2015 Application. Salt Lake County Cultural Facilities Support Program

Transcription

1 Salt Lake County Cultural Facilities Support Program Contact Information Salt Lake County Center for the Arts Janet Quinney Lawson Capitol Theatre 50 West 200 South Salt Lake City, UT, Valerie Price Cami Munk

2 Cultural Facilities Support Program Process Overview There are three steps in the application process: Step One: Step Two: Step Three: Project applications are submitted and reviewed for eligibility and completeness. This is done by County staff. Project applications are qualified and reviewed for feasibility. This is done by the Project Review Team, made up of County staff subject matter experts. Project applications are reviewed by a citizen Advisory Committee and are considered for a recommendation for funding and passed on to the County Mayor and Council for their consideration and potential funding. Please note, this process does not guarantee funding of projects. Funding is considered in the County s annual budgeting process and is dependent on available funds and if specific projects are eligible for those available funds. Should your project be rejected for any reason, you may appeal to the Advisory Committee Cultural Facilities Support Program Deadlines February 19 February 25 March 5 April 14 April-May May June-July August 1 Application process opens Applicant Workshop Applicant Workshop Applications due Preliminary staff review for eligibility and completeness Project Review Team review Advisory Committee review Final recommendations presented to Mayor 2015 Applicant Workshops All applicants should attend a workshop on either February 25 or March 3, At the workshop, County staff will do a brief review of the application and then answer any questions. Please RSVP to Cami Munk (cmunk@slco.org) with your name and organization. Thursday, February 25, or March 5, from 3:30 4:30 p.m. J. Q. Lawson Capitol Theatre, 50 West 200 South, Salt Lake City Meet in the Capitol Room on the main level of the Capitol Theatre. Enter from the new west entrance and the Capitol Room is to your left. Parking available on the street; plenty of parking at the Salt Palace; or take TRAX to the Gallivan Plaza stop. Submission Process Applications are due on Tuesday, April 14, 2015, no later than 3:00 P.M. Please include two hard copies of your application and one electronic copy, either on CD or thumb drive Deliver in person or send by mail to Valerie Price, 2001 S. State Street, #N4100, Salt Lake City, UT,

3 2015 APPLICATION FORM Project Title Project Address Contact Name Contact Contact Phone Contact Address Organization Website A. Project Eligibility 1. Project Location Project located in County Council District # See Salt Lake County website for Council District maps ( 2. Artistic/Cultural Discipline Must check at least one Performing arts Visual arts Literature Film/mixed media Cultural history Other 3. Project Sponsorship Must check at least one and attach appropriate documentation if noted A Salt Lake County 501(c)(3) organization (attach copy of current valid IRS certificate) o This organization is ZAP funded Local government entity within Salt Lake County Salt Lake County based educational institutions The proposed facility must serve the general public, not only students Individual K-12 schools are not eligible for this program A business registered with the State of Utah Department of Commerce and licensed within Salt Lake County (attach copy of business licenses) 3

4 B. Financial Information Applicants must also fill out the attached financial information worksheet. 1. Project Budget Total Project Budget Amount $ County Funding Requested Amount $ Funding Currently in Place Amount $ Attach a detailed project budget, supported by a qualified professional. 2. Type of Funding Consulting Amount $ Demonstrate 50% match of requested amount required for consulting funding Capital Funding New construction Amount $ Renovation/Remodel Amount $ Demonstrate 10% match of requested amount required for capital funding 3. Project Funds Raised To-Date Cash Amount $ Unrestricted Pledges Amount $ Restricted Pledges Amount $ Other Amount $ 4. Financial History Attach three years of your organization s budget to this application, including your current budget year. 4

5 C. Project Narrative Please attach a project narrative following the outline below and include any required documents at the end of your narrative. Please also attach any other information that strengthens your application. 1. All Applicants Organization overview o History o Programs & services offered o Audiences served Project description How the project fits within the Cultural Facilities Vision & Principles (see Guidelines) Evidence of community need justifying the project o Community need this could include, but is not limited to, documented audience data (attendance), press coverage, feasibility study results, documented requests from community arts and culture organizations, etc. o Local support from community members, arts organizations, and others this could include letters, editorials, formal requests, etc. Evidence the project is appropriately sized to the capacity and needs of your organization and the community Detail how the project is integral to your organization s mission Describe how your current project funding has been secured Document ability to the raise required funds Analysis of the financial impact this project will have on your organization s future finances 2. Consulting Applicants Type of consulting services Goals & objectives of consulting services Scope of work Expected deliverables Payment schedule for the work and expenses Timeline 3. Capital Funding Applicants Site location Facility information o Describe current facility o Own or lease (provide deed to or contract to purchase real property or lease agreement either executed or pending agreement) o Lease terms Facility maintenance planning Overall project timeline 5

6 Project management information o Key personnel & experience o Consultants & experience Architectural information including: o Site plan o Space program o Schematic design (optional) Construction information including: o Construction cost estimate based upon Space Program above o Master construction budget o LEED planning, if appropriate o Contingency plans for cost overruns Describe how you will fund future capital maintenance & operating expenses Five-year expense forecast Long term capital maintenance budget 6

7 Project Financial Information Details Total Project Budget Applicant Match AMOUNT NOTES Funding Sources Attach details on separate sheet including individual pledge amounts, pledge restrictions, inkind donor details. Cash on-hand Pledges Unrestricted Pledges Restricted Pending or Projected Pledges In-kind Donations Must be from qualified, professional organization General Obligation Debt Structure Assessed Valuation G.O. Debt Capacity Outstanding G.O. Debt Remaining G. O. Debt Capacity Bonded Debt Summary Bond Issue Purpose $ Issued Interest Rate Date Issued Due Date Bond Holder Bond Issue Purpose $ Issued Interest Rate Date Issued Due Date Bond Holder Capital Reserve Amount How will you pay for cost overruns? 7