A. Proposal Title: Energy Management System. B. Point Person and Contact Information:

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1 A. Proposal Title: Energy Management System B. Point Person and Contact Information: Hannah K. Morgan Sustainability Coordinator 202 Netzer Administration Building C. Department: Finance and Administration D. Amount Requested: $38,612 E. Proposal Summary: SUNY-Oneonta owns and operates an Energy Management System (EMS) which controls the HVAC, temperature, humidity and lighting on campus. Currently, the EMS is partially managed by a General Mechanic employee, but is not being used to its full potential due to limited manpower within the Facilities Department. With an annual energy budget of $3.7 million, SUNY-Oneonta would financially benefit by hiring an additional General Mechanic to share in the management of the EMS program. When buildings are properly operated for efficiency, such as having temperature set points during occupied and unoccupied periods, buildings can have a 20 percent lower operating cost 1. 1 Operations and Maintenance in Green Building, US Green Building Council

2 Section I: Narrative A. Proposal significance and objectives: This proposal is significant because it has the potential the lower the College s operating costs. The objective of the proposal is to hire an additional grade 12 General Mechanic who would share operational responsibilities of the College s Energy Management System. Currently, the employee who operates the EMS has other duties and is unable to spend an adequate amount of time managing the system. Managing a program which has over 200,000 points on campus requires the efforts of more than one individual. B. Contribution to the SP2010: Sustainability is one of the six pillars in the Strategic Plan. Hiring an additional employee to operate the EMS would contribute to the reduction of fossil fuels and greenhouse gases of the College. Managing, monitoring and operating building systems properly can significantly lower the energy costs of buildings. On a college campus, the EMS has the potential to control 80% of the electricity loads (ventilation, cooling, lighting, and space and water heating) and 91% of the heating (natural gas) loads from a satellite location. Energy reduction is a priority in both the State and SUNY sectors. At the State level, Governor Andrew Cuomo has challenged state agencies to reduce energy consumption by 20% by 2020 (Build Smart NY). At the SUNY level, Chancellor Zimpher is mandating a system-wide energy consumption reduction of 30% energy by 2020 (Energy Smart NY) 2. While a 30% reduction of fossil fuels in 7 years is a significant challenge, an EMS employee would address this challenge by managing an energy efficient campus operation. C. Linkage to the following priorities: a. Academic quality & rigor: N/A b. Experiential learning opportunities for students: Having two employees who understand and operate the EMS system creates more opportunities for student interns to execute EMS independent study projects. Currently, it would not be possible for the EMS employee to share his knowledge with an interested student, due to time constraints which accompany the position. Seeing as other SUNY Colleges and Universities are moving towards Energy Management degrees ( it is important for the College to offer internship opportunities for the students. 2

3 c. External revenue generation: This position would help the College operate in a more energy efficient manner, thus saving the college a substantial amount of money. d. Quality of undergraduate experience: Many students have verbalized their disapproval of energy usage in unoccupied areas. An additional EMS employee would address these concerns by using scheduling to control the heating, HVAC and lighting of each room and public space on campus. D. Impact on operational efficiency and effectiveness: Hiring an additional employee to jointly operate the EMS would increase the energy efficiency of the college. Also, the general mechanic employee would increase the operational efficiency of the College by performing other maintenance and plumbing duties as required. Ideally this position would be assigned to the 2 nd shift and be available to perform preventative maintenance on our HVAC equipment. Keeping this equipment properly tuned with clean filters, greased bearings, etc. also adds to our energy efficiency. E. Opportunity for collaboration: N/A F. How the activity will be assessed, using measurable, documented outcomes: The College receives monthly utility bills from NYSEG which includes electricity and natural gas consumption data. Once the additional EMS employee is hired, the College will be able to measure and track the effectiveness of the new position by comparing the annual Btu s (British thermal unit) per gross square foot consumed at SUNY-Oneonta. G. Implementation strategy and timeline. April 8: Awards announced April 22: Job position posted June 3-24: Interviews July 8: Hire new Grade 12 General Mechanic employee July 22: Start position

4 FY12/13 StAR Proposal -- Energy Management System Position Proposal Title: Energy Management System Position Point Person and contact information Name: Hannah K. Morgan Campus Phone: Campus Department/Unit: Finance and Administration Budget Detail please enter whole dollars; enter fractions of positions in decimals (e.g. 1/2 time = 0.50) Number of Recurring 1-time Costs by year Total 1-time Use of Funds Description Positions (ongoing) FY FY FY Costs Personnel Costs: Ongoing Salaries (PSR) 1.00 $38,612 $0 Temporary Salaries (Temp Service) $0 Student Employment (Student Temp Service) $0 Other Than Personnel Costs (OTPS) and Campus Recharges: Materials & Supplies $0 Travel (not related to Professional Development) $0 Contractual Services $0 Professional Development $0 General Equipment $0 Contracts related to Equipment Maintenance $0 Campus Storehouse $0 Campus Telephone $0 Campus Mail $0 Campus Print Shop $0 Capital Costs -- renovation $0 Capital Costs -- new construction $0 Total Costs: 1.00 $38,612 $0 $0 $0 $0 Projected Other Funding Sources: Amount Available: New Funds (i.e. projected revenue generation) Savings Reallocation of funds from existing resources (include account number, funding source) Total Projected Other Funding Sources: $0

5 StAR Appendix A The Chief Information Officer has reviewed this proposal and verified potential costs as it relates to technology: t Applicable The Associate Vice President for Facilities has reviewed this proposal and verified potential costs as it relates to facilities: [X] Yes t Applicable The Budget Director has reviewed this proposal and verified potential costs: t Applicable The Senior Executive Employee Services Officer has reviewed this proposal and verified potential costs as it relates to human resources: t Applicable Other consultation (be specific):