Project Management through the Use of. Oracle Products
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1 Project Management through the Use of Oracle Products Presented by Sandy Kayser and Daniel Williams April 2011
2 Agenda Company Overviews Procedural Background Integrated Systems Reports
3 COMPANY OVERVIEWS
4 Arizona California Colorado Florida Georgia Illinois Kentucky Maryland Nevada NY/New Jersey N. Carolina Pennsylvania S. Carolina Tennessee Texas Virginia
5 Company Overview Founded in 1949, ValleyCrest is the nation s leading full-service landscape company, offering: Pre-construction services Development Maintenance Key Statistics: Sales approaching $1 billion Over 10,000 employees 112 offices nationwide and in the Caribbean and the United Arab Emirates Burt Sperber & Crew ~ Circa 1949 ValleyCrest Corp. Headquarters ~ 2004 ValleyCrest Corp. Headquarters ~ 2008
6 ValleyCrest Landscape Development Country s largest landscape construction firm backed by a national network of resources with proven technical superiority, set apart by human ingenuity. Pre-Construction Site Development Landscape Installation Irrigation Installation Water Features Hardscape Tree Relocation
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8 History Partners Consulting has over 500 consultants, with headquarters in Irvine, CA, and operations in Atlanta, Chicago, Dallas, Denver, Detroit, Houston, Los Angeles, Orange County (CA), San Diego and San Francisco Products Managed Services Enterprise Applications Enterprise Solutions Technology Staffing
9 Credentials Oracle Certified Partner Microsoft Gold Certified Partner Sun Software Solution Award recipient Help Desk Institute Certified SAS 70 compliant Data Center SEI s Capability Maturity Model Integration (CMMI) Level 5 IBM Business Partner
10 History 1999 ValleyCrest hires AniWorld to write Estimation Software 2001 AniWorld creates integrations for ValleyCrest between Expedition 7.0 and JDE World 2003 ValleyCrest upgrades to JDE OneWorld 2003 AniWorld becomes Primavera Technical Partner 2005 ValleyCrest migrates JDE from AS400 to SQL Server 2005 AniWorld acquired by ITresources 2006 ValleyCrest migrates from OneWorld to EnterpriseOne 2008 ValleyCrest upgrades to Contract Manager Partners Consulting, CPSG, and ITresources merge 2010 ValleyCrest expands operations to Middle East
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12 Project Types: Master Planned Communities Urban Infill Residential Single Family Estates Streetscapes Assisted Living Facilities Partial Client List: Lennar Biltmore Farms Kennecott Land Turnberry Associates Hanover Companies Trinity Developments Marquee Projects: Baldwin Park Independence The Ramble Daybreak The Ramble ~ Biltmore Forest, NC LaQuatra Bonci Associates/Cloos Landscape Architects
13 Project Types: Hotels & Resorts Gaming Timeshare Theme Parks Stadiums & Arenas Parks Partial Client List: The Walt Disney Company Four Seasons Hotels & Resorts Hyatt Hotels & Resorts Gaylord Entertainment The Kraft Group McCourt Company Marquee Projects: Patriots Place LA Dodgers Stadium Disney s Animal Kingdom Umstead Hotel & Spa Gaylord Hotels The Rose Kennedy Grnwy Firefighter's Memorial Frog Pond Park Umstead Hotel & Spa ~ Cary, NC EDAW
14 Project Types: Lifestyle Centers Urban Mixed-Use Malls Restaurants Partial Client List: Simon Property Group The Mills Corporation Steiner + Associates The Kraft Group General Growth Properties Marquee Projects: Downtown Disney Mall of Millennia Natick Mall Northpark Mall Expansion Natick Mall ~ Natick, MA Vanasse Hangen Brustlin, Inc
15 Project Types: K-9 Schools High Schools Colleges & Universities Museums Cultural Institutions Partial Client List: LACMA Harvard University MIT Boston College Olin College Marquee Projects: Harvard University Duke University MIT LACMA Boston College 9/11 Mem. Wellesley College Olin College Wheelock College LACMA ~ Los Angeles, CA
16 Project Types: Office Buildings Corporate Campuses Hospitals Partial Client List: Howard Hughes Corporation Turner Construction Company Draper Labs F.N. Thompson Linbeck Construction Walsh Construction Marquee Projects: Blue Cross/ Blue Shield Draper Lab TIAA-CREF Federal Express Tech Campus Massachusetts General Hospital TIAA CREF ~ Raleigh, NC HGOR
17 The Technical Scoop Project Management package is Primavera Contract Management 11.1 Service Pack 1 Financial system is EnterpriseOne 8.12 ValleyCrest uses SQL 2005 The SQL servers are HP 460 Blade running Windows bit SQL cluster Three servers process integrations for over 1000 projects averaging 2000 integrations nightly The integration servers are HP 460 Blade running Windows 2003 with 8 GB of RAM and 4 processors Nightly integrations generally take two hours
18 Integration Architecture
19 Why use an Integrated System? Standardize the Business Processes Maintain integrity between the project management and financial systems Reduce duplication of effort Ensure change orders are properly tracked and billed Utilize information from both systems to produce an accurate projection of project Reduction in paper output
20 Typical Process Project is set up through Corporate in EnterpriseOne (information obtained through Sales Force) An integration brings project into CM The branch begins control procedures in CM including submittals and RFIs Budget is set up in EnterpriseOne and integrated into CM Estimates, change orders, subcontracts, requests for proposals are created in CM with the change order and subcontract information interactively integrated into EnterpriseOne Purchase orders, invoices, customer billings, subcontractor invoices, payroll are done in EnterpriseOne and brought over nightly through integration
21 ValleyCrest Integration Processes Business Unit Project Address Book Company Accounts Cost Codes Budget Owner Contract AR Billing Subcontract + changes Purchase Order Actual Budget Changes Contract Changes Actual Issued Subcontract + Changes Purchase Order Actual Paid Change Management COR Quote RFI Estimates Estimates Trend Adjustments JD Edwards Primavera Contract Management
22 Flow of Information Nightly Integrations From EnterpriseOne to Contract Management Projects Purchase Orders Accounts Payable (Invoices) Accounts Receivable (Billings) Actual Costs Payroll (1x a week Wednesday night) Cost at Complete Margin Analysis Interactive Integrations (Immediate) From Contract Management to EnterpriseOne Internal Budget Revisions Contract Change Orders Extra Work Change Orders From EnterpriseOne to Contract Management Cost Codes Original Budgets Companies & Contacts
23 It s not the IRS but there are audits! To maintain accountability and integrity, two different types of audits are performed. Quarterly financial audit Semi-annual branch audit overall procedures and policies
24 Reports Several types of reports are used to assist in the audits. The reports used for CM are created in InfoMaker. Cost at Complete CM Branch Minutes CM Job Status Listing Report Enterprise One Accounts Receivable Aging EnterpriseOne Margin Analysis information derived from EnterpriseOne and CM exported into an Excel Spreadsheet
25 Cost at Completion Report
26 Cost at Completion 2
27 Branch Minutes
28 Job Status Listing
29 Job Status Listing 2
30 Accounts Receivable Aging
31 Margin Analysis One Workbook per Branch On-demand upload from data warehouse Used in monthly and quarterly reporting
32 Summary ValleyCrest s integrated system is founded upon a set of uniform business processes. This allows ValleyCrest to run lean, a handful of users can run a large number of projects. System has been stable over 10 years, over many upgrades of PCM and JDE. System was easily adapted to Middle East operations.
33 and
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