Fleet Management at US Department of Labor

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1 2011 GreenGov Symposium Oct. 31 Nov. 2, 2011 Washington Hilton Washington, DC Fleet Management at US Department of Labor Philip Puckett Director, Office of Administrative Services US Department of Labor Presentation Title

2 The Beginning of the DOL Auto Fleet 1917 Oakland

3 Now Alternate Fuel Vehicles and Low Emission Vehicles

4 Where We Are Now AFVs FY 2011: 59% of the DOL Fleet are AFVs FY 2005: 20% AFVs Alternative fuel use: 400% increase over FY 2005 baseline as set by the EPACT Battery Powered Electric Vehicles More than 260 vehicles added to the DOL Fleet since FY2010

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6 How Did We Get Here? The Perfect Storm: EPAct meets Consent Decree Issues: Meet and Comply with EPAct alternative fuel vehicles (AFV) acquisition minimums Meet Consent Decree requirements Solution: Automobile Utilization Tracking Online System (AUTOS) DOL developed Fleet Management Information System

7 What AUTOS Helps DOL Address? Meeting the AFV Acquisition Requirement Tracking the AFV Usage Providing On Going Assessment of Fleet To Enable On Going Fleet Right Sizing Finding AFV Fuel Stations Enabling Agency Workers Mission Needs

8 Why does AUTOS Work? Sources of data Vehicle User Input Data Validity Oversight Levels Department Agency Region

9 AUTOS Operating Guidance and Data Sources

10 Data Entry Error Checking

11 DOL Fleet Management Teaming & Partnership DOL Fleet Manager Oversees & Coordinates the Department Program Quarterly Meetings with Agency Fleet Managers Provides Updated Fleet Information to Managers and Users through AUTOS Agency Fleet Managers Oversees & Managers Agency Vehicle Fleet Program Coordinates Agency Vehicle Orders Regional Fleet Managers Review Vehicle Requirements & Initiate Vehicle Orders Users Data Entry for Vehicle Use KEY Listening to the Customer to Improve AUTOS and Reduce Costs

12 DOL Fleet Management Partnerships DOE FAST AUTOS file input to FAST DOE National Renewable Energy Lab (NREL) Alternate Fueling Station Locations and Mapping Optimizing Alternative Fuel Vehicle Fleet (Beta Test) GSA Fleet Acquisition Program Standard DOL Fleet Acquisition Policy

13 Information AUTOS Provides? For Users: Alternative Fuel Station Locations Maintenance Alerts Training For Managers: Vehicle Use Vehicle Data Validation Checklist Alternative Fuel Use Tracking

14 Alternative Fuel Station Location Identification

15 Training Available on AUTOS

16

17 AUTOS Executive Dashboard

18 Right Sizing The Fleet 2007 DOL Transportation Scorecard Initiative Mandated Agency Fleet Managers Review Vehicles Reduce Mileage Smaller Vehicles Vehicle Sharing Reduce Numbers Low Emission Vehicles

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20 Successful Fleet Management Requires: Planning Develop agency wide plans and incorporate into departmental level guidance Data Collection Identify what data is needed for decision making Ensure data validity Data Analysis Look for trends improving, declining, staying the same Provide actionable information Identifying Strategies for Improvement Implement & Measure

21 Coming Soon The Future for DOL s Fleet Electric Vehicles and Fuel Cell Vehicles

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