Top Five Ways Any Business Can Benefit from Box

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1 Digital Asset Management Solution Top Five Ways Any Business Can Benefit from Box Every business, no matter what size, has documents and information that are the foundation of the company. Team members need to access and collaborate on critical documents, presentations and files, and that information needs to stay secure through multiple levels of reviews and approvals. Box serves as a central content repository that provides best-in-class security for your information, as well as the robust collaboration tools your team needs to be productive and keep your business competitive in an ever changing market. By using Box, your business can operate faster across all departments, ensure everyone is aligned, and drive growth while maintaining security of your files to keep your projects running smoothly. Contact: sales@box.com

2 Digital Asset Management Solution Operate faster and better across every department Content is the core currency of your business. It s at the center of every project, campaign or initiative. And, for too long, you ve had to rely on , file servers, or hard-to-use FTP sites to share and collaborate. But with Box there s a better way. Box has cut the time from job completion to invoicing by over 50%. Needless to say, the accounting department loves Box. Scott Blanck IT Director, Corporate Environments Easy sharing and collaboration for everyone More than 275,000 businesses around the world use Box every day to access, share and collaborate on content. Box makes it easy to collaborate anywhere and maintain the highest levels of control, privacy and protection. Get control, and give IT visibility into what s happening at all times. Reduce overhead Collaborating through is painful and time-consuming. With Box, collaboration happens in-context with commenting and tasks. Teammates see updates in real-time, engage experts on critical updates. Work the way you want With Box, get work done on your terms. Integrate with Outlook, Microsoft Office365, and Google Docs and keep your current workflow. Offline? No problem. Box Sync keeps all your important files instantly ready for you on your desktop. Contact: sales@box.com

3 Digital Asset Management Solution Get everyone aligned, from anywhere As companies grow and expand, inefficiencies begin to impact productivity and communication. These challenges emerge through departmental, geographical and organizational growth, but with Box, you can get everyone aligned, communicate clearly, and work towards your common success. You d think the finance team would be worried about putting sensitive information like salaries right online. But with the Box permission structure and strong security, they re totally comfortable with Box. Scott Blanck IT Director, Corporate Environments Promote personal accountability Every Box user has a personal profile that publishes activity, letting teammates see what colleagues are up to and discover hidden experts in the company. Updates adhere to Box security, keeping your confidential content and conversations safe. Run in real-time Real-time notifications can alert you every time someone uploads, edits, comments or downloads content so you can stay up on top of what s happening with critical projects. Automate approval processes With Box, assign tasks to key contributors to ensure timely review and approval of your projects, and give everyone instant visibility into the latest status. Contact: sales@box.com

4 Digital Asset Management Solution Drive growth. Maintain control. Businesses adopt Box to accelerate growth, create more efficient operations and expand their reach. Box collaboration and content tools let you operate effectively in the field, answer questions authoritatively and share knowledge back to the team. Keep everyone current Keeping the latest and greatest information at your team s fingertips is critical to massively successful projects, and Box ensures your team is always working on the latest version of each document. Track all changes through version history, and always have the latest information to make the right decision for the business. Accelerate the feedback loop Commenting and discussions in Box make it easy for the field to give instant feedback to headquarters. This focuses the efforts of product, marketing and executives to build assets that really make a difference. Find the best path forward Understand which content is being shared with customers and partners with Box access stats. With the critical insight into what s working and what s not, you can make better decisions and drive rapid change. Contact: sales@box.com

5 Digital Asset Management Solution Share confidently with secure workspaces Some projects require the highest levels of confidentiality to succeed - anything from a new acquisition, partnership, or confidential board communications. When the stakes are high it s important that only the right people have access to this information. Most secure cloud platform With a highly scalable infrastructure, constant monitoring, threat assessments, and full end-to-end encryption, Box maintains the most secure platform in the cloud. With SSAE 16 Type II compliance, 256-bit encryption, and Safe Harbor certifications, you can trust your content is safe with Box. Control access and external collaborators With Box you can ensure only the right people have access to confidential content when they need it, with seven permission levels depending on what the user needs to do. You can also get a one-glance view of every user inside your organization and whom they re collaborating with. See external users, find externally shared content and bring unauthorized users under management. Audit, report and monitor Security doesn t stop with our infrastructure and encryption. Box provides detailed monitoring, search and reporting let you easily see who is storing information, know with whom they re sharing it, and find content anywhere, fast. Contact: sales@box.com

6 FICO/A Case Study At FICO, we want to maximize on our global talent and provide them with the tools to do their jobs better together. Box is helping us connect the dots from region to region and from device to device. Tony McGivern FICO CIO FICO uses Box to enable secure collaboration, power a central workflow app and keep data safe. The Challenge Known widely as the company behind the FICO Score, the standard measure of consumer credit risk in the United States and the score that lenders use most, FICO is an analytics software company that works with more than half of the top 100 banks in the world to help manage risk, battle fraud, build profitable customer relationships and comply with government regulations. FICO also serves 95% of the largest financial institutions in the United States and all 100 of the largest credit card issuers in the country, so the stakes are high and security is paramount for any platform that touches any FICO content. With nearly 3000 employees and 25 offices on six continents, FICO has a highly distributed workforce and countless connection points with external collaborators. Unfortunately, with legacy on-premise content systems like SharePoint in place, FICO was struggling to share information both internally and externally, and employees were turning to unsanctioned solutions to share outside the firewall. Legacy infrastructure at FICO led to other problems, including: Limited access to corporate data from the field Time-intensive VPN management Bottlenecked mobile productivity. The Solution Learn More box.com After an exhaustive audit of cloud solutions, the team at FICO selected Box as the perfect solution to integrate with existing applications while enabling their employees to securely collaborate, including in a mobile environment. Simpler collaboration with financial institutions: External sharing at FICO is now both simple and secure, with Box as the enterprise collaboration solution. Employees can share documents of any size with any external collaborator while keeping content passwordprotected and securely behind the access levels they set. Integration with other applications: FICO has invested a number of cloud-based solutions like Salesforce and Jive -- and with Box, the company can further leverage that investment. Using Box, FICO employees now collaborate and share securely from anywhere, using Box Embed to make active content available in their other solutions. And for detailed workflow collaboration as well as the corporate Box, Inc El Camino Real. Los Altos, CA USA box.com sales@box.com

7 FICO/A Case Study intranet, FICO uses Jive with Box, with Box as the backend content platform. In fact, when the team at FICO was searching for workflow apps, one of the reasons they chose Jive was that its integration with Box was so compelling. Faster time to market for Sales and Marketing: Before Box, field reps had limited VPN access to marketing collateral, demos and product information. As a result, the data they referenced was frequently outdated. Box enables Sales to have 24/7 access to the latest version of whatever they need, wherever they are. And when they don t have Internet access, Box Sync keeps them current and productive. Meanwhile, on the Marketing side, Box has centralized sharing with external vendors like photographers, designers and writers, which has resulted in smoother collaboration and faster time-to-market. Increased security and governance: When FICO audited collaboration solutions, Box had the best answers to the questions our security team came up with, says Director of IT Carl Samberg, citing the SSAE 16 audits and the Box administrative tools that enable 100% visibility. FICO has also added a data leak protection layer via the CipherCloud integration, which scans all content flowing in and out of Box. It automates the process, so we can proactively identify and respond to any potential problems, Samberg shares. Boost in mobile productivity: Secured mobility was a key driver for FICO in selecting Box. SharePoint is not a mobile solution, says Samberg. And lots of solutions out there still aren t. Box, on the other hand, allows workers at FICO not only to easily preview files but to share, view, edit and save them back to Box. That s a huge boon for productivity. Reduce time on IT maintenance: FICO did have a propriety file system for collaborating with clients, but administration was laborintensive. Box has replaced that with a self-service solution, Samberg says. And from a support perspective, Box is significantly less demanding than SharePoint. We did a little bit of training up front, and that was mostly it, says Samberg. Now, Box saves me plenty of time, because I m not getting the requests I used to. In the end, Samberg and his team have been extremely pleased with the functionality and ease of use that Box provides. Box is a straightforward solution that lends itself to people getting value out of it quickly and easily, says Samberg. For more information on Box for Financial Services, visit Learn More box.com Box, Inc El Camino Real. Los Altos, CA USA box.com sales@box.com

8 A Box Case Study Content Management That Plays Well With Others? For Pandora Radio, Box Is Music to Their Ears Box has increased productivity enormously no more worrying about where a file is and whether it s the latest version. Mark Brennan Senior Director, Information Technology, Pandora Box Sales Call EchoSign, SnapLogic, Google Apps, WebEx, Salesforce name a cutting-edge technology, and Web wonder Pandora Radio probably depends on it. So when this online music pioneer needed to modernize its large content management system, Mark Brennan Pandora s Senior IT Director needed a platform that would work in harmony with other technologies. And more. A brief corporate snapshot: Founded in 2000, Pandora Radio is an automated online music service in which subscribers enter a song or artist they enjoy and Pandora responds by playing selections that are musically similar. Named one of 2010 s Hottest San Francisco Companies, the 250-employee music innovator filed for a $100 million IPO in For This Music Maverick, and Hard Drives Struck the Wrong Content Management Note Before Box, finding an important file at Pandora was a bit of a nightmare, Mark reports. First, people would have to try and determine where the file lived: on their , hard drive, someone else s , someone else s hard drive? It wasn t optimal. Then, Mark explains, Even if they solved that mystery, more challenges remained: Which ? Sent when? Where on a hard drive? Then, which file is this the latest version? It just wasn t productive. Basically, Mark observed dryly, It was kind of a mission impossible to find the correct file, quickly and easily. Clearly, a new and productive content management system was needed pronto. But that presented another challenge for the Bay Area groundbreaker: Where to find a robust system that provided simple yet sophisticated content management and worked in harmony with Pandora s other key platforms?. The Simple Solution: Box, Where 60,000 Companies Access, Share and Manage Content limitations, version control challenges, endless document searches with Box, this kind of static is a thing of the past for Pandora Radio. Today, Mark and his co-workers quickly access and easily share all kinds of content in one place often, from mobile devices. Result? They spend far less time (50% less, Mark estimates) searching for and sending files, keeping the team s focus where they want it: on meeting and exceeding the needs of Pandora s 48 million devoted fans. And, of course Box s open cloud content management platform plays well with the company s existing systems. Box, Inc El Camino Real. Los Altos, CA sales@box.com

9 Interestingly, the greatest endorsement of Box came from a surprising source: Pandora s own accountants. We knew we were on the right track when we asked the accountants (who were conducting a one-year Pandora audit) if they d be okay with us sharing files via Box, Mark reveals with a chuckle. They said `sure we already use and trust it. Another Box benefit, Mark remarks When our audit accountants told us Box was safe and they trusted it, I knew we were on the right track. Mark Brennan Senior Director, Information Technology, Pandora His team can now access, share and manage critical content with any device: desktop, laptop, iphone, ipad, Android, you name it. Large media files, presentations, graphics with Box, Pandora teams collaborate on all of these and more, whether they re across the hall or across the city. Pandora and Box: A symphony of compatibility and functionality. Box Sales Call Box, Inc El Camino Real. Los Altos, CA sales@box.com

10 P&G Case Study When P&G Needed a Simple Content Sharing Solution, They Synced With Box What if I don t think there s a better product out there for quick, easy and secure file sharing. Paul Schauer Personal Computing Solution Manager, P&G You re a Fortune 500 multinational operating in 180 countries and your employees need to share content anywhere, anytime, on any device? You have employees scattered across the globe, so a new contentsharing solution must be easy to adopt and use yet powerful enough to ensure effective cross-platform collaboration? Your employees need to share content with external partners and vendors quickly and easily? Welcome to P&G s world, pre-box. Box Sales Call P&G needed a content-sharing platform that would empower employees to share and access content anywhere, anytime, on any device. Simultaneously, a new solution would need to be affordable and fully compatible with P&G s legacy platforms. With thousands of employees working from laptops and mobile devices, P&G needed mobile content sharing that would work for everybody, everywhere a simple, secure, scalable platform that both users and IT would want to adopt. And finally, P&G needed a solution that would make sharing content with external partners and vendors as easy as sending an message. Box was the provider that P&G chose to deliver this solution. A brief corporate snapshot: Founded in 1837, P&G is the world s largest consumer goods company. P&G s wide range of products are sold in 180 countries. Named one of Fortune magazine s 2011 Most Admired Companies, Cincinnati-based P&G is focused on delivering branded products that touch and improve the lives of more than 4.4 billion people. P&G s sales exceed $80 billion. The Challenge: Finding a Content-Sharing Platform That Integrates Seamlessly With Existing Systems and Simplifies External Sharing We thought a lot about the new employees we were hiring, Paul Schauer, Personal Computing Solution Manager, explains. The kind of tools they would want to work with Box, Inc El Camino Real. Los Altos, CA USA sales@box.com

11 based on their lives as consumers and how that was driving trends in IT. At the same time, Paul observes, We needed tools that would complement our current in-place technologies. Besides effortless integration, P&G wanted a content-sharing solution that: Was easy to learn so that it could be easily adopted P&G employees who have been using Box for awhile tell me they have forgotten how painful file collaboration used to be. Paul Schauer Personal Computing Solution Manager, P&G Box Sales Call Offered a sophisticated security suite that worked well with P&G s security and controls, yet enabled simple external sharing and let external partners share content with P&G Was affordable, scalable and capable The Answer: Box, The Content-Sharing Platform That Plays Well With Others And Empowers Employees P&G was drawn to Box because of its rich features and excellent usability, Paul says. Also, the Box team was willing and interested in discussing the security features P&G needed. Not only is Box an easy-to-learn solution, Paul also sees it as a robust storage option. We are beginning to use Box for small groups who have traditionally stored large data sets on outdated platforms. Further, he observes: Box has empowered the company s users to easily access and share content from multiple company-owned PCs and mobile devices, while meeting P&G s stringent information security requirements. In addition, Box Sync automatically keeps multiple folders from a user s Box account in sync with their computer desktop. This productivity-booster enables whole teams to keep in sync with one another with edits and deletions delivered to everyone s desktop. Paul also appreciates Box s dependability and customer service. Box has been comprehensive and reliable for us. I can always get someone on the phone, and they re always helpful. He adds: While Box is a very innovative, responsive and nimble company, they also take security and controls very seriously. (In fact, Box is a leader in content-management security, with role-based access controls, a 99.9% uptime guarantee, data encryption using 256-bit SSL and SSAE 16 Type II Compliance.) Paul adds, Box is very easy to learn; people get started in five minutes. It just works. New users are adopting Box at P&G because they appreciate easy access to their data from anywhere and simple file collaboration with external business partners. These days, I m seeing a lot of viral adoption of Box in marketing, product design and field sales, says Paul. Box, Inc El Camino Real. Los Altos, CA USA sales@box.com

12 Box for Enterprise Mobility Management Box for EMM: Simple, Secure Mobility IT Can Trust With 90 percent of businesses supporting some aspect of BYOD by , IT and security teams must ensure that their organization s data and content is shared securely across both corporate and employee-owned devices. Take control of your IT with Box for Enterprise Mobility Management (EMM). Box for EMM keeps your employees connected and collaborative while letting you centrally manage security, policy and provisioning across any mobile device. With integrations with mobile security leaders like AirWatch by VMware, your data and IP will be kept safe and under control. Initially in our BYOD program, people were using consumer filesharing and collaboration apps they found on their own. We wanted to bring that under control, so we searched for a tool that had a consumer look and feel, but enterprise chops. That was Box. Hervé Coureil Chief Information Officer, Schneider Electric Deploying Box for EMM as a core part of your enterprise mobility strategy, allows you to: Secure data and control access on every managed device. Ensure that sensitive data isn t shared with unsanctioned applications, and remotely wipe corporate data when employees leave the company or lose the device. Ensure compliance and policy management. Gain confidence that your employees can access Box only from approved, trusted devices, and manage policies consistently, even in an organization with multiple EMM solutions. Enable manageability and security at scale. Centrally manage and control the deployment, adoption and configuration of secure mobile content, allowing organizations to rapidly scale deployments to tens of thousands of devices. Learn More box.com Box for EMM is one example of our commitment to building a smarter, simpler, and more secure way for organizations to protect critical content on all devices. In fact, through our Box Trust ecosystem, we are working Box, Inc El Camino Real. Los Altos, CA USA box.com sales@box.com

13 Box for Enterprise Mobility Management with security innovators to expand this commitment across your entire security and compliance architecture. Advance your enterprise security with Box Trust Changes in how individuals and organizations work and the evolving threat landscape demand that vendors, security practitioners and cloud providers work together to define and embrace a modern security framework. The Box Trust ecosystem helps organizations make sense of the required controls and the companies that can deliver them. The Box Trust ecosystem includes top security, governance, and compliance partners to provide the most trusted services for customers as they manage their content across its entire lifecycle. To be included in Box Trust, each partner is evaluated based on market leadership, the value and quality of its integration with Box, and a demonstrated commitment towards joint customer success. The future of collaboration is about making security usable, offering better visibility into the use of your information, and protecting every device that has access to critical business content. Let Box help you simplify and secure your mobility plans today. Visit to learn more about Box for EMM and to discover best practices for protecting information and exploring the Box Trust framework. 1 "Gartner Says Tablets Are the Sweet Spot of BYOD Programs November 13, Gartner. Learn More box.com Box, Inc El Camino Real. Los Altos, CA USA box.com sales@box.com

14 Rosetta Stone / Case Study Box is a critical component in Rosetta Stone s new cloud strategy. The Challenge Box is our enterprise solution and that works for us as an organization and for our teams. It gives our people an easy tool to work with, and it gives us the oversight and security to protect our IP. Pradeep Mannakkara CIO, Rosetta Stone A learning technology company with offices on four continents, Rosetta Stone had operated with Windows file servers distributed in local offices for most of its 20-year history. But when the earthquake hit Japan in 2011, and the company s Tokyo team needed access to their on-premise files, CIO Pradeep Mannakkara and his team became keenly aware of the risks of housing infrastructure locally. They decided to initiate a move of all of Rosetta Stone s productivity apps to the cloud and all of their documents to Box. With offices around the world and employees who regularly travel internationally, Rosetta Stone had to ensure not only that its employees have access to their files from wherever, whenever, but also that they can engage with those files in a productive manner, on their desktops, laptops, and mobile devices. Because two of Rosetta Stone s offices are in San Francisco and Tokyo, the company had to have air-tight (i.e., earthquake-proof) disaster recovery plans. attachment size limits were small, and were a burden on Rosetta Stone s servers. To get around that limitation, employees were turning to unsanctioned and ungoverned consumer services like Dropbox to share content with third parties, which was a security risk. Issues around collaboration and versioning were also slowing productivity. With no central repository for files and no standard means of tracking versions, employees were wasting valuable time searching for the correct file. Rosetta Stone is a global organization without a global IT team. Mannakkara s help-desk crew of 15 people in Virginia and India had to oversee 1,500 employees and contractors around the world. The Solution When they first decided to implement a document management solution that would enable global remote access, Mannakkara and his team looked at LAN acceleration software, but it would have required that they build additional (and complex) internal infrastructure. Then they turned to cloud-based solutions, reviewed the landscape, and landed on Box. Learn More box.com Box, Inc El Camino Real. Los Altos, CA USA - box.com - sales@box.com

15 Rosetta Stone / Case Study With Okta as its single sign-on provider (integrated with Active Directory), Rosetta Stone assembled a stack of cloud-based apps that enable productivity from anywhere, on any device. Okta keeps work flowing by allowing employees to sign on just once to all of those apps, including Gmail, Concur, Workday, Salesforce, DocuSign, Xactly, and Box. Thanks to Box, Rosetta Stone s files are no longer stored on-premise in Tokyo, San Francisco, or any of the company s offices. Instead, the files are in the cloud, with multiple layers of redundancy, protected from disaster. We re a global organization without a global IT team. Box allows us to offer filesharing and storage technology to our employees all around the world without staffing up IT. Pradeep Mannakkara CIO, Rosetta Stone Rather than share large files via , Rosetta Stone employees now simply include a link to the file on Box, unburdening the company s servers while also keeping intellectual property centrally located and secure. Additionally, Box is now the company s official solution for sharing files with third parties. Box now serves as Rosetta Stone s central storage facility, allowing employees not only to quickly locate the latest version of a file but also to share and collaborate with other offices. For instance, product groups distributed in Austin, San Francisco, Seattle, Boulder and Virginia use Box to share and distribute their documents. Other groups, including IT, have established project folders in Box and are using them to collaborate. Cloud-based apps tend to require far less administration than on-premise solutions, and Box is no exception. At Rosetta Stone, two IT team members split Box administration for 1,500 employees and contractors. There are no hardware set-up or maintenance costs, either. The Results 60-70% of Rosetta Stone s IT is in the cloud and that number will continue to rise. Rosetta Stone is transitioning off their internal servers and moving file storage to Box. As the company s data center footprint shrinks, so do the time and costs required to maintain it. The cloud-based productivity stack is enabling Rosetta Stone employees to leave behind laptops in favor of tablets lighter, faster, and more amenable to around-theclock use. Learn More box.com Box, Inc El Camino Real. Los Altos, CA USA - box.com - sales@box.com