH within 24 months of entering TH. Renewals Only. Low barrier housing for hard-to-reach homeless persons with severe mental illnesses who came from the streets and have been unwilling or unable to participate in supportive services. Renewals only. Service only projects, including Street Outreach, where the recipient does not also provide the housing assistance. Renewals Only. Permanent supportive housing is community-based housing, the purpose of which is to provide housing without a designated length of stay and can only be used to provide assistance to individuals with disabilities and families in which one adult or child has a disability. Supportive services designed to meet the needs of the program participants must be made available to the program participants. Grant funds may be used for acquisition, rehabilitation, new construction, leasing, rental assistance, operating costs, and supportive services. Continuum of Care funds may provide supportive services, and/or short-term (up to 3 months) and/or medium-term (for 3 to 24 months) tenant-based rental assistance as necessary to help a homeless individual or family, with or without disabilities, move as quickly as possible into permanent housing and achieve stability in that housing. 10
PROGRAM NARRATIVE QUESTIONS CONT. Question 2.) EXPIRING GRANT #: (renewals only). If new project, answer N/A. All project applicants for renewal funding must enter their expiring grant number in this field. The expiring grant number is either 11 characters or 15 characters, as found on the CoC s HUD-approved FY2013 GIW. Here are three examples of what your grant number may look like: NV0999B2T001104, NV0999C1T001003, and NV01C900151. Question 3.) PROJECT AT A GLANCE: (These set of questions are limited to 10 characters per question answer all questions separately). Total Local Agency Budget Specify the budget for the local agency applying for the project. Total Project Budget Specify the total cost to run the proposed project. Amount Requested Total amount of the CoC Grant request Amount of Grant Expended For Current Project Year (Renewals Only) Date of Current Project Year Specify Project Start and End Dates. The Date of Current Project Year format should read 2 digit month 2 digit year hyphen 2 digit month 2 digit year (xxxx-xxxx). Grant Term For the grant year being reviewed specify how many years have you had this grant. Percent of CoC Funds of Total Project Budget The percentage of total project budget requested from the CoC utilizing the formula: (Requested CoC Funds Total Project Budget) X 100 = % Special Needs of Adults Who Entered Last Year If the project serves people with special needs, that information must be documented for this question. Question 4.) AVERAGE UTILIZATION OF HOUSING PLACEMENTS BETWEEN 7/1/13-6/30/14 If any extenuating circumstances, please explain. If not applicable answer N/A. Question 5.) POPULATION SERVED Select from the provided list. SEE the Glossary of Terms for Homeless Services in Southern Nevada for definitions. If not applicable answer N/A. 11
PROGRAM NARRATIVE QUESTIONS CONT. Program Information Section Question 6.) SERVICES PROVIDED Provide a summary listing of all services provided by the agency. Question 7.) HOUSING PROVIDED Provide a description of housing provided. If not applicable answer N/A. Question 8.) TYPES OF HOUSING Provide a description of the place(s) where services and housing are provided. SEE the Glossary of Terms for Homeless Services in Southern Nevada for definitions. Question 9.) DOES/WILL THIS PROJECT USE ENERGY STAR APPLICATION? If your agency owns new construction or are responsible for the replacement of windows, HVAC system, water heater or lighting; the replacement items must meet Energy Star guidelines. Select Yes or No to indicate whether Energy Star is applicable for one or more of the project sites. Question 10.) ORGANIZATIONAL EXPERIENCE Provide a brief description of how long your organization has been providing assistance to homeless clients and the type of experience your organization has in working with the target population. (Include achieved outcomes). A. Describe the experience of the applicant and potential subrecipient (if any), in effectively utilizing federal funds and performing the activities proposed in the application, given funding and time limitations. B. Describe the experience of the applicant and potential sub recipient (if any), in leveraging other Federal, State, local, and private sector funds. C. Describe the basic organization and management structure of the applicant and subrecipients (if any). Include evidence of internal and external coordination and an adequate financial accounting system. D. How do you already fit into the Continuum of Care (CoC)? E. What existing collaborations do you have in place? (Provide verification of those collaborations including performance outcomes) 12
PROGRAM NARRATIVE QUESTIONS CONT. Question 11.) PROJECT DESCRIPTION: Project Summary 3000 Character Limit Provide a general description of your project (this will be used in your HUD application if your organization is chosen through the local process to apply) 3000 character limit. *If this is a new project, describe the best practice model or the evidence you used to develop this project. Question 12.) PROJECT DESCRIPTION: A Provide a description that addresses the entire scope of the proposed project. Be complete and concise. The narrative is expected to describe the project at full operational capacity. The description should be consistent with and make reference to other parts of this application. Question 13.) PROJECT DESCRIPTION: B Describe the estimated schedule for the proposed activities, the management plan, and the method for assuring effective and timely completion of work. The narrative must demonstrate how full capacity will be achieved over the term requested in this application. Question 14.) PROJECT DESCRIPTION: C If applicable, describe the proposed development activities and the responsibilities that the applicant and potential subrecipients (if any) will have in developing, operating, and maintaining the property. If any project site is not currently owned or under a lease agreement, provide a summary of relevant contracts and agreements (e.g., with local landlords, housing locator specialists, public housing authority, other partner organizations) needed for the achievement of project operation. The narrative must provide evidence that ensures there will be no delay in service provision to participants, operation of CoC management systems, or the leasing of units for reasonable rents. Question 15.) PROJECT DESCRIPTION: D Describe intended outcomes. Question 16.) PROJECT DESCRIPTION: E Describe how your agency participants will be assisted to develop self-sufficiency (i.e. increased income, long term placement, access to education services etc.). 13
PROGRAM NARRATIVE QUESTIONS CONT. Question 17.) PROJECT DESCRIPTION: F Describe services provided, what model, the delivery method, and appropriateness of said method that the agency is using for this project. Include any local, regional, state, or national plans/ initiatives that are relevant to the project. Question 18.) PROJECT DESCRIPTION: G How does the project identify eligible participants/ clients? Describe any fees or payments required by the participants in the project. Question 19.) PROJECT DESCRIPTION: H For clients who are uninsured how long does it take for case management to refer clients to an enrolling agent or apply for health insurance under the Affordable Care Act. Question 20.) PROJECT DESCRIPTION: I Identify any agencies that you plan to bill in conjunction with the program or program participants such as Medicaid, Medicare, Health Plan of Nevada or other third party billable entity. Describe your accounting practices in regards to how you plan to control various funding sources. Question 21.) PROJECT DESCRIPTION: J Identify and describe the experience of project partners related to providing activities for the program and experience working with homeless persons. Describe the credentials of individuals that hold these positions. Question 22.) PROJECT DESCRIPTION: K How many full and part time employees will be working on the project? What is your case management staff to client ratio (Example: 1/10 or 1 case manager with 10 clients on a caseload). 14
PROGRAM NARRATIVE QUESTIONS CONT. Question 23.) HOUSING CHART Complete the chart related to the housing type, number of units, bedrooms and beds for your project. Housing types to choose from are: apartments, single-family homes, duplexes, group homes or single-room occupancy units. Specify: Housing Type Units Beds Chronically Homeless (CH) Beds Compliance Section Question 24.) Are there any unresolved monitoring or audit findings on HUD McKinney- Vento Act grants? If yes, you are required to upload copies of the findings and the correction plan in the Documents section of ZoomGrants. Question 25.) Are there any unresolved monitoring or audit findings on other funding sources? If yes, you are required to upload copies of the findings and the correction plan in the Documents section of ZoomGrants. Question 26.) Has HUD de-obligated/recaptured any funds from your agency? If yes, answer question 27. Question 27.) In response to question 26, provide the date and an explanation of the deobligated/recaptured funds. 15
PROGRAM NARRATIVE QUESTIONS CONT. Regional Efforts Section Question 28.) HELP HOPE HOME REGIONAL PLAN TO END HOMELESSNESS Specify how this project meets one or more of the action steps in the HELP HOPE HOME Regional Plan to End Homelessness. Specify the action steps, action step # and what the project will accomplish. Enter Direct Links to www.helphopehome.org website. Specify: Action Step # Action Step What the project will accomplish Link Question 29.) Specify which regional efforts your agency has participated in for the 2013 2104 program year. Select all that apply. Question 30.) Explain the depth of your agency s role in regional effort(s). Provide specifics to include information such as date, time, if your agency acted as a chair or cochair, participated as a deployment station etc. For each role specify which event/effort the role is in regards to and describe in depth activities performed. Question 31.) How is your agency working to engage community partners, civic groups, and faith based organizations in homeless efforts? Be specific to population and/or name of group. Question 32.) Describe how your agency is utilizing other Federal Funds within your organization. Specify the funding source such as ESG, EFSP, CDBG, WSAP. 16
PROJECT BUDGET SUMMARY CHARTS Project Budget Summary.) For each table complete the rows applicable to your project and provide a dollar amount you are requesting from HUD. Total Budget Summary.) For each table complete the rows applicable to your project and provide a dollar amount in the Total Project Budget and a dollar amount you are requesting from HUD in the CoC Requested Amount. 17
DOCUMENT INSTRUCTIONS Document 1.) SUPPORT SERVICES FOR PARTICIPANTS Describe the level of supportive services in detail, whether or not funding is specifically requested from the CoC. This information should record the capacity of the project to efficiently provide supportive services to project participants. Please ensure that the information provided is both accurate and complete in light of the implementation of the HEARTH Act and the new Continuum of Care Regulations. A. Are the proposed project policies and practices consistent with the laws related to providing education services to individuals and families? Indicate whether the project policies provide for educational and related services to individuals and families experiencing homelessness, and if the policies are consistent with local and federal educational laws, including the McKinney-Vento Act. Only projects that do not serve families or unaccompanied youth should select N/A. B. Does the proposed project have a designated staff person to ensure that the children are enrolled in school and receive educational services, as appropriate? Appropriate services within the community can include early childhood education programs such as Head Start, Part C of the Individuals with Disabilities Education Act, and McKinney-Vento education services. Only projects that do not serve families or unaccompanied youth should select N/A. C. Describe how participants will be assisted to obtain and remain in permanent housing. Describe the supportive services that will be provided to help project participants locate and stabilize in permanent housing, access mainstream resources, and/or obtain employment. D. Describe specifically how participants will be assisted both to increase their employment and/or income and to maximize their ability to live independently. Each project must indicate the frequency at which these basic supportive services are/will be provided to project participants. Use daily, weekly, bi-weekly, monthly, quarterly, does not apply 18
DOCUMENT INSTRUCTIONS CONT. Document 2.) PROJECT PARTICIPANTS Complete each of the charts within the fillable form: List the number of households or persons served at maximum project capacity in each of the categories. The numbers are intended to reflect a single point in time at maximum occupancy and not the number served over the course of a year or grant term. Households: Populate with Total Number of Households. Note that these categories have changed as of the implementation of HEARTH and the new CoC regulations. Households with at least One Adult and One Child: Enter the total number of households with at least one adult and one child. To fall under this column and household type, there must be at least one person at or above the age of 18, and at least one person under the age of 18. Adult Households without Children: Enter the total number of adult households without children. To fall under this column and household type, there must be at least one person at or above the age of 18, and no persons under the age of 18. Households with Only Children: Enter the total number of households with only children. To fall under this column and household type, there may not be any persons at or above the age of 18, and only persons under the age of 18 Characteristics: These categories have changed as of the implementation of HEARTH and the new CoC regulations. Most significantly, a new age range of 18 to 24 has been included to capture the expanded HUD definition of Youth as persons under the age of 25. Persons in Households with at least One Adult and One Child: Enter the number of persons in households with at least one adult and on child for each demographic row. To fall under this column and household type, there must be at least one person at or above the age of 18, and at least one person under the age of 18. Adult Persons in Households without Children: Enter the number of persons in households without children for each demographic row. To fall under this column and household type, there must be at least one person at or above the age of 18, and no persons under the age of 18. 19 C N H
DOCUMENT INSTRUCTIONS CONT. Document 2.) PROJECT PARTICIPANTS CONT. Complete each of the charts within the fillable form: List the number of households or persons served at maximum project capacity in each of the categories. The numbers here are intended to reflect a single point in time at maximum occupancy and not the number served over the course of a year or grant term. Persons in Households with Only Children: Enter the number of persons in households with only children for each demographic row. To fall under this column and household type, there may not be any persons at or above the age of 18, and only persons under the age of 18 Totals: All total field will calculate automatically when at least one household field and one persons field is entered and saved. Document 2.) PART TWO: PROJECT PARTICIPANTS CONT Complete each of the charts below: Total number of households and total persons are un-duplicated numbers. The numbers reported in the sub categories (i.e. chronically homeless non-veterans, chronically homeless veterans, non-chronically homeless veterans, chronic substance abuse, persons with HIV/AIDS, severely mentally ill and victims of domestic violence) may be duplicated numbers Persons in Households with at Least One Adult and One Child This chart should include only persons in households with at least one adult and one child. To be listed on this chart, a person must be part of a household with at least one person at or above the age of 18, at least one person under the age of 18. Chronically Homeless Non-Veterans: Enter the total number of persons who meet the HUD definition of chronically homeless but who are not veterans. Chronically Homeless Veterans: Enter the total number of persons who meet the HUD definition of chronically homeless and who are veterans Non-Chronically Homeless Veterans: Enter the total number of persons who are veterans but who do not meet the HUD definition of chronically homeless. Chronic Substance Abuse: Enter the total number of persons who meet the definition for chronic substance abuse. 20
DOCUMENT INSTRUCTIONS CONT. Document 2.) PART TWO: PROJECT PARTICIPANTS CONT Complete each of the charts below: Total number of households and total persons are un-duplicated numbers. The numbers reported in the sub categories (i.e. chronically homeless non-veterans, chronically homeless veterans, non-chronically homeless veterans, chronic substance abuse, persons with HIV/AIDS, severely mentally ill and victims of domestic violence) may be duplicated numbers. Persons in Households with at Least One Adult and One Child This chart should include only persons in households with at least one adult and one child. To be listed on this chart, a person must be part of a household with at least one person at or above the age of 18, at least one person under the age of 18. Persons with HIV/AIDS: Enter the total number of persons with HIV/AIDS Severely Mentally Ill: Enter the total number of persons who meet the definition of severely mentally ill. Victims of Domestic Violence: Enter the total number of persons who are victims of domestic violence. Total Persons: Total of unduplicated persons. Persons in Households without Children This chart should include only persons in adult households without children. To be listed on this chart, a person must be part of a household with at least one person at or above the age of 18, and no person under the age of 18. Persons in Households with Only Children This chart should include only persons in households with only children. To be listed on this chart, a person must be part of a household with no persons at or above the age of 18, and only persons under the age of 18. 21
DOCUMENT INSTRUCTIONS CONT. Document 2.) PART THREE: OUTREACH FOR PARTICIPANTS Complete the fillable form as it relates to your outreach plans to bring participants into the project. Enter the percentage of homeless person(s) who will be served by the proposed project for each of the locations. Describe the Outreach plan to bring homeless participants into the project. Document 3.) STANDARD PERFORMANCE MEASUREMENT HUD has identified goals for all homeless projects. Please indicate how your project will help HUD advance its goals by answering the following: For all Projects: A. Describe how you will increase the percentage of participants remaining in CoC funded permanent housing projects for at least six month to 80 percent or more. B. What percent of your clients will stay on your project for at least 6 months and/or move to PH without supportive services? C. Describe how you will increase the percentage of participants in CoC-funded transitional housing that move into permanent housing to 65 percent or more. D. What percent of your clients will exit your project to PSH or PH and what percent will stay housed for at least 3 months? E. Describe how you will increase percentage of participants in all CoC funded projects that are employed at project exit to 20 percent or more. F. Describe how you will increase the percentage of participants in all CoC funded projects that obtained mainstream benefits at project exit. G. Describe how you will measure your project performance. H. Describe how often you will evaluate project performance on these goals. I. Describe your follow-up process. 22
DOCUMENT INSTRUCTIONS CONT. Document 4.) PROJECT BUDGET Select the appropriate table and provide a complete budget for your project (HUD + Match) by identifying key components and a rough cost estimate of the project. HEARTH ACT will require 25% match for operations and supportive services budgets. BUDGET NARRATIVE Include a detailed description of the budget items SUPPORT SERVICES BUDGET Enter the quantity and total amount of the CoC funds requested for each supportive service in the project. Enter only the portion of the costs DIRECTLY related to providing services to project participants who are eligible for CoC funding. Eligible Costs: The system populates a list of eligible supportive services for which funds can be requested. The costs listed are the only costs allowed under the CoC Program regulations. Refer to the CoC Program rule for details on eligible supportive services costs. Quantity Description: (required) Enter the quantity in detail (e.g. 1 FTE Case Manager Salary+benefits, or child care for 15 children) for each supportive service activity for which funding is being requested. Total Annual Assistance Requested: This field is automatically calculated based on the sum of the annual assistance requests entered for each activity. Grant Term: This field is populated based on the grant term selected on the "Funding Request" screen and will be read only on the Funding Request form. Total Request for Grant Term: This field is automatically calculated based on the per month rent entered in the first field, multiplied by 12 months, multiplied by the grant term. 23
DOCUMENT INSTRUCTIONS CONT. Document 5.) PROJECT LEVERAGING PROJECT LEVERAGING: Type of Commitment: (required) Select Cash or In-kind to denote the type of contribution being used as leverage for this project. Name the Source of the Commitment: (required) Enter the name of the entity providing the contribution. Type of source: (required) Select Private or Government to denote the source of the contribution. The Neighborhood Stabilization Program (NSP), HUD-VASH (VA Supportive Housing program), and the American Reinvestment and Recovery (ARRA) Act funds may be considered Government sources. Project applicants are encouraged to leverage the funds from these sources, whenever possible. A CoC may receive extra points if any of its project applicants identify NSP funds as a source of leverage for one or more projects. Date of written commitment: (required) Enter the date of the written contribution. Value of written commitment: (required) Enter the total dollar value of the contribution. Document 6.) CASH MATCH Cash Match is money contributed by the grantee toward the cost of the project. This can come from other grant funding, unrestricted general funds, funding raising, private donors, etc. Indicate the Source of your cash match and when you expect the funds to be available. 24 e
Regional Initiatives Office Michele Fuller-Hallauer Continuum of Care Coordinator 1600 Pinto Lane Las Vegas, NV 89106 www.helphopehome.org E: MHF@ClarkCountyNV.gov P: 702-455-5188 F: 702-455-5950