DEPARTMENT OF INFORMATION SCIENCE. HEIN708 Health Data Management COURSE OUTLINE

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1 DEPARTMENT OF INFORMATION SCIENCE HEIN708 Health Data Management COURSE OUTLINE Semester Two 2015

2 Contents 1 Paper Description and Aims Prerequisites Software Learning Outcomes 2 3 Teaching Staff Paper Coordinator & Lecturer Lecturer Course Delivery 3 5 Expectations of and Workload Workload Course Learning Resources Blackboard Student Webmail Assessment Assessment package mapped to learning outcomes Course Requirements Assignment Guidelines Assignment Submission Submission of late assignments Presentation Requirements Getting Help Results Quality Assurance Policy on recording lectures Wikipedia Copyright notice Grading System Dishonest Practice and Plagiarism Course Calendar 7 9 Student Learning Support and Information Student Charter Guidelines for Learning at Otago Student Learning Centre Library Support Kaiāwhina Māori Māori Student Support Pacific Island Student Support Disability Information and Support Disclaimer 9 1

3 1 Paper Description and Aims 1 Paper Description and Aims Understanding data collection management and information processing principles for clinical research purposes. Issues associated with data capture, external data imports, database design, metadata, data quality and integrity. 1.1 Prerequisites There are no prerequisites for HEIN 708 in terms of papers already passed, but it is assumed that students will have basic Windows Computer Skills including the following: Locating, copying, deleting and moving files Zipping (Compressing) and unzipping files Preparing and editing Microsoft Word documents, including the use of styles and automatic generation of Table of Contents Sending and receiving s, including handling attachments Basic skills in locating material on the Web using a standard web browser. The Otago ITS has some very helpful Tip Sheets ( covering some basic Microsoft applications including Word, Excel, PowerPoint and Access. A fuller range of training materials can also be found on the Microsoft Office Training Web site ( 1.2 Software Students are required to have their own copy of Microsoft Office University 365. A discounted four year subscription to this software is available for University of Otago Students for $ from Cyclone ( 2 Learning Outcomes Students in HEIN 708 will develop the ability to: 1. acquire a broad overview of the framework for clinical data management operations, 2. gain basic skills in key aspects of clinical data management skills to ensure that the collected data is complete and accurate, and the database is sufficiently clean to support analyses of various forms, 3. apply knowledge gained in different processes involved in the processing of clinical data, including database creation, meta-data, data entry, data review, data clarification, Quality Control/Quality Assurance (QC/QA) activities, data management documentation, and reporting, and 4. understand the clinical data management infrastructure including current clinical data management technologies, and the use of Information Technology for validation and analysis of clinical data. 2

4 3 Teaching Staff 3 Teaching Staff 3.1 Paper Coordinator & Lecturer Name: Dr Brendon J. Woodford Phone: brendon.woodford@otago.ac.nz 3.2 Lecturer Name: Mr James Irwin Phone: james.irwin@otago.ac.nz Brendon is the person you should approach with any administrative enquiries about the paper. 4 Course Delivery HEIN 708 is very much a self-directed study course. The essential material is found on the Health Informatics web site at On-line meetings may be held as and when necessary and at any other time as students express a need for extra tuition. Students are encouraged to dialogue with each other by means of and Skype. 5 Expectations of and Workload 5.1 Workload HEIN 708 is a 15 point paper which would typically require a total of approximately 150 hours work including reading of course material, on-line meetings, practice exercises, and assignments. 6 Course Learning Resources All course material can found on the HEIN 708 web site. For students without a reliable, reasonably fast internet connection, a CD containing the course material can be supplied upon request. Do check out the Links page (accessed from the side bar menu) for other useful material. Some of the links provided may prove very helpful for your project, as well as broadening your understanding of the scope of health informatics. 6.1 Blackboard For HEIN 708, Blackboard is used primarily for submission of assignments and the project. All essential course materials and resources are on the HEIN 708 web site. 3

5 6.2 Student Webmail 6.2 Student Webmail IMPORTANT - DO THIS NOW: Forward your University address to an address that you use regularly as follows: 1. Log into your StudentMail account (URL using your student username and password. 2. Click Cog button (top right corner) > Options. 3. Under Account, select the Forward your shortcut under the Short Cuts menu on the right side of the screen. 4. At the bottom of the screen, type in the address you want your to be forwarded to. You can also choose to have a copy of these s kept on your StudentMail account, so please check the box if you would like this. 5. Click the Start forwarding link at the bottom of the page. 7 Assessment Table 1: Full assessment package for HEIN Assessment Details Due date % of final grade Assignment 1 Introduction to Health Data Management 17 th July 8 Assignment 2 Data Management Plan Case Study 24 th July 8 Assignment 3 Constructing Case Report Forms (CRF)s 7 th August 9 Assignment 4 Small Database Development 21 st August 8 Assignment 5 Data Capture 3 rd September 6 Assignment 6 Data Validation 10 th September 6 Assignment 7 Data Processing 17 th September 6 Assignment 8 Data Storage and Compliance 2 nd October 8 Project Research Project 6 th November 40 Note: Assessment dates are approximate and may be varied to meet the needs of the majority of students participating in the course. 7.1 Assessment package mapped to learning outcomes Learning Outcome Assignment 1 Assignment 2 Assignment 3 Assignment 4 Assignment 5 Assignment 6 Assignment 7 Assignment 8 Research Project

6 7.2 Course Requirements 7.2 Course Requirements The assessment package consists of eight assignments and a research project as shown above in Table 1. In order to pass the course you must achieve a mark of 45% or more for each of the assignments, 50% or more for the research project, and an overall average of 50% or more. All assessment are due on each of the dates listed above. If your personal circumstances make submission of assignments on the listed day impracticable, an alternative day may be arranged with the course coordinator. 7.3 Assignment Guidelines If you are in any doubt concerning the way in which university essays, critiques and literature reviews should be written, or would just like to brush up on your writing skills, follow the link to these Assignment Guidelines ( 7.4 Assignment Submission Assignments should be submitted via Blackboard. Look under the assignments section. 7.5 Submission of late assignments Lateness is unfair on other students since late submitters may benefit unfairly from subsequent discussions Extensions must be sought ahead of time and will be available for genuinely extenuating circumstances such as illness, bereavement or accident. If your work is submitted late you lose 25% per week (or part of a week) 7.6 Presentation Requirements For details concerning the Harvard Style follow this link to the Citation Styles page on the library s web site ( File names should also include your name. 7.7 Getting Help The teaching staff are always willing to assist in helping students with understanding of the course material. This help can be given via s, Skype, telephone or if you live in Dunedin through face to face meetings. If you asking for help via please include the paper code and module name and describe your problem as specifically as possible. Have a look at How to Your Instructor for Help ( 7.8 Results Results of assignments and the research project will be released as they are marked, but they should be regarded as provisional. They are subject to ratification by the examiners meeting at the end of the semester. 5

7 7.9 Quality Assurance 7.9 Quality Assurance At the Otago Business School we monitor the quality of student learning and your learning experience. Your assessed work may be used for assurance of learning processes, such as evaluating the level of achievement of learning outcomes, with the aim of improving the quality of our programmes. All material used for quality assurance purposes will be treated as confidential and the outcome will not affect your grades Policy on recording lectures The policy on recording lectures can be found at The policy lists the following responsibilities that students have related to recorded lectures: 1. To make personal recordings of lectures only with the permission of the lecturer and to use such recordings only for the purposes of private study or research in HEIN 708 Health Data Management. 2. To access and download restricted recorded lectures that relate only to papers for which they have formally completed enrolment. 3. Not to distribute or otherwise circulate to a third party any restricted recorded lectures they access and / or download from the University Wikipedia Wikipedia may be used as a starting point for research on a topic, but should not be cited as a reference. The library has prepared an excellent pamphlet about the appropriate use of Wikipedia entitled Why not Wikipedia? ( Copyright notice The material on the HEIN 708 website is a coursepack as defined in the University s copyright agreements with various copyright licensing agencies. The following copyright statement applies: This coursepack may be used only for the University s educational purposes. It may include extracts of copyright works copied under copyright licences. You may not copy or distribute any part of this coursepack to any other person. Where this coursepack is provided to you in electronic format you may only print from it for your own use. You may not make a further copy for any other purpose. Failure to comply with the terms of this warning may expose you to legal action for copyright infringement and/or disciplinary action by the University Grading System The grading scheme used at Otago is: A C A C A C B D B E <40 B

8 7.14 Dishonest Practice and Plagiarism 7.14 Dishonest Practice and Plagiarism You should make sure that all submitted work is their own. Plagiarism is a form of dishonest practice. Plagiarism is defined as copying or paraphrasing another s work and presenting it as one s own (University of Otago Calendar 2015, page ). In practice this means plagiarism includes any attempt in any piece of submitted work (e.g. an assignment or test) to present as one s own work the work of another (whether of another student or a published authority). Any student found responsible for plagiarism in any piece of work submitted for assessment shall be subject to the University s dishonest practice regulations which may result in various penalties, including forfeiture of marks for the piece of work submitted, a zero grade for the paper, or in extreme cases exclusion from the University. The University of Otago reserves the right to use plagiarism detection tools. Students are advised to inform themselves about University policies concerning dishonest practice and take up opportunities to improve their academic and information literacy. If necessary, seek advice from academic staff, or the Student Learning Centre. The guideline for students is available at this link: The Library resource on ethical use of information is available via this link: 8 Course Calendar Module No. Week Commencing Topic 1 6 th July, 2015 Introduction to Health Data Management 2 13 th July, 2015 Developing a Data Management Plan 3 27 th July, 2015 Designing Case Report Forms (CRFs) 4 3 rd August, 2015 Database Development, Data Coding, & Metadata 5 17 th August, 2015 Data Entry, CRF Validation, & Processing 6 31 st August, 2015 Data Storage & Privacy 7 14 th September, 2015 Data Audits & Reporting 8 21 st September, 2015 Knowledge Discovery from Health Data 9 5 th October, 2015 The Future of Health Data Management Note: Lecture dates are approximate and may be varied to meet the needs of the majority of students participating in the course. 9 Student Learning Support and Information See the Distance Learning Handbook available from (URL Student Charter (URL Guidelines for Learning at Otago (URL (URL 7

9 9.3 Student Learning Centre 9.3 Student Learning Centre The Student Learning Centre, which is part of the Higher Education Development Centre, provides learning support, free of charge, to ALL enrolled students. Their services include: workshop programme designed to help students to improve their learning strategies and their generic skills; individual assistance with learning issues; on-line study skills advice; a student leadership programme student-led peer support programme for students of all ages and backgrounds. conversational English groups for students from a non-english speaking background The Centre also provides two very helpful study guides, Guidelines for Writing and Editing and Writing University Assignments and these are available on the SLC website. 9.4 Library Support The University Library website (URL provides on-line access to resources and services, including the catalogue, group room bookings, library hours and locations, past exam papers, subject guides and more. From your mobile: (URL Kaiāwhina Māori Māori Student Support Tënā Koutou Katoa, Ko Lisa Pohatu töku ingoa Ko Ngāti Kahungunu ki Heretaunga me ki Te Wairoa öku iwi Ko au te kaiāwhina o Te kura Pakihi. Kia ora. My name is Corey Bragg and I am the Kaiawhina Māori student support person in the Business School. I am currently in my final year of Masters in Public Health. My role is to help link Maori students with the various support networks throughout the university. Kaua e whakama, don t be shy come in for a chat. Mauri ora mai. Tel: corey.bragg@otago.ac.nz 9.6 Pacific Island Student Support Warm Pacific Greetings Talofa lava, my name is Esmay Eteuati and my role is to liaise with Academic Departments and Student Services relating to Pacific students and their course of study. I support both staff and students in the Business School and have a network of Pacific contacts in other Divisions around the University. Tel: piadvisor@otago.ac.nz Pacific Islands Centre webpage: (URL 8

10 9.7 Disability Information and Support 9.7 Disability Information and Support Students are encouraged to seek support if they are having difficulty with their studies due to disability, temporary or permanent impairment, injury or chronic illness. It is important to seek help early through one of the contacts below: Disabilities Office (URL or HoD, Information Science, Professor Michael Winikoff Telephone Disclaimer While every effort is made to ensure that the information contained in this document is accurate, it is subject to change. Changes will be notified using via and Blackboard. You are encouraged to check Blackboard regularly. It is your responsibility to be informed. 9