The Racecourse Training Manual. Revised 2012 Edition. Racecourse Training Manual Page 1

Transcription

1 The Racecourse Training Manual Revised 2012 Edition Racecourse Training Manual Page 1

2 Contents 1. INTRODUCTION 5 2. RESPONSIBILITIES OF RACECOURSE MANAGING EXECUTIVES FOR ACCREDITED EMPLOYEES 6 4. DUTIES OF ACCREDITED EMPLOYEES 8 5. STRUCTURE OF THE INDUSTRY ROLE AND FUNCTION OF THE BHA RACECOURSE INSPECTORATE RULES OF RACING PERSONNEL RACE PLANNING, FIXTURE LIST AND HANDICAPPING FUNDING THROUGH THE HORSERACE BETTING LEVY BOARD WEATHERBYS BOOKMAKERS AND BETTING TECHNICAL SERVICES MEDIA AND COMMUNICATIONS RACECOURSE HUSBANDRY RACECOURSE SAFETY RACECOURSE MEDICAL AND VETERINARY ARRANGEMENTS RACEDAY PROCEDURES 166 APPENDIX Racecourse Training Manual Page 2

3 APPENDIX APPENDIX APPENDIX APPENDIX APPENDIX APPENDIX APPENDIX APPENDIX APPENDIX APPENDIX NB Sections 3 and 10 and Appendices 3 and 10 are currently under BHA review and are as yet to be included in this update. Racecourse Training Manual Page 3

4 Foreword This Training Manual is a comprehensive document which draws together all aspects of staging racing and attempts to demystify the complexities of the racecourse and racing industry. Training is a high priority for racecourses, who must take the lead and invest in the future. Whilst investing in people and then training them properly may not produce an immediate return, racecourses should fully exploit their potential. The training procedures and information contained in this Manual will be of interest and benefit to all staff involved in Racing. It provides invaluable information for new members but is also a helpful reminder for existing staff. As you will appreciate, the compilation of this Manual was only possible because of the interest and support that we received from all sectors of the Industry. There are too many to mention individually but thank you to them all. Caroline Davies Racecourse Services Director The Racecourse Association Ltd Racecourse Training Manual Page 4

5 1. Introduction The Racecourse Training Manual (the Manual) is produced by the Racecourse Association (RCA) who retain all copyright and intellectual property rights. Responsibility for additional administration has been delegated to the British Horseracing Education and Standards Trust (BHEST), who keep a record of all those in possession of the Manual. The Contents page lists the Sections of the Manual. The aims of the Manual are to: a) Act as a training manual; b) Give guidance on the duties to be performed by Accredited Employees; c) Give guidance to those wishing to gain Accreditation to practise specific disciplines on behalf of Racecourse Managing Executives; d) Provide Racecourse Executives with background reference material. Every effort has been made to ensure that the information in this manual is accurate but it is not an authority in its own right. Amendments will be issued from time to time but the current definitive authority will always remain with the relevant lead body. Racecourse Training Manual Page 5

6 2. RESPONSIBILITIES OF RACECOURSE MANAGING EXECUTIVES FOR ACCREDITED EMPLOYEES 2.1 Background On 1 January 1998, the Jockey Club (JC) ceased to license Clerks of the Course and the Rules of Racing were amended to place responsibility for compliance with Rules, Orders and Instructions with the Racecourse Managing Executive. Under the terms of the Racecourse Licence, the Managing Executives must identify to whom they have delegated responsibility for certain key functions. These are identified on the Racecourse Licence Application Form as: Clerk of the Course, Racecourse Husbandry, Officials Facilities, Race Programming, Prize Money Returns, Division of Races, Integrity Service Provider s Activities and Requirements, Capital Projects, Finance, Betting and Race Planning. Those licensed as Clerks of the Course or those in these positions before 31 December 1998 are exempt the training and assessment requirement. Historically the term Clerk of the Course has been used to encompass a wide range of disciplines. It is now necessary to define responsibilities more precisely to allow Racecourse Executives to decide how they wish to apportion duties. The RCA has asked the British Horseracing Education and Standards Trust (BHEST) to organise training, assessment and accreditation of certain employees responsible for putting on a day s racing. Racecourse Training Manual Page 6

7 2.2 Accredited Employees The RCA and the BHA have agreed that employees will be accredited in three categories. If the Racecourse Executive wishes to further subdivide responsibilities it may do so but the designated employee will have to gain accreditation for the complete category. Conversely, there is no reason why an individual should not be accredited for a number of categories. The accredited categories, whose duties are explained in Section 4 of the Manual are: A. Conduct of Racing B. Racecourse Husbandry C. Race Planning Racecourse Training Manual Page 7

8 4. DUTIES OF ACCREDITED EMPLOYEES 4.1 Category A Conduct of Racing Overview of Responsibilities All those duties from time to time specifically assigned to the Clerk of the Course under the Orders and Instructions of the BHA, and their Rules of Racing. Duties and directions given under the Rules by the Stewards of the Meeting. Such other duties as may from time to time be delegated by the Managing Executive Specific Responsibilities Administration of Racing Arrange Stewards Roster in accordance with BHAGI 6.1. Liaise with Senior Medical Officer and Veterinary Surgeon regarding their requirements in accordance with BHAGI 11 and 12 respectively. Arrange at the start of the season and on a regular basis rehearsals with fence attendants for fence bypass procedures. Perform raceday duties as required by the Managing Executive and Stewards in accordance with the duty sheet. 4.2 Category B Racecourse Husbandry Overview of Responsibilities Implement a turf management regime and aim to produce Good to Firm ground for Flat Racing and Good ground for jumping. Racecourse Training Manual Page 8

9 Such other duties as may from time to time be delegated by the Managing Executive Specific Responsibilities Management of the Racing Surface Responsible for overseeing the racecourse groundstaff. Ensure that the Racecourse Health and Safety Policy is observed and practised by racecourse groundstaff and other racecourse personnel. Ensure that the racing surface is prepared for racing in accordance with BHAGI 3 and in particular BHAGI 3.2. Attend and co-ordinate inspections by the BHA Inspector of Courses. Assess the Going and make reports as required by BHAGI 3.2, including informing the Weatherbys going report line, and the talksport Radio contact. Update Going Report on answering machine or via Racing Admin site as required. 4.3 Category C Race Planning Specific Responsibilities Fixture List Planning and Race Programming In accordance with the racecourse policy, represent racecourse s interests at the annual round of fixture negotiations. Liaise with the BHA and Levy Board regarding race and fixture funding. Racecourse Training Manual Page 9

10 In accordance with the racecourse policy, liaise with BHA Racing Department regarding race programmes, the order of running and race times. Liaise with Weatherbys and use TRICL to develop race programmes for the Racing Calendar and Programme Book. Such other duties as may from time to time be delegated by the Managing Executive. Racecourse Training Manual Page 10

11 5. STRUCTURE OF THE INDUSTRY The sport of horseracing in Britain is often described as an industry, though in the generally accepted sense, it is no such thing. It is a collection of individual pursuits and businesses some small, some large, some amateur, most professional operating in different sectors but feeding off a single product, the horserace. Each sector is dependent on the others, but the whole comes together on the racecourse, so the Accredited Employees need to know the importance of each component and what role each institution plays. For the purpose of this manual, the use of the word 'industry' has been adopted for ease of expression, if not for its strict accuracy, though the distinction should be borne in mind! The main institutions are: The British Horseracing Authority (the BHA). The Governing and Regulatory Body of racing since July 2007, the Authority takes on the roles of the British Horseracing Board (BHB) and the Horseracing Regulatory Authority (HRA). The Horserace Betting Levy Board (the Levy Board), which since its formation in the early 1960s has developed as a major source of finance for racing. The Board collects the statutory levy on horserace betting from bookmakers and distributes the funds so raised for several purposes including, principally, the improvement of horseracing. Trade associations, the major ones being the Racecourse Association (RCA); Racehorse Owners Association (ROA); National Trainers Federation (NTF); Thoroughbred Breeders Association (TBA), and the Professional Jockeys Association (PJA). Racecourse Training Manual Page 11

12 5.1 The British Horseracing Authority The BHA was formally launched in 2007 as the single, unified governing body of British Horseracing. Its role is to regulate, promote and represent the sport; thus, uniting under one umbrella the official responsibilities of what was once the HRA and BHB. The British Horseracing Authority Board meets on a monthly basis, and is among the most independent of its kind in British sport. The nine-strong Board is comprised of the Chairman and Chief Executive, two Independent Regulatory Directors, three Independent Directors and two Member Nominee Directors, nominated by the Authority s four member organisations. One from the Racecourse Association and the Racehorse Owners Association, and the other from the Thoroughbred Breeders Association and a group representing Licensed Personnel. The BHA Board delegates certain of its powers to a number of Committees consisting of one or more Directors (Executive or otherwise) and other key members of the industry. These Committees carry out crucial roles in the administration, governance and regulation of the sport. A list of Committees can be found on the BHA website ( The BHA also nominates three representatives for formal appointment to the Levy Board, and has been given the right by the Home Secretary to nominate one member to the Tote board. These are currently the BHA Chairman, RCA Chairman and Horsemen s Chairman Racecourse Training Manual Page 12

13 The BHA exercises its influence over the day-to-day running of racing via the Rules of Racing and General Instructions. These appear in both the official 'Rule Book', now available online, and in a printed manual of General Instructions which Accredited Employees should have within easy reach at all times. The BHA s General Instructions are regularly updated; consequently, this manual is meant to be read in conjunction with the latest General Instructions circulated by the Authority. Racecourse Accredited Employees will come into contact with virtually all BHA departments from time to time, but most particularly BHA officials on the racecourse, who are involved with virtually all aspects of the day s racing from weighing out jockeys to collecting samples from horses, together with the Racecourse Medical and Veterinary departments. 5.2 The Jockey Club After more than 200 years of omnipotence, the Jockey Club handed over many of its general powers to the BHB in June In April 2006, the remainder of the Jockey Club s regulatory powers were relinquished to the HRA. As a result, the Jockey Club ceased to have any authoritative function over British Horseracing. The Jockey Club continues to operate 14 racecourses and Jockey Club Estates, which owns and administers property and training grounds at Newmarket. Its final arm is the Jockey Club Charitable Trust, which receives income and makes donations as necessary to a number of charities including Racing Welfare, a company limited by guarantee with the Jockey Club being its sole member. RHT was established in 1964 to take over Cheltenham Racecourse. The non-profitmaking company, which pays no dividend, became a subsidiary of the Jockey Club in It has expanded its portfolio to take in Wincanton (1966), Nottingham (1967), Warwick (1967), Market Rasen (1968), Newmarket (1974), Haydock (1979), Aintree (1982), Huntingdon (1992) the United Racecourses group of Epsom, Kempton and Sandown (1994), Carlisle (2000) and most recently Exeter (2007). Racecourse Training Manual Page 13

14 In April 2008 the National Stud was also transferred from the Government to National Stud Limited, a subsidiary of The Jockey Club. Under the terms of the transfer, the Jockey Club has agreed to continue to provide the National Stud's unique educational and training schemes for stud staff, as well as public access to the stud, for a minimum of five years. 5.3 The Horserace Betting Levy Board Under the Betting, Gaming and Lotteries Act 1963 (as amended), the Horserace Betting Levy Board is charged with the duty of assessing and collecting monetary contributions from bookmakers and the Tote, and with applying them for purposes conducive to any one or more of the improvement of breeds of horses; the advancement or encouragement of veterinary science or veterinary education; the improvement of horseracing. The original intention of establishing the levy, and therefore the Levy Board, was to provide a means of compensating racing for the loss of attendance that was anticipated when off-course betting shops were legalised in Today, the Board applies levy funds to a wide range of schemes in direct support of horseracing. Its income and expenditure are described in Chapter 11, as is the composition of the Board. Another statutory body, the Bookmakers Committee, is located with and funded by the Levy Board. The function of the Bookmakers Committee is each year to recommend to the Levy Board the categories, rates, conditions and definitions of the levy scheme for the following year and, following such discussions as may be necessary, to reach agreement with the Board if possible. If agreement cannot be reached by 31 October, the scheme in question is referred to the Secretary of State at the Department for Culture, Media & Sport (DCMS) for determination. Racecourse Training Manual Page 14

15 The composition of the Bookmakers' Committee is statutory and comprises four representatives appointed by the Association of British Bookmakers, two by the National Association of Bookmakers, two each by Gala-Coral, Ladbrokes plc and William Hill plc and one by the Sporting Exchange Ltd. 5.4 The British Horseracing Education and Standards Trust The British Horseracing Education and Standards Trust (BHEST) is a registered charity (No ) and company limited by guarantee with the aim of raising standards through industry training and education. As racing s bespoke Awarding Organisation BHEST is responsible for the development and delivery of nationally recognised qualifications in the racing, thoroughbred breeding, equine and farriery industries. From the young people who embark upon Foundation training as stud and stable staff through to aspiring jockeys, BHEST develops and awards the qualifications to support them in their careers. In consultation with racing s stakeholders, BHEST distributes grants for education and training, ensuring that the industry is able to recruit and train staff with the right skills. BHEST develops and delivers Racing to School, an education programme designed to support and enhance children and young people s studies of National Curriculum subjects through outdoor activities in the unique setting of their local racecourse, trainer s yard or stud. In addition BHEST is a member of the Joint Accreditation Board with responsibility for administering Clerk of the Course training. Racecourse Training Manual Page 15

16 5.5 The Trade Associations Few sporting activities can enjoy the participation of as many trade associations as horseracing, and racecourse Accredited Employees would do well to familiarise themselves with as many as possible; as they may want the help of one at some time or another! Racecourses, owners, trainers and jockeys make up the most obvious groups; racegoers must usually be approached individually but there are an increasing number of memberships and groupings, including the Racegoers Club which is run by the RCA. Owners expect reasonable facilities at the least, a quota of free badges, and general welfare when they arrive to watch their horses run. It is not necessarily part of the racecourse Accredited Employee s job to provide such facilities, but it is as well to know what expectations are reasonable, if only because dissatisfied owners may make the racecourse their target of complaint. About half of registered owners are members of the ROA. Trainers are most likely to contact the racecourse Accredited Employee in advance of a fixture about any aspect of the arrangements for their horses on racedays, but most especially about the state of the going. It is not compulsory for all trainers to become members of the NTF, but the majority find membership beneficial. Every aspect of jockeys lives on racedays will be of direct concern to the racecourse Accredited Employee, who will need to be familiar with some aspects of the work of their association (PJA), to which the great majority belong. Of the other interest groups, breeders and the media will probably provide the racecourse Accredited Employee with most involvement. Racecourse Training Manual Page 16

17 Breeders many of whom are also owners may impinge less directly, but will be concerned about, for example, breeders prizes, races run under the aegis of the European Breeders Fund, prize money and the programme generally. The media, whether print or broadcast, newspaper or television and radio, are worthy of a racecourse Accredited Employee's consideration; lack of appreciation on both sides can be counter-productive. The Horserace Writers and Photographers Association (HWPA) has been particularly active in recent years in seeking improvements to working facilities for the media. This has been achieved with the co-operation of racecourses, through the work of the RCA/HWPA Press Liaison Committee. 5.6 The Racecourse Association The Racecourse Association plays a significant part in the racecourse s life. The RCA is the main channel through which the BHA communicates with many racecourses. It has representatives on the BHA Board and also representatives on a number of their committees, as well as a number of Levy Board associated bodies. Changes in regulations proposed by any of the turf authorities are, usually, thoroughly discussed with the RCA before being promulgated. The monthly RCA newsletter UPDATE, sent to managers, chairmen and others nominated by the racecourses, provides up-to-date and indispensable information on current matters affecting racecourses. 5.7 Weatherbys See Chapter 12 The family firm of Weatherbys has acted as racing's agents and secretaries since 1770, first to the Jockey Club, then BHB and now for the BHA. The company, whose headquarters are at Wellingborough, deals with all aspects of the administration of racing, from the General Stud Book (which it owns and operates as a separate, notfor-profit, company) to horses names, ownership registrations, entries and Racecourse Training Manual Page 17

18 declarations, acting as account holder and banker for owners and racecourses, printing racecards, and a multitude of other detailed administrative activities. Racecourse Accredited Employees must become familiar with the Weatherbys' operation by spending a day at their offices in Wellingborough. 5.8 The Horsemen s Group The Horsemen s Group represents the common interests of British racehorse owners, trainers, jockeys, stable staff and thoroughbred breeders. Its constituent bodies are the Racehorse Owners Association, National Trainers Federation, Professional Jockeys Association, National Association of Stable Staff and Thoroughbred Breeders Association. The Horsemen s Group mandate is based on a formal Members Agreement that delegates authority to the Group to act on behalf of its members in defined areas of activity, most of which revolve around protecting and growing income for Horsemen. A key area of which the Group have had a major influence is the introduction of prize money tariffs. Tariffs are the minimum amount of prize money that should be offered in a race. Should a race not meet the tariff, the Group may advise their members not to participate. 5.9 Racing for Change Racing for Change is an initiative led Racing Enterprises Limited (REL). It is a fundamental reappraisal of the way the racing is promoted, with the primary aim of introducing a greater customer focus into the Sport to make it relevant to the leisure consumer of today. The project began with nationwide research and consultations across the whole horseracing industry. This was followed by the submission of reports from a series of industry project groups. Racecourse Training Manual Page 18

19 Their findings, together with feedback from road show presentations to a cross section of the horseracing community, have formed the next phase in the plan to modernise the sport and widen its appeal. The new initiative brings together all the major stakeholders of the industry, with a common goal to pursue wide-reaching and ambitious change for the future benefit of British horseracing. Racing for Change were responsible for the introduction of the British Champions Series. The Series comprises five championship categories, namely Sprint, Mile, Middle Distance, Long Distance and Fillies & Mares. Each features the seven highestrated races in that category, including no less than 12 of the world's top 20 races, and brings together the finest horses, jockeys and trainers to compete for the sport's most prestigious prizes. The Series is staged at the country's ten leading racecourses - Ascot, Doncaster, Epsom Downs, Goodwood, Haydock Park, Newbury, Newmarket s July Course, Newmarket s Rowley Mile, Sandown Park and York. It encompasses all British Flat racing s key festivals, including the QIPCO Guineas Festival, the Investec Derby Festival, Royal Ascot, the Piper Heidsieck July Festival, Betfair Weekend, Glorious Goodwood, the Welcome to Yorkshire Ebor Festival and the Ladbrokes St Leger Meeting. QIPCO British Champions Day, the climax to the Series, is Britain's richest raceday with more than 4 million in prize money. It represents a fantastic opportunity for the stars of the Flat racing season to compete on one of the world's greatest stages on one momentous day Racecourse Training Manual Page 19

20 6. ROLE AND FUNCTION OF THE BHA RACECOURSE INSPECTORATE 6.1 Introduction This section deals with the following three key areas: minimising the risk of injury to horse and rider whilst on the racecourse; ensuring the provision of proper facilities for the officials concerned with the conduct of racing; ensuring the provision of adequate facilities for the participants (horses and riders). Through the Rules and BHA General Instructions (BHAGIs), and in consultation with the representative organisations within the industry, the BHA Racecourse Department sets the standards for safety, integrity and participant facilities, and ensures the maintenance of these standards through the annual issue of licences to racecourses and by regular inspections. These activities are undertaken by the Racecourse Department at the BHA office in High Holborn, London, and four regionalised Inspectors of Courses. Racecourse Training Manual Page 20

21 6.2 The Role of the Racecourse Department The Licensing of Racecourses The Racecourse Department evaluates applications for racecourse licences by Managing Executives annually. Throughout the year it assesses the performance of the Managing Executives, in relation to the provision of facilities and personnel for the conduct of racing as laid down in the Rules and BHAGIs, on the strength of reports from the BHA Inspectorate, senior officials and other services. The evaluation of applications is based upon compliance with the BHAGIs, the professional competence of the Executive and its nominated employees and agreement to certain undertakings relating to insurance and liability The Department's Core Activities They are as follows: To assess and monitor where racecourses fail to meet the standards laid down by the BHA, and to ensure there is a rational approach to determining whether the racecourse should remain licensed and over what period of time any deficiencies should be remedied. To review the standards laid down by the BHA, and to agree with the industry where and how they should be upgraded. To manage the racing industry's research and development activities in the field of racecourse safety. To take steps to ensure that BHA officials are provided with the facilities they require for the purposes of carrying out their duties, and to help maintain the high level of integrity associated with British racing Racecourse Training Manual Page 21

22 To contribute to improvements to the way in which the BHA Raceday Team carry out their responsibilities on racedays. The Department is also responsible for: Receiving, considering and, where necessary, taking action on all reports made after racecourse visits by an Inspector of Courses. Publishing annually the Optimum Use of the Turf (OUT) Report for racecourses and the industry s Fixture Allocation Group. This report makes recommendations on all racecourses pattern of fixtures from a purely turf management perspective. Receiving annual Turf Consultants reports from every racecourse. Maintaining comprehensive records and statistics for all licensed racecourses. This embraces information concerning Racecourse Executives, Clerks of the Course, groundstaff, racecourse plans, fence dimensions and rebuilding programme, race distances and measurement, safety figures, abandonments, fallers and equine injuries and fatalities. Assisting Racecourse Executives and/or Clerks of the Course on possible alterations or improvements to the buildings or facilities necessary for the conduct of a raceday; advising on track maintenance, approving drainage work, turf husbandry, layout of buildings (e.g. weighing rooms), positioning of Stewards' viewing boxes, the Judge's box, stable design and hygiene, and major rebuilds. Racecourse Training Manual Page 22

23 Liaising with the Levy Board and RaceTech on matters connected with capital works or projects that require financial assistance, and to determine the priorities for the allocation of funds; and arranging the attendance of field officials at site meetings or Levy Board Technical Committee meetings where the progress of such projects is discussed and monitored. Arranging and attending meetings concerning specific racing projects (e.g. going stick, all weather surfaces, new racecourses etc.) and reporting on progress. Liaising with the Racecourse Association on all projects concerning general racecourse safety and improvements to the racing surface, in particular research and development items. Liaising with RaceTech on the provision of specialist services for the Stewards of meetings and the officials who assist them. Arranging and attending meetings of the Racecourse Committee and taking action on their decisions. The Committee is chaired by the BHA Director of Raceday Operations and Regulation, and comprises representatives from the Levy Board, Racecourse Association and BHA. When required, associations representing trainers, jockeys, amateur riders and veterinary and medical services will attend. Its terms of reference are to review and to recommend policy and priorities on all matters related to the facilities required for the conduct of racing at racecourses, including training and research development. Arranging an annual review of safety figures the absolute maximum number of runners allowed over each race distance at individual courses with representatives of the Racecourse Association, Professional Jockeys Association and National Trainers Federation. Racecourse Training Manual Page 23

24 Attending regular meetings with the BHA raceday teams and representatives of supporting services, and to act on their decisions. Approving equine events and use of racecourse stalls by non-thoroughbreds. Arranging and monitoring applications for the annual renewal of racecourse licences. 6.3 The Role of the Inspector of Courses The Inspectorate is the field force of the BHA Racecourse Department. It comprises four Inspectors of Courses, who inspect each licensed racecourse in their designated area and prepare reports for the Racecourse Department. Their duties are laid down in The Rules of Racing under Rule (F)15. Each racecourse has to be granted a licence annually, which is dependent on the course complying with the Rules and Orders of Racing and the General Instructions. The racecourse Managing Executive applies for the licence, so technically it permits the Inspector to carry out such inspections as he may reasonably require. In practice the Inspector of Courses and Managing Executive of the racecourse, usually represented by the Clerk of the Course, work closely to achieve the common aims of an acceptable racing surface with good racing facilities. The Inspectors check that the proper facilities for racing are provided and carefully maintained to a high standard. They will also act as advisers concerning the course, fences, safety and future planning. The Inspectors work on a regional basis covering the North, Midlands and South. Racecourse Training Manual Page 24

25 6.3.1 Duties of the Inspectors To inspect the licensed areas of each racecourse before the first meeting of the season, to check for compliance with BHA standards relating to rails, fences, stables, etc. as laid down in the BHAGIs, and to report to the Racecourse Department. To inspect any new fence before it is raced over and check any subterranean works that have taken place before the course is passed as fit for racing during the season. To carry out a programme of repeat inspections normally on a raceday, to ensure that standards are being maintained and that previously identified short-comings have been rectified. Deficiencies are notified to the Racecourse Department. To make ad hoc visits to racecourses, either in response to an emergency problem or to a specific request for advice. To liaise with racecourses regarding safety figures. To establish effective working relationships with racecourse management and each Clerk of the Course, so that advice and guidance on all aspects of course preparation and facilities are acted upon, without the need to resort to sanctions. To maintain extensive up-to-date knowledge of all physical aspects of non-public areas of racecourses, including the special requirements of All Weather Tracks. To contribute, in conjunction with the Racecourse Department, to ongoing research and development projects, in order to improve efficiency and safety of racecourse operations. Racecourse Training Manual Page 25

26 To liaise with Racecourse Veterinary Surgeons at racecourses and ensure that relevant BHA Instructions are fulfilled, and that racecourse management is supplying adequate facilities: e.g. treatment boxes, horse ambulances, etc. 6.4 Liaison Between The Managing Executive and The Racecourse Department It is the responsibility of the Racecourse Managing Executive, which must obtain the racecourse licence from the BHA, to comply with all Rules and BHAGIs. The responsibilities of the Managing Executive are detailed in The Rules of Racing under Rule (F)15, and Rules (A)12 and (A)18. The Clerk of the Course, appointed for each meeting by the Managing Executive, must also be familiar with all those items which affect his role and duties as specified in the Rules and BHAGIs and those which are delegated to him by the Managing Executive under Rule (F)15. The traditional role of the Clerk of the Course operating in a very broad sense as a General Manager and a Clerk of Racing has changed and will continue to change as racecourse businesses develop more specialised skills in their core activities. Many of the tasks previously undertaken by the Clerk of the Course are being delegated to other individuals within the management team who are neither licensed nor bound by the requirements of the Orders and Rules which have historically been targeted at the Clerk of the Course. Clerks of the Course are no longer licensed and the Managing Executive, to whom a racecourse licence is granted, will be responsible for complying with Rules, Orders, Instructions and General Instructions. Racecourse Training Manual Page 26

27 This change in no way diminishes the racing duties of the Clerk of the Course who must still be appointed by the Managing Executive for every meeting but removes the chances of Clerks finding themselves in vulnerable positions by taking responsibility for areas that are not in their control. The role of the Clerk of the Course will continue to be detailed in the BHAGIs in relation to pre-raceday and raceday functions. This will retain the interface between the Clerk of the Course, Managing Executive, Stewards, Officials and participants. In similar vein racecourse Managing Executives will lose the vulnerability they were previously exposed to because they had raceday responsibilities for things they did not organise on a day to day basis and therefore were unaware of their accountability. To enable the BHA, in undertaking its licensing function, to assess the competence of the applicant, the Managing Executive is required to identify against a list of key areas for which they have responsibility, to whom they have delegated various core tasks. Where there is interface with the BHA, Horserace Betting Levy Board and RaceTech (or other nominated technical service provider), the Managing Executive is required to nominate specific individuals details of which are circulated to all interested parties to allow day to day direct communications with the relevant people. Managing Executives will need to give consideration to the authority assigned to those individuals to enable the current levels of efficient administration to be maintained. The granting of a racecourse licence to a Managing Executive will in part be dependent upon the experience and qualification of the individuals. The racecourse management and Clerk of the Course should be familiar with all BHAGIs, which set out minimum standards, but in particular those covering: course plan etc., running rail, dolling out & winning posts (see BHAGI 3.4); the track, state of the going and watering (see BHAGI 3.2); steeplechase courses & fences (see BHAGI 3.5); Racecourse Training Manual Page 27

28 hurdle courses, type of hurdles etc. (see BHAGI 3.6); changes to the track, stables or buildings (see BHAGI 3.3); drainage and work affecting the racing surface (see BHAGI 3.2); plans of sub-surface works (see BHAGI 3.2 (9)); safety factors (see BHAGI 3.8); notification of equine events/ racing surface restrictions (see BHAGI 3.1); licensing of racecourse (see BHAGI 1.1, where Annex B lists numbers of all BHAGIs to which racecourses must comply with to obtain a licence). minimum standards for racecourse stables (see BHAGI 7.1); Stable Hygiene Inspection Forms if anything adverse is noted by the veterinary officer or the Inspector of Courses, he will report it on the form, which must be countersigned by the Clerk of the Course or his authorised deputy (see BHAGI 7.2) Additional Liaison not currently in BHAGIs Stable Guard Defect Forms if a defect is noted by a BHA Stable Security Officer, he will report it on the form, which must be countersigned by the racecourse stable manager. These forms are collated at the Racecourse Department and are followed up by the Inspectorate. Racecourse Training Manual Page 28

29 6.5 The Racecourse Licence The Racecourse Department supplies the application for the annual racecourse licence, which includes a checklist for the inspection, set out as follows: 1. Track (BHAGI 3.2). 2. Marking of Courses (BHAGI 3.4). 3. Number Boards and TV Screens (BHAGI 3.4). 4. Running Rails (BHAGI 3.4). 5. Winning Post (BHAGI 3.4). 6. Fences, Open Ditches and Water Jumps (BHAGI 3.5). 7. Hurdles (BHAGI 3.6). 8. Warning Markers/ Course Direction Markers (BHAGI 3.7). 9. Plans of Sub-Surface Works (BHAGI 3.2). 10. Racetrack Floodlighting (BHAGI 3.9). 11. Integrity Services (BHAGI ). 12. Stewards Boxes (BHAGI 8.1). 13. Stable Yards and Horse Box Park (BHAGI 7.1). 14. Office for BHA Security (BHAGI 7.1). 15. Racecourse Stables Cleaning Programme (BHAGI 7.2). 16. Canteen and Hostel (BHAGI 7.4). 17. Weighing Room (BHAGI 8.3). 18. Unsaddling Enclosure (BHAGI 8.4). 19. The Paddock (BHAGI 8.4). 20. Starts (BHAGI 10.1). 21. Medical Facilities (BHAGI 11.1). 22. Sampling Unit (BHAGI 12.3). 23. Veterinary Arrangements (BHAGI 12.1 Personnel, 12.2 Equipment and Facilities). 24. Judges Boxes (BHAGI 8.2). Racecourse Training Manual Page 29

30 It is the responsibility of the racecourse management to confirm that it complies with all these BHAGIs, or to notify the Racecourse Department on points where it fails to comply. In addition, the annual licence application seeks assurance on public liability insurances from the racecourse. 6.6 The Racecourse Manual (the ideal standard) Britain has the greatest variety of racecourses in the world. Each has a different character, but as racing has become more regulated, it has been necessary for racecourses to conform to certain minimum standards. These have been, and continue to be, developed and are largely found in the Rules and BHAGIs. The Racecourse Manual intends to be useful to existing racecourses who wish to carry out modifications and redevelopment, and to new racecourses which may be built in the future. It inevitably tends to be a statement of the ideal standards that racecourses may seek to achieve. Where it sets out mandatory standards, reference is made to the relevant Rules and BHAGIs. Racecourse Training Manual Page 30

31 7. RULES OF RACING It is essential that the Managing Executive is wholly familiar with the Rules of Racing which govern the running of racing. All Rules are approved by the BHA Rules Committee and are ratified by the Main Board of the BHA. 7.1 The Rules of Racing Each racecourse will be sent two copies of the Rules (a loose leaf document), one copy for the Managing Executive and the other for the Stewards Room. The Rules can also be found at ( which is where all amendments to the Rules are published. Managing Executives will be required to keep their copies of the Rules up to date by downloading all Rule amendments and inserting them into the Rules file. 7.2 The BHA General Instructions (BHAGIs) BHA General Instructions (BHAGIs or General Instructions) are published as a looseleaf document by the BHA and are directed to Managing Executives. The operating procedures of the BHA officials (BHAOPs) also appear in this document. The BHAGIs are divided as follows; Section 1. Compliance/ Emergencies & Public Order Section 2. Race Planning Section 3. The Racecourse Section 4. Integrity Services Racecourse Training Manual Page 31

32 Section 5. Broadcasting & Photography Section 6. Appointment of Stewards & Clerk of the Course Section 7. Racecourse Stabling, Canteen & Overnight Accommodation Section 8. Stewards Boxes & Room/ Judges Box/ Weighing Room/ Changing Rooms/ Paddock Area etc. Section 9. PASS Cards & Badges/ Other Racecourse Personnel/ Racecards Section 10. Starting Issues Section 11. Medical Services on Racecourses Section 12. Veterinary Services on Racecourses 7.3 The BHA Guide to Procedures and Penalties The BHA Guide to Procedures and Penalties, containing information on areas that principally affect Stewards, is produced and updated annually by the BHA Disciplinary Department. The Guide is intended to ensure that panels of Stewards adopt a uniform approach in calling for and holding enquiries. It contains procedures and charts that Stewards should refer to at all times when deciding on the appropriate course of action. Racecourse Training Manual Page 32

33 7.4 Racing Calendar The Racing Calendar is produced weekly by the BHA to publish: Race conditions covering a one week period four weeks hence, or races closing earlier. Individual conditions are drawn up by the Clerks of the Course, usually following consultation with the BHA's Racing Department; Notices highlighting changes to Rules Other matters of relevance to owners, trainers and jockeys. 7.5 The Programme Book The Programme Book is an advanced version of the Races to Close section of The Racing Calendar, published four times a year in loose-leaf form, detailing race conditions. It is issued in February, May, August, and November, usually six weeks in advance of the first race meetings covered. Racecourse Training Manual Page 33

34 8. PERSONNEL This section includes the roles and responsibilities of raceday personnel (the British Horseracing Authority and racecourse) with whom the Clerk of the Course is likely to come into contact. The allocation of duties may vary slightly from racecourse to racecourse. 8.1 The British Horseracing Authority The British Horseracing Authority is involved in virtually every aspect of the day's racing from weighing out jockeys to collecting samples from horses after racing. Its members include: Stipendiary Stewards Clerks of the Scales Judges Starters Veterinary Officers Veterinary Technicians Stable Security Officers Weighing Room Security Officers Inspectors of Courses Investigating Officers Handicappers Racecourse Training Manual Page 34

35 8.2 Stipendiary Stewards Reports To: Head of Stewarding Role Overview: A Stipendiary Steward has the powers of a Steward of a meeting in accordance with Rules (B)1 and (B)2, or has been co - opted onto the panel to assist the Stewards relating to the conduct of the meeting as provided for in the same Rules. 8.3 Clerk of Scales Reports To: Team Principal for Clerks of the Scales Role Overview: To assist in guaranteeing the integrity of racing by interpreting and implementing the Rules, Instructions and requirements of racing concerning all Weighing Room procedures and to provide information and advice to the public and those professionally involved at assigned race meetings. 8.4 Judge Reports To: Team Principal for the Judges Role Overview: meetings. To provide a true record of the finish of every race at assigned 8.5 Starter Reports To: Team Principal for the Starters Role Overview: To control all horses, riders and racecourse personnel at the start and ensure that a fair start, in accordance with the Rules of Racing and Standard Operating Procedures, is given for each race at assigned race meetings. Racecourse Training Manual Page 35

36 8.7 Veterinary Officer (VO) Reports To: Senior Veterinary Officer Role Overview: Veterinary Officers safeguard the integrity of racing by verifying the identity of horses, supervising the collection of post-race samples from approximately 10 per cent of all runners and playing a central role in the administration of the Rules and Instructions related to whip use, running and riding enquiries, non-runners, vaccination, tack, shoeing etc. Details concerning the Veterinary Officer and Veterinary Surgeons are in Section 18 - Racecourse Medical and Veterinary Arrangements 8.8 Veterinary Technician (VT) Reports To: Senior Veterinary Officer Role Overview: To be responsible, under the direction of the Veterinary Officer, at assigned race meetings, and during tests in training, for sample collection, and horse identification. To assist the Veterinary Officer with other duties, including clinical examinations. Details concerning the Veterinary Technician are in Section 18 - Racecourse Medical and Veterinary Arrangements. 8.9 Stable Security Officer Reports To: Security Operations Supervisor Role Overview: To assist in maintaining the security of racecourse stables, thereby protecting racehorses from interference, prior to and during racing Racecourse Training Manual Page 36

37 8.10 Weighing Room Security Officer Reports To: Security Operations Supervisor Role Overview: To ensure that a high level of security is maintained within Weighing Rooms thereby deterring and detecting any challenge to the integrity of racing. The post holder, who will be a duly authorised official under the Rules of Racing, will be responsible for the supervision and direction of Weighing Room staff employed by the racecourse. Any infringements of the Rules of Racing and British Horseracing Authority General Instructions relevant to the security of the Weighing Room will be referred to the Stewards of the meeting Inspector of Courses Reports To: Senior Inspector of Courses Role Overview: To minimise the risks for horse and rider, and to ensure the provision of all the relevant facilities for the smooth and efficient running of racing. To advise Racecourses on the safety and integrity requirements of the British Horseracing Authority, and encourage the provision of the optimum racing surface. To visit Point to Point courses, and in conjunction with the Local Inspector, ensure compliance with the British Horseracing Authority Regulations and Instructions. Details concerning the Inspector of Courses are in Section 6 - Role & Function of BHA Racecourse Inspectorate Racecourse Training Manual Page 37

38 8.12 Investigating Officer Reports To: Head of Investigations Role Overview: To enhance the integrity of racing by conducting investigations and enquiries into potential breaches of the Orders and Rules of Racing on behalf of the Disciplinary and Licensing Committees. To identify and prevent malpractice as defined by the Orders and Rules of Racing. To gather intelligence to identify persons who may be involved in breaches of the Rules, or who may be involved in corrupting registered or licensed persons to influence the outcome of any particular race. To prepare reports to be submitted to the Gambling Commission, Police or other Law Enforcement agencies when, during the course of an investigation into corruption, a crime is identified in connection with horseracing in Great Britain Handicapper Reports To: Head of Handicapping Role Overview: To provide based upon analytical, evaluative and innovative thought (as applied to the Form Book) effective Handicap Ratings for a designated group of horses, thus enabling those horses to compete in Handicap Races with equal opportunity, and, when necessary, to assist in the implementation of Elimination and Balloting procedures. Also to evaluate the performance of horses in domestic and European Pattern races and other International Races. Racecourse Training Manual Page 38

39 8.14 Racecourse Medical Officer (RMO) Details concerning the Racecourse Medical Officer are in Section 18 - Racecourse Medical and Veterinary Arrangements Local Stewards The Rules of Racing stipulate that there must be at least four local Stewards in attendance at each meeting, one of whom will be the Chairman. Local Stewards are volunteers appointed by the Racecourse Executive (details in BHAGIs), but they and the Chairman have to be approved by the BHA Stewarding Committee. BHAGIs lay down the requirements for the selection, training and approval of local Stewards, and the responsibilities of Racecourse Executives. All new Stewards are required to take part in a formal training scheme known as the Trainee Stewards Scheme. Under this scheme, two categories of Trainee Stewards will train on the racecourse prior to their attendance at a Trainee Stewards' Seminar and subsequent approval. There will be Trainees nominated by the Racecourse Executives and those nominated by the Disciplinary Committee. The raceday responsibilities of the Local Stewards are laid down in BHAGIs. The Stewards may hold an Enquiry as a result of their own observations, or in response to an objection being lodged by a jockey, owner or trainer, or because of a report of a breach of the Rules and Instructions from a BHA Official. The Stewards have the authority to impose fines, to a maximum of 3,000 and to caution or suspend jockeys for up to a maximum of 21 days. They have power to suspend a horse for up to 40 days. They may also refer the issue to the BHA Disciplinary Committee if they deem that more severe action is appropriate or, if they do not have all the evidence at hand to complete an Enquiry. Racecourse Training Manual Page 39

40 8.16 Advanced Flag Operator Reports To: Clerk of the Course and Starter Role Overview: Previously the responsibility of the BHA, the AFOs are now appointed by the racecourse and are a mandatory position. On arrival 2 hours before the first race, the Advance Flag Operator must sign in. Half an hour before the first race the Advance Flag Operator must contact the Starter. AFOs are responsible for stopping the race in the event of the Starter signalling a false start. Additionally, they are to aid the Starter in starting races by flag when necessary Stable Manager Job Description The Stable Manager is an employee of the racecourse, appointed by the Racecourse Executive, and is usually responsible to the Racecourse Manager. They are to ensure the stables complex is kept in a safe and hygienic condition and to ensure the smooth running of same on racedays Principal Accountabilities The following provides a comprehensive list of the tasks which need to be done. It may be that these responsibilities are carried out by a number of different people. Prior to racing the stable manager is to ensure that the looseboxes, veterinary treatment box and saddling boxes have been mucked out, disinfected or steam cleaned as required; the mangers scrubbed out and the looseboxes bedded down. Racecourse Training Manual Page 40

41 In accordance with the Stable Security Guidance Notes issued by the RCA, it is the responsibility of the Racecourse Executive to provide a night watchman/stable manager to give access and cover in emergencies (e.g. fire) and to keep a record of all horses in the yard. Trainers are required to reserve stable accommodation with racecourses by 1pm after they have confirmed that the horse is to run at a meeting. The day before racing the Stable Manager is to: Ensure the security cameras, video and monitor set are installed Accept delivery of the sample boxes. Contact HFL if not available Be available to take telephone calls for stable bookings, etc. Allocate stables to overnight runners and be on call early and late for unlocking gates and seeing to late arrivals. On racedays, the Stable Manager is to generally ensure the smooth running of the yard, including: Ensuring horses working on course are supervised Maintaining a stable register Manning the telephone Assisting the veterinary surgeons as requested Supervising casual workers in their raceday duties. Racecourse Training Manual Page 41

42 On a two day meeting, overnight, the Stable Manager is to: Disinfect and re-bed the looseboxes, veterinary treatment box and saddling boxes, as well as sweeping the yard etc. Ensure horses are allocated stables with their preferred bedding. Following an evening meeting, the Stable Manager is required to get up early the following morning to open gates for horses leaving, and must ensure that outgoing samples are stored correctly and collected by Datapost with the correct documentation Nightwatchman Job Description The racecourse should provide a person to give night watchman cover prior to BHA Stable Guards commencing their duties or outside of the above times if horses are expected or trainers have booked stabling Principle Accountabilities The appointed Nightwatchman should: Give access to horses and keep a record (independent of the Stable Register) of all horses stabled in the yard. Control access to the extent that the racecourse duty of care is maintained. Raise the alarm in an emergency. Racecourse Training Manual Page 42

43 Have available emergency telephone numbers and should know how to contact the Racecourse Veterinary Surgeon and other emergency services Nature and Scope of Position The appointed Nightwatchman should: be able bodied and competent to conduct the duties required of him. remain aware during his period on duty. commence duty in time to receive horses if this is prior to the BHA stable security staff period of duty. lock the stable yard during periods when it is unattended. base himself in the stable manager's office. HOWEVER, the CCTV equipment may be used but there is no obligation to use it the Nightwatchman is not required to check passports or verify the credentials of those people entering the yard. Racecourse Training Manual Page 43

44 8.19 Head Groundsman Job Description The Head Groundsman is an employee of the racecourse, appointed by the Racecourse Executive. It is usual that he supervises staff carrying out the maintenance and preparation of the racing surface, stands and any other areas that make up the racecourse Principal Accountabilities The duties of the Head Groundsman are agreed locally but generally include the following: On the racecourse: Under the direction of the Managing Executive, carrying out a maintenance programme for the Flat, Hurdle & Steeplechase courses; to include the operation & supervision of a course watering programme Responsible for preparing the course for racing: mowing, treading, fertilising, spraying, seeding as required Responsible for building and repairing steeplechase fences and hurdles Responsible for repairing, setting out and realigning of the running rail as required by the Managing Executive. The Head Groundsman is responsible for ensuring that all course machinery is maintained in safe working order, organising repairs and replacements where necessary. Racecourse Training Manual Page 44

45 They may be responsible for water supplies and drainage: Maintaining pumps, suction pipes & chamber Maintaining irrigation equipment Checking free flow of water from drainage outfalls Nature and Scope of Position They may be responsible for cleanliness: Ensuring that all Stands & Enclosures after each meeting and on the morning of each race meeting are clean & tidy Emptying rubbish bins after and prior to each raceday Car Parks, Horsebox Park, Saddling Boxes and Pre-parade ring Other areas e.g. equipment shed, downspouts and outlets, etc. They will be responsible for staff, including: Instructing, supervising and assisting permanent and casual ground staff in their duties Recruiting casual labour for racedays and otherwise as required Ensuring that all staff comply with statutory employment procedures Racecourse Training Manual Page 45

46 Supervising correct timekeeping of all staff; collecting, verifying and returning time sheets. keeping records of, and reporting, injuries to staff whilst on duty. Reporting sickness and absenteeism of staff whilst on duty. Supplying staff with protective clothing when necessary. Carrying out responsibilities under Health & Safety Regulations and safe working practices in accordance with current legislation Any other duties that may reasonably be required Fence/ Hurdle Attendant Fence Attendants may be employed on a casual basis and are employees of the racecourse, appointed by the Racecourse Executive, and responsible to the Clerk of the Course. When appointing Fence Attendants the need for them to be able to respond rapidly in critical situations and work under the instruction of the Head Groundsman, Racecourse Medical Officer or Veterinary Surgeon. It is essential that Fence Attendants receive training prior to carrying out their duties, which are to undertake temporary and immediate repairs on fences during racing, more often on hurdles than steeplechase fences. They are also required to deploy equipment (cones, warning markers, direction markers, etc.) to facilitate the bypassing of fences if any part of the fence becomes obstructed. This action requires a briefing and rehearsal prior to the first meeting of the year, and thereafter as deemed necessary by the Clerk of the Course. They will also carry out limited and immediate repair to take offs and landings of fences. In the event of veterinary or medical assistance being required at their fence they will summon aid by the use of the emergency flags. Racecourse Training Manual Page 46

47 8.21 Declarations Clerk The Declarations Clerk is an employee of the racecourse who works under the direction of the Clerk of the Scales. Their importance should not be underestimated since they is the first port of call for Trainers, Stable Staff and Riders and often acts as a go-between them and raceday officials. During racing the Declarations Clerk provides Declaration sheets three quarters of an hour before each race. These sheets contain details of riders, their allowances, draw and any additional items. In addition, the Declarations Clerk will also co-ordinate the distribution of information as directed by the Clerk of the Scales, i.e. results of Stewards' Enquiries, overweights, etc Stewards Room Administrators (SRA s) Ubiqus (originally Barnett Lenton) are contracted by the BHA to provide a Stewards Room Administrator for every race meeting. The SRA s are self-employed. Their scheduling is arranged by an employee of Ubiqus. The main job of the Stewards Room Administrator is to take verbatim note of the proceedings of the Enquiries and to provide transcripts, as is required by the BHA. The secondary role is to generally assist the Stipendiary Stewards, especially in the production of the various notices for BHA, Weatherbys and for posting on the racecourse. In addition, they enter the RMO s medical return onto the Stipendiary Steward s computer and it to Weatherbys. Racecourse Training Manual Page 47

48 8.23 Farrier A farrier is to be in attendance at all meetings and readily available to deal with emergencies such as spread plates. He is to be furnished with a copy of Schedule 4 of Rule Manual B and briefed on its implementation and his duties. He should be available at the start for all Pattern races. A trainer s use of the racecourse farrier does not relieve the trainer of his responsibility under Rule (C)36 Racecourse Training Manual Page 48

49 9. RACE PLANNING, FIXTURE LIST AND HANDICAPPING The BHA s Board in conjunction with the Racing Committee has the task to agree overall policy, which is then administered by the Racing Department. The Racing Department thus has the overall responsibility for creating the racing programme to meet the needs of the horse population as far as is possible. This task is carried out in close liaison with Racecourse Executives. 9.1 Prize Money Racecourses have now had their fixtures allocated and the next requirement is to establish what prize money is to be assigned by the Horserace Betting Levy Board in order for Racecourse Executives to produce a prize money budget for the following year. Details of Levy Board contributions are issued to racecourses shortly after the fixture list has been published. A full explanation of the Levy Board s functions in this area is contained in Section 11 - Funding through the Horserace Betting Levy Board. 9.2 Programmes Race programmes for the year appear in the form of quarterly Programme Books. Volume I covers racing from January to March. Volume II covers racing from April to the end of June. Volume III covers racing from July through to the end of September and Volume IV covers racing from October to the end of December. The programmes are issued to racecourses each quarter, together with guidelines on Rule and Instruction changes and a list of proposed alterations to those programmes produced by the Racing Executive. While central guidance and supervision of programmes is essential, there is nevertheless scope for Clerks of the Course to seek flexibility in the conditions of races but changes should depend on a sound case, serious consultation and building a good working relationship with BHA Racing Department. Changes to race Racecourse Training Manual Page 49

50 conditions can be made prior to publication in the Racing Calendar. However, it must be stressed that trainers work from the Programme Book and the number of changes that are made from Programme Book to Racing Calendar should be kept at a minimum. Close liaison between the Executive of the Racing Department and Racecourse Executives is essential and is enhanced by direct computer links referred to as The Racing Industry Computer Link (TRICL). 9.3 The Racing Industry Computer Link (TRICL) Raceday programmes continue to be drawn up by the individual courses in close consultation with the BHA s Racing Executive. That Executive also retains responsibility for overseeing the schedule of racing in the wider context, aiming to provide competitive and comprehensive racing opportunities. TRICL I is the system which provides an electronic exchange between the Weatherbys database and a racecourse personal computer. Racecourse users dial into Weatherbys and collect their race proofs, downloading them to their own PC. They can then make changes to these electronic proofs remotely, using the bespoke TRICL programs that they have access to. The TRICL software was developed with two strategic aims. Firstly the system had to be easy for racecourses to use. Secondly, it had to provide a means of ensuring that the copy supplied to the Racing Department by the Clerks was technically correct. This second aim was achieved by building in a raft of race validation options to prevent erroneous elements being submitted. The electronic proofs are passed from the racecourses to the Racing Department, for consideration and clearing. Finally, they are copied back to the main database for inclusion in the relevant publication. The work and publication schedules are drawn Racecourse Training Manual Page 50

51 up and distributed in advance by Weatherbys Editorial department. 9.4 Codes of Racing Flat No obstacles for the horses to negotiate. Age of horses running begins at 2, the youngest permitted; numbers reach a peak at 3 years, and only a small minority race beyond the age of five. Distances of races range from 5 furlongs (1000m), the minimum permitted, to 2 miles 6 furlongs (4400m), the furthest permitted Jump Racing 9.4.2(i) Steeple chasing (commonly referred to as chasing) Birch fences for the horses to jump (minimum height, 4'6"), which may be plain, open ditch or water, built according to BHAGI specifications. Age of horses competing begins at 4, the youngest permitted to run under July 1 deadline; numbers reach a peak at around 8 or 9, and a few will go on to 12 years or more. Distances of races range from 2 miles (3200m), the minimum permitted, to about four and a half miles (7200m), there again being no upper limit under the Rules (ii) Hurdling Racecourse Training Manual Page 51

52 Hurdles for the horses to jump (maximum height, 37"), which are driven into the ground and may give way when struck, built according to BHAGI specifications. Age of horses competing begins at 3, the youngest permitted to run under July 1 deadline; numbers reach a maximum at around 5 or 6, and a few will go on into double figures. Distances of races range from 2 miles (3200m), the minimum permitted, to about three and a half miles (5600m) (iii) National Hunt Flat Races (Commonly known as Bumpers ) A Flat race for young Jump horses. Age of Horses begins at 3, the youngest permitted to run under 1 October deadline. The maximum age permitted is 7, however this is only occasional and by prior agreement with the Racing Department. The more usual upper age limit in race conditions is 6. Distances range from 1 mile 4 furlongs to 2 miles 2 furlongs Riders 9.4.3(i) Professional A professional rider or jockey is a person who holds a licence from the BHA to ride for hire. Licences are issued for Flat racing, and for steeplechases, hurdle races and NH Flat races, and a jockey may hold both simultaneously (ii) Amateur Rider. Racecourse Training Manual Page 52

53 An amateur rider holds a permit from the BHA, and is not paid for his services (iii) Apprentice An apprentice is a trainee Flat race jockey aged between 16 and 26. Apprentices are entitled to claim an allowance in most races, reducing the weight carried by their mounts, on a scale determined by the number of winners ridden (iv) Conditional. A conditional jockey is a trainee jump jockey aged between 16 and 26. They too are entitled to claim a weight allowance in most races, determined by the number of winners ridden Age of Horses Unless otherwise stated most races have age restrictions as follows: 9.4.4(i) Flat 2 year olds only 3 year olds only 3 year olds and upwards 4 year olds and upwards 9.4.4(ii) Hurdling Racecourse Training Manual Page 53

54 3 year olds only (July December) 4 year olds only (January June) 4 year olds and upwards 9.4.4(iii) Steeplechasing 4 year olds (July-December) and upwards 5 year olds and upwards 6 year olds and upwards 7 year olds and upwards (Grand National) 10 year olds and upwards (Veterans Chases) Sex of Horse Races can be framed for a single sex, but usually the two sexes compete against one another. Fillies and mares are generally given a weight allowance of 3lb to 5lb on the Flat and 7lb over Jumps. 9.5 Race Classifications Racecourse Training Manual Page 54

55 Races are classified by type and value, 1 7 (Flat) or 1 6 (Jumping). Pattern and Listed races comprise Class 1 and generally the remaining valuable races for the best horses are in Class 2, with the least valuable in Classes 6 and 7. The class of race is determined not only by value but also by race type, with lower rating band restrictions for the lower class races. Each class of race has a minimum value by which the Racecourse Executive must abide. Classification List at Appendix Pattern Races (Flat) A carefully designed series of races, administered by the Flat Racing Sub-Committee (FRSC), to provide a balanced programme throughout the season for the best horses, covering all ages, distance requirements and levels of experience. Races are divided into Groups 1 3. Group 1 races are championship events, run on strict weight-for-age terms, and designed to avoid international clashes and therefore provide the highest competition. Group 2 are just below championship status but are intended to have a high degree of international competition. Group 3 are regarded as domestic events, usually with various weight allowances, and clashes with similar races in other Pattern countries are not taken into account in their programming. All Pattern changes are then put forward as proposals to the European Pattern Committee, comprising Great Britain, France, Germany, Ireland and Italy (the full members) with Denmark, Norway and Sweden (associate members). It considers applications for changes to race status under its guidelines at an annual meeting towards the end of each year. Racecourse Training Manual Page 55

56 9.5.2 Pattern Races (Jump) A series of Jump races in Britain divided into Grades 1 3, along similar lines to the Flat but including key limited handicaps at Grade 2 and the most important remaining handicaps of Grade 3. They are administered by the Jump Racing Sub- Committee (JRSC) Listed Races A category of race immediately below Group status in value and level of competition, intended to be a stepping stone to Pattern races or to attract horses not quite good enough to win a Group race. Like Pattern races winners and placed horses are afforded black type entries in sales catalogues Handicaps (Flat and Jump) Races in which the weights carried are determined according to the ratings allotted by the BHA Handicappers, with the aim of giving each horse an equal chance of winning the race. They form a significant part of the racing programme, tend to have large competitive fields and are popular with the betting industry. Prize money ranges from 100,000+ Flat races to 2,850 selling handicap hurdles. Rating bands are used to determine the qualification parameters for runners, ranging on the Flat from for a Class 7 Handicap to Open for a Class 2, and over Jumps from 0 85 for a Class 5 Handicap to Open for a Class 2. The most eligible Handicaps are Open, with all horses eligible to enter whatever their rating. Handicaps restricted to two year olds are known as Nurseries. They cannot be staged before 1 st July. Racecourse Training Manual Page 56

57 9.5.5 Conditions Races (Flat and Jump) A generic term denoting any race which is not a Handicap; i.e. one in which the weights to be carried are set out in the race conditions. The basic framework begins with weight-for-age, where the weights are determined by the runners' age and sex, after which weight penalties will be added, usually for a horse's having won races of certain types and classification Maiden Races (Flat and Jump) For horses which have not won a race, the exceptions being an NH Flat, Irish NH Flat race or Arab horse race for Flat racing, and an NH Flat, Irish NH Flat, French AQPS Flat race, Point-to-Point race or timber race for Jump racing Novice Races Over jumps, for horses that before the start of the current season have not won a Hurdle race (in the case of Novice Hurdles), or a Chase (in the case of Novice Chases). Winners during the course of the season can continue to run in Novice races, but weight penalties are imposed according to the number of wins. Horses winning for the first time under either code from March 1st will continue to be eligible for novices races under that code until October 31 st of the same season. Racecourse Training Manual Page 57

58 9.5.8 Claiming Races (Flat and Jump) In which every runner may be claimed under Rule for the published claiming price. Horses are entered to be sold for a sum nominated by connections, and carry the weight relating to that value as stipulated by the race conditions. For example, a claiming race could be for horses entered to be claimed for 25,000 or less. A horse entered to be claimed for 25,000 might be set to carry 9st 7lb, with one entered to be claimed for 18,000 carrying 9st, i.e. a reduction in weight of 1lb for each 1,000 below the maximum claiming price. Should two or more claims be made for a horse after the race, the successful claim is decided by ballot. Since 1 July 2003 a telephone claiming system was introduced, where-by a claimant is required to phone Weatherbys to make a claim rather than being able to log a claim at the Racecourse Selling Races (Flat and Jump) Races immediately after which the winner is offered for sale by auction, bidding to start at the minimum price stipulated in the race conditions. Any surplus over the selling price is divided between the Racecourse Executive and the owner of the winner, the exact percenatages are stipulated in the race conditions.. Other runners may be claimed for the price stipulated in the race conditions, which are set by the Racecourse Executive. Since the end of March 2004, claims in Selling Races can also be made by phone (see 9.6.8) Hunter Chases (Jump only) Chases generally run at weight-for-age conditions for horses certified by a Master of Hounds to have been hunted over the winter. Horses are ridden by amateur riders and run from February 1 to the first week in June. Racecourse Training Manual Page 58

59 9.6 Instructions and Guidelines For Race Times And Order Of Running Up-to-date Instructions and Guidelines for race times and order of running are given in BHAGIs. Mandatory Instructions include the placing of Chases, divided races, two year old races and Sellers and Claimers, and the minimum advertised interval between races. Guidelines cover issues such as the consequences of a delayed start due to bad weather, the placing of apprentice, conditional and amateur riders' races and Hunter Chases, the staggering of off times between two or more meetings on an afternoon or evening, and the need to take into account the respective distances of races and the position of the start/stalls in compiling the order of running. 9.7 Race Off Times The BHA and RCA pay particularly keen attention to off times, requiring that races are started promptly. Start Times are monitored using Start Time Forms (FSS01, ST1 and ST2). If there are several race meetings on the same day and races do not run to time, there is a serious risk that races will coincide, reducing opportunities for the betting public and harming turnover as a consequence. Every time a race is off more than 3 minutes after the official race start time a BHA enquiry will be held. The BHA has devised a Protocol to minimise race clashes which states the following: the Stipendiary Steward should liaise via mobile phone with the other Stipendiary Steward(s) on duty on the day in question and endeavour to agree a delay at one or more track(s) that minimises the likelihood of clashes. Stewards Panels and Managing Executives are to implement such delays (sunset times and any extraordinary circumstances permitting). Racecourse Training Manual Page 59

60 9.8 Handicapping An Outline of the Central Rating System In Great Britain, approximately half of all races run on the Flat are Handicaps, in which it is the Handicapper s job to allot weights to the horses entered with the purpose of equalising their chances of winning. In doing so, he hopes to make the race exciting and competitive for the owners and other racing enthusiasts, and also to set an interesting challenge for the punters to solve. Originally, the Handicapper was employed by the racecourse. He would be presented with a list of entries for each Handicap the course had programmed for a meeting, and would then set about compiling his weights. However, the procedure was changed in 1973, when the Handicapping system in Great Britain was centralised. The BHA has a team of twelve Handicappers whose job is to study and interpret the form. They publish a list of ratings every week based on performances on the racecourse: the higher the rating, the better the horse. On the Flat, a horse must have run three times or, in certain circumstances, have run once or twice, including a win, before it is qualified to be entered for a Handicap. Once it is qualified, it will be allocated a Handicap rating by the Handicapper on a scale which runs from 0 upwards. The top horses, which fight out the finishes of the Group 1 Pattern races, such as the Investec Derby and Goodwood s Sussex Stakes, would usually be rated in the 120 s and sometimes even higher; for example, the 1995 Derby winner Lammtarra was rated 130 and wonder-horse Frankel was rated 140. However, the average rating of all the horses on the Flat rating file is about 60. This scale is the same as is used for the International Classifications, which classify the top horses to have run or been trained in Europe and North America. Racecourse Training Manual Page 60

61 Jump racing follows a slightly different route. Ratings are generally calculated by using the formula of 1lb per length, though variations can be used over very long distances or on very testing ground. The overall average rating is higher too, for example, the legendary Kauto Star had a rating of 180 in The Handicap ratings of all horses are stored on computer at Weatherbys. Every time a horse which has a rating runs, the Handicapper must decide whether or not to amend its rating. Each week, all such amendments, made after the evaluation of the results of all races run between Sunday and Saturday inclusive, whether in Britain or overseas, must be transmitted to Weatherbys by 9.30 the following Monday morning. The ratings are published in the Racing Calendar the following Thursday. Once the horse s rating has been published in the Racing Calendar, the owner and trainer of the horse can identify those rating related races, both Handicaps and non- Handicaps, for which the horse is qualified. These range from Selling Handicaps (which are for lower rated horses) and low grade Classified Stakes (rated, say 0 60) right up to the top Handicaps. Some of these are restricted to horses rated up to 110, although a few, like the Stewards Cup, have no rating restriction. When the entries for a Handicap are received by Weatherbys, the computer will convert the ratings into weights. The ratings are calculated in units of 1lb, and the computer will assign the appropriate top weight to the highest rated horse entered, and print out all the other entries in weight order accordingly. These weights will then be checked by the Handicapper, who will also need to allocate a rating to any qualified entry which does not have a current rating. He will then send the finalised information back to Weatherbys, who will then transmit the weights to the Racing Press. Racecourse Training Manual Page 61

62 Each race is a challenge for the Handicapper as well as the punter. While the punter tries to predict the result, the Handicapper must interpret what has happened in the race, and adjust his figures as necessary. After a Handicap is run, the Handicapper will probably have more dissatisfied customers than satisfied ones. However, in his assessment of the result, he will strive to ensure that, when the stalls open next time, every owner hopes and believes that today will be their day. Racecourse Training Manual Page 62

63 11. FUNDING THROUGH THE HORSERACE BETTING LEVY BOARD 11.1 The Horserace Betting Levy Board (the Levy Board) The Levy Board raises money by collecting a statutory levy on bets on British horseracing, including bets struck with off-course and on-course bookmakers, phone and electronic media, including betting exchanges. The levy on off-course bets represents the greatest proportion of the Board s income. It is collected as a proportion of bookmakers' gross profits. The majority of levy income is expended in direct support of horseracing. The Levy Board is among the most important contributors to horseracing s finances. The Levy Board has eight members and its composition is determined by the Betting, Gaming and Lotteries Act The Chairman, Deputy Chairman and one member are appointed by the Secretary of State for Culture, Media and Sport. These members are independent and impartial. The Jockey Club has power to nominate three members to represent horseracing; this power has been delegated so that, in practice, these members are nominated by the BHA and normally comprise the Chairman or Chief Executive of the BHA, the Chairman of the RCA and the President of the ROA. The Chairman of the Bookmakers Committee has an ex officio member ship of the Levy Board. The Bookmakers Committee (see section 5.3 for a summary of this body s role and membership) elects its Chairman from among its membership every two years. The Levy Board s statutory objectives are to collect the levy from bookmakers and the Tote successor company, and to apply the funds so raised to one or more of the following: the improvement of horseracing; the improvement of breeds of horses; Racecourse Training Manual Page 63

64 the advancement or encouragement of veterinary science or veterinary education. Some 90% of levy income is applied to the improvement of horseracing each year. The Levy Board s strategic objectives and its annual income, expenditure and policy objectives are set out in its Policy Statement. The Policy Statement is reviewed annually, and is published in the Board s Annual Report in July The Levy Scheme Statute requires an annual Levy Scheme to be agreed by the Levy Board and promulgated to all bookmakers having a current licence, operating both on and off the racecourse, and according to which bookmakers levy liabilities are determined. The Scheme is to be negotiated by the end of October to take effect from 1 April the following year. Each year, the Bookmakers Committee formulates proposals for the next Levy Scheme and these are forwarded to the Levy Board. In considering the proposals, the Board takes into account the funding needs of racing and the bookmakers capacity to pay levy. Assumptions are made about the amount of gross profit cash and credit betting that bookmakers are likely to achieve in the levy year concerned. A Scheme is then agreed, which, if the assumptions are correct, should yield the forecast amount of levy. In the event that agreement on the Scheme cannot be reached by 31 October, the Scheme is automatically referred to the Secretary of State for Culture, Media and Sport for determination, and his or her decision is imposed. Racecourse Training Manual Page 64

65 The 51 st Levy Scheme The 51st Levy Scheme (1st April 2012 to 31st March 2013) was agreed by the Board in October 2011 following approval of the recommendations from the Bookmakers Committee by a majority vote. The 51st Levy Scheme will in most respects continue the terms of the 50th Levy Scheme with a bookmaker s 2012/13 Levy liability being calculated by reference to the gross profit on British Horserace Betting Business (BHBB). For off-course betting through Licensed Betting Offices (LBOs) each LBO will pay 10.75% (50 th Levy Scheme: 10.75%) of its gross profits on BHBB. Operators with more than 100 LBOs will pay at the full 10.75% rate on each outlet. For an operator with 100 or fewer LBOs, an abated rate will apply to those of its LBOs (up to a maximum of 30) which have gross profits on BHBB of less than 52,500 (50 th Levy Scheme: threshold rate 50,000 applicable to all LBOs with no restriction per operator). A Flat Rate Rebate of 400 for the first 30 LBOs in any chain and 185 for all other LBOs will be applied. This will be a sum deducted from the bookmaker s 51st Levy Scheme liability during the year end reconciliation (50 th Levy Scheme: no equivalent). Internet and telephone platforms pay Levy at a flat percentage charge of 10.75% of their gross profit (50th Levy Scheme: 10.75%). The Levy for on-course betting is charged at a flat fee of 220 (50th Levy Scheme: 210). The Levy payable by bet-brokers including betting exchanges is charged on a basis equivalent to 10.75% (50th Levy Scheme: 10.75%) of their gross profits, defined as gross commission on BHBB deducted from the winnings paid out to bettors and bet-takers. Spread betting business is levied at 2.15% (50th Levy Scheme: 2.15%) of gross profits. Bookmakers who conducted BHBB only on Pointto-Point and/or harness racing and/or trotting events paid a fixed contribution of 175 (50th Levy Scheme: 166). Racecourse Training Manual Page 65

66 11.3 Contributions by the Successor Company to the Horserace Totaliser Board (Betfred) Following the sale of the Tote, the Betting, Gaming and Lotteries Act 1963, the Horserace Betting Levy Act 1969 and the Horserace Betting and Olympic Lottery Act 2004 were amended. The effect of these changes is that the Board separately negotiates the contributions due by Betfred in respect of its pool betting operations, and Betfred is not subject to the Levy Scheme in respect of these operations. In October 2011 the Levy Board agreed that, in respect of its pool betting operations, Betfred will contribute for the 51st Levy Scheme at 10.75% of gross profit on BHBB as if it were a bookmaker, which is the same rate that was agreed with the Tote for the 50th Levy period Expenditure The Improvement of Horseracing Support for racecourses The Levy Board s stated policy is, in principle, to see existing racecourses continue in business; however, it will not support any course regardless of cost. Day-to-day contact between racecourses and the Levy Board centres on the fixture list. The BHA is responsible for the allocation of fixtures and the Levy Board for the allocation of funds to those fixtures; the two bodies naturally seek to work in a spirit of cooperation over these matters each year. Racecourses receive financial support from the Levy Board through the following routes: Racecourse Training Manual Page 66

67 a) Prize money The Levy Board will allocate some 38.2m to prize money in This figure comprises approximately 50% of all prize money. The allocation will continue to be distributed between Flat and jump racing broadly in accordance with the proportion of levy generated by betting on the two codes. Prize money funding runs on the calendar year. Basic Daily Rate Prize money is given to racecourses in the form of a Basic Daily Rate (BDR). The BDR system accounts for about 80% of the Levy Board s total annual prize money budget, and is distributed according to the racecourse's position in the Merit Table and the status of each fixture. The BDR is paid in relation to each day s racing and must be fully expended on prize money alone in the course of a calendar year. It may not be transferred from one code to another, but may be transferred between days of the same code. Different levels of BDR are paid for different fixtures: 100% (or full funding) for criteria fixtures; 65% for all evening fixtures and either 50 per cent or zero for noncriteria fixtures depending on which particular slots they are in. Self-funded fixtures do not receive any prize money grants from the Levy Board. The Fixture Criteria is reviewed by the Board annually and sets out which fixture lots receive funding from HBLB. This is highlighted by the table below. Racecourse Training Manual Page 67

68 HBLB Fixture Criteria 2012 Number of fixtures per session which receive a Raceday Services grant Number of fixtures per session which also receive a Prize Money grant "Racecourse" Fixtures Afternoons Monday-Friday (except Monday - Tuesday in June, July and August) 3 3 Monday - Tuesday in June, July and August 2 2 Saturdays 4 up to 4* Bank Holidays All 3 at 100%, remainder at 50% Sundays 3 2 All weather fixtures between December 1 1 Evenings Monday - Saturday 2 2 (at 65% of afternoon funding level) "Twilight" Fixtures 1 1 ( 10,000 flat-rate) "Leasehold" Fixtures Raceday Services grant? Prize Money grant? Where situated in afternoon or evening Criteria slots All None *100% grant for Summer fixtures offering 120,000+ prize money and Winter fixtures offering 100,000+ prize money. Others receive 50%. Non-criteria fixtures are those which do not meet the Levy Board s criteria for full funding but which racecourses wish to stage customer-friendly racing. Each racecourse s BDR compromises of two evenly split elements; An amount calculated by reference to the latest average daily amount of its executive and sponsorship contribution to prize money The share of the top-sliced 13.8m allocated by reference to the off-course betting turnover Racecourse Training Manual Page 68

69 Further changes to the distribution methodology were made for 2012 to the way in which the above two BDR elements were treated. These were that; The 50% share based on a racecourse s own prize money contributions were averaged over the previous two years instead of the previous three years The 50% share allocated by reference to off-course betting performance was based entirely on turnover, and on one year s figures, whereas previously this was a mixture of turnover and gross win averaged over two and three years respectively These further amendments to the distribution system provide an even more direct and faster link between a racecourse s performance and the contribution from the Board, further increasing responsiveness in the incentive/reward scheme. The Board also continued to pay supplementary sums from its Transitional Fund and the Winter Jump Payment Scheme. The former was introduced for 2011 to ensure that, as the amount available for distribution in prize money had fallen overall by some 38%, no racecourse was more than 10 percentage points (i.e. 48%) worse off than in For 2012 the Fund continues, but is restricted to racecourses at 20 percentage points worse off (58%) than in This recognises that racecourses have had a further year to adjust to the new distribution methodology but still provides some protection. The Winter Jump Payments are awarded to racecourses staging Jump fixtures in midweek winter slots, as there is relatively limited scope to generate additional revenue streams from racegoer-related sources at that time of year. b) Integrity of Racing HBLB contributes to the integrity of racing in several ways. The total amount allocated to Racing Services grants (previously known as Integrity and Regulation grants) for 2012 is 16.4m (2011: 16.4m). These grants contribute towards racecourses costs in the following areas; Racecourse Training Manual Page 69

70 Fixture Fees: racecourses are charged Fixture Fees by the BHA to cover the cost of licenced officials, the security and veterinary raceday officials, drug testing and other costs that are deemed necessary to ensure that they high standards of integrity demanded by the Rules of Racing are met for every fixture. Camera Patrol and Photo Finish: racecourses are also required to ensure the provision of camera patrol and photo finish integrity services to agreed specifications set by the sport s regulator. c) Fixture Incentive Scheme In order to ensure that the fixture criteria are met, fixture incentives are offered to racecourses as a means of encouraging them to race on days that would be unattractive in terms of racing as a spectator sport. Such meetings may earn little money through the gate but have value in generating off-course betting turnover, and therefore levy income. The Levy Board and RCA decide which fixtures are to receive incentive payments, and any final decision rests with the Board. The level of payment varies according to the day of the week and the period of the year. Payments for Flat fixtures are highest during the start and end of the turf season, with no payments during the summer. Payments for jump racing are highest during January and February. No fixture incentive payments are made to fixtures during the Cheltenham Festival or to fixtures on evenings and Bank Holidays. Racecourses are allowed to put fixture incentive payments to whatever use they wish. d) Appearance Money The Levy Board contributed 730,000 to the 2012 Appearance Money Scheme. Owners who run their horse at any Sunday fixture will receive a guaranteed payment Racecourse Training Manual Page 70

71 of 100 per runner, minus a proportion payable to their trainer, jockey and stable staff. e) Capital Loans Interest-free loans of approximately 10 million a year had been made to racecourses for improvement and modernisation schemes, both revenue earning and non-revenue earning. No new loans have been approved since the end of 2009 but, with the Board s financial position more stable, the Board has been able to restart the process of inviting loan applications, which it announced in July The Board s order of priorities for lending is; a) Capital Improvements needed as a result of BHA/legal requirements b) Non-revenue generating loans for horse specific projects e.g. turf, drainage and stabling c) Revenue generating projects d) Loans to parties other than racecourses for the improvement of horseracing or other Levy Board responsibility e) Racecourse loans for non-horse specific projects Further details can be found on the Levy Board s website here. A Racecourse Executive wishing to obtain a loan should contact the Levy Board s Operations Director to discuss the procedure for applying. f) Capital Credits Depending on a racecourse s financial circumstances, the capital credit system may be a tax efficient method of assisting racecourses with their capital projects. Racecourses may waive all or part of their grant payments of prize money, raceday services grants, fixture incentives and appearance money. These monies are then Racecourse Training Manual Page 71

72 held by the Levy Board and can be drawn down by racecourses for future use to support capital projects, including meeting loan repayments. Details of the amounts allocated are noted in a memorandum account by the Levy Board and the balance held can be checked at any time by viewing the Levy Board s Racecourse System. Capital Credit allocations are subject to the Levy Board s approval, and racecourses must indicate their intentions every six months. At six monthly intervals, information from racecourses on their intentions to waive all, part or none of their grant payments is requested by the Levy Board. Following approval, the Levy Board advises Weatherbys of the amounts to be waived, and these become known as Capital Credits. At the Levy Board s discretion, racecourses may use capital credits for loan repayments or capital projects. When a racecourse puts forward proposals for financing a project in this way, the Levy Board applies the same procedures for examination, consideration and control as for one put forward for financing from the Capital Fund. The Levy Board will also wish to be satisfied as to the project s priority. For further information a Capital Credit Scheme guidance note is available to download on the Levy Board s Racecourse System. Racecourse Training Manual Page 72

73 11.5 Other Grants Under the heading of the Improvement of Racing, the Levy Board provides a grant to British Horseracing Education and Standards Trust (BHEST) to support a suite of training schemes for racing industry staff, including NVQs, jockey training and the Racing to School programme. The Levy Board also provides grants for the TBA s Educational and Employment Scheme (formerly the Stud Staff Project) and the National Stud s Apprenticeship Programme and Diploma Course. Point-to-point racing receives support annually Expenditure The Improvement of Breeds The Levy Board supports the improvement of the Thoroughbred through Breeders Prizes. The allocation for Breeders' Prizes for 2012 was 700,000. It also gives modest but nonetheless much appreciated support to preserve and maintain, through their breed societies, native rare breeds of horses and ponies. The Levy Board introduced funding for Breeders Prizes in 1993, to reward successful breeders via a scheme whose terms are proposed by the Thoroughbred Breeders Association Expenditure Veterinary Science and Education The Levy Board s responsibilities in this area are fulfilled on the advice of its Veterinary Advisory Committee, which recommends the allocation of the annual veterinary budget after taking the views of the Industry through the BHA Veterinary Committee and the veterinary profession. The budget provides for a range of research projects relating to particular equine diseases, for specialist higher training of veterinary post graduates, for infectious Racecourse Training Manual Page 73

74 disease surveillance and for various other purposes, including publication of Codes of Practice on the prevention and control of venereal diseases. Racecourse Training Manual Page 74

75 12. WEATHERBYS Other sections of the manual have covered aspects of the administration of racing. This deals with the core administrative services provided by Weatherbys, under contract to the British Horseracing Authority (BHA) Administrative Services Weatherbys has provided racing's secretariat since 1770, for many years as a family partnership, and since 1994 as a group of limited companies. A racecourse employee would be advised to visit Weatherbys' office at Wellingborough as part of his training, and to pay refresher visits from time to time. Some of Weatherbys' services are in essence the same now as they were 200 years ago. For example, owners have always been required to make payment of stakes in advance of any race. One of Weatherbys earliest functions was to act as stakeholder for this purpose. They are still the official 'stakeholder' today. Five departments racing services, editorial services, racing operations, racing finance and business solutions combine forces to: handle registrations required by the BHA process race entries and declarations, and assign weights host and maintain the BHA s Racing Administration Internet site ( publish details of forthcoming fixtures and race conditions in the quarterly Programme Books and weekly Racing Calendar and on the Racing Administration Internet site collect in and distribute prize money and handle the charging for entries, registrations etc. Racecourse Training Manual Page 75

76 Act as advisors in respect of the many examples of computer systems developed by Weatherbys and utilised within the administration of racing All of these elements involve interaction with the racecourse, hence the executive is required to determine immediately those areas of raceday activity which involve contact with Weatherbys, and which departments are responsible Racing Services The main activities in this area are: Registering owners and their colours Approving and registering horses' names Recording Non-Racing Agreements Registering various types of multiple ownership Recording trainers' details for each horse in training Recording horses' age, sex and pedigree, generating Racing Clearance Notifications (RCN s) for travel abroad to race Recording Authorities to Act Administering the Breeders' Prizes scheme (for the Levy Board) Organising the Racing Post Yearling Bonus scheme (for the operators) Racecourse Training Manual Page 76

77 Maintaining records of all British-trained horses' performances at home and abroad, and obtaining details of foreign trained horses' performances when they are entered in British races Calculating the value of races for penalty purposes Receiving completed raceday returns and Judges' slips from Clerks of the Scales Maintaining comments on horses behaviour at the Starting Gate as provided by the Official Starter and notifying the Starter of each horse s career history when the horse is declared to race again Receiving injury reports from racecourses and arranging for the daily electronic dissemination of this information to other members of the veterinary team Receiving electronically from Stipendiary Stewards details of Stewards Enquiries and arranging for the daily electronic dissemination of this information to other members of the Stipendiary Stewards team. Registering Hunter Certificates in order to confirm qualification status for horses running in Point-to-Points and Hunter chases Administering the stable employees register 12.3 Editorial Services Preparation of the detailed programme for a day's racing involves collaboration between the Racecourse Executive, the BHA's Racing Department and Weatherbys Editorial Department. Prior to 1998, this was accomplished through a paper-based Racecourse Training Manual Page 77

78 postal system, but this was superseded by the computerised operation called TRICL (The Racing Industry Computer Links) I. Through this, racecourses download their raceday programmes directly from the Weatherbys database to a specific PC. Using software written by Weatherbys, the racecourses are responsible for the input of any changes to the proposed programme. This may typically involve adjustment to the race values, sponsorship or order of running, along with more major alteration of race conditions. The completed computerised proofs are transferred electronically to the BHA s Racing Department, where they are scrutinised in the wider perspective. The major advantage provided by TRICL I lies with the fact that compliance with Rules governing races and racedays is built into the bespoke software provided. It is therefore difficult to submit race conditions which are not technically correct. When satisfied with the programme for either the Programme Book or Racing Calendar, the BHA Racing Department initiates the copy-over of data to the main database. The BHA race planning task is to balance individual racecourses' entrepreneurial autonomy against ensuring that each programme fits the fixture list as a whole. Last minute changes to conditions of a race must go through the BHA Racing Department, not directly to any Weatherbys' department. Weatherbys publishes the information in the quarterly Programme Book and the weekly Racing Calendar. Timetables for collecting and returning of race data are devised by Weatherbys Editorial Department in consultation with the BHA's Racing Department. The Racing Calendar, the official publication of first the Jockey Club and now the BHA, has had several guises since its first recorded appearance in 1727 as a form book. The Weatherby family's first connection was in 1773, when at least one rival was in print under the same title. There has only been one Racing Calendar, compiled and produced by Weatherbys, since Racecourse Training Manual Page 78

79 Rules for the conduct of racing were published in the Racing Calendar for the first time in Today there is a dedicated website for their publication and amendment by BHA ( The Racing Calendar also includes details of race conditions, including entries and weights for early closing events. Results of all disciplinary hearings, Stewards Enquiries, Licences granted, colours, sponsorship and horses names, which were previously included in the Racing Calendar, are now published on the BHA s Racing Administration Internet site ( It is the Racecourse Executive's responsibility to ensure that details aremcorrectly published in the race programme Racing Operations Entries Weatherbys takes entries by 12 noon in respect of racing six days ahead (but on a Monday, rather than Sunday, for the following Saturday); in the case of early closing races, entries close on a Tuesday, as much as eighteen months prior to the race (for the Derby) and at least several weeks prior to running. Well over 80% of entries are made via the Internet, the remainder by telephone, via the Racing Operations Call Centre. BHA seek to minimise the opportunity for people to act on inside information. Unless prior arrangements have been made with BHA s Racing department, details of the entries in early closing races will be added to the Racing Administration internet site and released to the media at 12 noon on the day after closing. Racecourse Training Manual Page 79

80 From the normal closing time (12 noon) at the six day stage until 11am the following morning Weatherbys automatically re-opens all races which have failed to attract a minimum number of qualified entries (There must be at least 10, discounting multiple entries from any one trainer). Courses racing on the day of closing are notified, so that a notice can be displayed in the weighing room for the benefit of trainers; notifications are also sent to the trade papers and are posted on the BHA Racing Administration Internet Site. Should a race reopen AFTER publication of provisional entries, notifications will not be sent to the trade papers nor publicised in the weighing room, notification of such will simply be posted on the BHA Racing Administration Internet Site. A Racecourse Executive may abandon a race which still has four entries or fewer after having been re-opened, and can divide another race to make up the programme. Such decisions must be taken in the light of discussions with the BHA Racing Department and sponsors, and other financial considerations. Weatherbys must be informed of any consequential changes which may have to be made, such as changes to race times or to the order of running. Racing Operations also accept entries for races abroad, but their involvement is restricted to Pattern and Listed races worldwide, any race in Ireland or any race the conditions of which have been published in the Races to Close section of the Racing Calendar. Entries for other foreign races, and stages after the entry stage in any foreign race, must be dealt with directly with the foreign authority. Racecourse Training Manual Page 80

81 Declarations As the declarations deadline of 10.00am (on the day before racing, for the majority of jump meetings and two days before racing for flat meetings, for certain high profile jump races and for all Sunday meetings) approaches, Weatherbys' Racing Operations team will be able to inform the Racecourse Executive how the programme is shaping. Any race which attracts three or fewer declarations (four or fewer on a Saturday or Sunday) or any flat handicap race receiving fewer than eight declarations will be re-offered, and Weatherbys will attempt to telephone trainers responsible for the original six-day entries or confirmations before the re-offered deadline of 10.30am. This information is also available to view on the BHA Racing Administration site. Once overnight declarations have closed, it may be necessary to divide a race or impose eliminations if the total number of declarations exceeds the prescribed safety figure or when the total number of horses declared exceeds the Racecourse Stabling capacity. Divisions and eliminations are covered under Rules (F)102, (F)103 and (F)105, and criteria vary according to the code, type of race and time of year, but are generally based upon handicap ratings, even for non-handicap events. Once the number of races has been determined, Weatherbys allocates saddle-cloth numbers and, for flat races, carries out the random allocation of the draw; and checks the weights and automatically revises them if necessary to match conditions for top and bottom weights in handicaps. The final information is then released to the media. Racecourse Training Manual Page 81

82 Jockeys The Racing Operations department receives official declarations of jockey. Again, these can be made via the Internet or by telephone. They can also assist trainers by advising them of jockeys who may be available to ride at a particular meeting. The final deadline for such jockey bookings is 1.00pm on the day of declaration Going reports Racecourses are required to provide going reports (not forecasts) each day beginning seven days before racing is due to take place, in order to assist trainers making six-day entries or confirmations and to update them as the raceday approaches. This report must be made using the Racing Administration internet site. Updates will be sent automatically to the media and the BHA Racing Administration Internet Site. Racecourses must update their going report with details of any planned inspections and of the result of such inspections. Trainers expect Racing Operations to have access to the most up-to-date information Weight Adding and Handicapping A specialist section is responsible for the checking of the qualification of entries for all races and for the allocation of weights in non-handicap races. They are also the liaison point at Weatherbys for the BHA s team of Handicappers. Although the weight adding system is highly computerised, it is possible that some of the more unusual race conditions will have to be applied manually. In some such cases, where the conditions refer to information not held by Weatherbys, the Clerk of the Course will be required to assist in checking the qualification of the entries. Racecourse Training Manual Page 82

83 12.5 Racing Finance Weatherbys collects and holds the stakes due from owners when their horses are entered for races; it collects prize and appearance money from the Levy Board and from racecourses and from the BHA in accordance with the Rules of Racing and, having received the relevant information from the racecourse officials, distributes prize money, appearance money, sponsored number cloth income, breeders' prizes, sums due in respect of horses sold, bought-in or claimed, and VAT where applicable. Advice is offered to owners on VAT Registration under the Scheme and on the Sponsorship Framework for Registered Owners. Weatherbys also collects and pays out percentages of prize and appearance money due to trainers, riders and stables, jockeys' riding fees, and percentages due to the British Horseracing Education and Standards Trust, the National Association of Stable Staff, the Amateur Jockeys Association of Great Britain, the Jockeys Association Pension Fund and the Jockeys Valets Attendance Fund, and collects deductions from each entry for the Animal Health Trust and Retraining of Racehorses. Since prize money has to be paid out at a specified time, it is important that all its elements are available and cleared on time, thus the Rules of the BHA are specific about the timing of payments by racecourses. It is also responsible for the administration of BHA Accounts whereby monthly invoices are sent together with any credit balances that are due to clients, and credit control procedures are in place to ensure the timely receipt of funds from clients. Racecourse Training Manual Page 83

84 12.6 Business Solutions This department supports the systems provided by Weatherbys for the Racing Industry. The main client within racing is the BHA, which means supporting staff based at High Holborn in London, as well as staff who are not office based, such as Handicappers, Stipendiary Stewards, Vets, Starters and other BHA Raceday Team members. The client base then extends to include Trainers and their secretaries, Jockeys Agents, Owners, Racecourses and their Medical Officers amongst others. This allows the team to generate ideas, leading to constant development and enhancement of systems, with which Weatherbys are involved from the point of concept, through specification, during extensive user testing and finally resulting in the training, implementation and support for the end user Weatherbys' Other Activities Weatherbys has many other activities, including: Banking services Owners and trainers may choose between being billed by the BHA or opening an account with Weatherbys Bank for their racing transactions. Weatherbys Bank Limited is authorised and regulated by the FSA, offering a broad range of services to its growing number of clients. Current accounts, cheque books and debit cards, deposit accounts, loans and overdrafts, currency accounts and overseas payments are among the services offered. providing promotional, marketing and public relations services on behalf of racecourses to racehorse owners, trainers, corporate clients and racing enthusiasts. Racecourse Training Manual Page 84

85 producing a wide range of breeding publications such as the Stallion Book and Statistical Record, as well as a range of racing publications, produced on behalf of the BHA, such as the Racing Calendar and Programme Book. administration of the PASS system on behalf of the RCA, as well as the Racecourse Badge Scheme for Owners, the RCA/TBA Breeders Badge Scheme, and the RCA/PTA Badge Scheme. publishers of the General Stud Book, which is owned by Weatherbys, together with The Stallion Book, Statistical Record etc. providing a service to breeders for the registration of mares, stallions and foals, both thoroughbred and non-thoroughbred. Passport issuing organisation, authorised by DEFRA to issue horse passports for horses, ponies, and donkeys not eligible in a breeding register. preparation of pedigrees, sales catalogue pages, race records and private stud books. Weatherbys Bloodstock Reports, part of Weatherbys' own Internet site, ( offering Internet users direct access to Weatherbys breeding and racing database. providing data for racecards to all racecourses, as well as printing racecards for most courses and the racecards for about half the year s point-to-point meetings. Submitting VAT Returns on owners behalf. Racecourse Training Manual Page 85

86 insurance services covering bloodstock and leisure horse policies, bloodstock related policies such as stud and stable cover, high value household insurance cover, Public Liability and fixture abandonment. through Weatherbys Travel, offering racing tours IT Services providing vital support for Weatherbys core activities, as well as supplying development and operational services to outside organisations. Administration of the Yearling Bonus Scheme. Racecourse Training Manual Page 86

87 13. BOOKMAKERS AND BETTING Since a significant proportion of racing's income derives from the statutory Levy on betting on British Horseracing, television picture rights and a number of sponsorships, the Racecourse Executive needs to be familiar with the activities and organisation of bookmakers and the betting industry. Background 13.1 On-Course Bookmakers On course bookmakers are a traditional part of the racing scene and their presence adds to the atmosphere of a day at the races. There are in total about 590 licensed bookmakers who operate from specific numbered spots, or pitches in betting rings at each racecourse. These pitches are always to be found in the main Tattersalls enclosure and, where they exist, in the Silver Ring or mid-course viewing areas. They take cash from punters at the odds (or prices) displayed on their boards. If the horse wins or, if the bookie is offering each-way terms, is placed, the punter will be paid at the odds which prevailed at the time the bet was struck. This may or may not be the Starting Price. The SP is calculated by taking the average lowest price among the top 50 per cent of bookmakers betting each-way, including at quieter meetings. There is also greater input from the on-course representatives of major off-course betting shop chains. The SP is the price at which the large majority of bets are settled off course all over the country. Racecourse Training Manual Page 87

88 13.2 Rails Bookmakers Rails bookmakers are so called because they normally operate on pitches located on the rail or fencing which separates Tattersalls from the Members Enclosure. They offer the same services as their colleagues in the other betting rings but also have credit customers as well as cash customers. Some or all of the major bookmakers in Britain have positions on the rails at nearly every racecourse. Rails bookmakers also display their prices on boards but only towards the Members enclosure not towards Tattersalls Contribution to Tax and Horserace Betting Levy On course bookmakers do not pay general betting duty on bets struck on the racecourse, although they do if they win as a result of trading on a betting exchange. They do however pay a contribution to the Horserace Betting Levy through an annual fixed fee of 220 (2011/12). Fees are reviewed annually by the Levy Board on recommendation of the Bookmakers Committee AGT - Administration of Gambling on Tracks Ltd. The Administration of Gambling on Tracks Limited (AGT) was established in July 2008, prior to which on-course bookmakers were administered by the National Joint Pitch Council set up by the Levy Board in AGT is responsible for the administration of racecourse bookmakers and, under contract to the 60 British racecourses, the conduct of on-course betting. AGT is represented at all race meetings by its Betting Ring Managers (BRMs) who, in addition to ensuring that bookmakers comply with special conditions (e.g. the Racecourse Terms and Conditions of Entry), carry out the allocation of positions to on-course bookmakers and help to settle disputes, of which there are few, between racecourse bookmakers and punters. The BRMs also help bookmakers and Racecourse Training Manual Page 88

89 racecourses to satisfy the conditions of their licences as issued by the Gambling Commission and local authorities respectively The Racecourse s Responsibilities Under new legislation, matters originally monitored by Local Joint Pitch Councils are now the responsibility of individual racecourses in liaison with local bookmakers. These responsibilities include: a. Numbers: Racecourses have the responsibility of deciding the maximum number of bookmakers who can bet at the racecourse during each meeting. This decision is based on local circumstances, yet the majority of racecourses offer the maximum number of positions for all race meetings. b. Disciplinary: Racecourses have the authority to eject bookmakers in breach of the racecourse s Terms and Conditions of Entry. c. Betting Ring Layout: Racecourses can also set the actual physical layout of the betting ring; although usually formed along the traditional lines of bookmakers parallel to the track, the ring is sometimes organised as a hollow square. Since 1999, all bookmakers have been using a standard joint and keep all their records on laptop-style computers; these machines also print the betting slips which each punter receives when he places a bet. d. Approved Betting Areas: Racecourses may wish to open up betting areas in locations on the course other than those historically approved for betting. This might include providing additional facilities in Members, or in other hospitality areas on major race days. Racecourses may choose to discuss such a proposal with local bookmakers in regards to what the knock-on effects might be on the main betting areas. Racecourse Training Manual Page 89

90 13.6 Badge Box AGT provides each racecourse badge-box with a list of bookmakers entitled to bet at that course. This is done for every meeting. From this list the racecourse issues bookmakers with their betting badges and collects their entrance fee of five times the normal entrance fee for racegoers, plus a Betting Administration Fee on behalf of AGT. As of April 2012, this fee will be 20 for Tattersalls and 6 for the cheaper rings, and is then forwarded by racecourses to AGT. This fee maybe subject to further change by AGT Off-Course Bookmakers Over 90% of betting on horseracing takes place either in licensed premises offcourse (Off-course Betting Shops) or via credit betting by holders of telephone or internet accounts. A substantial volume of betting on horseracing also takes place through the medium of betting exchanges (see para 13.8 below). Off-course bookmakers based in the UK pay levy on British horseracing business at a rate of 10.75% when their turnover (on racing business) reaches 50,000 or over. Bookmakers who do not reach this level of turnover pay a lower rate. Odds are quoted in a betting shop or on a bookmaker s website before a race (Board prices) which means that any winnings paid out on stakes at such prices may be settled at the quoted odds if the punter so chooses. However, winning bets may also be paid out at the actual SP returned from the racecourse if the punter has elected to place his bet at SP rather than board price a decision he takes at the time the bet is struck. It is a matter of judgment which offers the best value in a particular case but the fact is that the large majority of winnings are paid at SP. There are also opportunities for betting at quoted early prices, which are offered at the beginning of each days racing. Ante-post betting is usually offered on the major races and racecourses can gain useful publicity from its promotion. Racecourse Training Manual Page 90

91 There are also betting shops on-course. No betting duty is paid but a contribution is made both to the levy and to the racecourse. This contribution is paid out of the shop operator s gross profits; there is no deduction from the bets staked by punters Betting Exchanges Betting exchanges became a significant feature of the UK betting market in They are an on-line mechanism whereby anyone who holds an account can offer to lay an outcome of an event as well as back it. That is, they can bet against a particular result, i.e., that a horse or team will lose, rather than bet that it will win. Thus, an exchange customer may offer a sum of money laying any odds he chooses against a particular outcome of an event; one or more other customers may then choose to accept those odds and back a different outcome, until such time as the amount of money offered has been taken up by matched bets. The key features are that the various parties to the transaction are unknown to each other but funds are protected because any customer offering to lay odds must have deposited sufficient funds in his account to meet such losses as he may incur; such monies are kept ring-fenced by the exchanges until all liabilities have been met. The exchanges themselves take no part in the transaction apart from providing the technical platform on which it takes place. They derive their income from charging the winning party (either the backer or the layer ) a percentage of their winnings by way of commission. This varies from 1%-5% depending upon the level of a customer s activity the more you play the less you pay, although there can be a further percentage charge for higher data users. Racecourse Training Manual Page 91

92 The largest betting exchange, Betfair, signed a contract in 2012 in association with the BHA, Horsemen s Group and the RCA which meant they agreed to pay British Racing 10.75% of all revenues on the sport from its UK customers. The agreement also contains substantial guaranteed minimum payments reflecting both parties confidence in the strength and growth potential of British Racing Betfred Pool Betting Bookmaker Betfred purchased the stated-owned Tote for 265m in As part of the deal, Betfred maintained exclusive control of the pool betting system on UK racecourses for seven years. Furthermore, the deal resulted in Betfred rebranding the Tote's 517 High Street outlets under their logo and name, although for on-course betting Totepool still remains as a trading name. Pool betting has a different format to traditional SP betting. Returns made to winning punters are not calculated until all stakes have been gathered into the pool. The operator s expenses and margins are then deducted, and the remaining amount divided among the winners. Though the exact returns are not known until after the result of the race is declared, improved technology has enabled Betfred to show a more accurate display of approximate odds for each runner or combination of runners on screens at their kiosks. Anything which boosts Betfred turnover has to be beneficial for racecourses. Betfred operates betting shops on a number of courses and pays a percentage of pool betting turnover directly to the course. They are also a significant race sponsor, with the jewel in their crown being the Cheltenham Gold Cup. Racecourse Training Manual Page 92

93 13.10 Media Rights: Satellite Information Services/ BAGS Another important element of racecourse income is derived from the sale of television pictures to terrestrial and satellite broadcasters. From 2013 Channel 4 will hold the sole rights to broadcast horseracing on free-to-air television, and will pay the racecourses for the rights to transmit the pictures. In addition, bookmakers require live racing in their betting shops every day and also pay racecourses for those non free-to-air races which are televised and transmitted to the shops by Satellite Information Services Ltd (SIS) or Turf TV. These payments are negotiated individually between the racecourses themselves and the Bookmakers Afternoon Greyhound Service Ltd (BAGS), which is the commercial vehicle originally put in place to provide televised greyhound racing to betting shops but whose functions have been extended since 2002 to cover the provision of horseracing as well. SIS was founded by the major bookmakers and both Ladbrokes and William Hill remain substantial shareholders. Similarly, Turf TV produces live coverage for betting shops from most of the UK s premier events and festivals in the British Horse Racing Calendar. The Turf TV betting channel is owned by Amalgamated Racing (AMRAC), a joint venture company wholly owned by Racecourse Media Services Ltd and Alphameric PLC. In addition to this, there is dedicated satellite channel coverage on the Sky platform available through two channels. ATR, or attheraces, offers coverage from 27 racecourses with Racing UK providing coverage from the remaining 33. ATR is available on Sky at no extra charge whereas a monthly subscription is required to receive RUK. Racecourse Training Manual Page 93

94 13.11 Bookmakers Organisations Such is the importance of bookmaking to the racing world, the Racecourse Executive should have some knowledge of how the bookmaking industry is organised. Racecourse bookmakers used to be organised regionally into Bookmakers Protection Associations (BPAs), with the main objective of protecting themselves and each other against criminal gangs. Now most are organised as follows: National Association of Bookmakers: The NAB is the main trade association for oncourse bookmakers and consists of 12 regional directors each appointed by his own BPA. It remains a traditional and active body, geared particularly but not exclusively to the needs of on-course bookmakers. The Rails Bookmakers Association: As the name implies, the RBA represents the interests of on-course bookmakers whose positions are on the rails. The RBA is not part of the NAB nor is it affiliated to it; however, both are affiliated to the Federation of Racecourse Bookmakers, an umbrella organisation which can support the needs of virtually all on-course bookmakers, should that be necessary. The Association of Racecourse Bookmakers: The ARB is a small organisation of exclusively racecourse bookmakers, most of whom are based in the Midlands. It is, with the NAB and the RBA, affiliated with the Federation of Racecourse Bookmakers. Federation of Racecourse Bookmakers: The FRB was formed in 2003 to provide an umbrella organisation to cover ARB, RBA and NAB. Whilst the three organisations retain their individual autonomy, the FRB is able to act jointly and collectively for the interests of all racecourse bookmakers. Racecourse Training Manual Page 94

95 The Association of British Bookmakers: The ABB was formed in November 2002 from the combining of two earlier trade associations, the Betting Officer Licensees Association and the British Betting Office Association. The ABB represents the interests of nearly all off-course bookmakers based on the number of shops owned by its members. The Association counts Ladbrokes, Hills and Corals amongst its members as well as a large number of other large, medium-sized and small firms. It plays a strong political role in all aspects of betting from legislation to taxation and the development of codes of conduct. The Remote Gambling Association. The RGA, formed in 2005, represents the interests of telephone and internet betting operators. Its main areas of activity include issues of taxation and regulation, both domestic and international. The Bookmakers Committee: The Bookmakers Committee is co-located with the Levy Board and was set up under the same legislation in Its function is to recommend annually to the Board the categories, rates, conditions and definitions of the Levy Scheme for the following year and, if appropriate, to revise such recommendations in light of observations made by the Board. It has 13 members, including four from the ABB, two from the NAB, two each from Ladbrokes, William Hill and Coral; and one from Betfair. Racecourse Training Manual Page 95

96 14. TECHNICAL SERVICES This section deals with technical services which are provided during racing either by the Racecourse Executive or by contractors, the major suppliers being RaceTech, SIS and Event Image. Technical services on racecourses are of two types: Integrity Services such as the photofinish and video unit which are provided by RaceTech, SIS or Event Image for photo finish and Arena Leisure for photo finish at Arena courses. Non-Integrity Services such as race commentaries, starting stalls, public address and the Racecourse Operational Communication System (ROCS)/ Veterinary and Medical Communication System (VEMCOM) service. These are provided either by the racecourse management or by a contractor. Arena Leisure operate starting stalls at their courses and Event Image supply public address for SIS at some courses. Managing Executives are responsible for providing both types of service on the racecourse whenever a race meeting takes place Terminology There are a number of technical service terms of which the nomenclature has changed over recent years: Camera Patrol is now more generally known as Integrity Service or TV Unit Scout Camera, is now Mobile Hoist Unit or Remote Camera Racecourse Training Manual Page 96

97 14.2 Staff RaceTech or SIS will provide the following staff for racing: Racecourse Unit Manager The duties of the Racecourse Unit Manager are to: Liaise with the Racecourse Executive and Senior Stipendiary Steward on the positioning of cameras. Advise the Senior Stipendiary Steward on the allocation of camera positions on the raceday. In liaison with the Senior Stipendiary Steward, deal with complaints or comments regarding the camera patrol service raised by the Stewards. Provide replays of camera patrol recordings of races for inquiries, for the press and for owners, trainers, etc., as requested by the Senior Stipendiary Steward. Ensure that camera patrol recordings are retained for future use, as detailed in BHAGIs. The Racecourse Unit Manager is assisted by a team of five or more cameramen, engineers, producers, etc Photofinish Operator The duties of the Photofinish Operator are: Racecourse Training Manual Page 97

98 To advise the Judge whether the normal camera or the mirror camera provides the best view of the finish result Provide the technical expertise in producing the best image for the Judge to determine the placings and distances Starting Stalls Team Leader When starting stalls are in use, RaceTech or Arena Leisure are responsible for providing a team of trained handlers under the control of a Starting Stalls Team Leader. The Starting Stalls Team Leader is assisted by a Deputy Team Leader and not less than nine handlers Fixed Facilities For Technical Services Fixed facilities include: Photofinish room Broadcast office Side-on and other fixed camera positions Access stairs or ladders Associated fire precautions Track-side roads Racecourse Training Manual Page 98

99 Running rail gaps Power Access roads and hard-standing for camera hoist vehicles The maintenance of fixed facilities for technical services is the responsibility of the Managing Executive, advised as necessary by RaceTech or SIS Signing on of Technical Services Staff It is the Racecourse Executive's responsibility that technical services' Supervisors sign on for duty in the weighing room in good time before the time of the first race for the following services: Photofinish Video unit Starting stalls Racecourse commentary (one hour before first race) Public address (with ROCS and VEMCOM). The Racecourse Executive is also responsible for ensuring that no defects in the technical services have been reported 45 minutes before the first race. The reporting list is provided in BHAGIs. It is to be retained for at least four weeks after racing. Racecourse Training Manual Page 99

100 14.5 Video Unit There will be at least four video unit cameras provided. Video camera positions will be decided by the Senior Stipendiary Steward, Racecourse Executive and the manager of the video unit. The Senior Stipendiary Steward should lead on such matters. Any requirements of the Chairman of the Panel of Stewards must be taken into account. The showing of recordings of races to the Stewards is to be arranged between the Stipendiary Steward and the video unit manager. Details of coverage of racing by the patrol cameras are provided in BHAGIs. Responsibility for compiling and monitoring video transcriptions of races under the BHA Disciplinary Committee monitoring scheme is co-ordinated by the Senior Stipendiary Steward, the secretary to the Disciplinary Committee and the Integrity Services provider Contract Video The Racecourse Executive needs to be aware that a small number of race meetings a year are covered by contract video units, provided through a RaceTech subcontract. The service may vary from that normally provided by RaceTech Starting Stalls Starting stalls are used for virtually all Flat races. The backup is a flip start to be erected by racecourse personnel. The last resort is a flag start. Racecourse Training Manual Page 100

101 RaceTech or Arena Leisure provide the trained staff and starting stalls in good order to work under the Starter at all designated meetings. Details concerning the starting stalls are provided in BHAGIs. The Racecourse Executive has special responsibilities to ensure: That hard standing for unloading and space for vehicle parking is provided on the racecourse That there is a hard route from start to start and access through the rails to allow the stalls to be moved on and off the course Starting Gates Starting gates are used for virtually all steeplechase, hurdle and National Hunt Flat races. The back-up is a flag start. Details concerning starting gates are provided in BHAGIs Flip Starting Gate The flip starting gates is normally used, except on courses more than 35 yards wide Barrier Gate The barrier gate (also known as the Gill and Punter gate) is also used on courses wider than 35 yards (32m). Racecourse Training Manual Page 101

102 It is essential that the starting gates are erected in the correct place and are tested regularly. This is the responsibility of the Racecourse Executive Starters Rostrum The Racecourse Executive is responsible for providing the Starter's rostrum. Details are provided in BHAGIs and the Racecourse Manual Photofinish Equipment Electronic photofinish cameras are provided by RaceTech, Arena Leisure or Event Image. They give a view of the finish from both sides of the racecourse that enables two images to be produced, the normal camera and the mirror camera. The equipment is operated by a Photofinish Operator and the resulting image is interpreted by the Judge Television and Cinematography Details on conditions concerning terms of contract for television or cinematography are to be found in BHAGIs Photography All press and professional photographers must be registered with either the RCA or the racecourse concerned. Details concerning facilities for photographers and limitations imposed on amateur photographers are to be found in BHAGIs. Racecourse Training Manual Page 102

103 14.13 Public Address (PA) Announcements The following persons are authorised to use a racecourse PA system: BHA officials Public address staff Persons approved by the Stewards of the meeting Racecourse Executive or persons authorised in writing by him. The Commentator will announce the start of the race by saying They re off. The Judge, or his announcer, will announce the result of the race and any false start. A member of the PA staff is to be on duty in the broadcast office throughout racing. Details of the types of announcement are provided in BHAGIs Broadcast Commentaries The Stewards of the BHA consider it essential that the public is kept informed of the progress of a race. It is the Racecourse Executive's responsibility to ensure that a commentator is provided to commentate on races at the meeting. Details concerning race commentaries are provided in BHAGIs The Stewards' Room The Stewards' room is normally adjacent to the weighing room. It has facilities for the Stewards, the Stipendiary Stewards and a shorthand writer, as well as video monitors for scrutinising replays of the races and adequate spaces for witnesses called to inquiries. Racecourse Training Manual Page 103

104 14.16 Viewing Boxes There are two viewing boxes; The Main Box The main box is used by the Chairman of the Stewards' Panel and one other Steward, the Racecourse Executive, the Stipendiary Steward, the handicapper and the veterinary officer. The main box is normally side-on but may be head-on The Secondary Box The secondary box, often referred to as the 'head-on box', is sited to give a different perspective of the track and is used by one of the Stewards Radio Communication Networks The Racecourse Executive must ensure that the Racecourse Operational Communication System (ROCS) and Veterinary and Medical Communication System (VEMCOM) networks of radio communications are provided. Neither ROCS nor VEMCOM may be used for other administrative functions, for which it may be necessary to provide a totally separate radio net. The allocation of radios is detailed in the BHAGI but normally includes: ROCS Network Racecourse Executive Clerk of the Scales (network controller) Racecourse Training Manual Page 104

105 Starter Judge Stipendiary Stewards Advance Flag Operator VEMCOM Network Racecourse Executive (two channel set) Doctor 1 (network controller with vet) Doctor 2 Vet 1 (network controller with doctor) Vet 2 Ambulance 1 Ambulance 2 Horse ambulance/recovery vehicle Course foreman. Details of standard procedures and radio discipline for each net is laid down in BHAGIs. Racecourse Training Manual Page 105

106 14.18 Outside Broadcast A television should be provided in the Stewards' room to provide broadcast pictures (BBC, Channel 4, SIS, etc.) The Racing Industry Computer Link (TRICL). also see Section 9 TRICL I links racecourses to Weatherbys TRICL II links trainers to Weatherbys, through the Racing Administration internet site TRICL III links raceday officials to Weatherbys at Wellingborough. TRICL IV provides a link from the Weighing Room to Weatherbys, for the return of race results Facsimile and Telephones Access to a facsimile machine should be made available for the declarations clerk, who should also have a telephone link with the Turf TV or SIS on-course betting position. Telephones are supplied linking the Stewards' boxes, Stewards' room, handicapper and Clerk of the Scales, as well as other key offices, including possibly the Racecourse Executive's office, the stable yard, ring inspector and the sampling unit. The medical room (jockeys' hospital) must have a dedicated, direct outside line facility. Racecourse Training Manual Page 106

107 15. MEDIA AND COMMUNICATIONS This section provides guidance on the Racecourse Executive's responsibilities when dealing with the media and communications. Broadcast commentaries, radio communications, television and cinematography, and photography are not part of this chapter. They are considered at Chapter 14 (Technical Services) and covered in BHAGI The Media Today, most people get their primary knowledge of what is happening in the world from television and radio. Racing has a naturally high media profile and the requirement to deal with reporters and interviewers may often rest with the Racecourse Executive, who needs to be capable of giving clear, informative interviews. To deal with the media successfully, three factors should be borne in mind: Have the right attitude Know how the media works Possess the skills to communicate through a written press release or interview Broadcast media with special interest in racing are: Television: BBC; Channel 4; Racing UK; ATR; SIS and local TV channels; others such as foreign, documentary and investigative Racecourse Training Manual Page 107

108 Radio: talksport; other major BBC channels; local radio Print media with special interest in racing are: Racing press Racing Post, Racing Post Weekender, Raceform Update Specialist equestrian press Horse and Hound, Pacemaker, Thoroughbred Owner and Breeder, etc. National press racing and sports pages; other sections, including news, features, gossip column Other press magazines, journals, British/foreign The Racecourse Executive should keep in touch with the press during the day's racing. They must also liaise with the Stewards on matters concerning the press, though the Stipendiary Steward will act as the link between the Stewards and the press if necessary. The Racecourse Executive must be familiar with the BHAGIs for television and photography at race meetings. Racecourse Training Manual Page 108

109 The Racecourse Executive may receive a request from the media, especially television, for access to racecourse areas to make news programmes documentaries. They should take advice from the BHA Communications Department before agreeing. Access to certain designated integrity areas has to be carefully controlled and may only be granted following consultation with the BHA. These areas include the weighing room, jockeys' changing room, Stewards' room and viewing boxes, Judge's box, sampling unit and racecourse stables. Access to the parade ring and winners enclosure should also be controlled; this is the responsibility of the Racecourse Executive. It is advised that for race meetings of a certain profile, for example those days which demand exclusive Channel 4 coverage, a go-between should be set up whose task it is to carry messaging from the Clerk of the Course to broadcasters at the Racecourse and the BHA. This might include information about injured horses or jockeys. This go-between should be clarified in advance and agreed between Racecourse, Broadcasters and the BHA, 15.2 Communications Communications other than with the press are also vital. The Racecourse Executive is the central figure through whom most matters will pass, or to whom questions will be referred. A clear chain of communication must exist, and it is his responsibility to ensure that all are aware of it. This is especially important when responsibilities are shared between a raceday official and a racecourse manager or other racecourse management employees. Communication is necessary with: Racing organisations: the BHA, Weatherbys, the Racing Calendar Office BHA officials on the racecourse Racecourse Training Manual Page 109

110 Racecourse personnel: racecourse management and employees; Stewards' Panel Trainers, jockeys, owners On course: the racegoing public and bookmakers Off course: the racing public and bookmakers Public Address Announcements The Racecourse Executive must be familiar with BHAGIs for public address announcements, especially procedures for initiating them and their type: Emergency announcements (fire, bomb warnings and other matters involving danger to the public) Safety announcements Important announcements (non-runners, changes of rider, inquiries affecting placings, objections, etc.) Routine announcements (starting prices, inquiries not affecting placings, explanations for the public, calls for Stewards, owners or trainers, etc.) The Racecourse Executive should liaise with the broadcast engineer regarding the above. Racecourse Training Manual Page 110

111 Going Reports The Going is considered in Chapter 16 (Racecourse Husbandry). The Racecourse Executive must be familiar with BHAGIs for course, state of the going and watering, which detail what reports must be made, by when and to whom. Going reports may include information on the state of the ground, weather forecast, watering and possible inspections or abandonment. The state of the Going for turf racing can be described only by reference to the following descriptions: hard; firm; good to firm; good; good to soft; soft; heavy. The state of the going for all weather track racing can be described only by reference to the following descriptions: fast; standard; slow. The Racecourse Executive is responsible for providing going reports to: Owners and trainers the racecourse must have a contact telephone number on which owners and trainers can obtain information about the state of the ground, weather forecast, watering and possible inspections or abandonment. The Racecourse Executive provides the Racing Calendar Office with this number. Information about the Going may be provided through a manned telephone, an answering machine or a mobile telephone, giving the date and time the report was made. On the day before racing (or two days before a Sunday meeting) the Racecourse Executive or his representative must be available from 8 10am to answer enquiries about the state of the Going. Racecourse Training Manual Page 111

112 Press and media they should be informed officially via the Racing Calendar Office about the state of the going. Details of the relevant contact telephone numbers, website details and deadlines by which information must be passed on are in BHAGIs. The appropriate Going information will be sent by the Racing Calendar Office to the relevant outlets as soon as possible, as will information about abandonments or inspections Accidents In the event of accidents to riders or horses the guidelines given on medical and veterinary confidentiality in Chapter 18, Racecourse Medical & Veterinary Arrangements, should be followed Giving an Interview Before agreeing to give any interview, reassure yourself that you are the right person to be speaking. Then gain the necessary authority, where relevant, from the Chairman of the racecourse, Chairman of the Stewards' Panel or the Communications department at BHA. All these people must be informed as soon as possible if an incident of special interest to the press occurs dramatic news reports will be on radio and television as they occur, together with immediate comment. Giving an interview is about getting your message across; it is not about answering irrelevant questions. Though you must address every question, spend time only on those that suit your purpose. Shortage of time will usually be your biggest problem, so your answers should be short and to the point. Racecourse Training Manual Page 112

113 The Interviewer If the interviewer is a racing journalist, he will probably have a great depth of knowledge; if he is from the non-racing press, he almost certainly will not. The interviewer has the advantage of familiarity with the technology and experience of the pressure of an interview. Your strength is in being the expert and vital to their programme or article. Treat interviewers as equals. Never attack them, but be aware of the angle they may be going for The Invitation On being invited to speak, find out what you are letting yourself in for. Ask: Broadcast Media: Who are you? Who do you work for? Telephone number? What do you want to talk about? What aspect? Who will be the interviewer? What sort of programme (news, sports coverage, specialist)? Why me? Who else will be interviewed? Will you be showing/playing recorded material? When? Where? Live or recorded? Print Media: Who are you? Who do you work for? Telephone number? What do you want to discuss? What aspect? What sort of article? What do you know already? Why me? Who else is will you talk to? Do you want to quote me? Is the interview on/off the record? Consider carefully, and if in any doubt, ring off and think before calling back. But think quickly programme organisers do not have time to wait around and someone else will be lined up if you delay. Print journalists usually have tight deadlines. Racecourse Training Manual Page 113

114 Once you have decided to give an interview, clear your desk and work out your message. Because time will be short, limit your objectives to about three main points. Reduce those points to simple statements and prepare the supporting information. If appropriate, consider the accusations which, fairly or unfairly, the interviewer could put to you, and decide what you would say in response. Decide on a few change-of-direction phrases to help you keep control of the interview. If it is a broadcast interview and there is time, rehearse or at least go over the points with a colleague. Rehearse your arguments Before the Interview For television, dress to fit the part; no checks or narrow stripes, no strong contrasts such as black and white, no very bright reds or blues. If possible find someone from the TV or radio station who can give you as much information as possible. Try to establish the first question to be asked. If the subject matter is contentious, keep your thoughts to yourself, but try to find out as much about the line of questioning as possible. Accept make-up if offered for a TV interview. Check tidiness. Stray tufts of hair, off centre ties, bare ankle between sock and trouser can all distract the audience from what you are saying. No loose chat before, during or after the interview. No alcohol before any interview. Racecourse Training Manual Page 114

115 In the Interview Go into the interview with a positive attitude of mind, with the intention of achieving something, but do not allow yourself to be carried away by the euphoria. Once the interview starts, deliver the message as soon as possible and stick to it do not allow digression. Jump on untruths, innuendo or misleading remarks immediately, interrupt if necessary but not overly aggressive. Be assertive without being rude. Be positive in posture and language. Do not drop your guard at the end. Record the interview Rules of Verbal Communication Keep your message and language simple. No jargon, unless you explain it. Talk to the interviewer not at him/her use the personal pronoun 'you' as if you were alone with them. Your message must be interesting and believable; illustrate it with examples, preferably from personal experience. You want your audience to remember your message; give it a visual impact describe things visually and use relevant analogies. Racecourse Training Manual Page 115

116 Remember a producer will usually take only the most interesting seconds from an interview Key Points Remember to keep others in the picture, especially: Communications Department, BHA Racecourse Chairman Chairman of Stewards Panel Individuals trainer, jockey, owner, where appropriate Others racecourse solicitor, police, etc. Take the opportunity to attend a media interview technique course; this can take as little as half a day. Develop a critical attitude when watching, listening or reading interviews (especially those on racing). Get to know the key members of the press for your racecourse. Racecourse Training Manual Page 116

117 16. RACECOURSE HUSBANDRY 16.1 The Racing Surface Through good management practices National Hunt courses should aim to provide good ground (and no firmer than good to firm) whilst flat courses should aim to provide good to firm ground (See BHAGI Annex A to Instruction 3.2). With experience, training and the help of specialist advisers, including the Inspectors of Courses, a turf management and maintenance regime must be geared towards producing the ideal surface (meeting the description 'good to firm' for Flat racing, 'good' for jumping) through manipulating and combining the following factors: Soil structure Moisture content of soil (controlled partially by drainage and irrigation) Types of grasses and their structure Management practices mowing scarifying application of materials aeration of soil alleviating compaction levelling of surface, rolling and harrowing Racecourse Training Manual Page 117

118 Timing of fixtures Use of fertilisers and herbicides Comprehensive records compiled by the Racecourse Department over a ten year period show that the risk of injury to horses is minimised when the extremes of going are avoided. The biggest contributory factor to the state of the racing surface is the weather, which is outside the control of the racecourse management. However, by careful and planned practices, including the scheduling of fixtures, racecourses should be able to minimise the chances of producing ground that falls too far outside the ideal Responsibility The Managing Executive is responsible for the condition of the course. (Rules (F)12, (F)13, (F)15 and (F)18 and BHAGI 3.2 para 2). It therefore needs to have on-course expertise and to have access to and consult other specialists. Managing Executives must aim to product consistent ground around the course and to maintain this consistency during a race meeting. Managing Executives should also aim to maintain the course in accordance with the Best Practice Guidance for Optimum Use of the Turf (See Annex A to BHAGI 3.2). Where a course consistently fails to meet the going aims laid down in Paragraph 3 of Annex A the BHA will consider moving relevant fixtures to a time more suited to the weather conditions and soil types of the course. Fixture allocation in relation to racecourse Going will be reviewed annually by the Racecourse Department in conjunction with the Racing Department on the basis of 5 Racecourse Training Manual Page 118

119 years going and abandonment data. This will allow for significant climatic fluctuations. If the Stewards find a course in poor condition they must submit a report to the BHA and the Managing Executive is to be informed of the action taken. In the case of an All Weather Track, the racing surface is to be maintained at all times in accordance with the surface manufacturer s recommendations and have adequate drainage. Furthermore, records of the refurbishment work and any other non-routine maintenance work which is carried out must also be kept and made available for inspection by the Inspector of Courses. The course must also be reinstated between races in order to maintain consistent going. Note: The BHA Inspectorate's role is regulatory, although they are also happy to offer advice to racecourses on turf management and safety issues relating to the racing surface. To ensure consistency and measured level of expertise, racecourses must retain the services of the turf consultant as agreed between the racecourse and the Racecourse Department. Racecourses are to produce annually by the end of October the turf consultants report on the condition of the course. This report is to be available to the Managing Executive, (Clerk of Course and Head Groundsman). In the case of an All Weather Track, the racecourse concerned must produce to the Racecourse Department an annual report on the condition of the course compiled by the surface manufacturer. Racecourse Training Manual Page 119

120 16.2 Soil Types and Structure There are a variety of soil types across the country, and an individual racecourse can feature more than one type. Although racecourses cannot do much about their soil type, the soil structure can be managed to provide optimum conditions for grass and root growth and moisture retention. The three main soil types are: Sand free draining, with low moisture retention Clay slow draining, with high moisture retention (prone to cracking in dry conditions) Loams combination of sand, clay and organic matter. Soil structure is determined by the amount of organic matter and airspace within the soil. In a natural state the activities of earthworms create fissures, enabling aeration of the soil, which in turn promotes root and grass growth. In a racing environment the course is subjected to high compactive forces from horses and maintenance equipment, which cause the air to be forced out and the soil compacted. This causes poor drainage, poor root development, less vigorous grass growth and in dry conditions an unyielding surface. A good soil structure can be maintained through management practices and scheduling of race meetings to avoid use when the structure is prone to damage (e.g. heavy use of clay soil when very wet). There are a number of sub-surface treatments for compacted soils, including slit tine aeration, vertidraining, the use of a shakeaerator. The choice depends on the depth of the problem. The timing of the operation is critical to the success of the treatment, and advice on the right Racecourse Training Manual Page 120

121 method for any particular problem can be sought from the Inspector of Courses or a specialist Soil Moisture The moisture content of the soil is determined by the following factors: Natural/not controllable: Soil type Rainfall Temperature/humidity/wind speed Controllable: Grass Cover Irrigation Drainage Soil Structure Since the most significant factor affecting the Going is the moisture content, the ability to exert a degree of control over it is very important. The British climate generally produces one time of the year (winter) when there is an excess of moisture in the soil and another (summer) when there is a shortfall. To assist management to produce the ideal racing surface at times of year when fixtures are Racecourse Training Manual Page 121

122 scheduled, the moisture content of the soil has to be controlled by drainage and irrigation. Both air and water are essential for plant growth. They occupy the pore spaces between the organic and mineral matter of the soil, which can be per cent of well structured top soil but only per cent of compacted soil. Immediately after steady rain the pores will be full of water, but in well structured soil this will soon drain and make room for the air again. Poorly drained soil stays waterlogged. If the top soil has been heavily rolled, some water tends to run off and the rest will remain on the surface, causing waterlogging, which, if prolonged, eventually kills plants. [Waterlogging is also responsible for more days' abandoned racing than any other cause.] Much of the soil's water is lost by evaporation plus transpiration through the plants. This loss, known as evapotranspiration, depends upon temperature, wind speed and humidity. Plants continue to draw on water held in the smaller pores of the soil for a long time after rain but there comes a point at which the plant runs short of water and starts to wilt, particularly in summer when the plant is growing faster and the warm, dry air promotes evaporation. If this period was sustained, the plant would die. Determining the ideal moisture content of any given soil comes with experience, and it may be above or below the field capacity of the soil. Field capacity is an agricultural term describing the amount of water that the soil comfortably holds against gravity, after the initial excess from a soaking has drained away. Think of it as a sponge which has been immersed in water and left to drain. After a time the water stops draining from the sponge, but a certain amount is retained which could be squeezed out. Clay soils hold more water than sandy soils and also retain it for longer, making it increasingly hard for the plants to obtain it. However, the available water in a clay soil at field capacity is much greater than in a sandy soil. A loam is a good mix of clay and sand and creates an excellent soil for plant growth and for providing available water. Racecourse Training Manual Page 122

123 The field capacity of a soil can be changed by drainage techniques, so in soils where the going is not ideal when the soil is at field capacity or above, the installation of a drainage system will enable a more suitable racing surface to be produced. Similarly, irrigation will improve a soil which has a moisture deficiency and is too hard for racing Drainage The moisture content of the soil and the risk of surface waterlogging can be influenced by drainage systems, which speed up the removal of water from the soil and the surface. Where there is a danger of surface run-off water encroaching on to the course, a catch-water drain (sometimes called a French drain) is used. This is a cross between a ditch and a drain. The narrow ditch has a perforated pipe laid in the bottom surrounded by shingle. It is topped up to the surface with small stones and may be blinded on the top with a layer of coarse sand to keep organic matter and waste from being washed in, causing a blockage. A similar but much narrower drain may be put into the track where surface water tends to be a problem. These are called slit drains and are placed in close parallel lines. When rain falls on the course, some runs off the surface and some sinks into the soil. This will eventually reach a ditch, from where the water is conveyed by stream and river to the sea. To make the system work well ditches must be maintained in good order. Where a ditch passes below the track or a road it will be piped. In order to help the water flow through the soil to the ditch, drains may be laid. These consist of long, perforated plastic pipes laid well below the surface in a surround of pea shingle. Old drains will be short, clay pipes laid end to end to form drainage runs. Racecourse Training Manual Page 123

124 The Racecourse Manual (section 1.11) gives an outline of drainage systems designed and installed by specialist contractors Irrigation The second element in the control of moisture levels in the soil is irrigation. Grass needs water to grow and drought occurs in the UK as follows: Years out of 10 Scotland: South East 1 3 England: North East 1 3 East Midlands 3 5 West Midlands 2 3 South East (Inland) 5 6 South East (Coastal) 7 8 Drought is a soil water deficit of greater than 150mm during the period April September (i) Assessing the irrigation need When, by experience, the racecourse management knows the soil moisture levels at which the ground provides the optimum racing surface, it can aim to reproduce it by irrigation. Actual rainfall, maximum and minimum air temperatures, surface and sub-surface ground temperatures and irrigation applied (See BHAGI 3.2 paras ) must be recorded on the racecourse. Typically the grass may need 20 30mm of rain per week in the summer. Knowledge of soil type can reveal how much water may be available, which affects the frequency of irrigation more often on sandy soils and less often on clay soil. However, clay soil has the extra hazard of cracking if it gets too dry. Racecourse Training Manual Page 124

125 All irrigation must be recorded, so the balance of rain and irrigation against losses is monitored. It makes good sense to irrigate when it is raining or at night, as evaporation losses are reduced. When irrigating, allowance should be left for the possibility of a heavy deluge in the hours or days before racing. However, irrigating little and often will draw the grass roots to the surface, whereas the ideal is to produce deep-rooting plants, so irrigation should give the ground a good soaking and draw the roots down, with a reasonable gap between treatments. One inch (2.5 cm) of water once a week may be needed in a dry summer. Typically a racecourse is about 35 yards wide and 11 furlongs round, covering about acres. Applying the equivalent of three inches of rain requires about a million gallons of water (ii) Watering Systems Having identified the need to irrigate at certain times of the year, the choice of system will depend on a number of factors (see Racecourse Manual Section 2.8) 16.4 Grasses Grasses on the racing surface should have good persistency under wear, be well rooted and not susceptible to being kicked out, and contribute to the cushioning of the surface Species The selection of grasses will in part depend on soil type, climate and frequency of use. Perennial rye grass is normally predominant due to its rapid establishment and good wear resistance. Other likely grasses are: Racecourse Training Manual Page 125

126 Smooth stalked meadowgrass Browntop bent Slender creeping red fescue and Chewings fescue Tall fescue Timothy Cocksfoot Structure Some grasses tend to get tufty, such as cocksfoot; some are shallow rooting and slow growing, such as annual meadowgrass, and some die out quickly, such as Italian rye grass. A tough reliable grass is needed for racing, and perennial rye grass is generally predominant in the seed mixture. To ensure that a sward has a good base or bottom (that part nearest the ground) the addition of bents and creeping red fescue may be appropriate. However, the bents and fescues withstand wear and tear less well than perennial rye grass, and careful management will be needed. A good base to the sward is the best protection against frost; bare patches or longer grass with a thin bottom will need frost protection prior to racing. Annual advisory visits by turf specialists may prove a good investment. The Racecourse Inspector should also be consulted, since he can share experiences from other courses and will have up-to-date knowledge of trials specifically for racing. An annual programme of management can then be discussed with the Head Groundsman. Racecourse Training Manual Page 126

127 16.5 Management Practices At the height of the growing season the turf on a Flat course may need to be cut twice a week to keep it in good order. If cut too low, it will lose vigour and recover more slowly. A height of four inches (100 mm) is advised for Flat racing; it can be a little longer between meetings but never longer than six inches (150 mm). At the end of the season a jumping course may be cut short to show where repair is needed, but it must be allowed to grow on again. Grasses should be fed with nutrients to grow well. The first to consider is calcium. The soil's acidity or alkalinity is measured on a scale of ph, with seven being neutral. Lower numbers are acid and higher numbers are alkaline. For grass, a slightly acidic soil with a ph of about 6.5 is best. If the soil is too acid, the wrong plants prosper; if it is too alkaline, the grass cannot feed so well. A very alkaline soil can be helped by applying farmyard manure, which also increases organic matter and aeration by earthworm activity. This can be applied only when there is plenty of time for it to be broken down by nature's processes; and the right sort of spreader (one that throws behind and not to the side) is necessary. For more effective acidification, fertilisers such as ammonium sulphate or turf tonics such as iron sulphate can be used. More commonly, the ground is too acid (below ph six) and will need a dressing of lime or ground chalk every few years. The local lime merchant will advise or any consultant will, for a fee, analyse the soil and advise impartially. The soil may need a mix of three nutrients each year: nitrogen (N), phosphorus (P205 is phosphate) and potassium (K20 is potash). Nitrogen is leached out of the soil by rain and irrigation, so is applied only during the growing season, when the days are longer and the soil is warmer. Phosphates and potash are needed for Racecourse Training Manual Page 127

128 efficient plant growth. Local agricultural merchants will arrange for a fertiliser technical adviser to call. The fertiliser requirement is different from hay or silage, where the grass is cut and carted, and different from grazing, where the grass is recycled through the animal and nutrients returned in urine and faeces. Nitrogen is needed in greatest quantity by the plant, and is therefore the most important nutrient, but it is usual to apply a mix of nitrogen, phosphorus and potassium in the approximate ratio of 2:1:1 to give a good leaf growth. Bags of fertiliser always have three numbers, such as 20:10:10, denoting the ratio content of these nutrients respectively Course Maintenance Repairs To maximise the use, turf must be carefully repaired as soon as possible after damage. Forking and filling is the best means of levelling the surface. Rolling should only be considered if the conditions are right. The employment of dedicated teams of raceday treaders is thoroughly recommended. Divots should be repaired throughout the usage period, generally using a sand/soil/seed mix. Sand should be predominant but should not be too fine. A 'turf nursery', where a piece of infield is treated in a similar manner to the track, is a useful precaution. Turves can be taken from this area to effect repairs. Following returfing, the area must be well watered regularly as it re-establishes; thick turves fare better in drier conditions. Timing is very important for repair work, as usage and seasonality may conflict since repairs are best done in spring and autumn. As turves establish, any gaps between them must be filled with top soil. Racecourse Training Manual Page 128

129 Thatch Thatch is the accumulation of dead vegetation on the surface of the ground. It is caused by poor drainage, lack of air in the soil, lack of earthworm activity, acidity, and lack of beneficial soil bacteria. Treatment comes in two stages: scarification in the early autumn will tear out the dead matter; then the causes of the problem should be identified and treated Over seeding Grass seed can and should be broadcast all year round. Best results are seen in late August to early October, and April. A slot or slit seeder works well, as it gets the seed below the surface where there is more moisture. Grass seed added to a 60:40 mix of sand and soil mix can be used for small hollows, as well as after deeper aeration treatment. Perennial rye grass can be used at 1oz/sq yd. (35g/m2) Running rail movement The worn area on the inside of bends should be given the best chance of reestablishment by moving the rail a little to provide the best possible ground being mindful of race distances. Straights can also be dolled out to rest/preserve ground Vermin Rabbits and moles should be exterminated from all areas adjacent to the track Crossings Pedestrian and vehicle crossing points produce particular problems of wear and compaction (BHAGI 3.2 Para. 17). Artificial surfaces should be level with the racing Racecourse Training Manual Page 129

130 surface and, if possible, be of a similar colour, particularly for Flat racing. The BHA Inspectorate can give advice on suitable materials Herbicides In order to give the best opportunity to the desired grasses other plants may need to be sprayed to discourage their growth or kill them. Agricultural contractors can advise on specialists who will recommend the appropriate herbicide. Dilution rate and timing are important; spray operators have specialist training and are certified as safe and proficient All Weather Surfaces (AWTs) This specialist area is dealt with in the Racecourse Manual (Section 1.2). The surface suppliers are specialists, and since it is in their interests that the products consistently provide good racing, they will usually take trouble to advise and assist on use and care Jump Areas Construction of obstacles is covered in Section 1.16 of the Racecourse Manual. The chief problem for the Head Groundsman and Racecourse Executive is to keep the take-off and landing zones in good order. Repair work carried out between circuits and between races greatly helps both turf and horses. Divots should be replaced and well trodden back into place. Work carried out when the turf is moist and there is some cut in the ground, particularly round the bends and in the home straight, will provide better turf for the future. On a hot or windy day a turned over divot can dry out fast. After racing the Clerk of Course should discuss with the groundsman the best way to repair the racing surface. Racecourse Training Manual Page 130

131 Turf damaged immediately in front of a fence must be filled in with free-draining material. At an open ditch the material should be packed tight against the board. Though shallow, the ditch makes it difficult to keep the soil sufficiently moist to grow well enough to take the wear. It is important that a horse cannot drive a forefoot under the guard-rail or take-off board. Where a flight of hurdles has been moved on to fresh ground, the old sitings must be meticulously back-filled and made good Training Through the British Horseracing Education and Standards Trust (BHEST), the Institute of Groundsmanship and the Racecourse Association (RCA), groundsmen and those responsible for the racing surface can receive further training and take examinations to give them a valid measure of competence. Courses also give groundstaff an opportunity to meet and exchange ideas with counterparts at other racecourses. Racecourse Executives should be familiar with these qualifications. There are three levels Foundation, Intermediate and Advanced. Each course is run once a year and dates are published in the Racing Calendar and RCA Update. It will be necessary to reduce the level of take off areas in front of fences every few years to counteract the build up of material which occurs. Racecourse Training Manual Page 131

132 17. RACECOURSE SAFETY 17.1 Introduction All Managing Executives must be aware of the demands of health and safety. A racecourse is a workplace and so comes under the Health & Safety Executive (HSE) through agencies such as the Local Authority Environmental Health Officers. It should be noted that the racecourse licence from the BHA specifically states that Health and Safety legislation has not been considered and that such legislation is wholly a matter for the racecourse. The safety issue is therefore divided into two parts: the statutory requirements of the HSE (17.2 to 17.19) safety of horse and rider (17.20 to 17.30) Requirements of the HSE The law has regulations which require an employer to have a system in place to administer health and safety in the workplace (at the racecourse). This has to include a Policy Statement and a Code of Practice. Health and Safety Inspectors can enforce the law. The HSE produces detailed publications on relevant regulations. A hazard is the potential cause of an accident. A risk is the likelihood of its happening. Employers must identify hazards and evaluate risks, then operate systems to minimise accidents. The law requires a Code of Practice for safe working at the racecourse and safe use of it for staff, public, competitors and traders. The code must be effectively Racecourse Training Manual Page 132

133 communicated, installed through training and monitored to ensure compliance. All staff have a legal duty to comply. New staff must have induction training which includes safety procedures. The law also requires a Policy Statement. This document has to show the racecourse's policy towards safety. It includes a Safety Organisation Statement listing the people who will implement the policy and showing the arrangements for carrying out the listed tasks Hazards and Risks and Organisation Hazards may be substances, procedures, activities or pieces of equipment or machinery. The risk shows the likelihood of serious harm and the number of people exposed to the risk. Thus in a grandstand there is a hazard of fire and the general public plus staff may be at risk of death. A bottle of bleach could be a hazard to a cleaner but should not be accessible to the public. Initially the procedure is time-consuming as the entire racecourse must be methodically checked to identify all hazards. For each hazard a risk assessment must be undertaken. All risk assessments must be recorded and held on file. Any delegation of responsibility, such as to a catering contractor for a slicing machine, must be documented. Also all appropriate training of staff, such as fire drills and correct use of mowing machines, should be documented Procedures Staff must know how to cope with an accident; including immediate action to prevent further injury, how to summon assistance and how to care for the casualty until help arrives. For example, a female racegoer gets stuck in a turnstile; a tictac man has an epileptic fit; a customer in the restaurant has a fish bone stuck in his throat; there is a pile-up at the open ditch, and a member of stable staff has been Racecourse Training Manual Page 133

134 kicked in the stables. Will the staff training, the safety procedures and the organisation cope with any or all of these? In some cases fixed notices advise about safety. It might be appropriate to put a clear notice of procedure in the racecard and make PA announcements. Scenarios must be thought through and contingency plans made. What happens if a dire emergency necessitates an ambulance taking a casualty to hospital? Or an ambulance has a puncture but no spare tyre? Forethought, thorough checking, good delegation, training, equipment and procedures will combine to keep the entire operation as safe as reasonably possible. All of this must be documented that is what the law requires Human First Aid BHAGI 11.1 includes sections on First Aid Posts and First Aid Boxes. The Guide to Safety at Sports Grounds covers First Aid arrangements for spectators. BHAGI 7.1 has a section on First Aid in the Stable Yard. At all times when a member of staff is on the racecourse premises someone must be delegated to cope with first aid needs. Thus staff training is necessary and a First Aid Kit must always be complete, accessible, marked (white cross on green background) and properly located. Notices in work places show where it is kept, who are First Aiders, where is the nearest telephone. Night patrols and users of hazardous equipment remote from base should have mobile phones Fire Fire risk assessments of each area must be conducted and recorded. High combustible stores such as straw barns must be identified. In accordance with the recent smoking ban, outdoor smoking areas must be designated. Heaters must be evaluated. Fire-fighting equipment must have a regular check routine (fire Racecourse Training Manual Page 134

135 extinguishers may 'walk' and fire hoses may be left full of water on a frosty night). Fire alarms must be easy to locate and heard in every corner of their designated area even if a radio is on. Fire drills must be rehearsed for evacuating areas and for safe fire-fighting. Local officers will help and should be involved COSHH (Control of Substances Hazardous to Health) This legislation insists that such substances are properly labelled, stored and used; appropriate protective clothing must be supplied, and training given in proper usage. For example, staff taking in dusty or mouldy straw would require dust masks or a person present with authority to reject such straw. Spray chemical users require training, and people born after 1964 must have a Certificate of Competence to use them or be supervised by a Certificate holder. Training and Certification is available at a local agricultural college. Chemical stores must be designated and locked. No chemical may be transferred to another container or dumped. The local environmental health officer will advise on disposal of surplus chemicals Disease Ground and Racecourse stable staff should be vaccinated against tetanus. Cuts and abrasions should be treated and covered. Ringworm from horses or from cattle grazing on grass car parks can be transmitted to humans. Ringworm is passed on by direct contact with the animal and by contact with a surface that the animal has rubbed against. Racecourse Training Manual Page 135

136 Rats, mice and cockroaches carry disease. Rats' urine can carry leptospirosis (Weil's disease), which can invade cuts when handling contaminated straw. Staff handling straw must wash their hands before eating Vet's Cupboard and Equine First Aid If the Stable Manager has a 'Vet Cupboard' in case of emergencies, this must be kept securely locked and its use restricted to trained staff RIDDOR (Reporting of Injuries, Diseases and Dangerous Occurrence Regulations) Any fatality or major injury occurring on the racecourse or to an employee whilst working must be reported to the local Environmental Health Department at once by calling the Incident Contact Centre on The ICC Consultant will ask a few questions and take down appropriate details. Your report will then be passed on to the relevant enforcing authority. You will be sent a copy of the information recorded, which you can file - this meets the RIDDOR requirement to keep records of all reportable incidents or make amendments to if there are any errors or omissions. Major injuries include: fracture of any bone, except bones in the hand or foot; amputations of any part of a limb; loss of the sight in an eye or a penetrating injury to an eye, or chemical or hot metal burns to an eye; any burn or injury requiring immediate medical treatment; loss of consciousness from an electric shock or from lack of oxygen; acute illness needing medical treatment or unconsciousness caused by absorbing a substance by swallowing it, or through the skin, or inhaling it; acute illness needing medical treatment, possibly caused by pathogenic or infested material; other injury which immediately causes the patient to be kept in hospital for more than 24 hours. Racecourse Training Manual Page 136

137 If an employee is off work for more than three days because of an accident, form F2508 must be completed and sent to the local Environmental Health Department within one week. Supplies of this form come from the local HSE office Regulations Assess the need for procedure notices on safety grounds. Where they make for greater safety, have them printed and put in place. Set down in the code of practice procedure for staff in the event of high winds, ice and snow; make it clear who takes the appropriate action. All food preparation and enclosed consumption areas have specific hygiene rules. Electrical inspection checks will form routine procedure. Stable employees using clippers must use a circuit breaker. Staff toilets, sanitary and washing facilities, and segregation arrangements must be up to standard. At least two toilets must be available on non-racing days if there is more than five staff on site, at least three if there is more than 35 staff. If protective equipment is necessary, as when spraying herbicides, there must be a changing room. A staff room for rest breaks is needed Personal Protection Equipment Staff must be supplied, free of charge, with necessary protective equipment. This covers those using sprayers, and those required to be outside regardless of the weather. Such clothing may be clearly marked externally to avoid pilfering. Staff moving dusty bedding should have respirators. Staff working in rat-infested areas must wear gloves Horse Handling Staff who might be required to catch a horse or handle a horse should be given appropriate instruction. This should include extreme situations, such as a procedure for all staff living on site in the event of fire in the stables. Racecourse Training Manual Page 137

138 17.14 Riding Riding on racecourse property should at all times conform to safe practice both in dress safe hats and appropriate clothing behaviour and, where appropriate, supervision. All unsafe riding areas should be marked or agreed with users, or be clearly inappropriate. Riding accidents may lead to litigation, which could be costly if the racecourse was proved negligent Disposal of Waste Stable manure can be a major disposal problem. Different counties interpret the law concerning road transport of manure differently. Some racecourses burn stable waste; others have housing too close. Veterinary and medical 'sharps' must be placed into special containers. The local HSE office will advise about disposal contractors Legality The Health and Safety at Work Act requires a notice to be clearly displayed for all staff to note the principal provisions of the Act. Copies of the notice can be obtained via the HSE office Negligence In law all property owners have a duty of care to all users. If this duty is not fully and properly carried out and a person is hurt as a result, the property owner can be Racecourse Training Manual Page 138

139 sued for negligence. Thus everyone using the racecourse property, every day, is entitled to regard it as a safe place where proper care is always taken. If a jockey, walking into the weighing room, tripped on an uneven flagstone and twisted an ankle, he or she might have a case. Thus proper design, care and maintenance are essential. Never allow staff to use makeshift materials. If a set of wooden steps had a rope cord which had been broken and been knotted, and a maintenance worker fell and was hurt, the racecourse would be liable under the law of negligence Training and Supervision All staff must be properly trained to be aware of safety needs, to cope with emergencies and always to use safe procedures. Anyone in authority must insist that staff operate agreed safe procedures and only use safe equipment at all times. Vigilance and safety awareness are important. In the recent past an underground railway station, a football grandstand, a football ground, steps on which a crowd gathered all places used by thousands for decades has each turned into a lethal place. Inspection and forethought can and should prevent disaster Overview The Rules of Racing of the BHA give correct, tried and tested procedures which make racing orderly and reasonably safe. They include sections on accidents and injuries, safety, procedure at the start, safe apparel and equipment, communicable disease, courses, cover, vaccinations, examinations or riders, injury reports, injured horses. Racecourse Training Manual Page 139

140 The General Instructions details the safe provision of the course, the obstacles, the stable complex, the paddock, the medical room, veterinary facilities and starting equipment, all of which must be studied and adhered to in order to provide a safe environment for racing Safety of Horse and Rider Racing is a high risk activity for both horse and rider. Risk can be minimised by ensuring, as far as possible, that racecourses provide the safest racing environment. All matters of safety involving horse and rider should be discussed with the Inspector of Courses, who may also liaise with the regional Jockeys Safety Officer Meeting Safety Needs It is a fundamental licensing requirement that racecourses provide an environment which is as safe as possible for the participants. Every aspect of the race track must meet or exceed the specifications laid down in BHAGIs. The Racecourse Department holds comprehensive injury and fatality data for each course, as well as faller statistics at jump courses and is available to the Racecourse Executive. Some aspects of course presentation, such as siting of obstacles, are matters for judgement that come with expertise. If a fence causes problems it may need to be altered or moved, or the running rail may need to be realigned to give a better presentation of the obstacle or a better ride through the previous bend. Collecting and parade rings, unsaddling areas and horse walks, are potential risk areas since horses and people are likely to be in close proximity. Horse walks may have public crossing points. It is essential that the Racecourse Executive monitors these areas directly and by delegation, to ensure that at all times the safety of horse and rider is not jeopardised by contact with the public. Overcrowding, slippery Racecourse Training Manual Page 140

141 surfaces or lax procedures can lead to accidents. The Inspectors can advise on all issues Safety for Horses To ensure safety, the Managing Executive needs to carefully consider the route of racehorses attending a meeting. At the point of arrival and unloading of horses in the box park, checks must be made of all ramps and their illumination. The unloading area must be large enough to accommodate a flow of horseboxes and provide good access to stables. Specification of stables in BHAGI has been compiled with expert veterinary advice. They must be met to ensure that horses are in boxes that are safe and secure. Operation of the stables is covered in BHAGIs (part 7). Major safety incidents are likely to be caused by fire, slippery walk ways or lack of proper attention by staff. All personnel must be vigilant to ensure that horses are moved safely without subjecting them or others to danger. There must always be provision for dealing with ice on surfaces. Typically, some existing stables are constructed partly of wood and may have tarredon felt over wooden roofs. They may also be sited in long rows without fire breaks. Bedding is usually flammable. There must be well marked fire exit routes from all areas. Fire-breaks must be built into all rows of buildings. Fire-fighting equipment must be in suitable locations that are clearly marked, and the equipment must be in good working order. Fire hoses must not be used for other purposes and should reach all areas. Regular staff should practise fire drills. Simple, easy-to-read, clearly visible notices should give fire procedures. The local fire officer should be familiar with the layout of the racecourse and access points to be used by fire-fighting appliances. He will also advise on specific details. Racecourse Training Manual Page 141

142 Horse safety must be monitored for all movements of horses on racedays. From the stables to the collecting ring, saddling boxes, parade ring, horse walks, and the course and back via the unsaddling enclosure, proper barriers should be provided to segregate horses, riders and spectators (BHAGI 8.4). In National Hunt races there will be two Fence Attendants at every fence or hurdle jumped twice, and one at each jumped once. The Medical Officers and their Assistants, Veterinary Surgeons and their Assistants and Course Foremen must all wear distinguishing tunics or armbands. From a distance it should be clear that only trained officials are on the track to care for jumps or the surface, or to deal with an incident. Training of such people in dealing with incidents must be rigorously carried out and reviewed. BHAGI 3.7, paras. 3, 4, 10 and 11 covers Fence Attendants' duties, and 3.7, paras. 8 and 9 covers equipment and 3.7, paras. 5 and 6 covers training. As one senior course executive is with the Stewards during a race, the onus for appropriate action usually rests on the Head Groundsman, or his Senior Assistant if he cannot, by the nature of the layout, be at the scene of an incident quickly. As more than one incident may occur in a race, it is essential that the Head Groundsman always has an assistant properly trained and equipped and mobile, so he can supervise staff at incidents if the Head Groundsman is already similarly deployed. Good design and well-trained staff should ensure that any loose horses stay in safe areas and are safely caught. BHAGI 3.4 Paragraph 10, highlights the track layout options that should be investigated so as to minimise the risk of injury to horses and riders posed by loose horses. They include the use of false rails, angled chutes and broad tape. Veterinary arrangements are covered in Section 18 of this manual. Details of veterinary facilities are given in the Racecourse Manual Section 7. Racecourse Training Manual Page 142

143 17.23 Safety for Jockeys Jockeys can have accidents in the stalls, at starts, during races and at obstacles. Care of an injured jockey on the course can depend on racecourse staff preventing well meaning helpers, or horses on subsequent circuits, from interfering with the casualty. Medical arrangements are detailed in Section 18 of this Manual. When a horse falls on the flat, the incident over and above the mandatory Stewards' Enquiry should be carefully reviewed and its location checked. Sometimes bends can be reshaped, or re-cambered or resurfaced to aid safety. The design of jumps is laid down in BHAGI 3.5 and 3.6 (see also Section 16.8 of this Manual) and you should always ensure that new or newly refurbished fences are inspected by your BHA Racecourse Inspector before they are used for racing. Should you have any ideas regarding obstacle design or materials you must also discuss these with your Racecourse Inspector of Courses first. The Rules of Racing and their implementation by the raceday Stewards is another facet of catering for racing safety, integrity issues and acceptable encouragement of horses. If trainers and/or jockeys are not satisfied with the safety of the course, BHA Operating Procedures (BHAOP) 2.4 sets out the procedure to be adopted. The Stipendiary Steward will normally co-ordinate these procedures but the Managing Executive (i.e. Clerk of the Course) must always be on hand to provide relevant background information and arrange the logistics of inspecting any particular part of the course during racing. Racecourse Training Manual Page 143

144 17.24 Safety Factors Following discussions between the Managing Executive and the Racecourse Inspectorate, the Racecourse Department will consult the Professional Jockeys Association and the National Trainers Federation before publishing the safe number of runners for each and every start. Throughout the season, the Managing Executive (i.e. Clerk of the Course), Racecourse Inspectorate and PJA Safety Officers carry out ongoing reviews of any Safety Factors which has been queried by jockeys. The Racecourse Department holds the Safety Factor for every start at each course. The Safety Factor will not be increased (permanently or on a temporary basis) unless the Inspectorate has approved the change and unless it has been made public before the entry stage or, in the case of early closing races, before the confirmation of entry stage. The Racecourse Department will pass the increase notice to the Racing Calendar Office. If the Safety Factor is to be reduced (permanently or on a temporary basis), it should be done, where possible, prior to the final publication of the final race conditions or, at the latest, before overnight declarations open. At this late stage not only must the Racecourse Department be informed, but also the Press Association. In the event of a reduction due to local circumstances, if it is not possible to contact the Inspectorate or the Racecourse Department (e.g. on a Bank Holiday), the Racing Calendar Office and Press Association should be informed. If the reduction of the Safety Factor is found to be unnecessary, reversion to the normal figure has to be made public before the confirmation of entry stage Safety Provisions in Stables BHAGIs 7.1 and 7.2 list the requirements which help to create a safe and secure stable yard: Racecourse Training Manual Page 144

145 Secure perimeter fence Stable Security Officer Emergency tool kit Emergency call-out numbers Stable design features Illuminations Human and equine first aid Stable inspections Horsebox park provisions Security Procedures BHAGI 7.2 covers hygiene procedures and BHAOP 8.1 covers the duties of the BHA stable security officers Stable Security Officers The function of Stable Security Officers is to control the access of personnel into the stable yard. As an aid they are provided with CCTV. SSOs check on fire precautions and access to the yard. Racecourse Training Manual Page 145

146 17.28 Stable Hygiene BHAGI 7.2 covers disinfection procedures. The racecourse management has to sign a certificate of compliance with reference to BHAGIs 7.4 and 12.3 (Sampling Unit) Other Equine Events Safety from disease for racehorses imposes restriction on horses stabled anywhere on the racecourse. BHAGI 7.1, 7.2 and 7.3 must be noted. Notification of any event which involves horses/ponies entering racecourse property other than for meetings run under rules, BHA Regulations or for horses taking part in racecourse gallops, must be made to the Racecourse Department at least four weeks before the event is due to take place. The following details must be provided: Name of the charity/promoting organisations; Where on the racecourse property the event is to be held; Whether or not the racecourse stables are to be used (these will need to be cleaned in accordance with BHAGI 7.2 after the event) Whether or not the horses/ponies are all vaccinated in accordance with Rules (E)18 and (E)19 (if not, then the Managing Executive will have to explain how they intend to comply with the requirements of Rules (E)18 and (E)19) Safety Officer The Managing Executive must appoint a Safety Officer. Full details are provided in the RCA Guide to the Implementation of Safety of Sports Grounds Legislation on Racecourses. Below is a summary of his/her responsibilities: Racecourse Training Manual Page 146

147 Establishing a communication system instantly usable at all times throughout the race meeting, to contact the Executive, the police, Security Officers and even caterers, and others who may need to close facilities and calmly direct the public in the event of evacuation of the premises. Preparing public address and CCTV appropriate announcements (BHAGI 4.5). Knowing and initiating procedures for the rapid closure of all bars. Identifying and isolating any trouble spot. Initiating procedure for the rapid deployment of security staff and police, and bringing in or mobilising extra people to control any emergency or behavioural problem. Taking responsibility for advising the Executive to terminate the meeting or take other appropriate action in the interest of safety. (The emergency services would normally also be consulted over such a decision). Holding planning meetings prior to each day's racing with the Executive, police and the security forces used. Ensuring 'conditions of entry' notices are properly displayed. Operating a system to prevent the agreed crowd limit being exceeded in any enclosure. (Before January and July each year the Racecourse Executive has to advise the RCA and BHA Security Department of anticipated crowd sizes at all meetings, together with police and security personnel provisions.) Ensuring suitable numbers of police and staff are present at racedays and work according to an agreed plan. Racecourse Training Manual Page 147

148 Controlling the import of alcoholic drinks by procedures and notices. Detailing crowd disorder for possible consideration by BHA Security and possible subsequent investigations. Planning the clearance of stands, other buildings and even the whole course, and fully briefing and rehearsing all those who have responsibilities for such procedure. The plan must be regularly reviewed and be ready for immediate implementation at all times on racedays. Briefing the Racecourse Safety Officials on duty at each meeting on safety plans, so that in an emergency they can issue appropriate instructions. Over and above these requirements for racedays, the Executive needs to consider with the Safety Officer the implications of all other use of the racecourse for racing safety. Racecourse Training Manual Page 148

149 18. RACECOURSE MEDICAL AND VETERINARY ARRANGEMENTS This section deals with the Managing Executive's responsibilities when dealing with medical and veterinary matters. Racecourses must note that BHAGIs 11 and 12 lay down the minimum standards to be complied with BHA Chief Medical Adviser (BHACMA) The BHA Chief Medical Adviser is appointed by the BHA to provide expertise and advice on all medical matters affecting racing and facilities on racecourses with particular regard to the safety and health of riders. As such, the BHACMA recommends the standards required by Rules and General Instructions. The BHACMA reports to the BHA through the Director of Racecourse Licensing and Standards RCA Medical Consultant The RCA Medical Consultant appointed by, and responsible to, the RCA provides advice to the RCA on medical matters; represents the RCA and racecourse interests on the BHA Medical Advisory Committee and provides general advice to racecourses and Senior Racecourse Medical Officers on medical arrangements. He is also available to attend racecourses, in an advisory capacity, for a daily fee equivalent to that of the course SRMO plus reasonable expenses Standing Orders Standing Orders must be prepared, in consultation with the SRMO, in accordance with BHAGI 11 and must cover the following: the organisation and operation of the medical services on the racecourse; Racecourse Training Manual Page 149

150 the deployment of medical resources; the duties of RMOs, ambulances and other medical personnel (differentiating between flat and jump races) and arrangements for starting stalls tests; A detailed map of the course highlighting access points to the racing surface; the exact level of equipment and supplies carried by the RMOs, held in the JMR and carried by the ambulances; medical cover for spectators. Standing Orders must be reviewed regularly (at least once a year) and updated as necessary Racecourse Medical Officer (RMO) The Managing Executive must employ a minimum of two Racecourse Medical officers (one of whom is to act as Senior) on every raceday. For jump racing a minimum of 3 RMOs is normally required although this is not mandated. This provision does not take account of the need to have a Crowd Doctor. The arrangements for crowd cover must be agreed with the Senior RMO and form part of the Safety Certificate. Details of medical cover for spectators should be included in Standing Orders. Racecourse Training Manual Page 150

151 Job Description The RMO provides medical cover for jockeys only, under BHAGI 11. His priority is to attend injured jockeys, but if this is not possible, as a result of his being required to attend to events elsewhere on the racecourse, racing cannot proceed until adequate medical cover for the jockeys is available Duties In Conjunction with Managing Executive The Managing Executive is responsible for all activities on racecourses. The Managing Executive, advised by the SRMO, is responsible for ensuring that the requirements of BHAGI 11 are adhered to, that the appropriate personnel and resources are available throughout racing, and that the medical room and first aid posts are correctly equipped. All Racecourse Medical Procedures must be detailed in the Standing Orders which must be reviewed regularly (at least once a year) Racecourse Nurse One qualified nurse Registered Nurse (RN) must be appointed. The RN s duties are specified in BHAGI 11. The Nurse must be on duty in the Jockey s Medical Room (JMR) from one hour before the start of racing and must remain in the JMR throughout racing Jockey s Medical Room (JMR) Details of the location, fixtures, staffing and equipment relating to the Jockey s Medical Room are provided in BHAGI Ambulances and Paramedics Racecourse Training Manual Page 151

152 Details of staffing and equipment relating to ambulances and paramedics are given in BHAGI Medical Confidentiality All doctors are governed by a duty of confidentiality to their patients, which applies equally to RMOs examining injured jockeys on racecourses. When a jockey is conscious and suffering from only minor injuries, it is usually possible for the RMO to obtain informed consent for release of medical information to the press and public. When the jockey is severely injured or unconscious the following guidelines should be used: Having examined the injured jockey, the senior RMO will channel all information through the Racecourse Executive, as the official media spokesman (usually the Clerk of the Course) Where jockeys' injuries are more severe, a general statement should be agreed between the RMO and the Racecourse Executive, e.g. Mr John Smith is fully conscious and comfortable but has been transferred to hospital for an X-ray. The next of kin should be contacted at the earliest opportunity using the jockey injury notification procedure detailed in RCA Racecourse Guidance Document Racecourse Training Manual Page 152

153 Where a jockey is unconscious, a general statement should be agreed with the Racecourse Executive e.g. Mr John Smith is in a stable condition and has been transferred to Addenbrooks Hospital by Ambulance. The next of kin should be contacted at the earliest opportunity using the jockey injury notification procedure detailed in RCA Racecourse Guidance Document In the majority of cases the information provided to the press by the Racecourse Executive will be sufficient. If not, the Racecourse Executive may make arrangements to answer questions from the press. Information regarding injured jockeys passes into the public domain very quickly, particularly with the advent of the mobile telephone and it is hoped that RMOs will assist the press whenever possible, without compromising their professional ethics. Ultimately, it is the responsibility of the individual RMO to decide exactly how much information s/he is prepared to provide Documentation Details of the mandatory documentation are included in BHAGI 11. In particular, the responsibility placed on RMOs and managing Executives in relation to completing Jockey s faller and injury data using RIMANI and contacting the BHA CMA at the end of racing. RMOs must also be made aware of the standard documentation relating to Concussion (the BHAAC Protocol), the Jockey s insurance payments (PRIS Forms) and the requirements of RIDDOR Racecourse Training Manual Page 153

154 18.10 Veterinary Arrangements At each race meeting there will be a Veterinary Officer, who is employed by the BHA, and at least two Veterinary Surgeons (three for National Hunt race meetings), who are employed by the Managing Executive. The Racecourse Executive, together with the senior Veterinary Surgeon (SVS), is responsible for preparing written standing orders for veterinary services on the racecourse, as detailed in BHAGIs, including: Deployment of the Veterinary Surgeons and other staff and their duties Deployment of the horse ambulance(s) and recovery vehicle VEMCOM system Procedure for the destruction of injured horses Procedure for by-passing fences Draft veterinary standing orders can be obtained from the Racecourse Association BHA Veterinary Officer (VO) All regular BHA Veterinary Officers have at least 10 years post-qualification equine experience. They are assigned to one of four regions, each with racecourses. In each region there is a full time Regional Veterinary Officer (RVO), and a half time Veterinary Officer (VO) with a commitment to 100 racing days annually. Both report to the BHA Veterinary Department Management Group. Racecourse Training Manual Page 154

155 Job Description To safeguard the integrity of racing by verifying the identity of horses racing, taking post-race samples and playing a central role in the administration of the Rules and Instructions related to whip use, nonrunners, vaccination, tack, shoeing etc. To monitor veterinary facilities and personnel, and the standards of their response and management of injuries, at all racecourses. To safeguard racehorse welfare. In an emergency, to provide clinical veterinary support Duties In addition to the raceday duties listed below, the RVOs and VOs also carry out a number of non-raceday duties. The raceday duties are carried out by the RVOs and VOs working as a team with the Veterinary Technicians. i. Pre-race Duties Many of these pre-race duties are shared by the RVO/VO and Veterinary Technicians. The final authority lies with the RVO/VO, but the Veterinary Technicians accept responsibility for the job that they are doing. Racecourse Training Manual Page 155

156 Verifying horses identifies and investigating animals whose identity is uncertain. Minor variations are entered in the passport, but if there is any doubt about the identity of a horse it is not allowed to race and its identity is checked using its blood type or DNA. Disease control. Checking vaccination histories, stable hygiene inspections and assessment of contagious/infectious conditions. Periodically, the RVO/VOs will carry out routine shoeing inspections on a random selection of horses. Monitoring the veterinary equipment and facilities on racecourses. The Veterinary Standing Orders are regularly reviewed. All withdrawals on veterinary grounds, once the horse has arrived at the racecourse, must be made by a RVO/VO. All horses which run after suffering a racing injury requiring veterinary treatment are flagged when they re-appear on the racecourse. It is the RVO/VO s responsibility to ensure that the horse is fit to run by examining the horse taking into account any record of the horse s injury and treatment provided by the trainer s veterinary surgeon. The RVO/VOs must be equipped and prepared to treat horses in an emergency, including the humane destruction of injured horses, if no racecourse veterinary surgeon is available. Unless other duties prevent it, the RVO/VO should attend the Stewards briefing. Racecourse Training Manual Page 156

157 ii. Duties During Racing RVO/VOs select the best vantage point during racing, bearing in mind the need to inspect horses as they leave the course and in the unsaddling area. The RVO/VO monitors the management of casualties. If there is any doubt about the fitness of any horse to race before the horse leaves the parade ring, the decision lies with the RVO/VO under Rule (B)6. During a race the RVO/VO pays particular attention to the use of the whip in the closing stages. If the RVO/VO feels that the whip has been misused he/she reports this to the Stipendiary Steward and arranges to conduct a detailed examination of the horse. If the horse has been injured by the whip, this is recorded by a sketch and written description, corroborated by a second veterinary opinion, photographs or a non-veterinary witness (in descending order of preference). If an enquiry into the use of the whip is initiated by the Stewards, the RVO/VO should be informed so that the horse can be properly examined, even if it has returned to its stable. If, in the opinion of the Stewards, a horse runs badly, it should be examined by the RVO/VO to attempt to find a reason for the poor performance. This may include a second examination in the stables when the horse has cooled down. If a trainer excuses the poor performance of a horse on veterinary grounds, this explanation should be confirmed by the RVO/VO. Racecourse Training Manual Page 157

158 If a horse falls on the flat, whenever practicable the RVO/VO should examine it, paying particular attention to its shoes. The RVO/VO should advise on the horses to be sampled, following guidelines set by The Drug Surveillance Committee, and supervises post-race sample collection. The RVO/VO is responsible for the collection of fatal and non-fatal injury data. The RVO/VO is responsible for the correct fitting and use of tack and tongue straps. iii. Post-race Duties Horses may require emergency treatment after the Racecourse Veterinary Surgeons have left and the RVO/VOs must be prepared to carry out such treatment, including the humane destruction of injured horses. All horses that are injured must be examined by a veterinary surgeon before they leave the course. It is the RVO/VO s responsibility to ensure that this is done. Racecourse Training Manual Page 158

159 It is the responsibility of the RVO/VO to ensure that the veterinary surgeon, who normally deals with an injured horse at home, is informed about its injury. This may be simply by ensuring that a Veterinary Treatment Form is completed, or, if the horse is more seriously injured, by phone or fax. The RVO/VO should also encourage feedback from the home vets to the racecourse team regarding the nature of the injury and the prognosis. From time to time the RVO/VOs are required to participate in research projects aimed at improving the integrity of racing or the welfare of racehorses Racecourse Veterinary Surgeon (RVS) Racecourse Veterinary Surgeons are employed by the Racecourse Executive. Details concerning the Veterinary Surgeons are laid down in BHAGIs. Every racecourse is to appoint a Senior Veterinary Surgeon (SVS). At the start of each season the Managing Executive must agree with the SVS the panel of veterinary surgeons and send the names of those on the panel to The Veterinary Administrator, Brelstow Court, Marstow, Nr Ross-on-Wye, Herefordshire, HR9 6HF, confirming that each RVS complies with the BHAGIs or requesting ratification for individuals as necessary. The SVS is responsible for ensuring that the required veterinary resources are available 30 minutes before the first race. Should this not be the case the SVS will inform the Racecourse Executive that the start of racing must be delayed. The SVS will also ensure that the relevant veterinary personnel are familiar with VEMCOM. The Veterinary Surgeons will: Offer experienced veterinary first aid to injured horses Racecourse Training Manual Page 159

160 Assist with arranging transport of injured horses to veterinary centres of excellence, including preparing the horse for travel Be prepared to euthanase horses on humane grounds. Examine horses on behalf of trainers and owners, including endoscopy. The racecourse must provide: Suitably equipped treatment box for equine casualties Horse ambulance(s) (specification detailed in Annex A to BHAGI 12.2) Towing vehicle(s) Recovery vehicle, including winch, ropes, screens and drag mat Additional screens as required in the veterinary standing orders Competent crews with the ability to handle horses for the above vehicles and equipment Transport and, when requested, a driver for all on-course Veterinary Surgeons to follow the race A Veterinary Surgeon should: Be in the parade ring before each race Racecourse Training Manual Page 160

161 Be present at the start of each race (mandatory for Flat races and starting stall tests and, unless dispensation has been granted by the BHA Veterinary Department Management Group, for a National Hunt start) Follow the field in each race Veterinary Technician (VT) Job Description To assist the Veterinary Officer at assigned race meetings with sampling and prerace examinations. The Veterinary Technician reports to the Senior Veterinary Officer Duties To organise designated horses with their documents and attendants for pre-race examinations and sampling. To assist in checking horses' identities and vaccination records, reporting any anomalies to the Veterinary Officer. To collect, bottle and seal all samples in accordance with official procedures and ensure they are correctly packed for dispatch. To check the sampling unit and its equipment on arrival at the racecourse, report any deficiencies and leave it in good order at the end of the day. Racecourse Training Manual Page 161

162 General Veterinary Technicians report to the Senior Veterinary Officer, who schedules their duties and takes overall management responsibility for their activities. However, while on duty at a race meeting they work under the direction of the assigned Veterinary Officer. In normal circumstances two will be assigned to each race meeting, though at major meetings three or four may be in attendance. They work as a team without a formal leader, although in practice the longest serving assistant will tend to take a 'senior' role. Time of arrival depends on the size of the field and the course, but it will never be less than two hours before the first race. Veterinary Technicians remain on duty for up to an hour and a half after the last race. Their activities will centre around the stables and the sampling unit. In the post-race testing procedure, Veterinary Technicians ensure that selected horses are placed in a box in the sampling unit and that a unique code number is allocated. Code numbers are supplied by the Horseracing Forensic Laboratory in the form of sets of printed adhesive labels attached to the samples and the accompanying documentation. After the pulse and respiration have been recorded, the Veterinary Technician attends the horse to obtain a urine sample. If no sample is obtained after an hour, the Veterinary Officer will take a blood sample. The Veterinary Technician's responsibility for samples ceases when they are correctly labelled and packed ready for dispatch to the Horseracing Forensic Laboratory. Racecourse Training Manual Page 162

163 18.14 Sampling The integrity of racing relies in part on controlling the doping of racehorses by taking and analysing samples using a selective process. Policy and procedure for sampling is laid down in BHAGIs. The Veterinary Officer is in charge of the sampling unit, details of which are in Section 12 of the BHAGIs Veterinary Confidentiality Consideration has been given to the occasions when the controlled release of selected information concerning equine casualties could be desirable, so long as it is given out in agreement with the Racecourse Managing Executive. For example, information could be released to: Enable accurate information to be provided to the public via the press and other media. Limit inaccurate speculation which may be damaging to the image of racing and reflect unreasonably on the Racecourse Veterinary Surgeons. Satisfy the public's natural curiosity about injured horses, especially those regarded as 'stars'. Emphasise the quality of care available to the injured horse on racecourses. Racecourse Training Manual Page 163

164 Veterinary surgeons are bound by the RCVS Guide to Professional Conduct in respect of the confidentiality of information relating to an animal which is, or has been, in their care. Permission is therefore required before any information can be released. The racecourse must have an established means of communication to media enquiries, whereby limited information can be disseminated. A simple statement will often suffice, e.g. "The casualty has been taken by ambulance for full assessment and treatment." It is essential that the attending Veterinary Surgeon should tell the owner and/or trainer the clinical details he may wish to divulge and have their specific permission to so do before giving any statement. It is the responsibility of the Veterinary Surgeon in liaison with the Racecourse Managing Executive to decide on the extent of the information that he intends providing. It is accepted that the horse's connections may prefer to make their own statement in addition to, or in lieu of, any information provided under these guidelines. It is essential that all discussions about potentially confidential matters should be conducted in person. VEMCOM radios are not secure and are an inappropriate method of communication under these circumstances Flags Flags are used during steeplechase and hurdle races to summon medical and veterinary assistance. required. A red and white chequered flag is used when a Medical Officer is Racecourse Training Manual Page 164

165 An orange flag is used when a Veterinary Surgeon is required. A white flag is used when an ambulance is required. Racecourse Training Manual Page 165

166 19. RACEDAY PROCEDURES This section deals with the Managing Executive's procedures before, during and after the raceday. 1.1 Months Before Racing Arrange Stewards' roster. It is important that travelling distance is taken into account, especially during winter months when a Steward may be required to attend a course inspection Send copy to the BHA Liaise with Inspector regarding any previous action points and involve Jockeys Safety Officer if applicable (e.g. bends, rail alignment, loose horse pens ) Arrange start-of-season and mid-season rehearsals with fence attendants for fence bypass procedure Agree race programme Confirm Standing Orders with Senior Veterinary Surgeon and Senior Racecourse Medical Officer Arrange Vet/Medical rehearsal days on site Confirm ambulance/doctors letters of employment/contracts and send medical documents as requested by BHAGI 11.1 Annex A 19.2 Seven Days Before Racing Provide Weatherbys with an advance Going report, prior to entry. This report must be an accurate assessment of the Going at the time of inspection (and not a forecast). Weatherbys will accept Going reports via both the Racing Administration internet site and via telephone on their advanced Going Report Line. Racecourses may continue to update their Going report with details of any planned inspections and the result of such inspections as the date for racing further approaches. Liaise Racecourse Training Manual Page 166

167 with Course Inspector if, for example, ground is hard for jumping or if groundworks are slow to recover. Put recorded message on racecourse answering machine, giving Going, weather forecast and raceday officials' whereabouts for further details. Record time and date of message. Then, check exact date for entries in Racing Calendar before Bank Holiday Meetings. Agree any changes to the track, position of hurdles and running rail, etc., decided on following the previous meeting. Send order of running to all racecourse officials and services, auctioneer if appropriate, and Stewards acting at meeting Six Days Before Racing Check entries when available and act on any races with five or fewer entries. Update Going report on answering machine, stating the date and time to which the report refers. Identify starting stalls' positions and inform Weatherbys, for inclusion in racing publications. These positions may change on the raceday if conditions dictate Two Days Before Racing Telephone Weatherbys' Going Report Line with going report before 4.30pm (1.30pm on Sunday); alternatively update your Going on the Racing Administration internet site. This is the most critical report for owners and trainers, since it appears immediately before declaration and is the one on which a decision to run is based. It should be given after walking all courses thoroughly, and should be an accurate report of the Going at the time of the inspection, and if necessary, qualified. If the five day entries indicate it may be necessary to divide a race, contact Weatherbys Operations Department. In the winter months be prepared to run the first division of a divided race 30 minutes before the original advertised time of the first race, rather than risk running out of daylight at the end of the day. Racecourse Training Manual Page 167

168 Update Going report on answering machine stating the date and time to which the report refers The Day Before Racing Consult weather recording instruments and check there is no change in the Going before 8am. If changed, notify Weatherbys and other instant media, including BBC Ceefax, and Racecourse Association (RCA) talksport bulletin staff. (Weatherbys = answerphone until 8.30a.m. Sundays). Update Going report on answering machine, giving date and time to which the report refers. It is important that you man the telephone from am to give detailed information on Going, weather or any potential problems. Remember to leave message on answering machine in case you are alone in office. Ensure the whip measure is available on Clerk of Scales' desk (for Flat racing). Then; Check declarations when available after 10.00am. Act on any divisions or walkovers. In event of either, amended start times should be notified to Stewards, services, vets and doctors. Liaise with entries operations at Weatherbys if walkover is possible. Receive stable bookings from trainers until 12 noon. Arrange basic night watchman cover if necessary. Give copy of declared runners to stable manager, and on second or subsequent days of meeting to weighing room. In the event of the number of declared runners exceeding the number of stables, fax a press release to the Racing Post notifying shortage, for publication in the following morning's edition. Liaise with DEFRA regarding any imported horses. Check stables and yard office prior to arrival of first overnight horses eg cleanliness, CCTV operational, First Aid box and emergency tools etc. Racecourse Training Manual Page 168

169 Check canteen. Check sample unit and ensure it is fully equipped in accordance with BHAGIs. Check veterinary treatment box, and that sampling kits have arrived. Check medical room for compliance with BHAGI 11. Check saddling boxes. Check availability of lead in weighing room. Check course plan in weighing room is correct and by-passing routes are shown clearly. In the event of frost or other potential overnight problems involving possible abandonment, arrange inspection with Chairman of Stewards' Panel. If inspecting today, do so before 12 noon if possible as this should minimise disruption to racing professionals and the media. Warn Chairman of Stewards' Panel if an early course inspection may be required on the day of racing, in the event of frost, etc. Confirm positioning of starting stalls with Weatherbys Racing Calendar Office before 2pm. Walk course before 4pm (earlier during winter) and give going report to Weatherbys by 4.30pm. Telephone RCA with going and any other information for talksport early morning bulletin. In winter, liaise with head groundsman regarding covering of landings and take-offs and other areas vulnerable to frost. Racecourse Training Manual Page 169

170 19.6 Raceday Before Racing Check weather forecast and take any necessary action. Make thorough inspection of course at first light to ensure no vandalism or other overnight problems requiring immediate action. If weather conditions are poor, invite Chairman of Stewards' Panel to inspect course with you. Telephone RCA talksport bulletin staff between am with up-to-date going, weather, etc. and any traffic information, non-runners, etc. If going has altered overnight, or if inspection is required, inform Weatherbys Going Report Line and RCA talksport contact. For Saturday racing, telephone Sportsguide between am, providing information to be given on Channel 4's Morning Line programme. Visit stables and check for non-runners. Check racing papers for doubtful runners and telephone trainer's stable to confirm. Check CCTV operational for security team arrival at 8.00am or noon for evening meetings. Sign Certificate of Compliance stables disinfected. Ensure that system of checking in vital racecourse personnel (doctors, veterinary surgeons, etc.) is in place and functioning. Sign medical compliance form no later than 30 mins before first race if appropriate. Check if Sports Council dope testing unit is present. Racecourse Training Manual Page 170

171 Walk course as near to race time as possible, particularly in winter. This will probably be with Chairman of Stewards Panel. Make final check of small details wing and post pads, end caps on plastic, etc. and ensure green screens have not been moved from high profile areas. Check notice on routes to start and fence bypassing procedure in weighing room and jockeys changing room, highlighted where these have changed since last meeting. Ensure fence attendants are fully briefed on fence bypass procedure. Post Stewards names on board. Post any notices in weighing room, press room and changing rooms, giving special details affecting day s racing, such as dolling out/in that has occurred overnight at two day fixtures, changes to course, fences to be omitted, doctor s availability, etc. Lay out Stewards room with: BHAGIs Rules of Racing Current Racing Calendar and all issues since last meeting at the course Copy of day s Racing Post All raceday forms Register of publications Racecards and Timeform Cards Non-runners list. Betting Forecast fax Meet Chairman of Stewards' Panel at least 90 minutes before racing. You must be easily available, close to the weighing room, not later than an hour before Racecourse Training Manual Page 171

172 the first race. Walk course, as required by him, and draw attention to any matters of which he should be aware, especially the state of the going. Complete going report and place it on Stewards' table. Complete Stewards' location proforma, if Chairman of Stewards' Panel has not already done so. Ensure Steward s Room Administrator has supply of necessary forms listed in BHAGIs, including supply of good quality typing paper for printers. Put out Integrity Service Provider s reporting list (as detailed in BHAGIs) in weighing room in time for relevant team leaders to sign on for duty. They must have signed on in good time before first race. Place non-runners' list in Stewards' room and on Clerk of Scales' desk. Keep up to date. Keep stables informed of non-runners, and SIS if before midday. Liaise with VO reference passport faxes. Place two racecards on Clerk of Scales' desk. Place faxes relating to VAT status of owners on Clerk of Scales desk for Selling and Claiming races. Check number cloths are available and ready for distribution. Check watch by phoning Timecall (123). Check clocks in weighing room and jockeys' changing room. Complete and post off-time sheets ST1 and ST2 prior to racing. Racecourse Training Manual Page 172

173 Check Clerk of the Scales has ensured all relevant personnel have been issued with VEMCOM and ROCS radios by Integrity Service Provider, and they are on net. See Starter and starting stalls' team leader, and confirm arrangements including positioning of stalls for each race. Post notice in weighing room. Pass faxes reference horses stalls history to Starter. Trainers must book stalls' tests by the day before racing. Confirm details with Starter, starting stalls' team leader, doctor, veterinary surgeon, ambulance and head groundsman. Tests take place at the start point of the first race, half an hour before the first race. Ensure tape behind the stalls is in place. Liaise with employee responsible for getting jockeys out of weighing room and mounted, regarding detailed timings, parades, etc. Liaise with SFRO Inspector, when present. Liaise closely with TV producer when applicable regarding timings, camera positions, parades, etc. If available, attend meeting 30 minutes before start of first race with all Stewards and Senior Stipendiary Steward and Handicapper. Check VEMCOM net 15 minutes before first race. Racecourse Training Manual Page 173

174 19.7 Raceday During Racing Liaise with jockeys and trainers throughout, keeping Stewards informed of any problems. Try to be in paddock 15 minutes before each race. If possible go via saddling boxes to ensure that runners are in paddock in good time. However, always ensure someone is detailed to do this check. If you do not have scanning radio, switch radio on to ROCS as you enter parade ring. Confirm jockeys names in racecard. Note horses to be equipped with blinkers, visors, etc. and check in parade ring before each race. Chase up late entrants to parade ring. Ensure that whenever possible a doctor and veterinary surgeon are present in parade ring. Ensure that veterinary surgeon or officer checks tongue straps in paddock. Monitor start times (ST1 and ST2). Tour parade ring to welcome sponsors, owners and trainers as appropriate. Congratulate winners, especially landmark wins mementoes as appropriate. Organise arrangements for getting horses out of parade ring and down to start on time (in accordance with ST1), allowing sufficient time at start for Racecourse Training Manual Page 174

175 checking girths, etc. If parade ring is congested, get horses out early. If a horse plays up, get it away quickly. Monitor parade ring for young children/babies. Monitor parade ring for flash photography and arrange PA announcement. Inform Clerk of the Scales and Starter if the start is likely to be delayed (a spread plate for instance). Ensure this information is given out over public address system. Liaise with Stipendiary Steward on requests to go out early or late, or to mount on course, saddling in the stables etc. (arrange PA announcement for earlys ). If horse bolts/gets loose, liaise with Clerk of Scales, trainer, Stipendiary Steward, Starter to confirm run or withdrawal. Maintain close contact with Chairman of Stewards' Panel throughout, watching racing from the same position as him, normally main Stewards' box. If possible, do not leave Stewards' box until all horses and jockeys are accounted for. In the event of racing being in doubt due to course conditions, ensure that you and an appointed Steward control events from the course, keeping in radio contact with Chairman of Stewards' Panel and weighing room in accordance with BHAGIs. If problem occurs with part of course during racing, it may be necessary to inspect course with the senior jockey/safety officer. Transport must always be available for this. Racecourse Training Manual Page 175

176 Monitor VEMCOM and ROCS radio links, supervising medical and veterinary problems as necessary. Take personal control of major problems. Leave radio on ROCS channel when not monitoring/using VEMCOM channel. Pay particular attention to possibility of having to bypass fences, and of horse taking wrong course. If possible, ensure injured horses are brought back by horse ambulance, especially if requested. Liaise with Veterinary Officer after each race to confirm horse(s) to be dope tested. If high profile incident liaise with Doctor, Veterinary Officer and Racecourse Executive regarding the possible issue of a very general statement. Ensure Clerk of the Scales is informed of Stewards' inquiry and information is given out over public address system. Attend inquiries as necessary essential when there is a chance that state of course, course layout, etc. may be called into question, or inquiry involves falls, and horses slipping up or taking wrong course, etc. In absence of a second Stipendiary Steward be prepared to assist Stipendiary Steward. For Selling Races inform the auctioneer as to whether winner is to be routine dope tested. Racecourse Training Manual Page 176

177 Always keep in touch with the press and raceday broadcasters. Offer them the opportunity to watch the film of a race, having first liaised with the Stipendiary Steward. Ensure that photofinish prints and copies of Stewards' inquiries are posted immediately in press room. Ensure copies of inquiries are always faxed to SIS, and to BBC and Channel 4 when appropriate. Collect three copies of medical report. Keep four racecards for file. Inform any trainers or owners of any fines or disciplinary action taken in their absence Raceday After Racing Check that Datapost has collected complete sample packs for dispatch to HFL. If not, ensure sample packs are refrigerated. End the day with quick debriefing with key racecourse personnel to note any vital points. If necessary, agree overnight changes to racing surface with head groundsman and Stewards if it is two day meeting. Liaise with groundstaff over repair/maintenance programme prior to next meeting. Possibly agree track alterations, i.e. moving running rail, hurdles, etc., or any dolling out/in The Day After Racing Post one copy of medical report to each of BHA Chief Medical Adviser and to Professional Riders Insurance Scheme. Third copy is retained in Racecourse Racecourse Training Manual Page 177

178 Executive files to comply with Health and Safety requirements. Complete and dispatch RIDDOR forms. Deal with any follow-up correspondence from trainers and other racing professionals. Ask after injured horse/jockey/stable staff if involved in accident the day before. Forward optional trophies forms (BHAGI 2.12 Annex A) to Racing Calendar office. File declarations, runners and results. ABANDONMENT/INSPECTION CHECKLIST Day Before Racing 6.50am TalkSPORT Racing Bulletin (8.50am on Saturdays and Sundays only) Abandoning before this time enables the announcement to be broadcast as early as possible. 8.00am Declarations Open (48 hrs for Flat Racing) Racecourse Training Manual Page 178

179 Abandoning before this time avoids trainers making unnecessary declarations am Declarations Close (48 hrs for Flat Racing) Abandoning before this time gives trainers an option to declare/ enter elsewhere. Although, abandoning between 9.00am and 10.00am should be avoided if possible, to allow trainers sufficient time to make alternative plans. 12 noon Transfer of Race decision Trade Press page setting Abandonment before time prevents the trade press from having to reset pages Integrity Service Provider installation staff leave for racecourse Jockeys Booking Agency Abandonment before this time minimises disruption as rides will not have to be reorganised 1.00pm Closing of Declaration of Jockeys (3.30pm on Sunday before Bank Holidays) 2.00p.m. Racecards go to print Racecourse Training Manual Page 179

180 Abandonment before this time prevents serious disruption to Racecard Production. Raceday Before 6.40am Phone RCA contact for talksport Going Line to ensure that absolutely up-todate information is broadcast 6.50am TalkSPORT Racing Bulletin broadcast (weekdays only). TalkSPORT will continue to report on abandonments as and when they come in. Update RCA contact as necessary. 7.00am Horses departing for racecourse from now onwards. Depending on first race time, trainers will want to know the chances of Racing going ahead as they will be preparing horses to leave for the races. 8.50am TalkSPORT Racing Bulletin broadcast (Saturday and Sunday only) 9.00am Racing Professionals/Racegoing Public departing for afternoon meetings. Time will vary depending on travelling times. Racecourse Training Manual Page 180

181 Useful Telephone Numbers BBC Ceefax Racing RCA Going Line, talksport contact Weatherbys Going Report Line Press Association (Racing Desk) (Sports Desk) SIS/Racing Channel Channel 4 (Sportsguide) (Morning Line) Racing Post (News) (Going etc.) Local Radio and Regional Television contact telephone numbers should also be noted. Racecourse Training Manual Page 181

182 APPENDIX 1 Abbreviations AA1 Authority to Act AA2 Appointment of Agent Form ABB Association of British Bookmakers AD1 Alterations to Declarations Form AFO Advance Flag Operator AGT Administration of Gambling on Tracks Ltd AHT Animal Health Trust AJA Amateur Jockeys Association AWT All Weather Track BDR Basic Daily Rate BHA British Horseracing Authority Racecourse Training Manual Page 182

183 BHAAC British Horseracing Authority Assessment of Concussion BHA CMA BHA Chief Medical Adviser BHAGIs British Horseracing Authority General Instructions BHEST British Horseracing Education and Standards Trust BRM Betting Ring Manager BRS British Racing School C1 Contingency Registration Form CCTV Closed Circuit Television CE1 Correction of Entry Under Rule (F)78 Form CL1 Claims Return Form CO1 Racing Colours Application Form COSHH Control of Substances Hazardous to Health DR1 Declaration of Runner Form Racecourse Training Manual Page 183

184 EA1 Enquiry Announcement Form EBF European Breeders Fund EU European Union EC1 Equine Casualty Record Form EHSLC European Horserace Scientific Liaison Committee FA1 Forfeit Account Arrears Collection Form FAG Fixture Allocation Group FIS Fixture Incentive Scheme FJR1 Foreign Jockeys' Racecourse Return Form FSS01 Starting Stall Performance Report Form HBLB Horserace Betting Levy Board HC1 Hunter Certificate Racecourse Training Manual Page 184

185 HD1 Horses Claimed Delivery Order Form HFL Horseracing Forensic Laboratory HSE Health and Safety Executive IO Investigating Officer JC1 Jockeys' Clearance JCR Jockey Club Racecourses JL1 Jockey's Licence for Steeplechase & Hurdle Races (Full) JMR Jockeys Medical Room JR1 Judges Return Form JV1 Master Jockey's Valet Licence JV2 Master Valet Assistant Permit L1 Lease Agreement N1 New Horse in Yard Form Racecourse Training Manual Page 185

186 N1TP New Horse in Yard Permit Holder N2 Change of Ownership of Horse Already in Yard Form N3 Dead Horse Form NAB National Association of Bookmakers NASS National Association for Stable Staff NC1 Naming Card Form NH National Hunt NRC Northern Racing College NTF National Trainers Federation NVQ National Vocational Qualification OE1 Objection & Enquiry form OJOCS Overnight Declaration of Riders Racecourse Training Manual Page 186

187 PA Press Association PA Public Address PJA Professional Jockeys Association PPE Personal Protection Equipment PR1 Passports Required Form PRIS Professional Riders Insurance Scheme RaceTech Racecourse Technical Services Limited RCA Racecourse Association Limited RCVS Royal College of Veterinary Surgeons RF1 Reports of Fines Form RI1 Return Inserts Form RIDDOR Reporting of Injuries, Diseases and Dangerous Occurrences Regulations RID1 Substitution or Addition of Rider Form Racecourse Training Manual Page 187

188 RIMANI Racecourse Injury Management Initiative RMO Racecourse Medical Officer RN Registered Nurse RO2 Company Registration Form ROA Racehorse Owners Association ROCS Racecourse Officials Communication System RTS1 RaceTech Reporting List RVO Regional Veterinary Officer RVS Racecourse Veterinary Surgeon SEF Stewards Enquiry Form Notice SFRO Sponsorship Framework for Racehorse Owners SG1 State of the Going Report Form Racecourse Training Manual Page 188

189 SIS Satellite Information Services SP Starting Price SRMO Senior Racecourse Medical Officer ST1/ST2 Start Time 1/Start Time 2 SVS Senior Veterinary Surgeon TA1 Training Agreement Form TB Thoroughbred TBA Thoroughbred Breeders Association TL1 Trainer's Licence New Application TL2 Trainer's Licence Renewal TRICL The Racing Industry Computer Link VEMCOM Veterinary & Medical Communication System VO BHA Veterinary Officer Racecourse Training Manual Page 189

190 VT Veterinary Technician WRSO Weighing Room Security Officer Racecourse Training Manual Page 190

191 APPENDIX 2 DOCUMENTS TO BE SUBMITTED BY RACECOURSES Document To Whom When Prize Money Analysis BHA Racing Department Annually, January Fixture List Applications BHA Racing Department Annually, March-July Invited by BHA Statement of Accounts and Audited Financial Statements Applications for Capital Funding BHA, HBLB HBLB Annually within 4 months of the financial uear end Annually, September Capital Credit Applications HBLB Quarterly (February, May, August November) Racecourse License Application BHA Annually, November Stewards Panel/Roster BHA See Below New Local Steward s Application BHA As appropriate Official Attendance Return HBLB, RCA After each fixture Programme Book/Racing Calendar Proofs Changes in Key Personnel; Chairman, Manager, Clerk of the Course, RCA Representative BHA Racing Department RCA, HBLB, BHA, Weatherbys For each fixture, as appropriate As appropriate Turf Consultants Report BHA Annually, October All-Weather Surface Report BHA Annually, October Racecourse Training Manual Page 191

192 Stewards Rosters must be submitted to the British Horseracing Authority by the following dates: AWT For the period March to September 28 February Flat Turf For the period March to July 15 March Jump For the Period May to July 30 March Flat Turf For the Period August to November 30 June Jump For the Period August to December 30 June AWT For the Period October to February 15 September Jump For the Period January to April 30 November NOTE: Other notification requirements relating to specific events are contained with BHAGIs (eg notification of equine events (BHAGI 3.1), plans for building work (BHAGI 3.3), drainage and other works affecting the racing surface (BHAGI 3.2). Managing Executives must be familiar with all requirements outlined in the Rules of Racing and General Instructions. Racecourse Training Manual Page 192

193 APPENDIX 4 INDEX TO BHA GENERAL INSTRUCTIONS Section 1 Compliance/ Emergencies & Public Order 1.1 Compliance with General Instructions 1.2 Emergencies/ Public Order Section 2 Race Planning 2.1 Racing Calendar and Programme Book Proofs 2.2 Stakes/Closing Dates/Supplementary Entries 2.3 Advertised Values 2.4 Race Programming 2.5 Weights in Weight-For-Age Flat Races 2.6 Race Titles 2.7 Instructions Relating to Special Races 2.8 Instructions and Guidelines for Race Times and Order of Running 2.9 Division of Races, Elimination of Runners, Revisions to Order of Running After Declaration 2.11 Sponsorship of Races 2.12 Cups or Trophies 2.13 Field Size Limits 2.14 Reserves Section 3 The Racecourse 3.1 Notification of Equine Events/ Racing Surface Restrictions/Racecourse Gallops 3.2 The Track, State of the Going and Watering 3.3 Changes to the Track, Stables or Buildings 3.4 Course Layout 3.5 Steeplechase Courses and Fences 3.6 Hurdle Courses/Type of Hurdles Racecourse Training Manual Page 193

194 3.7 Hazard Warnings and Stop Race Procedures (all races), Falls, Fence Attendants, By-passing of Fences and Hurdles 3.8 Safety Factors/ Positioning of Starting Stalls 3.9 Racetrack Floodlighting Section 4 Integrity Services 4.1 Standards for Camera Patrol and Technical Facilities for Stewards 4.2 Standards for Photofinish 4.3 Standards for Starting Stalls 4.4 Fixed Facilities for Integrity Services and Signing On 4.5 Public Address Announcements 4.6 Radio Communications (ROCS & VEMCOM) 4.7 Broadcast Commentaries Section 5 Broadcasting and Photography 5.1 Television and Radio Broadcasting 5.2 Photography at Race Meetings Section 6 Appointment of Stewards and Clerk of the Course 6.1 Selection, Training and Approval of Stewards 6.2 Appointment of the Clerk of the Course Section7 Racecourse Stabling, Canteen & Overnight Accommodation 7.1 Official Racecourse Stables and Horsebox Park 7.2 Racecourse Stables Hygiene, Cleaning and Use 7.3 Occupation of Racecourse Stabling other than in the Official Racecourse Stables 7.4 Canteen and Overnight Accommodation 7.5 Official Racecourse Stabling Capacity Racecourse Training Manual Page 194

195 Section 8 Stewards Boxes & Room/Judges Box/ Weighing Room/ Changing Rooms/ Paddock Area etc. 8.1 Stewards Boxes and Room, Provision of Information 8.2 Judges Boxes 8.3 Weighing Room and Changing Rooms- Criteria, Security and Access/Number Clothes 8.4 The Paddock Area/ Winners Enclosure/ Horsewalks/ Saddling Boxes Section 9 PASS Cards & Badges/ Other Racecourse Personnel/ Racecards 9.1 PASS cards and Badges 9.2 Duties of Declarations Clerks/ Racecourse Messenger and Shorthand Writer 9.3 Auctioneers Selling Races 9.4 Racecards Section 10 Starting Issues 10.1 Starting Arrangements and Farriers 10.2 Races Starting On Time Section 11 Medical Services on Racecourses 11.1 Requirements for the Provision of Racecourse Medical Services 11.2 Responsibilities of Racecourse Medical Officers and Other Medical Staff 11.3 Compulsory Medical Documentation (Medical Officer s Reports and Medical Record Books) 11.4 BHA Chief Medical Adviser Section 12 Veterinary Services on Racecourses 12.1 Racecourse Veterinary and Sampling Unit Personnel Requirements and Duties/Standing Orders 12.2 Racecourse Veterinary Facilities and Equipment (other than sampling unit) Racecourse Training Manual Page 195

196 12.3 The Sampling Unit Racecourse Training Manual Page 196

197 APPENDIX 5 INDEX TO RACECOURSE MANUAL Section 1: The Course 1.1. Introduction 1.2. All Weather Courses 1.3. Turf Courses 1.4. Safety Figures 1.5. Banking of Bends 1.6. Distances from Starts to Bends 1.7. Distances from Finish to Bends 1.8. Racing Surfaces 1.9. Crossings Watering Systems Drainage Running Rail Emergency Service Road Canter Downs Floodlighting Obstacles Section 2: Starts 2.1. Start Markers 2.2. Starters Rostrum 2.3. Starting Stalls 2.4. Starting Gates 2.5. Race Timing Section 3: Official Stables Complex 3.1. Introduction Racecourse Training Manual Page 197

198 3.2. Location 3.3. Layout 3.4. Horse Box Park 3.5. Perimeter Fence 3.6. Security Accommodation 3.7. Specification for Loose Boxes 3.8. Barn Stabling 3.9. Ancillary Requirements Canteen and Overnight Accommodation Facilities Section 4: The Paddock 4.1. Saddling Boxes 4.2. Pre-Parade Ring 4.3. Parade Ring 4.4. Horsewalks 4.5. Unsaddling Enclosure Section 5: Weighing Room Complex 5.1. Layout 5.2. Weighing Room Work Area 5.3. Scales 5.4. Declarations Room/Counter/Desk 5.5. Broadcast Office 5.6. Handicapper s Room 5.7. Clerk of the Course s Room 5.8. Stewards Room 5.9. Jockeys Changing Rooms Valets Room Jockeys Rest Room Public Address Installation Jockeys Medical Room Racecourse Training Manual Page 198

199 5.14. Press Interview Room General Media Facilities Section 6: Jockeys Medical Room 6.1. Location 6.2. Dimensions 6.3. Layout 6.4. Fittings Section 7: Veterinary Facilities 7.1. Sampling Unit 7.2. Veterinary Treatment Box 7.3. Other Requirements Section 8: Judge s Box, Photofinish Installation, Finishing Line and Commentary Box 8.1. Judging and Photofinish Installation 8.2. Judge s Box 8.3. Photofinish Installation 8.4. Finishing Line 8.5. Commentary Box Section 9: Television Facilities 9.1. Television Camera Patrol Service 9.2. Cabling 9.3. Mobile Control Room (MCR) Position 9.4. Head-on Camera Position 9.5. Side-on Camera Position 9.6. Hoist Camera Positions Racecourse Training Manual Page 199

200 Section 10: Stewards Viewing Boxes Location Main Viewing Box Secondary Viewing Box Racecourse Training Manual Page 200

201 APPENDIX 6 RCA GUIDANCE DOCUMENTS CONTENTS Section One: Racecourse Administration 1.1 British Horseracing Authority Criteria for the granting of Racecourse Licenses 1.2 Mail/Telephone Order Fraud Prevention Measures 1.3 Open Days 1.4 Racecourse Refund Policies 1.5 Racecourse Document Submission Checklist 1.6 Neil Wyatt Groundstaff Awards 1.7 Charity Training Races and Equine Events 1.8 Services Failure 1.9 Standard Terms and Conditions of Entry 1.10 Access and Provision for people with Disabilities 1.11a Non Race Day use of Racecourse Land 1.11b Residential Lettings 1.12 Racecourse Sponsorship Best Practice 1.13 Television Licensing on Racecourses 1.14 PRS and PPL Licensing 1.15 The Parade Ring and Winners Enclosure Risk Assessment 1.16 The Water Act a Hot Weather Planning 1.17 The Private Security Industry Act The Licensing Act 2003/The Licensing (Scotland) Act 2005 Racecourse Training Manual Page 201

202 1.19 Sauna Safety 1.20 Racecourse Serious Incident Management 1.21 Jockey Injury Notification Arrangements 1.22 Smoking Legislation 1.23 Police Costs 1.24 Social Responsibility 1.25 Taking Photographs of Persons at Racecourses 1.26 Sexual Discrimination 1.27 Alcohol and Crowd Behaviour 1.28 Waste Disposal 1.29 Health, Safety and Wi-Fi Networks 1.30 Data Protection and Direct Marketing 1.31 Arboricultural Management 1.32 Environmental Policies 1.33 Bomb Threats 1.34 Inside Information 1.35 Unfair Commercial Practices 1.36 Ticket Touting 1.37 Wireless Airspace Management on Racecourses 1.38 Safeguarding Racecourse Training Manual Page 202

203 Section Two: Race Day Administration 2.1 Course Inspection and Abandonments 2.2 Provision of Going Information to Trainers 2.3 Starting Price Broadcast Message 2.4 Stalls Test Form 2.5a Claiming Procedure in Selling and Claiming Races 2.5b Code of Practice for Auctioneers at Racecourses 2.6 Owners Wish List 2.6a ROA Gold Standard Questionnaire 2.6b ROA Gold Standard Questions 2.7 Jockeys Wish List 2.8 Jockeys Catering 2.9 Trainers Wish List 2.10 Stable Staff Wish List 2.11 Guidance for Helicopter landings 2.12 Ponying to the Start 2.13 Racecourse Notices 2.14 Course Inspections and Abandonments 2.15 Stable Fire Risk Assessment and Stable Evacuation 2.16 Off Times 2.17 Leading Riders Armbands Racecourse Training Manual Page 203

204 2.18 Pony Racing 2.19 Stop Race and Hazard Ahead Section Three: PASS Operation and Badge Schemes 3.1 PASS Operational Tips 3.2 Summary of Metal Badge Holders and Access Rights 3.3 Summary of PASS Card Holders (Non Metal Badge Holders) and Access Rights 3.4 Ownership Summary 3.5 Admission Policy and Badge Allocation for Owners and Racecourse Badge Scheme for Owners 3.6 Scotland Racecourse Badge Scheme for Owners 3.7 TBA Badge Scheme 3.8 PTA Badge Scheme 3.9 Admission Policy for Trainers and Jockeys 3.10 Admission Policy for Permit Trainers and Amateur Riders 3.11 Raceday Referral Sheet 3.12 PASS Admission and Referral Procedures 3.13 PASS Card Developments Section Four: Media and Communications 4.1 Commentary Box Specification 4.2 Commentary Box Complaint Report Form Racecourse Training Manual Page 204

205 4.3 Mobile tracking cameras on Racecourses 4.4 Guidelines for On-Course Media facilities 4.5 Photographers Section Five: Veterinary 5.1 The Start 5.2 Prevention and Treatment of Heat Related Problems 5.3 Endoscopy 5.4 Veterinary and Medical Screens on the Racecourse 5.5 Racehorse Welfare 5.6 RVS Sample Letter of Contact 5.7 Elective Euthanasia 5.8 Infectious Disease Protocol Section Six: Track and Stables 6.1 Racecourse Stable Night Watchman 6.2 Advice on Racecourse Crossings 6.3 Guidelines for Fence Attendants 6.4 Flat starting positions-replacement of original fixed marker 6.5 Flip Starting Gate 6.6 Hurdle Padding Best Practice Racecourse Training Manual Page 205

206 Section Seven: Employment 7.1 Employment Contact Guidance Notes 7.2 Illegal Workers 7.3 Outdoor Working 7.4 Removal of Default Retirement Age Racecourse Training Manual Page 206

207 APPENDIX 7 RACECOURSE GUIDANCE DOCUMENTS RACECOURSE OPEN DAYS AND BEHIND THE SCENES TOURS Introduction As a result of the popularity of racecourse open days and behind the scenes tours, we have had a request from the British Horseracing Authority to standardise the arrangements whereby BHA Raceday Officials are asked to assist with these. The British Horseracing Authority has confirmed that it would like to assist racecourses as much as possible with such events given the positive publicity they create for racing. Procedures to be followed a) Behind The Scenes Tours 1. Any Officials who will be asked to assist with a behind the scenes tour (e.g. via a presentation or a visit to the area in which they work) must be informed of the tour the day before AS A MINIMUM. This will allow the Officials to organise their workload to be able to assist. However, it must be understood that if for any reason Officials are occupied with urgent work related issues it may be necessary to truncate or cancel talks or tours. Details of the Officials attending the meeting are included in the Racing Calendar. Raceday Officials addresses are in the format [email protected] If unable to contact them directly the BHA Racecourse Department should be contacted and asked to pass on the relevant details. 2. The BHA Weighing Room Security Officer (WRSO) must be informed of all weighing room tours, so that they are aware of who will be in the weighing room. It will also prevent any approaches to those participating in the tour to determine if they should be in this area. 3. Behind the scenes tours should avoid the Weighing Room during the BHA Raceday Officials Team Briefing (this takes place approximately 1hr and 45 minutes Racecourse Training Manual Page 207

208 before the first race and lasts for approximately 5-10 minutes), Officials meal time and immediately before or after a race. 4. Behind the scenes tours should be limited to a maximum of five minutes per participating BHA Raceday Official. 5. The size of any groups should be small and must reflect the space available in certain areas - e.g. Judges Box 6. The tour must be accompanied by a racecourse representative at all times. The racecourse representative should have a general knowledge of Officials roles and be able to explain those to visitors if Officials are otherwise engaged. b) Open Days In order for open days to be accommodated around acting officials existing raceday duties, the following guidelines should be observed:- 1. At least six weeks notice should be given to:- a) the British Horseracing Authority Human Resources Department; b) the Head of each Department required to participate - this will allow for changes to be made to ensure that the correct Official is shown in the Racing Calendar and racecards; c) Integrity Service Provider - to provide video coverage for Stipendiary Stewards, photo finish operators, stalls and the necessary PA equipment; 2. An order of running with timings for the Open Day should be submitted to the relevant Head of Department at an early stage in planning; 3. Each Official should be restricted to a maximum of two presentations/sessions limited to no more than half an hour in total. For presentations longer than half an hour, you will need approval from the BHA Human Resources Department for the allocation of an extra Official to carry out the presentations; Racecourse Training Manual Page 208

209 4. Presentations should be programmed to start a maximum of 3 and a minimum of 2 hours before the first race. Presentations must be finished a minimum of 1 hour and 50 minutes before the first race to allow for the Officials briefing which take place 1 hour and 45 minutes before the first race. 3 hours before is preferred for presentations given by Stipendiary Stewards; 5. If an Open Day is planned for a two day race meeting, the Open Day should ideally take place on the second day; 6. If a part-time Official is programmed to be at a meeting and a full-time replacement cannot be organised, then that department will be unable to participate. Your co-operation with the above arrangements would be greatly appreciated. The BHA Racecourse Department will inform the RCA of any racecourse that transgresses the Guidelines. Racecourse Training Manual Page 209

210 APPENDIX FIXTURE INCENTIVE SCHEME Payments apply as in Table A to those afternoon fixtures which also receive prize money funding from HBLB. The Cheltenham Festival and Bank Holiday fixtures are not eligible. Payments apply as in Table B to afternoon leasehold fixtures in January, February, March and December. No special incentives (such as for fixtures taking place on the same day as other major fixtures for the FA Cup Final) will be paid in A payment will still be made to an eligible fixture if the fixture is abandoned. Table A- Racecourse Fixtures FLAT TURF MONDAY AND TUESDAY March and April 6,700 5,700 October 6,700 5,700 November 6,700 5,700 WEDNESDAY, THURSDAY, FRIDAY March and April 5,300 4,500 October 5,300 4,500 November 5,300 4,500 Racecourse Training Manual Page 210

211 FLAT AWT MONDAY TO FRIDAY January 9,900 8,400 February 9,200 7, March 5,800 4, November 5,800 4,900 December 5,800 4,900 SATURDAY AND SUNDAY January 5,200 4,400 February 4,900 4, March 3,100 2,600 JUMP MONDAY TO FRIDAY January 13,700 12,000 February 12,500 10, March 4,700 4, November 4,700 4,000 December 7,800 6,600 SUNDAY January 6,700 5,700 February 6,700 5,700 December 3,900 3,300 Racecourse Training Manual Page 211

212 Table B- Leasehold Fixtures Leasehold Fixtures (not applicable to Twilights) January 9,000 0 February 7,000 0 March 2,000 0 December 4,000 0 Racecourse Training Manual Page 212

213 APPENDIX 9 FLAT CLASSIFICATION y-o+ 2-y-o Class 1 Pattern: Group 1 Group 2 160,000 80, ,000 60,000 Min Value Min Value Group 3 55,000 37,000 Min Value Listed (including those Listed Handicaps ) 33,000 23,000 Min Value Class 2 Heritage Handicaps 60,000 N/a Min Value Handicaps 0-105, and Open 27,500 Conditions Stakes Handicaps , and Classified Stakes 0-95 Novices and Maidens Nursery Handicaps Open 12,500 9,400 Min Value Class 3 Conditions Stakes Handicaps and Classified Stakes 0-85 to 0-90 Novices and Maidens Nursery Handicaps 0-90 and 0-95 No Min No Min Min Value Class 4 Handicaps and Novices/ Novice Auction/ Novice Med Auction Maidens/ Maiden Auction/ Med Auction Maiden Nursery Handicaps 0-80 and 0-85 Claimers and Sellers No Min No Min Min Value Racecourse Training Manual Page 213

214 Class 5 Handicaps and Novices/ Novice Auction/ Novice Med Auction Maidens/ Maiden Auction/ Med Auction Maiden/ Rating Related Maiden Nursery Handicaps and Classified Stakes 0-70 and 0-75 Claimers and Sellers No Min No Min Min Value Class 6 Handicaps and Novice Auction/ Novice Med Auction Maiden Auction/ Med Auction Maiden/ Rating Related Maiden Nursery Handicaps and Classified Stakes 0-60 and 0-65 Claimers and Sellers No Min No Min Min Value Class 7 Handicaps No Min No Min Min Value *All races to be displayed as Total Prize Funds. NB1: No race at Class 3 or below will have prize money of less than 2,250 NB2: all Handicaps of 13.5f and above will have 20lb weight-ranges (i.e. Class 2 will be and , Class and 71-90) at all times. NB3: all Handicaps will have 20lb weight-ranges during the months of June, July and August. Racecourse Training Manual Page 214

215 JUMP CLASSIFICATION 2012 Steeple Chases Novice Steeple Chases Hurdles Novice Hurdles NH Flat Races Class 1 Pattern: Grade 1 74,000 36,500 56,000 29,500 17,800 Min Value Grade 2 36,500 23,400 29,500 21,200 14,800 Min Value Grade 3 36,500 n/a 32,500 n/a n/a Min Value Listed Races 17,400 14,200 15,500 12,400 11,000 Min Value Class 2 Open Handicaps 15,500 12,800 Min Value Other weight-for-age races Handicaps Weight-for-age Novices, Juvenile and Beginners Races Open Novices Handicaps Hunters Steeple Chases National Hunt Flat Races 12,400 9,700 9,700 Min Value Class 3 Handicaps to Novices Handicaps to Weight-for-age Novices Races and Weight-for-age Novices, Beginners, Juvenile and Maiden Races Hunters Steeple Chases National Hunt Flat Races Racecourse Training Manual Page 215

216 Class 4 Handicaps to Novices Handicaps to Weight-for-age Novices Races to Weight-for-age Novices, Beginners, Juvenile and Maiden Races Claiming Races WFA Selling Races Weight-for-age Maidens Hunters Steeple Chases National Hunt Flat Races Class 5 Handicaps 0-95 to Novices Handicaps 0-95 to Classified Stakes 0-95 to Weight-for-age Maidens, Beginners Races and Claiming Races Weight-for-age Selling Races and Selling Handicaps Hunters Steeple Chases National Hunt Flat Races 2,450 2,250 Min Value Class 6 National Hunt Flat Races Hunters Steeple Chases 1,850 Min Value 1,150 Min Value *All races to be displayed as Total Prize Funds. NB: No race at Class 3 or below will have prize money of less than 2,450 (Chase), 2,250 (Hurdles), 1,850 (NH Flat) and 1,150 (Hunters Chase) Racecourse Training Manual Page 216

217 APPENDIX 11 FRAMING RACE PROGRAMMES 1. Why is race planning so important? Before considering how a Racecourse Executive approaches race planning it is crucial to consider why it is so important. The answer is simple, however grand and accessible the theatre may be, if the play is no good the public will not come to see it. In our terms however good your facilities are, however good the state of the track and the going may be, you need the right race conditions to attract runners and provide competitive racing which is what attracts the public (racegoing and betting). So how should you approach race planning? In order to consider this, we need to break the process down into its constituent parts. These are: Considerations what do you need to know and to bear in mind when dealing with race planning? Tools of the trade what do you need at hand when you are actually dealing with race planning? Aims what are you trying to achieve? Then we can consider how you do it. Racecourse Training Manual Page 217

218 2. Considerations 2.1 Regulations These are contained in: (i) The Rules of Racing, and (ii) BHA General Instruction No. 2 and 3 It is essential that you know what these Rules are because: (i) they set out the 'legal' parameters within which you have to work, and (ii) if you wish to 'break' the Rules you need approval from the Racing Department Distances Due to the nature of British Racecourses, the position of starts varies enormously. The starts which any particular Racecourse has are a 'constraint' on the races it can run but at the same time you want to make the maximum use of the distances you have. You should also consider whether new starts could be created and if so whether they would be beneficial. 2.3 Age and Sex of Horses Horses do not race as yearlings. 2-y-o do not race against older horses (except in the Nunthorpe and Scarborough Stakes) Racecourse Training Manual Page 218

219 Fillies have an allowance against Colts and Geldings, and the weight for age scale applies to 3 and 4 year olds. The weight for age scale is not absolutely mandatory and can be varied by agreement with the Racing Department. 2.4 Prize Money Clearly prize money is an essential ingredient of all race conditions. It determines the Class of race and is the basis from which the stake (entry fee) is set. Except for certain exceptions, the prize money for each class of race cannot exceed the minimum for a higher class. 2.5 Competitive Racing We all want competitive racing and we owe it to each other to ensure that there is a proper spread of racing opportunities and to avoid clashes. 2.6 Horse Population There is no point programming races for horses which do not exist. Conversely if there is a surfeit of, say, 3-y-o sprinters, they need to be given the opportunity to run. This is more easily said than done but must be born in mind. 2.7 The Track-Watering You must always bear in mind the state of your track and its peculiarities. For example, there is little point in having to water ¼ mile of track throughout the summer for one long distance race. 2.8 Other Local Peculiarities Virtually every race track will have some, eg avoid sharp bends in Apprentice races. Racecourse Training Manual Page 219

220 3. Tools of the Trade 3.1 The Rule Book The Regulations on programmes can be found in the Racing Administration Manual Part BHAGI No.2.1 to An analysis of entries, runners and going for the past 3 years You can have more than 3 years if you wish but 3 years should be a minimum. It is essential to keep accurate records of entries, runners and going and revise them every year. Any race which has had less than 8 runners should be investigated and analysed. There may be good reasons and you may decide to keep it but you need to review it. 3.4 A Form Book You need this so you can look up the races you are analysing under 3.3 to see exactly what happened. 3.5 The Programme Book This contains: The weight for age scale A 'precedent bank' of conditions of every race run in the UK. Use it to check what others have done Racecourse Training Manual Page 220

221 3.6 TRICL Templates This is another source of 'precedents' and a great time saver 3.7 Penalty Structure, Dates etc. The Racing Department will help you if you do not know what they are. Compile your own 'check sheet' do not leave these details to the Racing Department 3.8 A Calendar You need this to work out Penalty dates etc. 3.9 Prize money Calculations It is safest to do a calculation covering a whole 'season' (Flat or Jump) otherwise you will end up having spent too much or throwing money away at the end of the season which could have been used more effectively elsewhere. When doing prize money calculations you should start by ensuring you have met all the minimum values. You also need to set your prize money levels to determine race type classifications and stakes (entry fee) Race Times Schedule (Order of Running) In order to have a proper balanced programme you need an idea of when races are going to be run Racecourse Training Manual Page 221

222 3.11 Picture Provider Contract Each racecourse has its own contract which may stipulate certain penalty causes that are linked to the number of runners a race attracts. 4. Aims 4.1 Not less than 8 runners per race 4.2 Competitive racing 4.3 Will 8 donkeys do? Not if you have any ambition and pride in your job! 4.4 Quality Every course can attract good horses eg. with a good Maiden race, good jockeys may come to ride good horses. 4.5 Use of 7th Races Especially if you have a good quality race which is likely to provide a small field (eg a Maiden) consider a 7th Race Handicap, Amateur or Apprentice race. 4.6 Balanced Programme Vary distances and race types Watch timings to avoid bunching races over the same distance but remember stalls (on the Flat) have to be moved y-o races should be as early as possible Sellers and Claimers cannot be last without Racing Department approval Timing Feature Races should not be too early Racecourse Training Manual Page 222

223 4.6.6 Amateur and Apprentice races use these to aid the professionals. Best programmed as the last race of an afternoon or the first race of an evening card to allow the professional jockeys time to get from one track to another Finish with a Handicap but keep it short especially if close to sunset. 5. How do you do it? 5.1 Map out your programme for the day using: Race types/classification Distances eg. 3-y-o Handicap over 6f, 3-y-o Weight for age over 1m2f; check to ensure no clashes 5.2 Add prize money and race classification 5.3 Devise conditions The same principles apply whether you are reviewing or creating one or two races or a whole programme for a complete days racing. 6. Tricling 6.1 Print the programme out 6.2 Amend the hard copy in red ink AND keep it for reference 6.3 Print a 'clean' copy before you send it back, however, it can be retrieved under Facts & Figures. 6.4 Check the conditions when they are published in the Racing Calendar Racecourse Training Manual Page 223

224 APPENDIX 12 Race Planning Glossary of Terms Abandoning a Race (not meeting) a) Any race which is not a Pattern, Listed, early closing or the Final of race series which receives less than 5 entries may be abandoned by the Racecourse Executive up to 10 am on the day following closing. However, with the introduction of reopening and re-offering races, this is less likely to occur. b) When it is unlikely that you will be able to stage certain races due to the state of the track and there is sufficient time to take action, the relevant races (hurdle races/steeplechases/particular distance at a Flat course) could be abandoned and replaced by more suitable races (i.e. all chase or hurdle card or change distance of a Flat race). Please note that this can only be achieved with consultation and approval of the BHA Racing Department and BHA Racecourse Department. Allowances (horses) Certain race conditions contain allowances, which are weight concessions for horses that might be considered to be disadvantaged in some way, such as horses that have never raced, or maidens. A maximum allowance is generally stipulated if such allowances are likely to be cumulative. Allowances are generally in the region of 3lb per allowance, which is deducted from the weight that the horse would ordinarily carry under standard weight-for-age regulations. Other than in Handicaps and Banded Stakes fillies and mares shall receive allowances of 3lb-5lb for Flat races and allowances of 7lb for Jump races. Allowances (riders) In most races (bar Pattern, Listed and Class 1 & 2 WFA Flat races, the John Smith s Grand National and Class A & B WFA Jump races) Apprentices, Conditional Jockeys are entitled to claim allowances ranging from 3lb -7lb in accordance with their ability. Conditional Jockeys will be allowed to claim a further 3lb if they ride a horse trained by their employer until they have won 5 races. Amateur Riders can claim Racecourse Training Manual Page 224

225 between 3lb - 7lb in Handicaps and Selling races confined to Amateur Riders and all WFA races bar Classes A and B. The letter A will appear underneath race conditions when a rider cannot claim an allowance under Racing Administration Manual (f) Rules Appearance Money Scheme Started in 1999, the Appearance Money Scheme privides an incentive to Racehorse Owners to run their horses on a Sunday. In 2011, the AMS accounted for 0.8% of the total prize money offered. The table below shows how the AMS was divided up between flat and jump racing in 2011, the most up to date figures available at the time of writing. Flat Jump 269, ,700 AQPS horse It stands for Autres Que Pur Sang, which means 'other than a thoroughbred' in French. Arab Race A race specifically designed for pure-bred, and some part-bred, Arabian horses. The races tend to be restricted to amateur riders who compete in a variety of race types including handicaps, maidens and conditions races. Race length can vary anywhere between 5 furlongs and 2 miles. The season for Arab racing runs from May to October and consists of a mix of Raceday Fixtures and Single Races held at a more usual Thoroughbred Meeting. All races are run under the BHA Regulations for Arabian Horseracing. Attendants Clothing (AC) This is branded attendants clothing, but only if a sponsor has an historic agreement to provide them (i.e. John Smith's Grand National). This agreement will override Racecourse Training Manual Page 225

226 owners sponsorship arrangements and attendants cannot refuse to wear the clothes provided in such circumstances. Auction Races Specific races for which horses are only eligible if they have passed through a certain Auction House, e.g. The 200,000 St Leger Yearling Sales Stakes for two-year-olds at Doncaster, which is for horses that were catalogued in the Doncaster Bloodstock Sales St Leger Yearling Sales in a specified year. The Sales Company and Racecourse Executive guarantee a certain level of contribution (minimum 10% of the total race value), with the added commitment that any shortfall in the Guaranteed Minimum Value of the race is met. Not to be confused with median/maiden auction races (see below). BAGS Payment BAGS = British Afternoon Greyhound Service currently pays racecourses (excluding GG-Media and TurfTV tracks) for their racing pictures which are being distributed to all betting shops. However, payment varies due to factors such as number of runners (penalties for fields size below 8), time of the meeting (afternoon/evening). Basic Daily Rate (BDR) Prize money is given to racecourses in the form of a Basic Daily Rate (BDR). The BDR system accounts for about 80 per cent of the Levy Board s total annual prize money budget, and is distributed according to the racecourse's position in the Merit Table and the status of each fixture. The BDR is paid in relation to each day s racing and must be fully expended on prize money alone in the course of a calendar year. It may not be transferred from one code to another, but may be transferred between days of the same code. Different levels of BDR are paid for different fixtures: 100 per cent (or full funding) for criteria fixtures; 65 per cent for all evening fixtures and either 50 per cent or zero for non-criteria fixtures depending on which particular slots they are in. Self-funded fixtures do not receive any prize money grants from the Levy Board. Racecourse Training Manual Page 226

227 The Fixture Criteria is reviewed by the Board annually and sets out which fixture slots receive funding from HBLB. Each racecourse s BDR comprises of two evenly split elements: An amount calculated by reference to the latest average daily amount of its executive and sponsorship contribution to Prize Money. The share of the top-sliced 13.8m allocated by reference to the off-course betting turnover. Beginners Steeple Chase Is a Steeple Chase for horses that have never won a Steeple Chase at any recognised meeting in any country other than a Match or Private Sweepstake, or a Steeple Chase at a Point-to-Point meeting in Great Britain. Not to be confused with a Maiden Steeple Chase. BHA (Leasehold) Fixture This is a fixture that a racecourse has to purchase via an online bidding process, usually held in the second week of June for the following year s fixture list. A proportion of the money bid will go towards the Development Fund, whilst the remainder may go into prize money on the day. BHA fixtures will receive a fixed BDR and do not count towards Merit Table calculations. These fixtures are sold on 1, 2 and 3-year leases. See also under Fixture. The programmes for these fixtures will be determined by the BHA Racing Department and racecourses should be aware the Owners Entry Stakes need to be added to the prize money on offer on the day. This means that you would need to guess the number of horses that will be entered. If you get the calculations wrong, ie you received more entries than you budgeted for, the BHA will request that you pay the deficit into the Development Fund, or if you have another BHA fixture, add it to the prize money on that day. One simple solution would be to charge no entry fees at all, especially if you have only bought 1 BHA fixture. Racecourse Training Manual Page 227

228 Blanket Period This is the period from 1 January to the middle of March of each year and covers AWT that were allocated initially to help sustain a continuous racing product throughout the winter months. The period comprises around 65 afternoon fixtures, which all receive a fixed BDR. These fixtures will not count towards the Merit Table. Currently, these fixtures are held by Lingfield Park, Southwell and Wolverhampton only. Breeders Prizes (BP) The breeder of an eligible horse will be qualified to receive a Breeders Prize payment in respect of relevant races won by an eligible horse (see Racing Administration Manual (f) Rule 124 and Schedule 1 of the Rules of Racing). Races eligible are indicated with the abbreviation BP underneath the conditions of a race. Charity Race A race run outside the Rules of Racing for which participants are encouraged to collect sponsorship money to donate to an allotted charity. Riders are not required to hold an accredited jockey s license, although they are obliged to prove their standard of equestrianism by attending an assessment day at either the British Racing School in Newmarket or the Northern Racing College in Doncaster. Alternatively, they may supply evidence that they are in the regular employment of a licensed trainer. Riders are also asked to provide their own horse for the race, which to be eligible must have run at least twice under Rules or in point-to-points. Races are usually started by flag rather than stalls and runners are restricted to a maximum field of twelve. Consequently, Charity Races are often an excellent introduction to the racecourse for inexperienced jockeys. Racecourses need to apply to the BHA Racecourse Department 4 weeks prior to the event (see BHA General Instruction 3.1). Claiming Race Any horse which runs in a Claiming race can be claimed at its advertised price following the race. This price is a minimum 2,000. A maximum Claiming price is also set and horses which are advertised below that price will carry less weight than a more expensive rival. Racecourse Training Manual Page 228

229 The claiming price of each horse will be subject to an additional 10% Premium (plus VAT), which is split equally between the Buyer and the Owner. Racecourses have the option to alter the % to whichever level they feel is appropriate. An updated version of the Protocol for Claimants is now available for download from the Racing Administration Internet site See also Premier Claiming Race. For every race where a claim can be made (i.e. Selling and Claiming races), Weatherbys will charge racecourses an adiministrtion fee along the following lines: 53 for the majority of races 97 for those run outside normal office hours 145 for the very few races run on Bank Holidays Classification of Races Races are classified (Class 1 to 7 for Flat and Class 1 to 6 Jumping) in relation to the quality of the race. The classification of the race indicates the races minimum value or meritocracy band for prize money. Classified Stakes This is Flat Conditions Race or a weight-for-age Steeple Chase or Hurdle race other than a Maiden or Novice race, where horses entered in these races must have handicap ratings at or below a set figure, e.g The intention is to provide a non-handicap opportunity for horses with similar ratings, which in theory produces a competitive race. Conditions Race Any Flat race which is not: a Handicap, a Novice Race, a Maiden, Apprentice or Amateur Race, or a Selling or Claiming Race. Conditions Stakes Is a Flat race which has not been awarded Pattern or Listed status, is not a Handicap or a Novice race, is not restricted to Maidens, is not governed by Selling or Claiming provisions and is not restricted to Apprentice or Amateur riders if less than 7,500 in added to stakes. Racecourse Training Manual Page 229

230 Consolation Race A race in which horses that were balloted out of a feature (Heritage) Handicap will be able to compete in a similar race on the day or the day before, but for less prize money. There are currently 5 such races: Vodafone Stewards Cup/Sprint at Goodwood, Tote Ayr Gold/Silver Cup, William Hill Lincoln/Spring Mile at Doncaster, the Lloyd BMW Carlisle Bell and the National Express Premier/Reserve Handicap at Musselburgh. Development Fund This has been designed as a method to ensure diversity in the race programme by providing sufficient opportunities for high calibre racehorses in order to maintain and enhance the development of the thoroughbred. The Fund is generated from any surplus funds accrued over and above the fixture bidding process as well as additional funding from the Levy Board. The BHA Racing Department is in charge of the administration. Division of Races If the time for declaration has passed and the number of horses in a race exceeds the Safety Factor the race may divide. However, if this number is less than 20, then the race will NOT divide. The following races will be permitted to divide (Instruction B1): a) Open Maiden, Rating Related Maiden, Maiden Median Auction, Maiden Auction, Novice Auction, Novice Median Auction and Novice Flat races with Total Prize Fund of 10,000 or less; b) Weight-for-Age Hurdle races in which the Total Prize Fund is 7,000 or less, other than Classified Stakes, Selling or Claiming races; c) Weight-for-Age Steeple Chases in which the Total Prize Fund is 8,000 or less, other than Classified Stakes, Selling or Claiming races or Hunter Chases. d) National Hunt Flat Races of 5,000 or less; e) Any Flat race with a Total Prize Fund of 10,000 or less run at an AWT outside the period when Flat racing on Turf takes place, other than Selling races. - From 7 August 2008, the deduction for all races value 2,500 or above will be 500 for each division and for those races below 2,500 the prize money will be reduced Racecourse Training Manual Page 230

231 to 2,000 each. - Although a Class 7 race is not permitted to divide, if a Racecourse wishes to wholly finance such a race division itself, it is permitted to do so following consultation with the Racing Department. The budget for 2009 is 855,000. However, from 1 September 2009 the BHA has amended the current Rules which apply between April and October as follows: - Handicap and Claiming races can also divide - Both Flat and Jump courses can stage a maximum of 8 races - No divisions on evening cards other than on floodlit winter evening cards Jump Racecourses have the option to ask for dispensation from the BHA Racing Department of staging 8 races between April and October. Early Closing Races From 1 January 2008, early closing races close at noon on Tuesday. Weatherbys provides the list of entries to the racecourse and, if required, its sponsor as soon as possible on the same (Tuesday) afternoon. The list of entries will also be released to the Racing Post and Racing Pages at this time, embargoed until noon on the following day (Wednesday). This, however, would be on the understanding that they are for internal use only and that those connected with the horses should not be contacted until after the embargo has passed. The list of entries will be published on the Racing Administration website at noon on Wednesday (24 hours after entries have closed). Embargoes The information published after entry and forfeit stage of Early Closing Races is subject to an embargo. Therefore, it should not be published or made available to the general public until this deadline has passed unless special permission to do so has been obtained beforehand from the BHA. The embargo deadlines are as follows: Entry Stage closes 12 noon Wednesday - Weights for Age races: until 12 noon the following day (Thursday) Racecourse Training Manual Page 231

232 - Handicap races: until 12 noon the following day (Thursday). Weights embargoed until 12 noon of the Wednesday prior to their publication in the Racing Calendar. Forfeit Stage normally closes 12 noon Tuesday - Forfeit acceptors embargoed until 12 noon the following day (normally Wednesday). Enterprise Fixture The concept of Enterprise Fixtures was successfully implemented into the 2008 Fixture List. These fixtures will receive no central funding in their first year, but could be integrated into the Fixture List and become Racecourse fixtures in year 4. The Racecourse Executive is required to provide prize money of at least 40,000 for Flat and 30,000 for Jump racing. It should be noted that this will not count towards the Merit Table calculations until the fixture has become a Racecourse Fixture. See also under Fixture. Entry Processing Fee Non-refundable fee payable by Racecourses to the BHA, which equates to 5.57 (plus VAT) for every entry received. Owners also pay an entry processing fee (refundable), which is additional to the stake and in 2009 amounts to VAT if it is processed via the BHA Racing Administration website. The fee goes up to VAT if the entry is made via the Weatherbys call centre. Also added to the entry fee is an additional 1.20 for the Animal Health Trust and 0.50 towards the welfare of former racehorses. Evening Meeting A race meeting where the first race is programmed to start after 4pm. Not to be confused with Twilight Fixtures (see below). European Breeders Fund (EBF) The Fund was established as a European counterpart to the Breeders' Cup scheme which was being set up in the USA for the purpose of revitalizing the American racing industry through revenue being drawn from stallion fees. The EBF was intended to be not only a measure of self-help for European racing, but also a Racecourse Training Manual Page 232

233 means of securing access for European horses to some of the benefits of the Breeders' Cup scheme through Cross-Registration. Each EBF country must ensure that at least 70% of maiden two year old races are confined to EBF Eligible horses. ANY other races may be supported by the EBF, and be confined to EBF Eligible horses. A race confined to EBF-eligible horses is indicated with EBF underneath the conditions of a race. Field Size Limit (FSL) Is the limit on the number of runners that can take part in a race which is either linked to a Racecourse s Stable Capacity (see Racing Administration Manual (f) Rule 151 & Schedule 16) or to the number of starting stalls used by the Racecourse. All Class 1 races and Heritage Handicaps (including consolation races) are unaffected by this measure. Potential race divisions will be taken into account. FSL s are advertised in the Racing Calendar and/or Racing Administration Internet Site. Not to be confused with Safety Factor or Maximum (see below). Racecourses may apply to the BHA Racing Department for any race with a TPF of 30,000 or more to be exempt from this imposition. Applications must be made no later than one month prior to publication of the race conditions in the Racing Calendar. Fixture These fall into four categories: a. Racecourse Fixtures For 1,150 of the 1,211 fixtures known as Racecourse Fixtures in 2012, the prize money allocation is distributed according to a formula related to a racecourse's position in the Merit Table, the status of each fixture and the amount of off-course horserace betting turnover and gross profit generated by the racecourse. Positions in the Merit Table are calculated using racecourses' own contributions (including from sponsorship) to Prize Money averaged over the last 2 years. The total BDR paid to each racecourse must be fully expended on Prize Money alone in the course of a calendar year. It may not be transferred from one code (ie Flat or Jump) to another, but may be transferred between days of the same code. Racecourse Training Manual Page 233

234 b. In previous years, the British Horseracing Authority annually offered a certain number of fixtures on variable term leases for which racecourses bid competitively. In 2011, there were 16 fixtures granted to Ffos Las as a new racecourse and 96 winter evening BHA fixtures which became twilight (late afternoon/early evening) fixtures. For 2012 Ffos Las retains 8 BHA fixtures and there will be 98 BHA twilight fixtures. The remainder of the BHA fixtures, known as leaseholds, have been reintroduced for the 2012 fixture list; there are 96 such fixtures and will receive Raceday Services grants (previously Regulation and Integrity) from HBLB but no prize money. c. Enterprise/Self-Funded Fixtures In 2012, there are 42 fixtures programmed which receive no HBLB prize money allocation. Prize money is met by the racecourse. Generally, these are fixtures which the racecourse wishes to stage in order to secure race-going revenue but which are not in slots conducive to generating significant levy. Fixture Criteria The Criteria is based on the requirements of the off-course betting industry. Criteria fixtures fill necessary gaps in the Fixture List and receive the full Basic Daily Rate payment for that day. The 2012 Fixture Criteria is as follows: HBLB Fixture Criteria 2012 Number of fixtures per session which receive a Raceday Services grant "Racecourse" Fixtures Number of fixtures per session which also receive a Prize Money grant Afternoons Monday-Friday (except Monday - Tuesday in June, July and August) 3 3 Monday - Tuesday in June, July and August 2 2 Saturdays 4 up to 4* 3 at 100%, remainder at Bank Holidays All 50% Sundays 3 2 All weather fixtures between December 1 1 Racecourse Training Manual Page 234

235 Evenings Monday - Saturday 2 2 (at 65% of afternoon funding level) Fixture Fee "Twilight" Fixtures Racecourses are charged Fixture Fees by the BHA to cover the cost of licensed officials, the security and veterinary raceday officials, drug testing and other costs that are deemed necessary to ensure that the high standards of integrity demanded by the Rules of Racing are met for every fixture. "Leasehold" Fixtures Raceday Services grant? 1 1 ( 10,000 flat-rate) Prize Money grant? Where situated in afternoon or evening Criteria slots All None Fixture Incentive Scheme Fixture incentives are offered to racecourses as a means of encouraging them to race on days that would be unattractive in terms of racing as a spectator sport. Such meetings may earn little money through the gate but have value in generating off-course betting turnover, and therefore levy income. The level of payment varies according to the day of the week and the period of the year. Payments for Flat fixtures are highest during the start and end of the turf season, with no payments during the summer. Payments for jump racing are highest during January and February. No fixture incentive payments are made to fixtures during the Cheltenham Festival or evenings and Bank Holiday meetings. Racecourses are allowed to put fixture incentive payments to whatever use they wish. The tables below show the Fixture Incentive Scheme breakdowns for Fixture Incentive Scheme Turf Flat Period Mon - Tues Wed - Fri March, April 6,700 5,700 5,300 4,500 October 6,700 5,700 5,300 4,500 Racecourse Training Manual Page 235

236 Fixture Incentive Scheme Turf Flat Period Mon - Tues Wed - Fri November 6,700 5,700 5,300 4,500 Fixture Incentive Scheme AWT Flat Period Mon - Fri Sat/Sun January 9,900 8,400 5,200 4,400 February 9,200 7,800 4,900 4,100 1st - 30th March 5,800 4,900 3,100 (to 25 Mar) 2,600 (to 25 Mar) 12th - 30th November 5,800 4, December 5,800 4, Fixture Incentive Scheme Jump Period Mon - Fri Sun January 13,700 12,000 6,700 5,700 February 12,500 10,500 6,700 5, th March 4,700 4, th -30th November 4,700 4, Racecourse Training Manual Page 236

237 Fixture Incentive Scheme Jump Period Mon - Fri Sun December 7,800 6,600 3,900 3,300 Forfeits Most major races, whether Flat or Jump, have at least 1 forfeit stage. After making the initial entry, the horse must be forfeited from the race by a set date if it is not intended to run, whilst those intending to run must pay the next entry fee. Such a system means that owners are not required to pay the full charge of entry immediately for a race with early closing (the closing date for which can be several months in advance of the race) and are only asked to pay the full amount in stages as the race draws nearer and the likelihood of running can be ascertained. 48-Hour Declarations Currently, 48-hour declarations are used for: - All Flat fixtures - All Sunday fixtures - All Grade 1 non-novice Steeple Chase and Hurdle races - Grade 3 Steeple Chase are optional at discretion of the Racecourse - Ideally, at least 1 Jump race on a Saturday outside the Flat season Free Handicap A race where all horses within certain criteria are entered automatically, with no stake or forfeit to pay, and horses within the handicap need to be withdrawn by a certain stage or are assumed to have accepted the entry. Frost Cover Protocol From November 2008 the Levy Board has agreed to provide grants to racecourses using frost covers. As the budget only amounts to 100,000 the following criteria applies: Racecourse Training Manual Page 237

238 - First and foremost the fixture should be covered by terrestrial television. - Only 1 fixture per day, however when there are other fixtures with either prize money of at least 200,000 or with a feature race worth at least 80,000 the fixture will also qualify. - Only applies to Jump fixtures. - Covers must be deployed over the entire track. Full Weight Range Handicap A well established feature handicap race that a course cannot justify at or gain approval for Heritage Handicap status but which BHA have given approval to be run using the full weight range (28lb) i.e. no Handicap Band. General Instructions These are mandatory obligations that a racecourse has to abide by as a condition of its Racecourse Licence, which is issued by the BHA. They are the minimum standards that you are expected to achieve at your course. The BHA s General Instructions (BHAGI) can be found on the RCA s website: Graduation Chase Steeple Chases for horses which have not won more than 2 steeple chases, which will allow a wide spectrum of horses to qualify, including novices, relatively seasoned handicappers and some horses which it could be argued have been denied suitable racing experience as a novice due to injury. Guaranteed Minimum Value Is the amount advertised in the race conditions which the racecourse undertakes will be the total prize money in a sweepstakes even if the sum of the Stakes and the Money Added to stakes do not together amount to that sum. Guaranteed Sweepstakes Only used for Charity races. The total stakes go to the winner and placed horses. The racecourse guarantees that the total prize money will not be less than a certain Racecourse Training Manual Page 238

239 amount (the guaranteed sweepstake) and, if the total stakes is higher than the guaranteed amount, the race will be worth the value of the total stakes. Handicap A race where the weights for the horses are dependent on the official ratings allotted by the handicapper, whose intention is to give every horse an equal chance of winning, subject to the provision of Racing Administration Manual (f) Rules 36 & Handicap Bands (Flat) Introduced in 2004, a Handicap race (usually) restricted to a 15lb weight range, an extension of the Rated Stakes. (When necessary the use of a floating weight range may extend this). During June, July and August the weight range is increased to 20lb. Also, races over 1m5f will have a 20lb range. Handicap Rating Is the number allocated to a horse by the Handicapper on his assessment of that horse s performance. Hands & Heels Races The Hands and Heels Apprentice and Jumps Series for riders who have ridden not more than 10 races at the start of the series, (the latter series being for conditional jockeys and category A and B Amateurs), are created in order to encourage race riding skills and develop a Jockey s ability to motivate a horse without resorting to the whip. British Racing School Jockey Coaches attend all races, walk the course with riders, brief them and carry out video reviews with them immediately following the race. Heritage Handicap Is a Handicap race identified as such by the BHA Directors which has a minimum Total Prize Fund of 35,000. All races are well established handicaps with a tradition of attracting a good number of runners in a competitive race. Racecourse Training Manual Page 239

240 Horserace Means any race in which any horse runs with any other horse in competition for any prize of any kind or nature whatsoever or for the purposes of deciding the result of any bet or wager and at which more than 20 persons (not including participants in the race) are present save that events at horse shows or gymkhanas, which are restricted to children under 18 years of age, or which involve a substantial element of chance or skill unconnected with horse-riding, shall not be considered horseraces. Hunters Steeple Chase A weight-for-age steeple chase (although there is the odd Handicap) confined to amateur riders and horses which have been hunting and have been thus certified by Master of Hounds. No Hunter Chase can be run before 1 February of any year. HC printed underneath race conditions indicates a Steeple Chase confined to certified Hunters. The qualification criteria for horses are as follows: 1. Horse must not have run in a race from 1 November of the previous year until 31 January of the current year (both dates inclusive) other than a Hunter Chase run in Ireland or after 1 October of the previous year, or 2. Horse must not have won a Steeple Chase other than one confined to Amateurs after 31 May 2006 and which has a penalty value of 20,000 or more, or 3. Horse must not have been placed first, second or third in a Grade 1 or Grade 2 Steeple Chase after 30 September Hypothecated Income A possible method for distributing central income where racecourses may be paid on the basis of the betting turnover that they generate per race. However, as levy income is based on gross profits there is an issue of establishing a reliable source of data to enable a switch to this format of income. Intermediate Races These Jump race types offer, as their name suggests, an intermediary stage between other race types. For example, an Intermediate Chase is aimed at horses that are no longer eligible for Maiden or Novice Chases but are perhaps not yet ready to compete in a standard Handicap. Racecourse Training Manual Page 240

241 Introductory Hurdle A race for horses that have not run in more than one hurdle race. Junior National Hunt Flat Race A race for 3-year-olds prior to 1 January and 4-year-olds from 1 January to 31 March, which have not run under any recognized Rules of Racing, except in these races in Britain and Ireland. Races are not to be run over distances of less than 1m4f and not further than 1m7f. Juvenile Races A type of Novice Hurdle that is restricted to juvenile horses. Juveniles are horses that are aged 3-years-old before 1st January for the current Jump season and 4- year-olds after 1 January until the end of the season. Late TV Payments Depending on the terms of a Racecourse s picture contract, the Levy Board will fund Late TV Payments (up to 4,000 per race) for races with terrestrial TV coverage which have not previously been advertised in the Racing Calendar. A claim form should be submitted to the RCA no later than 1 month after the fixture took place Limited Handicaps Limited Handicaps are Jump Handicaps where a restricted weight range is specified (such as a 21lb range from 10st4lb to 11st10lb) and additional conditions or penalties may apply to attract the correct calibre of horse. These conditions may include a more expensive entry charge for horses whose handicap rating is in excess of a certain level. Listed Races (Flat) These races have been awarded Listed status by the British Flat Racing Sub- Committee but must also be awarded Black Type status by the International Cataloguing Standards Committee. They must be worth a minimum 40,000 TPF for 3yo+ races and a minimum 30,000 TPF for 2yo races. Racecourse Training Manual Page 241

242 Listed Races (Jump) Races are decided by the Jump Racing Sub-Committee with minimum values being as follows: Novice Chase 20,000, Standard Chase 25,000, Novice Hurdle 18,000, Standard Hurdle 22,000 and Bumper 15,500. Lowest (Minimum) Weight Lowest weights applicable to Handicaps are 7st 12lb for Flat races and 10st for Jump races. There is currently an ongoing debate at the BHA regarding raising the minimum weight for Flat races. Maiden Basically, a horse that has not won a race in that code of racing, either Jump or Flat. There are exceptions for horses that have won races such as National Hunt Flat races, Matches, Private Sweepstakes, French AQPS Flat race or Point-to-Points. For the National Hunt Flat races, a Maiden must meet the relevant criteria (see below) and must not have won one of these races in Britain or Ireland. NB; Horses which have won a Hurdle race are not eligible to run in a Maiden Steeple Chase. Maiden Auction Race A Flat race restricted to two-year-old maiden horses sold or bought in by public auction under the hammer at "specified sales" (see below). There is usually a maximum auction price attached to these races, with horses sold below a certain price receiving weight from more expensive horses. Horses which are unsold having failed to reach their reserves do not qualify, nor do private sales. Maiden Handicap A Handicap Flat race restricted to maiden aged 3yo+ who have run in at least three British Flat races. Maiden Median Auction Race This is a Maiden Flat race with an additional criteria relating to the sire of the horse entered. Horses are only eligible for this race if their sire s progeny for that Racecourse Training Manual Page 242

243 generation reached a certain median price (or less) when sold or bought in at auction as yearlings. Match A race between two horses with different owners, on terms agreed by them, with no money or other prize added. Matinee Meeting A race meeting that commences prior to mid-day with the majority (if not all) races complete before the usual afternoon cards commence. Maximum Figure The maximum number of horses permitted to start in a race as laid down in the conditions of a race. This number must never exceed the Safety Factor. Merit Table The primary system whereby the Levy Board decides its prize money allocation to individual racecourses. It is based on the contributions to prize money by the racecourse executive and sponsors over a three year period. Meritocracy Bands Method of classifying races to replace minimum values (introduced in 2004 for Flat racing) where all races must be run at a value within the monetary range stipulated for that Class of race. For Jumping this was introduced in January Minimum Values These are set by the British Horseracing Authority each year and are the required minimum Total Prize Funds which a racecourse must meet for each classification of race. Also see Meritocracy Bands. Racecourse Training Manual Page 243

244 National Hunt Flat Race A race for horses aged between 3 and 7 years old depending on the time of year, which have not run under any recognised Rules of Racing, except in these races in Britain or Ireland or in a French AQPS Flat race. Novelty Race A race which restrict the number of runners through either a restriction on the horses, or the riders. Novice Novice races are only open to horses who, at the start of the Jumps season, are yet to win a race. However, the horse can continue to run in Novice races all season even after it wins a race, so long as at the start of the season it had never won a race. Novice Auction Race A Flat race restricted to two-year-old horses which: - have not won a Flat race classified above a Class 4 (other than those races treated as Class 4 in the conditions of the race) and - which have not won more than 2 races of any Class, and - which must have been sold or bought in at auction at "specified sales" (see below). As with Maiden Auction races, a maximum price is set and horses below this price will receive a weight allowance. Horses which are unsold having failed to reach their reserves do not qualify, nor do private sales. Novice Flat Race A Flat race restricted to two-year-olds only, - which must not have won more than two races and - have not won a race classified as Class 1 or 2 (other than those races which are treated as Class 4 in the conditions of the race) Racecourse Training Manual Page 244

245 In addition, winner of Flat races classified as Class 3 other than those treated as Class 4, will not be eligible for race run on or after the Monday after the York August meeting. Novice Hunters Steeple Chase A weight-for-age Steeple Chase confined to Amateur Riders and to horses certified by a Master of Hounds to have been hunted and which have not won a Steeple Chase before June, This is applicable for the year Novice Median Auction Race A Flat race restricted to two-year-old horses - which have not won a Flat race classified above Class 4 (other than those races which are treated as Class 4 races) - 2 Flat races of any class - and whose sire s progeny for that generation reached a certain median price (or less) when sold or bought in at auction as yearlings. Nursery Handicap A Handicap confined to two-year-old horses (official birthday 1st January). A Nursery cannot be programmed before 1 July. Open Maiden Race A Maiden Flat race which is restricted by either number of starts, age, sex, or qualification under the European Breeders Fund arrangements. Optional Trophies From the start of the 2009 Turf Flat season optional trophies can only be used if the prize money of the races equates to TPF 25,000 or more. For any race with prize money below this level, mementoes should be used. Out of the Handicap This means that a horse is carrying more weight than it should do according to its rating, i.e. it will be allotted the minimum weight advertised in the race conditions, Racecourse Training Manual Page 245

246 which does not equate to its actual rating. For example, in a 4yo Handicap where the top weight carries 9st 7lb and lowest 8st 2lb, a horse rated 44 would still need to carry the minimum weight of 8st 2lb rather than 8st. Parade The presentation before the start of a race of all the runners in racecard order mounted by their riders either led or cantered at intervals in front of the stand. Pattern Races Flat races are accorded Pattern race status by the European Pattern Committee. Jump races are accorded Pattern status by the British Horseracing Authority. For Flat and Jump racing, all Pattern races are deemed to be Class 1, with three Groups (Flat) or Grades (Jump) (1, 2 and 3) within the classification. Penalties Most races have a penalty structure, whereby a horse will be required to carry additional weight, usually as a result of its previous performance. Pony Racing Introduced in 2004 following RHT s Jump Racing Review in order to encourage a wider spectrum of young British enthusiasts to consider developing a career in Jump Racing. Pony Races can be staged for young riders before or after racing. The initiative has helped to promote the development of British jockeys, as many of the current crop of Irish jump jockeys have had involvement in this field. It has gone from strength to strength and in May 2007 the Pony Racing Authority was launched. Premier Claiming Race Claiming race in which the Total Prize Fund is not less than 8,000 and where the claiming price will not be less than 25,000. Private Sweepstakes A race without any money or other prize, which is not advertised until entries are closed. Racecourse Training Manual Page 246

247 Programme Book A loose leaf book, which is published quarterly by Weatherbys and which contains all the race conditions for all fixtures run in Great Britain. Each quarter racecourses will be required to collect the race details from TRICL and submit the changes to the BHA Racing Department by a certain deadline. If this deadline is not met, the Racing Department has the right to overwrite your programmes Quality Support Fund The three priorities of the Quality Support Fund are: 1. To deliver the optimal Flat race programme during the Flat Season, thereby making best use of the horse population and supporting race competitiveness. 2. To enhance the values of particular Black Type Flat race types with a view to supporting Britain s international competitiveness. 3. To address gaps in the Jump programme for horses of above average ability, with the focus at Class The Quality Support Fund, financed by HBLB, has increased by 3.2m in 2012 (2011: 1.7m) and will therefore total 4.9m in Race Is a sweepstakes, guaranteed sweepstakes, private sweepstakes, or match run under BHA Rules or any race under the Rules of any Recognised Turf Authority (for full description see page 82 of 2007 Orders and Rules of Racing or check on the BHA's dedicated website Racecourse Fixture This is a fixture that a Racecourse actually owns. You can sell it, lease it, move it or transfer it and you can decide the race programme for that fixture, as long as it complies with the Rules of Racing. Any prize money input you make for a Racecourse fixture will count towards the Merit Table. See also under Fixture. Racecourse Training Manual Page 247

248 Race Times A draft Race Times document is produced by the BHA Racing Department as soon as possible after the publication of the following year s fixture list. Racecourses will be asked to check this document carefully and make applications to the Race Times Committee which normally meets in early October. Following that the document will set out the race times for each race for the first quarter of the following year and will show first race times only for the remainder. A Race Times Advisory Panel will then meet a further 3 times to determine all race times for the following 3 quarters of the year. There are various stipulations with regard to race times (laid out in BHA General Instruction 2.8) including the preferred time gap between races at each course (10- minute gap if three fixtures, 15-minute gap if 2 fixtures). Other documents that were recently produced include: the Race Times Principles, Broadcaster Arrangements, Avoidance of Clashes and a list of those racecourses requiring 35-minute intervals as deemed by the BHA Racing and Racecourse Departments. Racing Calendar A weekly publication giving full and finalised race conditions 3 weeks in advance of racing. Each edition covers just one week s worth of racing. It also notifies all the changes to any Rules and reminds race connections of forfeit stages and special arrangements relating to race festivals. Racecourses are able to advertise and promote their races in the Racing Calendar and every week the latest rating files are published. The Racing Calendar is produced and published by Weatherbys. Racecourses will be required to collect the race details from TRICL and submit the changes to the BHA Racing Department by a certain deadline. If this deadline is not met, the Racing Department has the right to overwrite your programmes Racing Seasons The Flat Season runs in any year from the Lincoln Handicap until the afternoon of the November Handicap. In 2012, this means from 31 March up to and including 10 November. Racecourse Training Manual Page 248

249 The Winter Flat Season runs from the first Flat AWT fixture following the November Handicap until the final Flat AWT fixture prior to the Lincoln Handicap. In 2012/13 this means from the evening of 14 November 2012 up to and including 21 March The Jump Season runs from the day after the Sandown Park Gold Cup meeting until the final day that meeting is programmed the following year. In 2012/13 this means from 27 April 2012 up to and including 27 April Rating Related Maiden Race A Maiden Flat race which is not a handicap, but which is restricted to horses who have a handicap rating at or below a certain figure. Re-offering of Races a) Where 3 or less declarations have been received for races to be run on a Monday to Friday, the time for declaration will be extended up to am on the same day. b) For Saturdays and Sundays this number is 4 or less. c) For Heritage Handicaps, Nursery Handicaps and other major races the number is 7 or less. Re-opening of Races Any race which closes 6 or 5 days before the race is run is subject to re-opening where 9 entries or less have been received by the time advertised for closing. Races will be re-opened for entry up to 11 am on the day following closing (except for races closing on a Saturday, which will be re-opened until 11 am on the following Monday). Any race which is not a Pattern, Listed, Early Closing or the Final of a Series which receives less than 5 entries may be abandoned by the Racecourse Executive up to 10 am on the day following closing. Racecourse Training Manual Page 249

250 Replacement Fixture This is a fixture that is put on at late notice by the BHA and wholly funded by the Levy Board, usually to compensate for the loss of fixtures caused by abandonments. Replacement Fixtures will only be staged when at least 50 fixtures have been lost. Reserves Racecourses may apply to the BHA Racing Department to include Reserves in the following races: - Group 1 Flat races - Heritage Handicaps - Grade 3 Jump Handicaps with 48-hour declarations The race conditions must state the maximum number of runners and Reserves. The cut-off for Reserves is 9.00 am the day before the race. All payments made for any horse which is eliminated or is a Reserve and was subsequently not able to run will be returned. Restriction on Running For Flat racing: - No races for Yearlings - No races over less than 5 furlongs - Before 1 August you can only have a maximum 2 2yo races on a 6-race card and 3 2yo races on a 7-race card - 2yo should not run over further than 5f before the York May meeting; 6f before Royal Ascot; 7f before 1 August - 2yo should not run in Handicaps before 1 July or against older horses - A 2yo cannot run in a Selling race if it has already won 2 such events, unless the Selling races had a TPF of 10,000 or more For Jump racing: - No 3yo should run in a Hurdle race before 1 May - No 4yo should run in a Chase before 1 July Racecourse Training Manual Page 250

251 - No 5yo should run in a Hunter Chase before 1 February - No Chase or Hurdle race over less than 2 miles - No Hunter Chases before 1 February - A NHF should be run on a 7-race card unless it is an Open Race Rules Book The official Rules Book will be available on-line at which includes the full rewritten and reformatted Rules of British racing. The aim of the rewrite, which was announced at the British Horseracing Conference in February, was to remove duplication, make more use of plain English and avoid jargon where possible and to make the Rules more user friendly by bringing the relevant Rules together under six separate Manuals: A. General Manual B. Race Manual C. Trainer Manual D. Rider Manual E. Horse and Owner Manual F. Racing Administration Manual Safety Factor (SF) Maximum number of horses which can start in a race. This is determined in conjunction with the BHA Inspectorate. Scratching Is the withdrawal of a horse from a race under the provision of Racing Administration Manual (f) Rules & 95. Self-Funded Fixture This is a fixture sanctioned by the BHA, i.e a Racecourse needs to apply for it (no bidding involved). The following applies: 1. There will be no central funding allocated to prize money at these fixtures and, as Racecourse Training Manual Page 251

252 with all Self-Funded fixtures, amounts contributed by the racecourse towards prize money will not be included within Merit Table calculations. 2. The BHA will waive its fixture fee and, in addition, on presentation of the relevant invoices, reimburse the racecourse up to a maximum of 5,000 for photofinish/camera control costs. This is for Self-Funded Bank Holiday fixtures only, not so called Additional Self-Funded fixtures. 3. The fixtures will be allocated for an agreed term from 1 to 3 years. 4. Racecourses will not be permitted to swap, transfer or trade any of these fixtures. 5. The allocation of any fixture is subject to Inspectorate approval. 6. The race programmes will be determined by the racecourse executive in consultation with the Racing Department. Unlike Enterprise Fixtures, there is no minimum racecourse contribution to prize money at these fixtures although racecourses will be required to adhere to the relevant minimum values. See also under Fixture. Selling Race In these races, every horse can be claimed (see Claiming Race, above), but the winner must be offered for sale by auction. The selling price should not be less than 2,000. Traditionally, auctions are conducted in guineas with the auctioneer receiving the guinea (5%) as his commission. However, almost 50% of racecourses now sell in sterling and it looks like the guineas is being phased out.. The distribution of a sale is usually 50% of the surplus to the Owner and 50% to the Racecourse. However, Racecourses can alter these percentages as required (some courses split the proceeds 75% to Owner and 25% to Racecourse). For every race where a claim can be made (i.e. Selling and Claiming races), Weatherbys will charge an administration fee as follows: 53 for the majority of races 97 for those run outside normal office hours 145 for the very few races run on Bank Holidays SIS Satellite Information Services Ltd. supply television programming and data services to the UK and Ireland betting industry. They feed real-time coverage of major Racecourse Training Manual Page 252

253 sporting events directly into the betting shops, giving full details of betting opportunities for punters and the results of these bets as and when they happen. SIS is also a highly experienced and technically advanced broadcaster throughout Europe and across the globe. Also see Turf TV. Specified Sales Those yearling sales administered by Tattersalls (GB & Ireland), Goffs (Ireland & France), Goresbridge, Brightwells, Doncaster Bloodstock Sales, Agence Francaise de Vente Pur Sang/Arqana Deauville, Arqana Saint-Cloud, S.G.A./A.N.A.C., B.B.A.G., Fasig-Tipton., Keenland Association and Ocala Breeders Sales. As 2yo at any sales administered by these companies up to and including the first day of the Newmarket Guineas meeting. Split Entry Fees System used in Handicaps to encourage lower rated horses to enter with only having to pay a small proportion of the entry fee with the balance paid on declaration (not to be confused with Forfeit stages). It works as follows: horses entered on a Handicap mark within the weight range will pay the full entry fee. Horses entered with a Handicap rating outside this bracket will pay only 20% of the entry fee at the five-day stage, but must pay the outstanding 80% if they declare to run. Sponsored Numbers Cloths (SNC) These number cloths will carry the name/logo of a sponsor and must be carried by all horses running in the race. The sponsorship income will be divided in proportion to the number of horses which have started. Minimum payments are: 500 for terrestrial televised race, 250 for non-terrestrial races and 150 at non-criteria meetings. As this is seen as Executive contribution, this will count towards the Merit Table calculation. Stabling Capacity Is the total number of racecourse stables in the secure yard available to runners on a specified raceday. Racecourse Training Manual Page 253

254 Starting Stalls (SS) SS underneath the conditions of a race indicates that the race will be started from Starting Stalls. Stake Payments by the owners of a horse to enter it for a race. These form part of the total prize money pool for that race. A specific level is set by BHA for the minimum and maximum stakes, with special dispensation required for any figure outside these brackets. The level of entry fee, as a percentage of the added to stakes value, is currently as follows: Current Entry Fees Flat Group 1 not more than 1% of Total Prize Fund Group 2 not more than 0.85% of Total Prize Fund Group 3 not more than 0.7% of Total Prize Fund Other not more than 0.5% of Total Prize Fund Stakes in Early Closing races depend on the number of forfeits applied (see General Instruction 2.2.3). Jump All Races other than Pattern races not more than 0.5% Stakes in Early Closing races depend on the number of forfeits applied (see General Instruction 2.2.5). Supplementary Entries Group 1 races that close more than 12 weeks before running must provide for supplementary entries. Any other early closing Group 1 or 2 races may provide this at the option of the Racecourse. The cost of supplementary entry must not exceed 10% of the Total Prize Fund. For Jump racing any early closing Grade 1 races, which is not restricted to Novices, may provide for supplementary entries. The cost of the fee must not exceed 5% of the Total Prize Fund. A portion of the supplementary entry payment will be included within the Total Prize Fund. Racecourse Training Manual Page 254

255 Sweepstake Basically all races. The stakes or other contribution by the owners goes to the winner and placed horses and any other money added is distributed similarly. Top Weight Is the highest rated horse in a Handicap and therefore carries most weight. Total Prize Fund The way of advertising the race value, i.e. the Stakes go to the winner or placed horses. The Racecourse guarantees that the Total Prize Money available for distribution in accordance with Racing Administration Manual (f) Rule 118 & Schedule 9 will not be less than a specified amount. A portion of any supplementary entry payment which is equal to the full stake payable through the early closing system will be included in the Total Prize Fund. Training Races The Apprentice and Conditional Jockeys Training Race series are designed to be the next step on from the Hands and Heels series in terms of developing race riding skills. They are for riders who have ridden not more than 20 winners at the start of the series and again British Racing School Jockey Coaches attend all races, walk the course with riders, brief them and carry out video reviews immediately following the race. In these series riders may use their whips. TRICL Stands for The Racing Industry Computer Link. Raceday programmes need to be collected by the individual courses and changes should be discussed with the BHA s Racing Department. That Executive also retains responsibility for overseeing the schedule of racing in the wider context, aiming to provide competitive and comprehensive racing opportunities and editing and producing the relevant publications. Racecourse users must dial into Weatherbys and collect their race proofs, downloading them to their own PC. They can then make changes to these electronic Racecourse Training Manual Page 255

256 proofs remotely, using the bespoke TRICL programs that they have access to. The TRICL software was developed with 2 strategic aims. Firstly the system had to be easy for racecourses to use. Secondly, it had to provide a means of ensuring that the copy supplied to the Racing Department by the Clerks was technically correct. These aims were both achieved by using the Windows approach, and building in a raft of race validation options to prevent erroneous elements being accepted. The electronic proofs are passed from the racecourses to the BHA Racing Department, for consideration and clearing. Finally, they are copied over to the main database for inclusion in the relevant publication Turf TV Is a picture supplier to Licensed Betting Offices (LBOs) in the UK and the Republic of Ireland, The Turf TV betting channel features exclusive live coverage from most of the premier events and festivals in the British Horse Racing Calendar, selected international racing events and is coupled with a complimentary suite of virtual events. The Turf TV betting channel is owned by Amalgamated Racing (AMRAC), a joint venture company wholly owned by Racecourse Media Services Ltd and Alphameric PLC. Twilight Fixture A meeting held after the end of British Summer Time, which has a late afternoon start (around 4 pm) and ends before the evening fixture starts (usually around 6.50 pm). These fixtures will only apply to Racecourses that have floodlit facilities. Veteran Chase Introduced for the 2008 season for horses aged 10-year-old and upwards, rated over distances from 2½ to 3¼ miles. Weight-For-Age Race All races except handicaps and selling races. An older horse will carry more weight. Racecourse Training Manual Page 256

257 Winner Means the winner of a race (see definition of a race). Year A Calendar Year. Yearling Bonus Scheme A scheme to reward with 10,000 bonuses winning racehorse owners who purchased yearlings at British and Irish sales in Racecourse Training Manual Page 257

258 APPENDIX 13 JOCKEYS WISH LIST Jockeys Parking Designated parking areas for Jockeys should be clearly signposted with enough spaces to ensure that it is not full an hour before the first race spaces should be sufficient as some Jockeys travel together. The car park should be as close to the weighing room as possible to prevent them from having to carry their equipment long distances. Quick access to the car park is vital in aiding those Jockeys travelling on to evening meetings etc. Entry Entry in to the racecourse should be as easy as possible. Having to negotiate turnstiles with bags and saddles is a particular problem at some courses. The PJA will continue to inform their members of the importance in showing the appropriate PASS cards and metal badge. Jockeys Metal Badge holders to be permitted access to Owners and Trainers facilities wherever possible. Jockeys with no metal badge should be allocated with 2 badges by the racecourse after swiping their PASS Card. Showers At least three showers should be provided The showers should be cleaned after each day s racing and at worst they should be cleaned prior to each meeting. The showers should be well maintained and reliable. This is particularly important when there are only one or two. Racecourse Training Manual Page 258

259 Jockeys prefer showers that have some sort of temperature control. When designing a new weighing room please note that showers should ideally be situated adjacent to the sauna. Sauna The biggest complaint is that many existing saunas are too small. They should ideally be able to take at least 8 Jockeys comfortably. In the interest of good hygiene the sauna should be cleaned thoroughly after each meeting. It s function and cleanliness should also be checked prior to each meeting. Racecourse Physiotherapy The provision of a physiotherapy service is encouraged. It is currently funded by Jockeys, The BHA, The IJF, and Racecourses (who receive a grant for providing the service). Full details can be found in the On-Course Physical Therapy Guidelines document. There should be a designated room/area made available for the Physio to work outside of the main changing room. Comfort A relaxation area, incorporating the tea room where space allows, with sofa s etc. separate to the main changing room should be made available wherever possible. A quiet/rest room facility should be considered at racecourses where there is ample space to place either a bunk bed or a comfortable sofa for Jockeys to recuperate from their hectic schedules. TV screens for watching the racing, which should be located in the relaxing area rather than the changing area. Racecourse Training Manual Page 259

260 The changing area and food facilities should be in separate rooms. Food Racecourses must provide adequate catering for Jockeys throughout every race meeting which meet the minimum requirements set out in BHAGI 8.3 Further advice and detailed advisory documentation (See Section 2.9 RCA Guidance Documents) is available from the PJA and RCA Racecourses are advised to seek input from Julia Scott-Douglas (PJA Nutrition Team Leader) Security Weighing room security should be available to prevent unauthorised persons from entering the weighing room at all times. Security staff should remain on duty until the jockeys, valets and officials leave the weighing room following the end of racing. Racecourse Wish List for Jockeys Winning Jockeys attend all trophy presentations if time allows The winning jockeys must make themselves available to the media after the race if requested. The placed jockeys must make themselves available to the media after the race if requested. Jockeys to leave the weighing room promptly when requested to do so. Racecourse Training Manual Page 260

261 TRAINERS WISH LIST Going Accurate and early going reports & effective communication, including checking that the Racing Administration Website, Teletext and Racing Post information (the most commonly used sources) are accurate and up to date. Weatherbys to be informed of any intention to inspect and as soon as an abandonment decision is taken so that the information can be displayed on the Racing Administration Website. Provision of weather/turftrax information via /text with 24 hour information to Trainers with entries. Clerks of the Course must be available for contact between 8am-10am the day before racing. Clerks of the Course are quick to amend the Going if it changes during racing. Facilities Publicise change in status & value of fixture BHAGIs would act as minimum standards for stables, equine welfare, etc, with agreed higher level of standards for premier courses. Requirement to provide access to an endoscope Improved access to information throughout Racedays Provide list of facilities available throughout course, stables, and those provided for Stable Lads Provision of information re Racecourse Veterinary Practice etc Racecourse Training Manual Page 261

262 Communication Establish local/frequent user groups to discuss going/racing programme, and to encourage two way communication Encourage Pre-Season course walk and walk around facilities to discuss developments and projects Two way education (Trainer to Racecourse) to discuss going/racing programme. Provision of information re Racecourse Veterinary Practice etc General Improved recognition to yard sponsors to help with Trainers commercial relationships Provide Memento for every race, and champagne for 2nd and 3rd for races valued at over 10k Provide Trainers with Race Sponsors details to encourage letter of thanks from Trainer/Owner, to acknowledge value of sponsor Enforce Car Park badges Ensure that metal badge holders have same access as Members badges Where possible galloping after racing be permitted. Racecourse Wish List for Trainers Media involvement cooperate with press Assist with Order of Merit press events Ensure that representation for trophy presentations Establishment of local Liaison Groups Racecourse Training Manual Page 262

263 Discuss, through the local Liaison Groups, initiatives for short-term race planning, and provision of facilities Communicate with Racecourses re: attendance of owners and badge number requests Clear communication of arrangements for horses sold during selling or claiming races. Trainers not to stay overnight in the stable staff facilities Provide early notification of overnighters and numbers requiring accommodation Assist course through openness with running plans so that course can assist Ensure that wherever possible all horses arrive in the Parade Ring in good time before their race. STABLE STAFF WISH LIST Racecourse/Racing A member of the racecourse staff to be appointed with responsibility for stable staff and horse facilities and their name to be displayed in an appropriate place with contact instructions. Provision of a Best Turned Out prize Announcement of the winner of all Best Turned Out Prizes Stables and Stable Yard All bedding to be removed from stables and the stables disinfected between meetings wherever possible Racecourse Training Manual Page 263

264 Wash-down apparatus incorporating overhead booms, properly drained hard standing areas and a consistent supply of both hot and cold running water to be available. Security on racedays in the horse box park. Accommodation Provision of single or twin rooms A maximum occupancy of 2 per room, except for festival meetings where additional people can be accommodated if necessary Allocation of rooms to be managed so that where it is necessary for staff to share, they share with others from their own yard, wherever possible Clean rooms with clean, dry, freshly aired bed linen and pillows for each occupant Duvets to be provided Locks or padlocks for the lockers provided in the accommodation Locks to be fitted to all bedroom doors. Yale locks are recommended as they allow the door to be unlocked in the event of an emergency. Provision of transport to and from any off-site accommodation (e.g. local Bed and Breakfast) Toilets and showers regularly checked to ensure they are clean and there is toilet paper available Provision of Day Changing Facilities and showers Canteens Choice of food to include a hot option, cold option vegetarian option, fresh vegetables, fresh fruit, fresh milk and cereals. Racecourse Training Manual Page 264

265 Free Tea and Coffee All members of the public to be prohibited from using the canteen A priority system to ensure stable staff are served quickly when other groups use the canteen Notice Board to display any relevant information for stable staff. Remain open at least 45 minutes after the last race and continue serving food and hot and cold drinks Designated Smoking Area outside the canteen and away from public view Free Food for Stable Staff Racecourse Wish List for Stable Staff Stable Staff to follow ALL instructions from Racecourse Staff and officials, particularly in the Parade Ring, for safety reasons and to read and understand any notices displayed by the racecourse. All Overnight Accommodation to be booked in advance One member of Stable Staff to be designated to liaise with the designated racecourse contact in the event of any difficulties No Smoking in stable yard Racecourse Training Manual Page 265