Payroll Services. kpmg.com/in

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1 Payroll Services kpmg.com/in

2 Payroll is a very important function for any organization after all, it determines the take home pay of its employees! Due to its sheer sensitivity, it is a service with no room for error. As a result, effective payroll services require specialization and a clear understanding of the applicable laws. Recent trends indicate that an increasing number of companies in the Indian market outsource their payroll function. Why outsource payroll? Specialised service Payroll is a specialized function. It requires knowledge of all the relevant laws that are applicable in processing the payroll of employees. With a service provider focusing on the entire process from start to finish, a streamlined method is followed, reducing the risk of faults. Confidentiality Every individual views his payroll information as personal data, for his eyes only. Awareness of the need for the confidentiality of payroll data has increased considerably. Outsourcing the payroll function means that only a few key people in the organization have direct access to payroll data. Administrative convenience Outsourcing the payroll function eliminates the need for the Company to establish an in-house process, hire a dedicated team, train staff, etc. Additionally, there is no requirement to maintain well developed in-house software. Therefore, the costs of the infrastructure necessary for operating a payroll system can be substantially reduced. Payroll services KPMG in India has built a full-fledged payroll practice which enables the outsourcing of the payroll function. It has a dedicated team of experienced professionals with extensive knowledge of the methodology relating to payroll processing. Our services, include: Payroll Processing Assisting in statutory compliances with the various applicable laws such as income tax, professional tax, provident fund, etc. Discussing tax issues relating to the payroll of individuals Offering personal employee support services that enable resolving employee queries. We have trained and skilled people We have a dedicated team of professionals which specializes in payroll processing. They understand the statutory requirements under the applicable laws and work towards obtaining the required results. Our payroll professionals are regularly trained and kept up-to-date with the latest changes in the payroll legislation. We reach out to clients at different locations In India, KPMG has offices in Ahmedabad, Mumbai, New Delhi, Bangalore, Chennai, Hyderabad, Kolkata, Pune, Kochi and Chandigarh. Our pan-india presence enables us to effectively cater to the clients across the country.

3 Our approach Our approach is to provide a range of services in relation to payroll rather than just salary calculations every month. Our payroll processing services are divided into four stages Step 1 Planning We set up an initial meeting with the company, in order to obtain the necessary information on the payroll for employees in India. The information collected from the initial and additional meetings and conversations, will allow both teams (from the Company as well as KPMG) to appoint persons responsible for the transition, to establish communication channels, key contacts, etc. Information or documentation such as the following would be provided by the Company to us at this stage: Company Organization Chart Determination of manager and employee roles Salary structure, etc. Step 4 Continuous Improvement Processes, once designed and implemented, need continuous review to achieve quality and improvement. We review the processes involved and strive to bring improvements to them. The improvement plan will be developed in consultation with the Company. Our work need not end with the payroll outputs that we provide. We can also help in implementation of the suggestions to confirm that the payroll process is carried out appropriately and in an improved manner. Step 2 Transition We work together with the company and/ or with the previous payroll service provider, to collect all data necessary for the transition of the payroll process. Our goal is to facilitate an integrated approach towards transition to make it as smooth as possible. We put together a transition plan which avoids disruption to your operations. The entire process is controlled and managed by a dedicated team and the progress is monitored against the set plan on a regular basis. Step 3 Start up and Delivery In order to make sure that all the previous stages have been correctly closed, we work in parallel with the previous payroll provider for one month. We also address all the issues that may be detected during this time and keep the Company duly informed about the problems, if any, arising in the process. This start up process minimizes the impact of transition and allows us to address any issues faced and to obtain experience of the previous payroll processes of the Company before starting to work in a real scenario. The output from the payroll processing includes tax and net pay calculations, pay slips, various MIS reports, statutory reports, returns to be filed by the Company, etc. Our services are tailored according to the Company s requirements. Accordingly, we can provide standard as well as customized pay reports to the Company.

4 People support We are available at a dedicated mailbox to take and resolve client queries. We also address queries of clients by telephone during office hours. Once a month, we place a team member at the client location to meet employees faceto-face and clarify their queries. Constant interaction with the Company and its employees gives them a sense of comfort as their queries are resolved in a timely manner. Technology Data Security The client data will be hosted on KPMG IT Infrastructure which is secured as per industry norms. The infrastructure has been assessed as per industry accepted security standards. These security assessments are conducted periodically and improvement areas are addressed on priority basis. We also maintain a regular data backup for data security. KPMG advantage KPMG is one of the fastest growing firms in India. We bring specialization in the field of individual taxation with a local and global perspective as we have both Indian as well as international employees. This allows us to offer a comprehensive, specialized payroll service, alongwith focused inputs from the tax perspective. We offer a distinct package of support, enabling the Company and the employees to feel well-informed and supported at every stage of the sensitive payroll process. Apart from the normal payroll processing, we can also represent the Company before relevant authorities such as Income Tax, Provident Fund and Professional Tax authorities, etc. with respect to payroll matters, wherever required. We, therefore, offer dynamic, customized services in the payroll sphere.

5 KPMG in India Ahmedabad Safal Profitaire, B4 3rd Floor Corporate Road, Opp. Auda Garden Prahlad Nagar Ahmedabad Tel: Fax: Bangalore Maruthi Info-Tech Centre 11-12/1, Inner Ring Road Koramangala, Bangalore Tel: Fax: Chandigarh SCO (Ist Floor) Sector 8C, Madhya Marg Chandigarh Tel: /781 Fax: Chennai No.10, Mahatma Gandhi Road Nungambakkam Chennai Tel: Fax: Delhi Building No.10, 8th Floor DLF Cyber City, Phase II Gurgaon, Haryana Tel: Fax: Hyderabad /2, Reliance Humsafar, 4th Floor, Road No.11, Banjara Hills Hyderabad Tel: Fax: Kochi 4/F, Palal Towers M. G. Road, Ravipuram, Kochi Tel: Fax: Kolkata Infinity Benchmark, Plot No. G-1 10th Floor, Block EP & GP, Sector V Salt Lake City, Kolkata Tel: Fax: Mumbai Lodha Excelus, Apollo Mills N. M. Joshi Marg Mahalaxmi, Mumbai Tel: Fax: Pune 703, Godrej Castlemaine Bund Garden Pune Tel: /65 Fax:

6 Contact us Parizad Sirwalla Partner E: T: Contact our Payroll Service team: Shilpa Patankar Director E: T: Naveen Bagga Manager E: T: Mukul Gulati Manager E: T: kpmg.com/in The information contained herein is of a general nature and is not intended to address the circumstances of any particular individual or entity. Although we endeavour to provide accurate and timely information, there can be no guarantee that such information is accurate as of the date it is received or that it will continue to be accurate in the future. No one should act on such information without appropriate professional advice after a thorough examination of the particular situation KPMG, an Indian Registered Partnership and a member firm of the KPMG network of independent member firms affiliated with The KPMG name, logo and cutting through complexity are registered trademarks or trademarks of KPMG International. Printed in India.