EHR Suppliers Partnering with RECs to Benefit Providers May 11, :00 PM EDT

Transcription

1 EHR Suppliers Partnering with RECs to Benefit Providers May 11, :00 PM EDT A Collaboration of The Regional Extension Center Vendor Selection & Management Community of Practice 1

2 Moderators for Today Ken Berry Rhode Isl Quality Institute, REC Program Management Director Co Chair of the REC/VSM/CoP/EHRA Advisory Board Charlie Jarvis NextGen Healthcare, Vice President, Healthcare Services Government Relations, Vice Chairman of the EHR Association Co Chair of the REC/VSM/CoP/EHRA Advisory Board 2

3 Overview of the Collaboration Regional Extension Center/Vendor Selection Management Community of Practice the EHR Association Collaborative Advisory Board Open to ALL EHR Vendors Collaboration Established 02/21/2011 RECs the HIMSS EHR Association joined forces to support providers in EHR selection, implementation achieving meaningful use Three initial work groups created to address stack ranked initiatives from HIMSS11 Meeting Effective Communication Work Group Best Practices for Vendor Selection Work Group EHR Training Hub Work Group 3

4 REC/VSM/CoP/EHRA Collaborative Advisory Board Ken Berry, Rhode Isl REC, Co Chair Charlie Jarvis, NextGen, Co Chair Fadesola Adetosoye, ONC Justin Barnes, Greenway Medical Sara Brookings, Greenway Medical Pamela Chapman, e MDs Laura DeBusk, MED3000 Jim Eley, MED3000 Ned Ellington, ONC Wa Govan Jenkins, ONC Stacy Gutsmiedl, GE Healthcare IT Patrick Hall, e MDs Mat Kendall, ONC Denine Ledyard, Sage Brian Muck, Sage Henry Paik, CIT, VA REC Rick Reeves, CPSI Jacob Reider, Allscripts Tom Riester, GE Healthcare IT Carole Rodenstein, Mass Tech Mark Segal, GE Healthcare IT Travis Shank, Arizona REC Brent Stackhouse, NY REC Dan Stoke, Allscripts Mike Uretz, Health Technology Services /Mountain Pacific REC Liddy West, West HIT Consulting Gail Arnett, EHRA Pam Brewer, EHRA John Daniels, HIMSS 4

5 Best Practices for Vendor Selection Work Group Members Ken Berry, RIQI, Co Chair Charlie Jarvis, NextGen, Co Chair Fadesola Adetosoye, ONC Jacklyn Brinson, NY ehealth Sara Brookings, Greenway Medical Pamela Chapman, e MDs Jim Eley, MED3000 Stacy Gutsmiedl, GE Healthcare IT Patrick Hall, e MDs Carolyn Hartley, Physician HER Mike Uretz, Health Technology Services/Mountain Pacific REC Alise Watkins, Westat Gail Arnett, HIMSS Pam Brewer, EHRA John Daniels, HIMSS 5

6 Plan to Develop Qualified List/Criteria for Vendor RFPs Publish Criteria Used to Select Vendors Disclose How RFP was Developed Disclose Members of the Selection Committee Use Consistent Approach Format for Vendor Selection Publish Timeframe for All Milestones in the RFP Process, including: RFP Publish Date RFP Responses Due Date RFP Review Dates by REC Contract Negotiation Dates Notification Date Selected Non Selected Vendors Defensible (Can be Operationalized) Provide Appeals Process for Non Selected Vendors Provide Stated Plan to Reopen to Additional Applicants at Future Dates/Intervals Enrolled Vendors Should not have to Reapply Unless: Criteria Changes Vendor is in Breach of Contract with REC 6

7 Best Practices for Vendor Selection Work Group Articulate RFP instructions Draft RFP Recommendations Publish the complete RFP timeline upfront, from application deadline, to when decisions will be announced Use of stardized RFP guidelines Allow for five days of a Q & A period Allow a minimum of 3 weeks for vendors to respond Permit vendors to elaborate on their answers, not just objective Yes/No questions Provide guidance as to why a vendor was not selected Publish a Vendor Appeals Policy 7

8 Draft Vendor Pricing Template 8

9 Draft Vendor Pricing Template 9

10 Draft Vendor Pricing Template 10

11 EHR Training Hub Work Group Members Travis Shank, Arizona REC, Co Chair Dan Stoke, Allscripts, Co Chair Pamela Chapman, e MDs Ned Ellington, ONC Patrick Hall, e MDs Denine Ledyard, Sage Brian Muck, Sage Tom Riester, GE Healthcare IT Gail Arnett, HIMSS Pam Brewer, EHRA John Daniels, HIMSS 11

12 Primary Issue: Greater need/interest in more EHR training support tools for RECs Community Colleges. Primary Objective: Create a way for this to be done through the internet. Progress to Date: Created the site map for the Vendor/REC Web Based Portal are working on technical functionality. Established requirements priorities for training material to be loaded into the Portal. 12

13 EHR Vendor REC Provider EHR Vendor Provide (Via Secure Login) Training / Education Vendor / REC Webbased Portal Vendors will own their training content keep it current in the Portal Receive (Via Secure Log in) Training / Education REC Enhanced Support & Service Provider EHR Vendor REC Provider 13

14 Next Steps Develop stard terms for trainings demo, product overview, implementation overview, in depth training, MU attainment training, certification for implementation training Design the template for Vendor Training page May 15 Pilot with several members May 30 Establish policies for marketing training to RECs 14

15 Vendor Portal Homepage this CoP Work Teams Calendar Resources Vendor Pages Charter FAQ Members Best Practices Links Best Practices for Vendor Selection Sub Workgroup Training Sub Workgroup Communications Sub Workgroup Vendor A Vendor B.. Results Results Results Training Training 15

16 Effective Communication Work Group Members Justin Barnes, Greenway Medical, Co Chair Mat Kendall, ONC, Co Chair Pamela Chapman, e MDs Charlie Jarvis, NextGen Wa Govan Jenkins, ONC Patrick Hall, e MDs Liddy West, West HIT Consulting Gail Arnett, HIMSS Pam Brewer, EHRA John Daniels, HIMSS 16

17 How to get involved. Open to ALL EHR Vendors Collaborative Portal will be available soon Virtual Town Halls Summer REC meeting Social Media HIMSS12 Annual Conference 17

18 Vendor Portal Homepage this CoP Work Teams Calendar Resources Vendor Pages Charter FAQ Members Best Practices Links Best Practices for Vendor Selection Sub Workgroup Training Sub Workgroup Communications Sub Workgroup Vendor A Vendor B.. Results Results Results Training Training 18

19 Questions Answers 19