Orange County Library System Board of Trustees Meeting. Board Packet for July 2013

Transcription

1 Orange County Library System Board of Trustees Meeting Board Packet for July 2013

2 101 East Central Boulevard Orlando, Florida phone: fax: website: Mary Anne Hodel, Library Director, Chief Executive Officer July 5, 2013 To: Ted Maines, President Lisa Franchina, Vice President Lucas D. Boyce, Trustee Marucci Guzmán Beard, Trustee Hernan Tagliani, Trustee Designate cc: From: Re: The Library Governing Board: The Honorable Mayor Teresa Jacobs, Chairman of the Library Governing Board, Members of the Governing Board, Commissioners S. Scott Boyd, Fred Brummer, Pete Clarke, Jennifer Thompson, Ted Edwards, Tiffany Moore Russell, Orange County; and Deborah Girard, City of Orlando. Mary Anne Hodel, Director Library Board of Trustees Meeting The next meeting of the Library Board of Trustees will be at 7:00 p.m. Wednesday, July 17, 2013 at the Southeast Branch Library; 5575 South Semoran Boulevard; Orlando, Florida 32822; READ (7323). If any board member has an item to be brought up for discussion, please call Milinda Neusaenger prior to the meeting, cc: Elouise Reddick, Liaison, Nominating Board ~ City of Orlando

3 AGENDA ORANGE COUNTY LIBRARY SYSTEM BOARD OF TRUSTEES July 17, 2013 Southeast Branch Library 5575 South Semoran Boulevard Orlando, Florida READ (7323) I. Call to Order II. Public Comment Policy Members of the public who wish to address the Board must first fill out and present to the Orange County Library System Board of Trustees, a Notice of Intent to Speak form. If an electronic form of comments is submitted, these will be made available to the public as part of the Board Minutes. Public comments of items listed on the agenda will occur just prior to the Board s discussion and action of the agenda item. Public comments of items not listed on the agenda will occur at the end of the meeting agenda. Public presentations shall be limited to three (3) minutes. In the event more than ten (10) persons signify their intent to speak, a period not to exceed thirty (30) minutes shall be set aside and divided up equally among those registered to speak. The order of speaking among those persons who have filled out the Notice of Intent to Speak Form shall be the order in which the forms were received by the Board s Administrative Assistant. Notice of Intent to Speak forms will not be accepted after the meeting has been called to order. Information listed on the Notice of Intent to Speak forms will be included in the Board Meeting Minutes and thus become public record. The Board shall have the power to extend periods of public comment to address issues of special concern by a majority vote of those Board Members present. If a request is made for written comments to be included in the official record of this meeting, it is helpful if the requestor is able to provide the comments in an electronic format. However, this is not required. This is to ensure the completion and accuracy of the official record when posted on the Library s website, For more information, contact Milinda Neusaenger at or [email protected] III. Approval of Minutes: Library Board of Trustees Meeting ~ June 13, IV. Staff Presentations: Southeast Welcome ~ Paolo Melillo First Nail Ceremony ~ Mary Anne Hodel Gatorland Program ~ Tracy Zampaglione V. Financial Statements and Summaries: June VI. Statistics and Summaries: June VII. Action Items Approval of the Budget for Fiscal Year Ending September 30, Computer Purchase: Ricardo Viera Public Library Construction Grant - Chickasaw Branch: Craig Wilkins VIII. Discussion and Possible Action Items 1

4 Strategic Plan FY 2013: 3 rd Quarter Update ~ President Maines Director's Goals FY 2013: 3 rd Quarter Update ~ President Maines Strategic Direction Update: Wendi Bost IX. Information Dorothy Lumley Melrose Center for Technology, Innovation & Creativity Update: Debbie Moss Staff Survey Results ~ FY 2013: Kim Zander-Simoneaux Director s Report Public Comment: Non-Agenda Items X. Adjournment Next Meeting Dates: --- August 8, 2013 ~ Orlando Public Library; 101 East Central Boulevard; Orlando, Florida Wednesday, September 11, 2013; Herndon Branch Library; 4324 East Colonial Drive; Orlando, Florida If any person desires to appeal any decision with respect to any matter considered at a Library Board of Trustees meeting, such person will need a record of the proceedings; for this purpose, such person may need to ensure that a verbatim record of the proceedings is made to include the testimony and evidence upon which the appeal is to be based. In accordance with the Americans with Disabilities Act, any person requiring special accommodations to participate in this proceeding due to a disability as defined by ADA may arrange for reasonable accommodations by contacting the Director s Office on the fifth floor of the Main Library in person or by phone at at least two days prior to the meeting. 2

5 Orange County Library System Board of Trustees Meeting July 17, 2013 Call to Order

6 Orange County Library System Board of Trustees Meeting July 17, 2013 Public Comment Policy Members of the public who wish to address the Board must first fill out and present to the Orange County Library System Board of Trustees, a Notice of Intent to Speak form. If an electronic form of comments is submitted, these will be made available to the public as part of the Board Minutes. Public comments of items listed on the agenda will occur just prior to the Board s discussion and action of the agenda item. Public comments of items not listed on the agenda will occur at the end of the meeting agenda. Public presentations shall be limited to three (3) minutes. In the event more than ten (10) persons signify their intent to speak, a period not to exceed thirty (30) minutes shall be set aside and divided up equally among those registered to speak. The order of speaking among those persons who have filled out the Notice of Intent to Speak Form shall be the order in which the forms were received by the Board s Administrative Assistant. Notice of Intent to Speak forms will not be accepted after the meeting has been called to order. Information listed on the Notice of Intent to Speak forms will be included in the Board Meeting Minutes and thus become public record. The Board shall have the power to extend periods of public comment to address issues of special concern by a majority vote of those Board Members present. If a request is made for written comments to be included in the official record of this meeting, it is helpful if the requestor is able to provide the comments in an electronic format. However, this is not required. This is to ensure the completion and accuracy of the official record when posted on the Library s website, For more information, contact Milinda Neusaenger at or [email protected].

7 Orange County Library System Board of Trustees Meeting July 17, 2013 Approval of Minutes: Library Board of Trustees Meeting ~ June 13, 2013

8 MEETING MINUTES ORANGE COUNTY LIBRARY SYSTEM BOARD OF TRUSTEES June 13, 2013 Orlando Public Library 101 East Central Boulevard Orlando, Florida READ (7323) Pending Approval Library Board Present: Ted Maines (5/0); Lucas Boyce (5/0); Lisa Franchina (5/0); Marucci Guzmán Beard (5/0) Administration Present: Mary Anne Hodel; Debbie Moss; Robert Tessier; Wendi Bost; Craig Wilkins; Debbie Tour; Milinda Neusaenger I. Call to Order President Maines called the meeting to order at 7:03 p.m. II. Public Comment Policy Members of the public who wish to address the Board must first fill out and present to the Orange County Library System Board of Trustees, a Notice of Intent to Speak form. If an electronic form of comments is submitted, these will be made available to the public as part of the Board Minutes. Public comments of items listed on the agenda will occur just prior to the Board s discussion and action of the agenda item. Public comments of items not listed on the agenda will occur at the end of the meeting agenda. Public presentations shall be limited to three (3) minutes. In the event more than ten (10) persons signify their intent to speak, a period not to exceed thirty (30) minutes shall be set aside and divided up equally among those registered to speak. The order of speaking among those persons who have filled out the Notice of Intent to Speak Form shall be the order in which the forms were received by the Board s Administrative Assistant. Notice of Intent to Speak forms will not be accepted after the meeting has been called to order. Information listed on the Notice of Intent to Speak forms will be included in the Board Meeting Minutes and thus become public record. The Board shall have the power to extend periods of public comment to address issues of special concern by a majority vote of those Board Members present. If a request is made for written comments to be included in the official record of this meeting, it is helpful if the requestor is able to provide the comments in an electronic format. However, this is not required. This is to ensure the completion and accuracy of the official record when posted on the Library s website, For more information, contact Milinda Neusaenger at or [email protected] III. Approval of Minutes: Library Board of Trustees Meeting ~ May 9, 2013 Vice President Franchina, seconded by Trustee Boyce, moved to approve the minutes for the May 9, 2013 Library Board of Trustees Meeting. Motion carried IV. Presentations: Youth Services Summer Reading Programs ~ Brittany Nethers Adult Summer Reading Program ~ Melanie Davis Cuéntame Un Cuento - Bilingual Book Club ~ Noraliz Orengo V. Financial Statements and Summaries: May VI. Statistics and Summaries: May

9 VII. Action Item Pending Approval Approval of Contractor s Guaranteed Maximum Price for Dorothy L. Melrose Center for Technology, Innovation & Creativity: Steve Powell Trustee Boyce, seconded by Trustee Guzmán Beard, moved to approve the contractor's (Skanska Building USA), Guaranteed Maximum Price of $1,311,820 for the Dorothy L. Melrose Center for Technology, Innovation & Creativity and to authorize staff to execute the Guaranteed Maximum Price contract amendment with Skanska. Motion carried Rules of Conduct Revision Vice President Franchina, seconded by Trustee Guzmán Beard, to authorize the revision of the Rules of Conduct to include "electronic cigarettes and similar devices" in the list of smoking products that are not permitted for use, except in designated areas. Motion carried VIII. Discussion and Possible Action Items Budget Preview: FY 2014 Comptroller Tessier provided an overview of the FY 2014 Budget that will be presented for the Board's approval at a forthcoming meeting IX. Information Dorothy Lumley Melrose Center for Technology, Innovation & Creativity Update: Debbie Moss The First Nail Ceremony was held on June 12, 2013 and was well received by all who attended Director s Report In addition to what was presented in the Board Packet, Director Hodel offered the following: Our donor, Mr. Melrose was on hand for the First Nail Ceremony June 12, 2013 to start the beginning of the construction phase of the Dorothy L. Melrose Center for Technology, Innovation & Creativity. He and his daughter were given the orange hammers used in the ceremony. He received a briefing from the architects and engineers involved in the project and met some of the staff from the Technology & Education Center who explained their plans and preparations for the eventual opening of the center. He seemed very pleased with the event and progress overall. The Director and some library managers met with School Board Member Christine Moore and staff from the Orange County Public School System to discuss getting children library cards and ways to promote the Library. We demonstrated the snap circuits and briefed them on the classes we are developing to promote children s interest in STEM. Summer Reading Program is off to great start: Radio Disney came to Winter Garden on Monday 10 June and performed on the porch. We had a door count of over 1,200, making it a record day for Winter Garden. 33 new card registrations were completed, also a new record at Winter Garden. Many thanks to the manager, August Calabrese and his staff! 231 people attended the Tim the Magician program on Alafaya s first day of Summer Reading! They set up a table for library card registrations and gave out free ice cream coupons from Marble Slab for anyone who got their child a card. There were 57 library card sign-ups for the day! Kudos to Danielle King and her staff! 2

10 Pending Approval Gatorland had 255 in attendance at Main, a very impressive turnout! Thanks to Vera Gubnitskaia and staff of the Children s Department Debbie Moss has been asked to present at next year s American Library Association Meeting 2014 on Create, Transform and Sustain: Managing for New Technology Services and Roles. She will focus on the Melrose Center s activities Public Comment: Non-Agenda Items Customer Catherine Falk submitted a letter for the Board's consideration. X. Adjournment President Maines adjourned the meeting at 7:51 p.m. Next Meeting Dates: --- July 11, 2013 ~ Southeast Branch Library; 5575 South Semoran Boulevard; Orlando, Florida August 8, 2013 ~ Orlando Public Library; 101 East Central Boulevard; Orlando, Florida If any person desires to appeal any decision with respect to any matter considered at a Library Board of Trustees meeting, such person will need a record of the proceedings; for this purpose, such person may need to ensure that a verbatim record of the proceedings is made to include the testimony and evidence upon which the appeal is to be based. In accordance with the Americans with Disabilities Act, any person requiring special accommodations to participate in this proceeding due to a disability as defined by ADA may arrange for reasonable accommodations by contacting the Director s Office on the fifth floor of the Main Library in person or by phone at at least two days prior to the meeting. 3

11 Orange County Library System Board of Trustees Meeting July 17, 2013 Staff Presentations: Southeast Welcome ~ Paolo Melillo First Nail Ceremony ~ Mary Anne Hodel Gatorland Program ~ Tracy Zampaglione

12 Orange County Library System Board of Trustees Meeting July 17, 2013 Financial Statements & Summaries: June 2013

13 Orange County Library System Financial Statement Highlights Nine Months Ended June 30, 2013 Operating Fund Revenues and Expenditures Faxes We provide faxing services at all branches and the Main Library and the service remains popular. Through the end of June, we have received $26,400 in revenue, which is very close to the $27,000 budgeted for the entire fiscal year. To improve customer service, we recently implemented a change where both faxes and scans are $1 per page. Prior to this, the pricing was different for each service, which created some confusion for our patrons. Affordable Care Act As previously reported, this Act requires employers to provide medical coverage starting in 2014 to part time employees who are paid on average 30 hours or more per week. We have notified out staff about the requirements of the Act and have included funding in next year s budget for this coverage. Just this week, however, the Obama Administration announced that it will provide an additional year before the Act s mandatory employer and insurer requirements begin. The announcement indicated that formal guidance would be forthcoming within a week. At this point, we don t know the impact of this announcement although we are still tentatively planning to move forward with offering the part time health coverage in FY 14 Budget Process Mary Anne is scheduled to give a budget presentation to the Governing Board on Monday, July 15 th at 4pm. At that time, the Governing Board will be asked to approve a tentative millage rate,.3748, and approve the FY 14 budgets. While staff gave a preliminary budget presentation to the Library Board at the June meeting, this timing is a bit awkward as the Library Board won t have an opportunity to formally approve the FY 14 budgets until the July 18 th meeting.

14 ORANGE COUNTY LIBRARY DISTRICT Operating Fund Nine Months Ended June 30, 2013 REVENUES Ad Valorem Taxes 92% Fines 3% Charges for Services / Misc 2% Intergovernmental 3% EXPENDITURES Salaries and Benefits 58% Library Materials/ Capital 15% Operating 27%

15 ORANGE COUNTY LIBRARY DISTRICT OPERATING FUND REVENUE SUMMARY Nine Months Ended June 30, 2013 ANNUAL BUDGET YTD ACTUAL (9 months= 75%) AD VALOREM TAXES 27,017,417 26,656, % INTERGOVERNMENTAL State and Federal Grants 95, , % State Aid 855, , % 950, , % CHARGES FOR SERVICES Fee Cards 17,000 19, % PC Pass ($10 for 7 days), Additional Sessio 9,000 5, % PC Express ($5 for 1 hour) 17,000 9, % Classes 3,000 2, % Meeting & Co-Working Rooms 35,000 26, % Faxes 27,000 26, % Scans % Computer Booklets & Online Book Sales % Ear Buds & Jump Drives Sales 7,000 4, % Reference Charges Bag Sales 8,000 6, % Replace Library Cards 50,000 36, % Copy & Vending 185, , % 358, , % FINES & LOST MATERIALS 1,075, , % MISCELLANEOUS Investment Earnings 18,000 27, % Rent 311, , Sales of Surplus Property 0 3,054 Contributions - Friends of Library 62,000 50, % Contributions - Others 525,000 79, % Miscellaneous 20,000 35, Grants & Awards 0 128,250 Phone Discount 210,000 1,146, , % TRANSFER FR PROP APPRAISER 39, TRANSFER FR TAX COLLECTOR 289, TOTAL REVENUES 30,875,017 29,231, %

16 ORANGE COUNTY LIBRARY DISTRICT OPERATING FUND EXPENDITURE SUMMARY Nine Months Ended June 30, 2013 ANNUAL BUDGET YTD ACTUAL (9 months= 75%) SALARIES & BENEFITS Salaries 12,964,259 9,345, % Medicare Taxes 187, , % Defined Contribution Pension Plan 972, , % Defined Benefit Pension Plan 1,141, , % Money Purchase Pension Plan 363, , % Life and Health Insurance (Employees) 1,877,017 1,251, % Retiree Health Care (OPEB) 1,285, , Worker's Compensation 80,018 76, Unemployment Compensation 32, Parking & Bus Passes 174, , % 19,078,749 13,565, % OPERATING Professional Services 260, , % Other Contractual Services 1,150, , % Other Contract. Serv.- Janitorial 317, , % Training and Travel 50,000 32, % Telecommunication 355, , % Delivery and Postage 1,228, , % Utilities 1,065, , % Rentals and Leases 1,071, , % Insurance 375, , % Repair and Maintenance 1,050, , % Repair & Maint. - Hardware/Software 400, , Copying/Printing 200,000 98, % Property Appraiser's Fee 230, , % Tax Collector's Fee 540, , % Supplies 550, , % Supplies-Hardware/Software 300, , Memberships 30,000 20, % 9,171,000 6,376, % CAPITAL OUTLAY Building and Improvements 1,650, , % Equipment and Furniture 240,000 25, % Hardware/Software 565, , % 2,455, , LIBRARY MATERIALS Materials - Restricted Contributions 1, % Materials - Other 4,500,000 3,178, % 4,501,250 3,178, % TOTAL EXPENDITURES 35,205,999 23,513, %

17 ORANGE COUNTY LIBRARY DISTRICT CAPITAL PROJECTS FUND Nine Months Ended June 30, 2013 ANNUAL YTD BUDGET ACTUAL (9 months= 75%) REVENUES Investment Earnings 3,000 8, % TOTAL REVENUES 3,000 8, % EXPENDITURES Reserves 3,000 8, % TOTAL EXPENDITURES 3,000 8, %

18 ORANGE COUNTY LIBRARY DISTRICT SINKING FUND Nine Months Ended June 30, 2013 ANNUAL YTD BUDGET ACTUAL (9 months= 75%) REVENUES Investment Earnings % TOTAL REVENUES % EXPENDITURES Reserves-Building and Improvements % Reserves - Technology % TOTAL EXPENDITURES %

19 ORANGE COUNTY LIBRARY DISTRICT OPERATING FUND BALANCE SHEET - ASSETS June 30, 2013 ASSETS Cash on Hand 7,425 Equity in Pooled Cash 486,120 Equity in Pooled Investments 20,248,051 Accounts Receivable 4,175 Due from South Creek Pond Association 4,513 Inventory 296,003 Prepaids 200,408 Other Assets-Deposits 8,965 TOTAL ASSETS 21,255,660

20 ORANGE COUNTY LIBRARY DISTRICT OPERATING FUND BALANCE SHEET - LIABILITIES & FUND BALANCE June 30, 2013 LIABILITIES Accrued Wages Payable 486,341 Accrued Sales Tax 88 Accrued Fax Tax 313 Due To Friends of the Library 3,554 Employee Payroll Deductions: Dental Insurance 1,304 Union Dues / COPE 251 Daughters of American Revolution 1,484 Staff Association 1,368 TOTAL LIABILITIES 494,703 FUND BALANCE Nonspendable: Inventory 296,003 Prepaid Items and Deposits 209,373 Annetta O'B Walker Trust Fund 4,000 A.P. Phillips Memorial Fund 100,000 Willis H. Warner Memorial Fund 33,712 Perce C. and Mary M. Gullett Memorial Fund 19,805 Restricted: Kendrick B. Melrose Family Foundation Gift 1,000,000 Committed: Vivian Esch Estate Fund 44,198 Edmund L. Murray Estate Fund 724,689 Arthur Sondheim Estate Fund 39,941 Strategic Plan 4,000,000 Assigned: Fiscal Year 2013 Budget 4,330,982 Unassigned 4,240,800 Current Year Expenditures Over Revenues 5,717,454 TOTAL FUND BALANCE 20,760,957 TOTAL LIABILITIES & FUND BALANCE 21,255,660

21 MONTHLY ROLLOVER ORANGE COUNTY LIBRARY DISTRICT June 30, 2013 BALANCE BALANCE 05/31/13 RECEIPTS DISBURSE 06/30/13 OPERATING Equity in Pooled Cash 552,019 2,366,022 2,431, ,120 Equity in Pooled Investments 22,218,755 1,970,705 20,248,051 22,770,774 2,366,022 4,402,626 20,734,171 SINKING Equity in Pooled Investments 489, ,625 CAPITAL PROJECTS Equity in Pooled Investments 5,978, ,979,346 SELF FUNDED HEALTH Equity in Pooled Cash (2,262) 193, ,422 (217) Claims Payment Checking Account 37, , ,030 37,000 Equity in Pooled Investments 2,914,790 26,934 2,887,856 2,949, , ,385 2,924,639

22 ORANGE COUNTY LIBRARY DISTRICT GENERAL POOLED INVESTMENTS June 30, 2013 INVESTMENT TYPE DOLLARS CERTIFICATES OF DEPOSIT 8,018,751 US TREASURY SECURITIES 8,994,157 MONEY MARKET FUNDS Federated Treasury Obligations Fund 3,642,206 Federated Government Obligations Fund 2,285,214 Invesco AIM Treasury Fund 3,635,687 LOCAL GOVERNMENT INVESTMENTS POOLS Florida Safe 3,007,487 Florida Prime (SBA) 21,375 TOTAL 29,604,877 Federated Government Obligations Fund 8% Federated Treasury Obligations Fund 12% Invesco AIM Treasury Fund 12% Florida Safe 1 US Treasury Securities 31% Certificates of Deposit 27%

23 Orange County Library System Board of Trustees Meeting July 17, 2013 Statistics & Summaries: June 2013

24 Contacts Monthly Report for June 2013 Resources Accessed 7% 69% 44% 45% 7% 6% 7% 11% 2% 1% 1% Door count External Web Visits Social Media MAYL Packages Questline Calls Electronic Contacts % chang e Door count 342, , MAYL Packages 52,491 53, % External Web Visits 354, , % Questline Calls 9,814 10, Social Media 10,654 6, % Electronic Contacts 11,027 10, % TOTAL 781, , % Net Promoter Score Jan Feb Mar Apr May Jun 75 Physical Items Used Digital Products Computer Services Database Use Digital Downloads % Change Physical Items Used 921, , % Database Use 142, , % Digital Products 86, , % Digital Downloads 81,638 63, % Computer Services 93,737 91, TOTAL 1,326,179 1,428, % Programs/Class Attendance 3% 48% Programs - Adult Programs - Children 31% % Programs - Teen Technology Classes % Change Programs - Adult 9,091 8, % Programs - Teen % Programs - Children 14,166 12, % Technology Classes 5,314 4, % TOTAL 29,285 26, % Mystery Shopper Scores Jun-13 Prior 6 Month's Average Target Score % 95.6% 95.4% 95.4% 90.9% 86.4% % Windermere 94.8% Washington Park 90.6% Southwest 95.6% Edgewater 91.9% West Oaks 98.2% Orlando Public Library 95.4% Winter Garden 96.2% Alafaya 91.7% Questline 97.5% North Orange 93.8% South Trail 96.5% Hiawassee 95. Herndon 97.2% Southeast 94.5% South Creek 99.2% Eatonville Attendance for Adult Programs, Children s Programs and Technology Classes are all up. For program attendance, these are the highest attendance figures in at least 5 year for June. Overall physical items used is down 6.22%. An increase in the number of renewals help to keep that number from being lower. Decrease are across all formats of materials. Books, both adult and childrens, DVDs and music CDs are all down. Ubiquity of access to films and TV series online and expanded music services through your smartphone no doubt contribute to our decline. Large print use appears to have been in a steady decline for a couple of years potentially due to increased use of e-reading devices that allow the reader to tailor print size to their preference. It s more difficult to determine what s behind the decline in children s reading. Program attendance is up but the visits are not resulting in checking out reading materials.

25 Check Out by Location Eatonville ocls.info 24% Main/Talking Books 11% MAYL 6% West Oaks 4% Herndon 5% Alafaya 9% Washington Park 2% Windermere 2% South Creek 6% North Orange 5% Edgewater 4% Southwest 5% Southeast 6% Winter Garden 3% South Trail 3% Hiawassee 4% % % Change ocls.info 24% 218, , % Main/Talking Books 11% 104, , Alafaya 9% 80,078 83, % South Creek 6% 55,813 59, % MAYL 6% 54,880 55, % Southeast 6% 54,717 60, % Herndon 5% 49,912 58, % North Orange 5% 48,600 52, % Southwest 5% 43,647 47, % West Oaks 4% 38,816 40, % Edgewater 4% 37,538 41, % Hiawassee 4% 32,973 38, % Winter Garden 3% 31,509 35, % South Trail 3% 30,234 31, % Windermere 2% 21,757 24, % Washington Park 2% 14,412 17, % Eatonville 3,699 4, % TOTAL 921, , % Online registration set another record at 500 this month but it wasn t enough to cuase an overall increase in registrations. Users % Change Active Cards 413, , % New Registrations 6,678 7, % Transactions 85,704 89, % Below are results of Jenn Northington's (indie bookseller), Nitty Gritty survey of e-reading habits which was conducted during January via social media. As tracked in our statistics, use of ebooks at the Library is increasing. However, it still has a significant way to "grow." Of course another way to look at it is that libraries are second behind Amazon.

26 ORANGE COUNTY LIBRARY SYSTEM CIRCULATION Fiscal Year 2008 Through Fiscal Year 2013 To Date 1,285,000 1,250,000 1,215,000 1,180,000 1,145,000 1,110,000 1,075,000 1,040,000 1,005, , , , , , , , , , , , , ,000 FY 2008 FY 2009 FY 2010 FY 2011 FY 2012 FY 2013

27 ORANGE COUNTY LIBRARY SYSTEM CIRCULATION WITH ELECTRONIC STATS (Circ Stats & Electronic Database Stats ~ 2 months previous) Fiscal Year 2008 Through Fiscal Year 2012 To Date 1,385,000 1,350,000 1,315,000 1,280,000 1,245,000 1,210,000 1,175,000 1,140,000 1,105,000 1,070,000 1,035,000 1,000, , , , , , , , , , ,000 FY 2008 FY 2009 FY 2010 FY 2011 FY 2012 FY 2013

28 Orange County Library System Door Counts Fiscal Year 2008 through Fiscal Year 2013 to Date FY 2008 FY , ,000 FY 2010 FY 2011 FY 2012 FY , , , , , ,000

29 Orange County Library System New Customer Registration Fiscal Year 2008 through Fiscal Year 2013 To Date 8,500 8,000 7,500 7,000 6,500 6,000 5,500 5,000 4,500 4,000 3,500 FY 2008 FY 2009 FY 2010 FY 2011 FY 2012 FY 2013

30 Orange County Library System Board of Trustees Meeting July 17, 2013 Action Items

31 Orange County Library System Board of Trustees Meeting July 17, 2013 Approval of the Budget for Fiscal Year Ending September 30, 2014

32 BUDGETS Fiscal Year Ending September 30, E. Central Blvd. Orlando, FL Phone

33 Table of Contents BUDGET IN BRIEF PAGE Director s Message 1 Dorothy Lumley Melrose Center for Technology, Innovation & Creativity Floor Plan 4 Circulation Graph 5 Digital Downloads Graph 6 Tax Calculation Example 7 OPERATING FUND Revenues Pie Chart 8 Expenditures Pie Chart 9 Revenues Budget 10 Expenditures Budget 11 Highlights 12 CAPITAL PROJECTS FUNDS Capital Projects Fund Budget 23 Sinking Fund Budget 24

34 ORANGE COUNTY LIBRARY DISTRICT FISCAL YEAR 2014 BUDGETS Director s Message DATE: July 3, 2013 TO: Ted Maines, President Lisa Franchina, Vice President Lucas D. Boyce, Trustee Marucci Guzmán Beard, Trustee FROM: Mary Anne Hodel, Director/Chief Executive Officer SUBJECT: Budgets for the Fiscal Year Ending September 30, 2014 Property Values Are Up! The following chart reflects the actual property tax revenues for the last five fiscal years as well as the projected revenue for next year. 1

35 ORANGE COUNTY LIBRARY DISTRICT FISCAL YEAR 2014 BUDGETS Between FY 09 and the current fiscal year, property tax revenues declined $9,306,000, or 25%. However, the above chart reflects good news. For the first time in several years, property values for next fiscal year reflect an increase of 3.7%, which translates into $1,005,000 additional tax revenue. We are very pleased to highlight two significant projects included in the FY 14 budgets. Dorothy Lumley Melrose Center for Technology, Innovation & Creativity Mr. Kendrick Melrose, formerly CEO of the Toro Corporation, has donated $1,000,000 to the Library to develop the Dorothy Lumley Melrose Center for Technology, Innovation & Creativity (Melrose TIC) on the second floor of the Main Library. Mr. Melrose grew up in Orlando and attended Boone High School. His mother, Dorothy Melrose, participated in the planning of 1960 s Orlando Public Library building. The 20,000 sq. ft. Melrose TIC will offer hardware, equipment, software, support and programming to inspire and invigorate creativity and accomplishment. Video: Services dedicated to the creation, production and editing of video. Green screen capability and 3-D graphic creation. Audio: Sound recording and mixing. Fabrication: To meet the interest in the maker movement the Melrose TIC will support design creation and production through equipment like 3D printers and programming through Autodesk 123D. Technology Exploration: We hope to support curiosity and general exploration into the possibilities that technology represents. Taking advantage of platforms like Arduino or devices like Raspberry Pi, we hope to stimulate interest in the STEM disciplines (Science, Technology, Engineering and Mathematics). Simulation: Visitors will explore the worlds of flight, driving, and earth moving equipment through our interactive simulators and learn the science behind Immersive digital environments. Distance Learning Classroom: We are looking to provide additional learning opportunities through participation with global distance learning networks for educational content. The role of the Melrose TIC is not to compete with professional and/or formal education in the area. We intend to provide introductory and amateur enthusiasts an opportunity for hands on exploration, experimentation and experience. The design of the Melrose TIC is complete and construction plans have been submitted to the City of Orlando for permitting. Construction is expected to begin in the near future and we hope to open the Melrose TIC in the spring of Out of the total $2,000,000 project budget, $1,253,000, which includes construction and furniture and equipment, is included in next year s Operating Fund budget for the Melrose TIC. 2

36 ORANGE COUNTY LIBRARY DISTRICT FISCAL YEAR 2014 BUDGETS Chickasaw Branch In October 2006, the Library purchased a former State Farm claims center building on Chickasaw Trail. The location was one that we had targeted for a future branch location. In early 2007, after soliciting proposals and contracting with both an architect and general contractor to remodel the building and open it as a branch library, the Legislature adopted the first of two property tax reform measures. The bursting of the housing bubble soon followed and the project was put on hold. When times were better, the Library set aside funds to pay for this project. Accordingly, we are moving forward with the remodeling of the building and have included $2,500,000 in next year s Capital Projects Fund budget. Construction is tentatively scheduled to start in early 2014 and expected to last about 12 months. Usage Statistics The attached graphs are snapshots for a couple of our usage statistics. The publishing industry remains in a state of flux as ebooks continue to be very popular. Digital downloads, which includes downloadable music and ebooks, have grown exponentially over the last five years. This growth has been tremendous and some are predicting the death of the printed book. Orange County Library District residents are maintaining an interest in the use of our traditional collections, but we do note a shift toward a stronger interest in digital resources. Last fiscal year, our patrons checked out over 15,000,000 items. RECOMMENDATIONS Staff recommends the Library Board of Trustees take the following action: Approve FY 14 Operating, Capital Projects, and Sinking Fund budgets. Recommend to the Governing Board that the Library District s millage rate be maintained at.3748 for FY 14. cc: Teresa Jacobs, Library District Governing Board Mayor S. Scott Boyd Fred Brummer Pete Clarke Jennifer Thompson Ted Edwards Tiffany Moore Russell Deborah Girard Randy Singh (Manager, Office of Management & Budget) Martha Haynie (Orange County Comptroller) 3

37 ORANGE COUNTY LIBRARY DISTRICT FISCAL YEAR 2014 BUDGETS 4

38 ORANGE COUNTY LIBRARY DISTRICT FISCAL YEAR 2014 BUDGETS Circulation 15,000,000 14,200,000 14,900,000 15,200,000 13,500,000 13,200,000 12,000,000 11,800,000 10,500,000 9,000,

39 ORANGE COUNTY LIBRARY DISTRICT FISCAL YEAR 2014 BUDGETS Digital Downloads 720, , , , , , , , , ,000 20,000 44,000 20,

40 ORANGE COUNTY LIBRARY DISTRICT FISCAL YEAR 2014 BUDGETS Tax Calculation Example Assessed Value $200,000 Homestead Exemption ($50,000) Taxable Value $150,000 Millage Rate.3748 (per $1,000 of Taxable Value) Library Tax $ 56 7

41 ORANGE COUNTY LIBRARY DISTRICT FISCAL YEAR 2014 BUDGETS Operating Fund Revenues Taxes Reserves 12% Inter- Governmental 2% Fines 3% Charges for Services / Misc 3% 8

42 ORANGE COUNTY LIBRARY DISTRICT FISCAL YEAR 2014 BUDGETS Operating Fund Expenditures Salaries & Benefits 56% Operating 26% Materials 13% Capital Outlay 5% 9

43 ORANGE COUNTY LIBRARY DISTRICT FISCAL YEAR 2014 BUDGETS Operating Fund Budget Revenues REVENUES FY 2013 BUDGET INCREASE (DECREASE) % CHANGE FY 2014 BUDGET AD VALOREM TAXES 27,017,417 1,005, % 28,022,486 INTERGOVERNMENTAL State and Federal Grants 95,000 30, ,000 State Aid 855,000 (26,000) 829, ,000 4, % 954,000 CHARGES FOR SERVICES Fee Cards 17,000 5,000 22,000 PC Pass 9,000 (3,000) 6,000 PC Express 17,000 (5,000) 12,000 Classes 3,000 (1,000) 2,000 Meeting Rooms 35,000-35,000 Faxes 27,000 8,000 35,000 Bag Sales 8,000 1,000 9,000 Ear Bud & Jump Drive Sales 7,000 (1,000) 6,000 Scans Booklets & Online Book Sales 400 (200) 200 Replace Library Cards 50,000-50,000 Copy and Vending 185,000 15, , ,600 18, % 377,400 FINES Fines and Lost Materials 1,075, ,075,000 MISCELLANEOUS Investment Earnings 18,000 16,000 34,000 Rent 311,000 (311,000) - Contributions - FOL 62,000 (2,000) 60,000 Contributions - Other 525,000 (500,000) 25,000 Miscellaneous 20,000-20,000 Phone Discount 210,000 71, ,000 1,146,000 (726,000) -63.4% 420,000 TRANSFER FROM PROPERTY APPRAISER 39,000 2, % 41,000 TRANSFER FROM TAX COLLECTOR 289,000 3, ,000 RESERVES 4,330,982 (205,312) -4.7% 4,125,670 TOTAL REVENUES 35,205, , % 35,307,556 10

44 ORANGE COUNTY LIBRARY DISTRICT FISCAL YEAR 2014 BUDGETS Operating Fund Budget Expenditures EXPENDITURES FY 2013 BUDGET INCREASE (DECREASE) % CHANGE FY 2014 BUDGET SALARIES & BENEFITS Salaries 12,964, ,397 13,562,656 Medicare Taxes 187,982 8, ,659 Defined Contribution Pension Plan 972,319 44,880 1,017,199 Defined Benefit Pension Plan 1,141,824 (261,143) 880,681 Money Purchase Pension Plan 363,767 54, ,473 Life and Health Insurance (Employees) 1,877, ,835 2,385,852 Retiree Health Care (OPEB) 1,285,259 (426,874) 858,385 Worker's Compensation 80,018 3,663 83,681 Unemployment Compensation 32,000 (6,000) 26,000 Parking and Bus Passes 174,304 1, ,720 19,078, , % 19,605,306 OPERATING Professional Services 260,000 (5,000) 255,000 Other Contractual Services 1,150,000 75,000 1,225,000 Other Contract. Serv.- Janitorial 317,000 (10,000) 307,000 Training and Travel 50,000-50,000 Telecommunication 355,000 62, ,000 Delivery and Postage 1,228,000 (26,000) 1,202,000 Utilities 1,065,000 (60,000) 1,005,000 Rentals and Leases 1,071,000 (8,000) 1,063,000 Insurance 375,000 (19,000) 356,000 Repairs and Maintenance 1,050,000 (50,000) 1,000,000 Repairs and Maint.-Hardw are/softw are 400, ,000 Copying/Printing 200,000 (20,000) 180,000 Property Appraiser's Fee 230,000 6, ,000 Tax Collector's Fee 540,000 5, ,000 Supplies 550,000 (50,000) 500,000 Supplies-Hardware/Software 300, ,000 Memberships 30,000-30,000 9,171,000 (100,000) -1.1% 9,071,000 CAPITAL OUTLAY Building and Improvements 1,650,000 (765,000) 885,000 Equipment and Furniture 240, , ,000 Hardware/Software 565,000 (5,000) 560,000 2,455,000 (575,000) -23.4% 1,880,000 LIBRARY MATERIALS Materials - Restricted Contributions 1,250-1,250 Materials - Other 4,500, ,000 4,750,000 4,501, , % 4,751,250 TOTAL EXPENDITURES 35,205, , % 35,307,556 11

45 ORANGE COUNTY LIBRARY DISTRICT FISCAL YEAR 2014 BUDGETS Operating Fund Revenue Highlights Ad Valorem Taxes ($28,022,486) Based on information provided by the Property Appraiser s Office, property values are up 3.7%. With this increase and no change in the millage rate of.3748, tax revenues will be up $1,005,069. State and Federal Grants ($125,000) For FY 14, we have included a $70,000 Library Services and Technology Act Grant for the Right Services at the Right Time project. While we typically do not budget grant revenue until we receive notification of the grant award, we are optimistic that we will receive this grant given our previous record with the State. RSRT is a web-based search engine that helps match people in need with appropriate services. The Library has also been awarded a multiyear grant by the Institute of Museum and Library Services for the development of our Electronically Preserving Obituaries as Cultural Heritage (EPOCH) project. The purpose of EPOCH is to provide a service that will capture obituaries from the community as a way to preserve local history. For next fiscal year, we are scheduled to receive $55,000 from IMLS for this project. State Aid ($829,000) While the Legislature has again approved funding for State Aid, we won t know our allocated share until sometime in the spring. As has been our practice, the amount included in next year s budget reflects the funding level received for the current fiscal year. Fines & Lost Materials ($1,075,000) Last May, the DVD daily fine decreased from $1.00 to $.25. As a result, the amount of revenue budgeted for the current fiscal year was very much a guess. Well, it appears our guess will end up being pretty close. As a result, we are budgeting the same amount, $1,075,000, for next year. 12

46 ORANGE COUNTY LIBRARY DISTRICT FISCAL YEAR 2014 BUDGETS Investment Earnings ($34,000) While investment returns continue to be extremely low, our estimate of $18,000 for the current year was much too low. This account has been increased by $16,000 to reflect a more reasonable estimate of the investment income. Contributions - Other ($25,000) The current year s budget included $500,000 as the second payment of the donation from Mr. Melrose. As the entire donation has now been received from Mr. Melrose, the only thing remaining in this account is $25,000 for miscellaneous contributions. Phone Discount ($281,000) The Universal Service Schools and Libraries Program, which is a Federal program commonly known as E-Rate, provides rebates up to of qualified telecommunication and Internet access charges to assist schools and libraries in the United States to obtain affordable telecommunications and Internet access. The Library has historically received rebates on Internet, wide area network, and basic phone service. Starting next year, we will also be receiving rebates on voice over Internet protocol charges and thus the reason for the $71,000 increase for this account. 13

47 ORANGE COUNTY LIBRARY DISTRICT FISCAL YEAR 2014 BUDGETS Operating Fund Expenditure Highlights Salaries ($13,562,656) FY 14 budget includes 218 full time and 161 part time positions, which represents an increase of 9 full time and 8 part time positions. The FY 14 Budget Guidelines from Mayor Jacobs include a 3% salary increase for County staff. While the average raise for Library staff will not exceed the 3%, most staff will be eligible for salary increases, which will be implemented at the beginning of the fiscal year. Increases for bargaining unit staff will be negotiated. Defined Contribution Pension Plan ($1,017,199) Library employees have not participated in Social Security since shortly after the District was formed in September Instead, a defined contribution pension plan was established for all staff. The Plan requires that the Library contribute an amount equal to 7.5% of each employee s bi-weekly gross salary. Vesting is immediate and benefits are payable in a lump sum at termination/retirement. The $44,880 increase in this account is due to higher budgeted salaries. Defined Benefit Pension Plan ($880,681) This Plan has been closed since January 1, It is a traditional retirement plan covering full time employees hired prior to January 1, The normal retirement benefit (2% of employee s final average earnings multiplied by years of service) is calculated at age 65. Employees who are vested and have at least 10 years of service may retire as early as 55 at a reduced benefit: 5% reduction for each year prior to age 65. Contributions to the Plan are actuarially determined at the beginning of each calendar year. The $261,143 decrease in projected contributions for next fiscal year is largely due to the very favorable investment return, 12%, for calendar year

48 ORANGE COUNTY LIBRARY DISTRICT FISCAL YEAR 2014 BUDGETS Money Purchase Pension Plan ($418,473) Effective January 1, 2007, new full time hires no longer participate in the Defined Benefit Pension Plan but instead are enrolled in this Plan. For this Plan, the Library contributes an amount equal to 9% of each employee s bi-weekly gross salary. The vesting period is one year and benefits are payable in a variety of forms, including lump sum and installments. The $54,706 increase is due to the increase in budgeted salaries and to the fact that every new full-time hire is enrolled in this plan. Life and Health Insurance ($2,385,852) The Library pays the medical and dental premiums for each full time employee, currently $8,090 per year, and the employee is responsible for the cost of any dependent coverage. Next year s budget includes a 1 increase over the current medical premiums. Starting in January 2014, the Library will also provide a new heath care plan to part time employees who are paid, on average, 30 hours or more per week. Providing coverage to these part time employees is one of the requirements of the Affordable Care Act. The annual premiums, $5,832, and the number of part time employees who will be eligible for this coverage next calendar year are both rough estimates. This new coverage is the main reason for the $508,835 increase in this account. Retiree Health Care ($858,385) A governmental accounting standard requires all local governments to reflect the cost of retiree healthcare during the employee s tenure rather than the Pay as You Go system that was common up until FY 07. A trust fund was established in 2007 and the Library has since been funding this benefit in a fashion similar to a pension plan. Contributions to the Plan are actuarially determined. The January 1, 2013 actuarial report was used to determine the funding level for next fiscal year. The $426,874 decline in the contribution level is primarily due to the very favorable investment return, 13.5%, earned for calendar year Parking and Bus Passes ($175,720) For Main Library employees, the Library pays for 118 parking spaces in the City of Orlando garage across from the Main Library. The Library also offers LYNX bus passes in lieu of parking at the employee s choice. Overall, salaries and benefits for next fiscal year are up 2.8%. 15

49 ORANGE COUNTY LIBRARY DISTRICT FISCAL YEAR 2014 BUDGETS Professional Services ($255,000) Examples of services charged to this account include the following: Actuaries (pension, self funding health insurance, retiree health care) Auditors Doctors (pre-employment drug testing) Attorneys Insurance brokers Benefits and compensation consultants The budget for this account was reduced by $5,000. Other Contractual Services ($1,225,000) Examples of services charged to this account include the following: Off duty police officer coverage (Main Library, South Trail, Hiawassee, and Washington Park Branches) Collection agency (collection services and renewal notices) Marketing & programming Branch deliveries Mystery shopper Bank & debit/credit card charges Advertising for legal notices OCLC (provider of bibliographic information for cataloging) Armored car pickup service for all locations Due primarily to an increase in marketing, including the regional concept presented to the Library Board, the budget for this account was increased by $75,000. Other Contractual Services Janitorial ($307,000) At the Main Library, the custodians are Library employees but in the branches, we contract with a private vendor, D&A Building Services, Inc., for janitorial and pressure cleaning services. We also have contracts with vendors to periodically clean the carpets in the branches, and clean the windows in all of our facilities. The cancellation of the Chickasaw lease is the main reason for the $10,000 reduction in this account. 16

50 ORANGE COUNTY LIBRARY DISTRICT FISCAL YEAR 2014 BUDGETS Training and Travel ($50,000) Charges to this account include: Mileage, parking, and tolls reimbursements to staff Group training Seminars and conferences for individual staff Other than travel funded by grants, out of state travel for professional conferences has largely been eliminated. The majority of the $50,000 budget relates to reimbursing staff for mileage, parking, and tolls. There was no change in the budget for this account. Telecommunication ($417,000) Telecommunication services including Internet connections, Wide Area Network (WAN), long distance, and local service are charged to this account. The Library Board approved a voice over Internet Protocol (VoIP) contract, which delivers voice communications over the Internet. This VoIP contract with AT&T is the main reason for the $62,000 increase in the budget for this account. However, since we will no longer have to maintain our own phone switch as a result of converting to VoIP, there will be a savings in repairs and maintenance costs. Delivery and Postage ($1,202,000) The following are charged to this account: Payments to a vendor, Priority Express Parcel (PEP), for deliveries to patrons for our MAYL program Payments to the Post Office for deliveries to patrons for our MAYL program in areas of the District which are not served by PEP Payments to the Post Office for general mail service Federal Express charges As the use of digital content has increased, there has been some reduction in the amount of physical materials being sent out and thus, our delivery costs have decreased as well. The budget for this account is down by $26,

51 ORANGE COUNTY LIBRARY DISTRICT FISCAL YEAR 2014 BUDGETS Utilities ($1,005,000) Included in this account are charges for water, sewer, trash, and electricity for all of our facilities. Since the chillers in the Main Library were replaced during FY 09, charges for utilities have been on a downward trend. That fact plus the cancellation of the Chickasaw lease, resulted in a $60,000 reduction in this account. Rentals and Leases ($1,063,000) This account reflects the leasing costs of the South Trail, Edgewater, Hiawassee, Southeast, Southwest, Herndon, and Eatonville Branches. We also lease Washington Park and Windermere but there are no lease charges for those facilities. While most of the leases have annual increases built into the lease agreements, the budget for this account was decreased by $8,000 due to the reduction in the amount that the Herndon Branch landlord charges for common area maintenance. Insurance ($356,000) Insurance coverage charged to this account includes the following: General liability Property Public officials Flood Employment practices Fiduciary (pensions) The majority of the premiums paid every year relate to the property and general liability coverage. While the projected premiums for the current year increased significantly compared to last year s budget, the actual premiums did not go up as high as first projected. As a result, we lowered the projected premiums for next year by $19,

52 ORANGE COUNTY LIBRARY DISTRICT FISCAL YEAR 2014 BUDGETS Repairs and Maintenance ($1,000,000) The Library System consists of the Main Library, 14 branches and the Chickasaw location for a total of almost 470,000 square feet. Repairs and routine maintenance include the following services for all locations: Plumbers Electricians Locksmiths Heating, ventilating, and air conditioning Elevators Painters Data & telecommunication wiring Handyman Landscaping Roofers Fire alarms, sprinkler systems Building security and camera systems 3M self check systems The cost to maintain our facilities and equipment is a function of our size, the nature of our facilities, and the equipment like self check that we have added in previous years. Our facilities and equipment are well maintained and our goal is to keep them in that condition. Over the last two fiscal years, actual repairs and maintenance costs have been less than $1,000,000 and thus, the budget was reduced by $50,000 to reflect this reality. Repairs and Maintenance Hardware/Software ($400,000) Examples of items charged to this account include service contracts, application service provider fees wherein the vendor supplies the hardware and software and we access the software through a web interface, and repairs for the following: Library automation system Antivirus software Internet filtering software Employee performance evaluation software Technology backbone (routers, switches, and firewall) Accounting, payroll, and time and attendance software Vocera (hands free communication system) Citrix software (allows for centralized upgrading of commonly used applications like Microsoft Word) Envisionware (Electronic access & assignment of public computers through scanning of Library card) Applicant tracking There was no change in the budget for this account. 19

53 ORANGE COUNTY LIBRARY DISTRICT FISCAL YEAR 2014 BUDGETS Copying/Printing ($180,000) The Library contracts with a vendor, EGP, to provide copy machines throughout the system. We pay EGP for each copy made and they are responsible for providing the machines, service, and supplies excluding the paper. We also lease printers and other equipment from EGP. Due to the age of the previous equipment, 24 new, all in one machines (fax, scan, print) were recently installed in all the branches. Additionally, 30 new printers, both public and staff, were installed in the Technology and Education Center at Main and all branch locations. The printers provide both black and white and color prints. In addition to the contract with EGP, large print jobs sent to external printers are charged to this account. We contract with Office Depot for the booklets distributed to participants in the computer classes taught throughout the system. The monthly printing cost of the Books and Beyond newsletter continues to decrease. The budget for this account was reduced by $20,000. Property Appraiser s Fee ($236,000) The Orange County Property Appraiser determines the value of property for each taxing agency in the County for ad valorem tax purposes. In exchange for providing this service, each taxing agency is charged for a portion of the Appraiser s budget. The Property Appraiser s estimate of our portion of this charge is $236,000 next fiscal year. Tax Collector s Fee ($545,000) The Orange County Tax Collector collects taxes from property owners in the County and distributes them to the appropriate taxing agencies. The Collector s fee is approximately 2% of the taxes collected, which equates to $545,000 next fiscal year. Supplies ($500,000) Most supplies used throughout the system are charged to this account including the following: KWIK cases to secure and protect CD s and DVD s RFID tags for self check locations Paper Janitorial supplies for the Main Library Furniture and equipment items with unit costs less than $1,000 Office supplies 20

54 ORANGE COUNTY LIBRARY DISTRICT FISCAL YEAR 2014 BUDGETS The Library utilizes a direct purchase system through Office Depot for office supplies. Rather than maintain a central inventory, each manager orders most supplies online from a standardized list and Office Depot delivers them directly to the Main Library and the branches. The online ordering system has proven to be an efficient way to purchase and deliver office supplies throughout the System without the cost of keeping large inventories of supplies on hand. During the previous two fiscal years, we spent less than $500,000 each year, so the budget for this account was reduced by $50,000 to reflect this reality. Supplies Hardware/Software ($300,000) This account includes technology items with a unit cost of less than $1,000, which are considered supplies. The proposed $300,000 budget consists of the following: Replace desktop workstations $200,000 Purchase tablets, software, and other supplies 50,000 Replace printers, barcode scanners, & monitors 50,000 There is no change in the budget for this account. Overall, operating expenditures for next fiscal year are down 1.1%. 21

55 ORANGE COUNTY LIBRARY DISTRICT FISCAL YEAR 2014 BUDGETS Building and Improvements ($885,000) While spread over three budget accounts, (Building & Improvements, Equipment & Furniture, and Hardware /Software), a total of $1,253,000 has been included in the FY 14 budget to complete the Dorothy Lumley Melrose Center for Technology, Innovation & Creativity (Melrose TIC). The budget for Building & Improvements includes the following: Melrose TIC (architect/engineer, construction, contingency) $758,000 Demonstration kitchen 75,000 Miscellaneous projects 52,000 Equipment and Furniture ($435,000) The following are included in the budget for this account: Melrose TIC $210,000 Demonstration kitchen 175,000 Miscellaneous projects 50,000 Hardware/Software ($560,000) The proposed budget includes the following: Melrose TIC $285,000 Replace out of warranty servers 80,000 Google mini replacement 70,000 Catalog enhancements 50,000 Replace out of warranty laptops 30,000 E-Book lending 30,000 Miscellaneous projects 15,000 Library Materials Other ($4,750,000) The budget for this account covers the purchase of all materials, whether electronic or physical. Given the reality of lower tax revenues, we decreased the budget to $4,500,000 both this fiscal year and last. In order to keep up with ebook purchasing as well as other developing resources like video and streaming, we have increased spending next year by $250,000 to $4,750,000. The FY 14 budget reflects a.3% increase compared to the current year budget. 22

56 ORANGE COUNTY LIBRARY DISTRICT FISCAL YEAR 2014 BUDGETS Capital Projects Fund REVENUES FY 2013 BUDGET INCREASE (DECREASE) FY 2014 BUDGET Investment Earnings 3,000 7,000 10,000 Reserves - 2,490,000 2,490,000 TOTAL REVENUES 3,000 2,497,000 2,500,000 EXPENDITURES FY 2013 BUDGET INCREASE (DECREASE) FY 2014 BUDGET Chickasaw Remodel - 2,500,000 2,500,000 Reserves 3,000 (3,000) - TOTAL EXPENDITURES 3,000 2,497,000 2,500,000 23

57 ORANGE COUNTY LIBRARY DISTRICT FISCAL YEAR 2014 BUDGETS Sinking Fund REVENUES FY 2013 BUDGET INCREASE (DECREASE) FY 2014 BUDGET Investment Earnings TOTAL REVENUES EXPENDITURES FY 2013 BUDGET INCREASE (DECREASE) FY 2014 BUDGET Reserves - Building and Improvements Reserves - Technology TOTAL EXPENDITURES

58 BOARD OF TRUSTEES OF ORANGE COUNTY LIBRARY SYSTEM RESOLUTION RESOLUTION TO APPROVE THE FY 14 OPERATING, CAPITAL PROJECTS, AND SINKING FUND BUDGETS AND RECOMMEND TO THE GOVERNING BOARD THAT THE LIBRARY DISTRICT S MILLAGE RATE BE MAINTAINED AT.3748 FOR FY 14 Minutes of a regular meeting of the Board of Trustees of the Orange County Library System, Orange County Florida, held in the City of Orlando, on the 17 th day of July, 2013 at 7:00 pm, prevailing Eastern time. PRESENT: ABSENT: The Board Resolves: 1. To approve the FY 14 Operating, Capital Projects, and Sinking Fund budgets. 2. To recommend to the Governing Board that the Library District s millage rate be maintained at.3748 for FY All resolutions that conflict with the provisions of this resolution are rescinded. AYES: NAYS: RESOLUTION DECLARED ADOPTED: Secretary

59 Orange County Library System Board of Trustees Meeting July 17, 2013 Computer Purchase: Ricardo Viera

60 Computer Purchase I. ISSUE STATEMENT Due to warranty issues, the Library needs to replace about 3 of its computers on a yearly basis. Our desired direction is to purchase 225 computers to replace staff and public computers for Main and the 14 Branches. II. BACKGROUND& SUMMARY Three times a year, we order 75 to 100 computers to replace the older and out of warranty computers. This process allows the Information Systems department to replace computers at a reasonable pace throughout the year. We would like to change this strategy and order all of the computers we need in one purchase order with different delivery times throughout the year. Some of the benefits using this strategy are: - Be able to have one specific desktop computer model every year making it easier for configuration, deployment and troubleshooting - Benefit from additional discounts due to the higher quantity order - Continue to benefit from a reasonable deployment pace, since the overall order will be delivered at different moments throughout the year. Earlier this year we put out a bid request and the winning bid for was for 75 Dell computers. To complete the orders for the year, we put out another bid and specified Dell since we were already on a Dell track for this fiscal year. From fiscal year to fiscal year we will not bid brand specifically. However within a single fiscal year, our preference is to stick with one model. Three companies bid in response to the most recent RFP: III. OPTIONS Company Price for 225 computers Date bid was received Notes Gov Connection $163, /24/2013 Highest bid provided on time Best Buy No Bid 6/24/2013 Provided information that they will not bid Dell $149, /27/2013 Lowest bid provided on time Direct Tech No Bid 6/27/2013 Provided information that they will not bid Impaq Worldwide $201, /28/2013 Bid was received one day after due date Radise International $150, /28/2013 Bid was received one day after due date Option 1: Authorize staff to purchase 225 computers for $149,625 from Dell. Option 2: Authorize staff to purchase 225 computers from one of the other companies that bid. Option 3: Do not authorize staff to purchase the computers. IV. STAFF RECOMMENDATIONS Staff recommends Option #1 to approve the purchase of 225 computers for $149,625 from Dell.

61 BOARD OF TRUSTEES OF ORANGE COUNTY LIBRARY SYSTEM RESOLUTION COMPUTER PURCHASE Minutes of a regular meeting of the Board of Trustees of the Orange County Library System, Orange County, Florida, held in the City of Orlando, on the 17 th of July, 2013, at 7:00 pm, prevailing Eastern Time. PRESENT: ABSENT: The Board Resolves: 1. To authorize staff to purchase 225 computers for $149,625 from Dell. 2. All resolutions that conflict with the provisions of this resolution are rescinded. AYES: NAYS: RESOLUTION DECLARED ADOPTED: Secretary

62 Orange County Library System Board of Trustees Meeting July 17, 2013 Public Library Construction Grant - Chickasaw Branch: Craig Wilkins

63 Orange County Library System Public Library Construction Grant - Chickasaw Branch I. Issue Statement The Board needs to consider approval of the attached resolution authorizing Staff to submit a Public Library Construction Grant to the State Library of Florida in the amount of five hundred thousand dollars for the construction of the Chickasaw Branch Library. II. Executive Summary The Public Library Construction grant program provides state funds to assist in the construction of library facilities. While annually the Florida Legislature determines the amount appropriated to this grant program, for the last six fiscal years no funds have been made available. An updated application is required in order to be considered for funding by the 2014 Legislature. III. Background Information The building, located at 870 N. Chickasaw Trail, was originally constructed in The nearly 17,000 square foot facility sits on a 3.61 acre site and would require remodeling to operate as a branch library. Previous construction grants helped finance the construction of Alafaya, South Creek, West Oaks, and Winter Garden facilities. Each application period, the State Library ranks the projects and readjusts the list prior to consideration by the Legislature. An updated application must be on file with the State by August 30, The application must include Board approval of a resolution authorizing staff to submit the application along with assurances of the dollar for dollar match, that sufficient funds will be available and result in a completed library building, and that the facility would be exclusively used for public library purposes for twenty years. Given the fact the Legislature has not funded this grant program for several years, future grant funding is uncertain. If the Legislature funded the program and the Library was awarded a grant, the funds would help offset the cost of remodeling. Even if the grant were awarded, the Board would still have the option to decline the grant and have the State redirect funds to other Libraries on the list. IV. Options Option 1: Approve the attached resolution authorizing the application for the grant. Advantage: The library maintains a place on the list for potential grants and could be awarded $500,000 for the remodeling of the building on Chickasaw Trail. This would reduce the amount of Library District funds that would be needed to fund the project. Disadvantage: Staff time will be needed to prepare and submit reports for the grant. Option 2: Do not adopt the attached resolution authorizing the application process for the grant. Advantage: Staff time will not be taken away from other projects in order to prepare and submit reports for the grant and could be directed to other projects. Disadvantage: The Library could miss out on the grant money and would need to use more district funds ($500,000) without the grant. V. Recommendation Library Staff recommend Option 1 to maintain a place on the list.

64 BOARD OF TRUSTEES OF ORANGE COUNTY LIBRARY SYSTEM RESOLUTION RESOLUTION TO APPROVE THE APPLICATION FOR A PUBLIC LIBRARY CONSTRUCTION GRANT FOR THE CHICKASAW BRANCH. Minutes of a regular meeting of the Board of Trustees of the Orange County Library System, Orange County Florida, held in the City of Orlando, on the 17 th day of July, 2013, at 7:00 p.m., prevailing Eastern time. PRESENT: ABSENT: The Board Resolves: To authorize an application for a Public Library Construction Grant for the Chickasaw Branch. To authorize Mary Anne Hodel, Library Director/CEO to sign the application and provide required certifications. To assure the required match of a dollar for dollar will be available and unencumbered at the time of the grant award. To assure funding is sufficient and will be available in order that the project will result in a completed library building. To assure that upon completion of the project, sufficient funds will be available to operate the facility; and To assure that the building will be used exclusively for the public library purposes for which constructed within 20 years of the completion of the construction project. AYES: NAYS: RESOLUTION DECLARED ADOPTED: Secretary

65 Florida Department of State, Division of Library and Information Services Fiscal Year Public Library Construction Grant Applications 8/28/2012 The following ranked list of projects is intended for review during the 2013 Legislative Session. Applications are subject to funding recommendations by the Legislature and approval by the Governor. Rank Applicant FY Eligibility 1 Gilchrist County* Gilchrist County Public Library 2 Orange County Library District Branch Library on Chickasaw Trail 3 Alachua County Cone Park Branch Library 4 Suwannee County* Dowling Park Public Library 5 Hamilton County* White Springs Public Library 6 City of Apalachicola* Chapman School Building 7 Broward County Lauderhill Library and Performing Arts Center 8 Broward County Pompano Beach Library Project Total $500,000 $510,000 $500,000 $7,794,000 $500,000 $2,099,000 $500,000 $1,275,000 $500,000 $1,300,000 $497,000 $497,000 $500,000 $4,516,993 $500,000 $13,761,444 TOTAL $3,997,000 $31,753,437 * Gilchrist, Suwannee and Hamilton counties and the City of Apalachicola received a waiver of the program s matching requirement as allowed under Section , Florida Statutes, and Section , Florida Statutes (Rural Economic Development Initiative).

66 Orange County Library System Board of Trustees Meeting July 17, 2013 Discussion and Possible Action Items

67 Orange County Library System Board of Trustees Meeting July 17, 2013 Strategic Plan FY 2013: 3 rd Quarter Update ~ President Maines

68 Orange County Library System Strategic Plan: FY 2013 ~ 3 rd Quarter Update Strategic Area One: Establish the Library as an Institution of Lifelong Learning Objective A: The Dorothy Lumley Melrose Center Plan Year Action Progress Champion Latest Update FY Prepare the Building Plan 2. Hire the Architect / Contractor / Remodel Space In July 2012, the Library hired FX Design Group in consultation with Design Island to help staff prepare a building plan. The Project Overview (building plan) was completed on schedule in early October The 3 month long process consisted of a number of meetings and discussions helping staff set priorities for services and their scope within the DLM-TIC. We now have construction documents. On June 12, 2013, we held the "First Nail" ceremony marking the official beginning of construction. On June 14, 2013, carpet removal began. Carpet from the second floor was repurposed to the 4th floor. Preliminary meetings with City of Orlando permitting have been held and permits will be submitted June 24, We continue to anticipate substantial completion in December Debbie Moss 12/2012 6/2013 We have a contract with HKS/TLC for architectural and engineering services and with Skanska for pre-construction and construction services. We have approved Schematic Drawings and are moving into the Design Development phase. We anticipate being able to bring the negotiated GMP (Guaranteed Maximum Price) for construction to the June Board meeting, which will immediately be followed by permitting and construction. 3/2013 To prepare the space we will make some changes to the current Technology and Education Center beginning in April We will take 8 computers out of service and relocate computer sign up stations and print pick up stations. We have already posted notice to patrons to alert them to these upcoming changes in addition to providing an advisory regarding

69 3. Develop Equipment Needs possible noise interruptions during construction. Once this work is completed, an expanded construction wall will go up. On October 26, 2012 we began the process for hiring Architectural and Engineering services by issuing a Request for Qualifications. We received three responses which were reviewed. Presentations from each firm were provided and the ranking was taken to the December 13, 2012 board meeting. Negotiations are underway with first ranked firm, HKS. We have begun the process for hiring a Contractor. A Request for Qualifications document went out December 21, Responses are due January 18, Engineering firm TLC provided the Library with specifications by functional area for anticipated technical needs. We were also able to send IT Director, Ricardo Viera, to InfoComm 2013, the annual meeting of the professional audiovisual communications industry. We were fortunate that this event was held right in our own backyard and provided exposure to many new technologies. Project staff also met with several furnishing vendors during May to learn more about furniture options. 12/2012 6/2013 We have added "Snap Circuits" to our repertoire as well as a new tool called "K'Nex." Both of these tools support the STEM learning we plan to encourage in the TIC. We have narrowed our simulation focus to flight, driving and medical. We've begun to identify, install, and learn software which will be used in the DLM-TIC. We've received our Makerbot Replicator 2, 3-D printer and are learning more about its operations. Staff are very enthusiastic. We hope to have the printer out in public view and begin training in Spring Develop Staffing We have completed job descriptions Policies for four new positions, each 3/2013 6/2013

70 specializing in various functional areas. We are in the process of reviewing the job descriptions to place them in the appropriate grades. We anticipate these being part-time positions. We are in discussion with two local technology schools regarding internships. We anticipate beginning working with interns this quarter. They will assist with curriculum review as subject matter experts among other duties. 5. Develop Service Policies We have already hired a new Instructional Technology Specialist who has begun designing curriculum. We are currently developing job descriptions for four specialty positions: audio, graphic design, video and simulation. The goal is to bring staff on in the fall to begin training. We have begun to develop access policies for use of the TIC. Most access will require a library card in good standing. We will also make available "fee passes" for non-residents to gain access. Users will be asked to participate in orientation sessions before accessing services. Some services will require additional training such as the video and audio labs. Under discussion is the level to which additional or specific Rules of Conduct may be required for this area. Access to the area and specific rooms will mediated by staff. 3/2013 6/ Develop Opening Strategy We plan to hold regular "open house" events to promote and introduce the TIC services which will be open to the general public and will not require a card. Our preliminary plan is to hold a VIP reception the evening prior to our public opening. We've discussed with Mr. Melrose and he concurs. We're looking at a Friday evening/ Saturday series of events. 12/2012 On the more practical side, we plan to begin offering orientation classes in advance (months rather than weeks) of the opening, so that users will have already had training in using the technology when we open. Objective B: Children's Learning Initiative Plan Action Progress Champion Latest Update Year

71 FY Develop mobile apps focused on early learning The K-Ready app has been uploaded to the Android store. The game contains counting games and letter recognition and identification exercises. We have not promoted the app until we've had more time to work with in a beta period. We've done some low level work with interacting with some storytime groups but will be expanding our beta testing by seeking out families in the appropriate age group whom we can observe using the app. This will help identify areas not intuitive to or easily understood by users. Debbie Moss 6/2013 We will submit to itunes after we've satisfactorily addressed any issues discovered in beta. We plan to bring a demonstration to the August 2013 board meeting. Development on the K Ready app progresses well. We have a logo selected, the developer is working with an illustrator to create content images and we are working on lining up interested staff members for the voice over work required for the app. We have also previewed music to be used in app and provided feedback. We anticipate being able to preview an early model by the next strategic plan update. 3/2013 We issued an rfp for development services and have engaged the local firm Echo Interactive. The app will be developed for iphone and Android platforms and is partially funded by a grant from Motorola. 2. Evaluate the AWE stations determine opportunities This app, called K Ready, contains four Kindergarten Readiness concept games to help parents prepare their child for the first day of school. These games will include either interactive screens, flash cards, or other helpful digital media to assist the parent in making sure their child understands counting, letter recognition, basic shapes and colors. The Skills Challenge Series featuring AWE's Early Literacy Stations(ELS) began on April 3, 2013 at the North Orange Branch. 10 ELS stations are being utilized Wendi Bost 12/2012 6/2013

72 by children (ages 6-12) as the North Orange Librarian teaches curriculum developed by a Subject Matter Expert from the University of Central Florida. Children also participate in a Whiz Kids technology learning experience each evening. The first series completed in May 2013 with 85% of parents reporting that they have seen an improvement in their respective children's Basic language skills Letter knowledge Reading skill Problem solving skills Technology literacy The second series began in May 2013 and has been full to capacity, with one family opting to have their children share an ELS station. Additional series being offered are filling up rapidly as more customers are aware of the program via signage at the branch, parents sharing information, as well as articles and advertisements placed in the Apopka Chief. In addition, throughout the System we are experiencing over 7000 session on the 34 ELS stations each month. Most recently the Southwest Branch Library was provided with generous funding from the Dr. Phillips Rotary to add a station at that branch. We have also made a request to submit another grant, to the Orlando Magic Youth Foundation to bring the Skills Challenge Series to the South Trail Branch Library as an after school program. 3/2013 Thanks to a grant from the Orlando Magic Youth Foundation 10 more ELS stations from AWE have been purchased and deployed to the North Orange Branch. Also from the grant, a graduate student from UCF is developing curriculum to use the stations to support academic learning

73 and skill development. The first drafts of the curriculum have been developed and staff are evaluating them. At the same time, we have been working with the vendor to encourage the integration of these stations with our PC reservation software so that patrons are authenticated in order to sign on. These learning stations continue to be popular with our youngest users. There are 34 stations system-wide. 12/2012 In August of 2012, thanks to a Congressionally Directed Grant, 10 Early Literacy Stations by AWE were purchased for the 2 grant locations. These computer stations are selfcontained, no internet required, and provide access to a wide variety of award winning interactive software in English and Spanish to help children develop in the areas of English, Math, Science, and the Arts. Based on initial customer response, 14 additional stations were ordered and deployed to other library locations. Since the beginning of the fiscal year, the 24 stations have logged 12,341 sessions. At this moment, no library card is required to use the station and each session is ½ an hour. A team of staff have been established to identify learning paths and develop information for parents and children which will recommend software to help with specific learning needs. 3. Evaluate The License to Learn Initiative has opportunities to been discussed with staff and improve License to evaluated. An discussion Learn was held with the members of the Children s Initiative liaison group. A presentation and a discussion was held at a Librarians as Learning Leaders meeting in May. All the feedback and suggestions are now being analyzed. It was determined that this is a successful and highly valued initiative with the Orange County Public Schools. One decision that has been made is to shorten the time period of the initiative and to do it once a year instead of twice a Debbie Tour 6/2013

74 year. Providing teachers with the option of submitting their License to Learn contest form online was discussed and it was introduced to the digital team who in collaboration with Youth Services will develop a digital form for teachers to use if they choose. 4. Establish regularly themed quarterly programming for the year The Youth Services Manager has submitted a plan for revising the children s initiative, License to Learn. Once reviewed, meetings will be held with staff to discuss the new concepts. Early literacy continues to be an important focus in programming. This quarter, we finished the last Get Ready for K! programs at Southeast and Main which had 661 patrons attending eight programs. Twenty-one Viva Florida! themed children s programs were offered system-wide. One Book One Community programs were conducted in April and May with a total of 8 programs with 97 in attendance. These programs were based on the book The Fast and the Furriest by Andy Behrens. Debbie Tour 3/2013 6/2013 Science programs were a focus this quarter and some new types of programs were offered. Participating in an international movement to get scientists out of the lab into the public, we are offering Science Café every second Tuesday of the month. The Mad Science presenters offered a live show presenting fun and interactive science information to 184 attendees. On Tuesday, May 21, Orange County Public School's Science, Technology, Engineering, and Math Expo was held at Main. The event was attended by 277 parents, students, educators, and OCPS staff and volunteers. Celebrating National poetry month in April, we held our 2013 Celebrate Your World: Kids' Poetry Contest and had 136 entries submitted by kids ages The annual Teen Poetry Contest

75 yielded 75 entries. Even though summer had just started, by mid June we already recorded 3,700 people attending Summer Reading Programs (SRP) events. Early literacy is an important theme in our programming. The OCLS conducted a successful preschool fair with 122 people attending. We conducted another round of Kindergarten Readiness programs system-wide, which includes "Get Ready for K!" Series, with 440 attending and Reactory Factory performances with 849 attending. 3/ different science programs for youth were offered system-wide. These included programs developed by staff, as well as guest presenters, such as non-fiction authors, Central Florida Zoo visits, and astronomy programs presented by an astrophysicist. Teen Tech Week took place from March 11 to March 15 with programs like Apps Alive, Eggbot demonstrations, Snap Circuits and 3-D printing classes. Total attendance, 578 people system-wide. Children s is currently developing Summer Reading Programs and science programs with the Siemens Grant. In 2012, the Kindergarten 12/2012 Readiness classes have been very successful with 991 participants at 3 locations. Children s is also beginning to develop programs utilizing the $55,000 grant received from Disney for children s reading programs. One Book One Community programming will be offered in the spring. Objective C: Adult Learning Initiative Plan Action Progress Champion Latest Update Year FY Establish regularly themed quarterly programming for the year Celebrating National Poetry Month in April, Adult Programming offered a creative writing and poetry series. Programs included; Overcoming Writer s Block, When Poetry Doesn t Rhyme: the Art of Free Verse Poetry and When Poetry Has A Voice. May celebrated Big Read with Amy Tan s Joy Luck Club. All month long Adult Debbie Tour 6/2013

76 Programming offered programs with an Asian American Theme at all locations. The month was filled with diverse Asian themed programming including: Chinese Lion Dance Performance, The Art of Chinese Brush Painting and a Tai Chi Demonstration with Suzy Chan. Fifty-seven programs were offered with a total attendance of over 1,000 patrons. June programming themed around Home and Financial Security. Programs such as; What Every Homeowner Needs to Know, Don t be a Victim, Money Matters: Budgeting 101 and Loan Modification all focused on educating our patrons to make the best financial decisions for their family. Viva Florida is an ongoing theme for programming and this quarter 20 Viva Florida Programs themed for adults were planned. The 2013 (ASR) Adult Summer Reading Program, Groundbreaking Reads was launched June 8. Weekly programs were offered at the Main library and there will be opportunities for patrons to participate online. Online patrons can submit book reviews and participate in a treasure hunt using letterboxes and geocaches, which have been placed at all branch locations. Patrons earn a chance to win a biweekly prize package by participating in any event or by submitting a book review online at the ASR website. Adult Programming helped patrons keep their New Year resolutions by offering various health programs this quarter. The program series, The New You, highlighted living healthy and looking younger. Reduce Anxiety and Stress, Take Charge of Your Health, Quit Smoking Now and Fight Against Cervical Cancer were some other programs that were offered. Viva Florida is a continued theme throughout the year and 19 adult programs were offered this quarter. In February, we celebrated Black History 3/2013

77 Month supporting the Viva Florida programs by featuring African Americans in Florida: The African Presence in Spanish Florida and People of Color in the Civil War. March is a celebration of America s Music. The music series offered programming from Blues, to Bluegrass, to Broadway. Branch programs featured the popular Celtic Music and Accordion Craze. In October, Squirt s Birthday Celebration was a family event and 12/2012 was held at 8 locations and was attended by 552 people. Programs for the Big Read in May and Viva Florida 500 are being planned. Viva Florida 500 will offer yearlong programs. We are developing themes for adult and children programming such as National Cultural & Literacy Celebration to be held during April celebrating National Poetry Month, National Library Week and Dia De Los Ninos. Objective D: Staff Learning Initiative Plan Action Progress Champion Latest Update Year FY Develop goals and outcomes for Librarians as Learning Leaders At the March 2013 meeting of LLL, Sandy Mayer engaged the group in a discussion about why Librarians attend the meetings, what needs are being met by the meetings, what might change about the meetings and what the library world should know about the group. This was done in preparation for a presentation being given this summer at ALA about LLL. Along with crafting a great list of the team's accomplishments, it was determined that it is an open and comfortable place to share ideas, share experiences, collaboration, keep relevant with trends and focus on customer service. These are all meaningful outcomes of LLL meetings. Wendi Bost 3/2013 A draft of potential goals was presented at the Librarians as Learning Leaders (LLL) meeting in September 2012 prior to the creation of the new Division of Life Long Learning. In light of our organizational changes the goals will be refined. An initial goal has been set to work with the LLL team to 12/2012

78 2. Provide recognition for staff learning accomplishments develop staff training on databases. 3. Conduct internal Staff are continuously evaluating / informal workflow workflow and making changes to find review to find workplace efficiencies. So far this year efficiencies we have: 3/2013 Placed a library card graphic on the website s left navigation bar making it more visible throughout the site. Replaced the vendor's (Innovative Interfaces Inc.) online registration form with one OCLS staff created and linked that form directly to the "Get Your Card" language on the site. Streamlined statistics collections in the children's department using the E'vanced software. Adjusted materials handling at South Creek so that items are handled less and carts of materials can be shelved directly from the return point. Purchased more craft supplies centrally for programming, allowing staff to request them from purchasing rather than send in requests to purchase and/or trying to find them locally. Adjusted how new items with holds are sent to Special Services from Technical Services. This resulted in better efficiencies in both departments and provides for improved customer service by allowing the request option to be more readily available in the catalog. Revised the E'vanced computer class review process to streamline proofing of accurate entries and to automate confirmation process. Automated the library card renewal process for adults who have used their card in the last 12 months, have no fines/fees, and have an associated

79 with the card. Updated the employee handbook to make it searchable and easier to print if employees want copies Purchased a new product called Libguides that will eventually replace our virtually galleries. These can be created and updated more easily by librarians and more quickly by Information Systems staff. Strategic Area Two: Foster Community Engagement Objective A: Social Media Promotion Plan Year Action Progress Champion Latest Update FY Set Social Media targets for participation and evaluate efforts The 1% virality rate goal on Facebook posts continues to be met. The OCLS Hootsuite account was upgraded to a Pro account to access more analytics specifically in regards to Twitter. The library now has access to statistics that include total number or Re-Tweets and Mentions for the month. Other social media web analytics are being used to evaluate efforts including Commun.it, Pinnerly, Klout, Edgerankchecker, Tweriod, and Pinterest Analytics. A 1% virality rate (number of individuals who commented, liked or shared a post divided by the number of individuals who saw the post) for the majority of Facebook posts was established. So far this fiscal year, the goal has been met. In October 2012, 63 percent of the posts exceeded 1 percent and in November 2012, 74 percent of the posts were over 1 percent virality. Tracy Zampaglione 3/ /2012 OCLS now has 3,209 followers on its main Twitter account.

80 2. Develop Social media strategies OCLS has added Instagram to the list of promoted social media sites. Instagram is now listed on the OCLS Social web page and you will begin seeing the Instagram icon with the rest of the social media icons on the website and promotional pamphlets, etc. Instagram is a popular photo sharing app. Nearly all OCLS locations have been verified and are now displaying in Google Maps. OCLS is still working on getting the Hiawassee and West Oaks Branches verified so they will also show up properly in Google Maps. 6/2013 Branches continue to be highlighted on Facebook and Twitter. Creative content continues to be posted on Facebook and Twitter to promote engagement. A creative content team met and came up with a variety of promotional phrases. Two such phrases have been posted with graphics, and have been successful. The library continues to promote relevant programs and products to the local blogging community. Photos of events at OCLS continue to be posted to the OCLS Facebook page. Some historical photos have been posted about OCLS. Four over-arching strategies for social media have been identified. They are: 1. Increase system-wide involvement in social media 3/ /2012 A schedule for highlighting branches has been developed and so far, three branches (Southeast, West Oaks and Herndon) have been highlighted. 2. Create social media traffic based on content In this regard, photos of the collection have been posted to Facebook and Twitter including the new releases book area, music CDs, e-book displays and playaways. A "Fun Friday Photos" initiative has also been stated to highlight vintage photos of Orlando and have people comment on them. Also, to build buzz about the soon-to-be high tech center, the most recent DLM-TIC

81 blog post is also posted to Facebook and Twitter every week. 3. Connect to local social media/blogging community We share news of our events with local bloggers and social media enthusiasts (such as the Gabby Douglas talk) as yet another channel for disseminating library news and information. Both the social media specialist and the public relations administrator are members of the Social Media Club of Orlando. 4. Create Facebook timeline with visual history of OCLS. Objective B: Community Content Development Plan Action Progress Champion Latest Update Year FY Promote the Library and Orlando The Herndon branch held an Orlando Memory event in June, during which 12 patrons were Debbie Tour 6/2013 Memory as a interviewed and over 100 pictures hub for local history were scanned from Orlando's past. In May there was a write up in the development College Park Neighborhood - video, oral, Association Newsletter about the and digital scanning April Oral History Night sponsored by the CPNA Historical Committee. The event focused on Pickerill s Sport Shop and is posted on our Orlando Memory site. The Orlando Memory redesign is being tested and the anticipated re-launch is scheduled by July. An Orlando Memory Digital History event was held at West Oaks in February resulting in 20 interviews, including one from U.S. Congressman Daniel Webster. An event at Hiawassee gathered 18 interviews in January. We continue to work with the groups mentioned previously and in addition, we are working with Orlando Remembered. Orlando Remembered is a Committee of the Historical Society of Central Florida, Inc., who is dedicated to preserving the memories of "The City Beautiful," primarily as it was during the era. Regarding the redesign of the Orlando Memory website, the interior page designs have been 3/2013

82 approved and work on the new look continues. 2. Continue the development of EPOCH as Obit source for Orlando History Digital history events to obtain new content for Orlando Memory have been held at Herndon in November and Winter Garden in December. Staff are continuing to work with several area groups to capture history for Orlando Memory including the College Park Historical Committee, Pine Castle Women s Club and the Mt. Zion Missionary Baptist Institutional Church. Upcoming Orlando Memory events are scheduled for January (Hiawassee) and February (West Oaks). The Orlando Memory website is being redesigned and is planned for completion in February. The bid for the development of the EPOCH website was awarded and the design process has begun. We are anticipating the completion of the site in September Staff hosted a booth at the Florida Library Association Conference in May, where 198 people inquired about EPOCH. The final reports for the 2012 Epoch grant were submitted. RFP for development was sent out and bids have been received. We anticipate awarding contract by the beginning of April. The EPOCH concept was presented to the Central Florida Genealogical Society on Jan 24 to 12 people. 12/2012 6/2013 3/2013 EPOCH (Electronically Preserving 12/2012 Obituaries as Cultural Heritage) has completed the initial grant that focused on the feasibility and usability studies. The second grant (a three year grant) has just begun. The RFP is currently being developed to locate a software development vendor. Objective C: Engagement Plan Action Progress Champion Latest Update Year FY Provide Initial testing of the Badge program virtual badges revealed functionality concerns and for classes more development was needed. The and programs for adults / Craig Wilkins 3/2013

83 children 2. Promote Library Card registration vendor is working on the issues. The Viva Florida 500 events have been selected for our first badge program. The implementation team has identified badge levels to include Reading, Programming, and Social badges. Quests for each level have been designed, badge language has been crafted, and badge graphics have been discussed with the graphic designer. Authentication against the Library's ILS is being written for the software. Promotional opportunities have been discussed including Facebook postings, printed posters (or language to be added to printed posters), and website home page promotional graphics. OCLS is effectively leveraging the annual Summer Reading Program to sign-up new cardholders. For the large and popular programs, first seating preferences are being given to Orange County Library Cardholders in good standing. Community Relations registered and secured staff to work 15 Community Events during this quarter. Library staff interacted with 2,936 people at these events and encouraged library card signups. Some of the larger events included the UCF Book Festival (191 people); Central Florida Earth Day (338 people); Central Florida Employment Council Mayor's Job Fair (431 people); and Nathaniel's Hope Make 'm Smile Event (999 people.) Community Relations also conducted three Speakers Bureau Presentations during the quarter reaching a total audience of 131 people. 12/2012 6/2013 To both boost circulation and attract new cardholders, the library has planned a series of checkout promotions. OCLS is giving away popcorn, highlighters, Disney on Ice Tickets, Zoo Tickets, and more popcorn. Staff are encouraging people to get cards and participate in these fun opportunities to enjoy free gifts. Here is the schedule of

84 checkout promotions: Memorial Day Popcorn Giveaway: May th of July Popcorn Giveaway: June 21 - July 3 Highlighter Giveaway: July 5 - July 31 Disney on Ice Tickets: August 1 - September 10 Highlighter Giveaway 2: September 3 - September 30 Fall Popcorn Giveaway: October 1 - October 31 Zoo Ticket Giveaway: November 1 - November 26 OCLS recently made some refinements to its website so that people who click on "Get Your Card" are immediately driven to the card registration sign-up. Also, on February 1, 2013, the library began automatically renewing expiring cards that were in good standing. 3/2013 Specially marked Get Carded brochures will be included in the registration packets for the City of Orlando's Summer Camp program. This will go to 2,200 school-aged children who attend the city's camp program. Camp registration begins April 6, Since the first of the year OCLS has had a presence at seven community events or Speakers Bureau presentations, and interacted with a total of 201 people. At all of these outreach events, people without library cards were encouraged to sign up for one. A special mailing to residents near the Edgewater Branch Library is planned for February Non-cardholders will receive the newsletter along with an invitation to sign-up for a library card. As an incentive, those signing up for library cards will be entered in a drawing to win an ipad. 3. Promote The Friends of the Library hosted Friends of the their Spring Book Sale May 16 - Library May 19, and leveraged the event to Membership attract new members. FOL 12/2012 6/2013

85 members gain advance entrance to a preview sale and enjoy an additional 10 percent discount. The Friends of the Library Spring Membership Drive held in conjunction with National Library Week resulted in 34 new members and 13 upgraded memberships. 3/2013 The Friends of the Library will hold a membership drive with prize incentives that runs April 1 - May 10, Individuals who join or upgrade their current membership will be entered in a drawing to win prizes generously donated by area businesses. Two higher annual membership levels were added for They are Book Ambassador ($150) and Book Connoisseur ($250). 4. Cultivate OCLS as a National Model for presentations, publishing and award opportunities The Friends of the Library has printed a convenient bookmark with an application on the back. This is being distributed in the FOL Bookstore and has also been shared with FOL Board members for them to circulate to prospective members. A membership application will be stitched into the January 2013 Library newsletter to promote new applications, and a membership drive with prize incentives is planned for April 2013 during National Library Week. During the quarter, the FOL welcomed 89 new or renewing members. The Urban Libraries Council (ULC) recognized OCLS with an honorable mention for the library's new creative programming. The program, designed by Youth Services and the Technology & Education Center, is called Reimagining Learning: Integrating STEM into Library Technology Classes and Youth Programs. 12/2012 6/2013 The Urban Libraries Council gave OCLS a "shout-out" in a June newsletter for its "First Nail" ceremony celebrating the start of construction of the Dorothy Lumley

86 Melrose Center for Technology, Innovation & Creativity. The First Nail event was also the subject of an above-the-fold story which published on the front of the local section of the Orlando Sentinel on June 13. The Orange County Library System was honored with a 2012 Golden Brick Award from the Downtown Orlando Partnership for the Kendrick Melrose Major Gift Announcement. The announcement unveiled the single largest gift in the library's history which will make way for a high-tech center at the downtown library. The awards are given to projects which positively impact the Downtown Development District. Ormilla Vengersammy and Ann Collins published an article titled Fabrication Labs: New Possibilities through Community STEM Relationships in the Spring 2013 issue of Florida Libraries, the official journal of the Florida Library Association. Alafaya Librarian Lauren Gibaldi Mathur had an article titled Nerdfighters at the Library published in the Spring 2013 issue of Young Adult Library Services. It was featured as a "best practice." Public Relations Administrator Tracy Zampaglione had an article Ole: Flamenco Dance Troupe to Perform at Orlando Public Library published in the May 2013 issue of Orlando Family magazine. OCLS had a strong presence at the 2013 Florida Library Association annual conference in May. Ann Collins, Tony Orengo and Ormilla Vengersammy gave a presentation titled FABulous Centers: Empowering Libraries to Get Innovative and Creative with Hi- Tech Technology. Vera Gubnitskaia, Natalie Houston and Brittany Nethers presented Templates for Partnerships Benefiting Youth.

87 Lynette Schimpf presented Creating a Social Media Strategy. And Wendi Bost and Kelly Pepo gave a talk called Create and Innovate! How to Champion Creativity and Innovation in Your Organization. In addition, Wendi Bost was also one of the featured speakers on a panel discussion titled Powerful Partnerships for Workforce Recovery. Shasta Quinn, Sandy Mayer, and Shane Roopnarine presented a FLA Poster Session entitled "Got the ebook Blues? We can Help!" We also hosted a booth promoting our EPOCH service. Another conference highlight from OCLS was when Melanie Higgins demonstrated the Egg-bot in the FLA Cyber Zone. 3/2013 OCLS was awarded the Bob Allen Outstanding Community Service Award from Disney, as well as a $44,000 Helping Kids Shine Grant for the Summer Reading Program on March 27th. Director Hodel received a call from Florida Secretary of State Ken Detzner thanking OCLS for our wholehearted embrace of Viva Florida 500 campaign with our huge array of programs, the newsletters and banners on the outside of our buildings. Our banner design was shared with Orange County Administration and Tampa-Hillsborough County where it now hangs on both county administration buildings! Assistant Library Director Debbie Moss was interviewed for an article in the publication Techsoup for Libraries. The article was titled Better Connectivity: How One Award-Winning Library Is Meeting the Demands of the Modern Patron. The Urban Libraries Council listed OCLS as one of its "Shout-Outs" in a March 2013 issue of its newsletter. OCLS was given accolades for the new DIY Learning page it recently launched on its website. The page offers patrons access to a myriad of free online websites and app-building courses,

88 tutorials and other high-tech classes. Employee Cassie Shivers had a chapter published in the book Mobile Library Services: Best Practices. The book was released in March It focuses on proven ways to reach out to mobile users and increase the library's relevance to their everyday lives. The Right Service at the Right Time APP has been named a 2013 Cutting Edge Service by the American Library Association's Office for Information Technology Policy (OITP) and its America's Libraries for the 21st Century Subcommittee. The Florida Library Association has announced that they are awarding honors to OCLS for Kidsconnect as this year's Outstanding Youth Services Website and for the Technology and Education Center as an Exemplary Learning Design Program. Acquisitions Services Manager Kelly Pepo has submitted a chapter on the library's OCLS Innovation Champions for inclusion in the forthcoming Library Innovation Cookbook being published by ALA Editions. Sierra Project Manager Eric Atkinson was asked to write an article for an upcoming issue of NISO Information Standards Quarterly on the interoperability of the Libraries ILS with other platforms. The article features some of the custom work Information Systems staff have done that enable other software vendor's products to interact with our library system software or to enhanced provide customer services. 12/2012 Two members of the library s Children s Department had articles accepted for publication in Pre-School through Teen Library Outreach by McFarland Publishers. Youth Programs Coordinator Brittany Nethers received notification that her chapter titled Youth Focus Groups: Finding Out What Patrons

89 Really Want has been selected for the anthology. Natalie Houston s article titled Youth Contests as Outreach will also be included in the publication. Alafaya Branch Librarian Lauren Mathur had an article on a special teen program accepted for publication in the Spring 2013 issue of YALS (Young Adult Library Services). Ormilla Vengersammy, Technology and Education Center Manager, has been asked to write an article for the Spring Issue of Florida Libraries on Fabrication Labs and their new possibilities through community STEM relationships. Kelly Pepo, Acquisitions Services Manager, has been asked to contribute a chapter on how OCLS fosters the innovation process for an upcoming book entitled Big Book of Library Innovation being published by the American Library Association. Objective D: Funding Opportunities Plan Action Progress Champion Latest Update Year FY Engage in selective fundraising opportunities OCLS is currently in the midst of its annual direct appeal through MAYL deliveries. Requests for donations along with a remittance envelopes began going out with home deliveries in June. In one month alone, the appeal has generated approximately $5,000. In February 2013, the library participated in a Give-Back promotion with local restaurant Anthony's Coal Fired Pizza. For diners who mentioned the library, a percentage of the restaurant tab was donated back to the library. The partnership raised nearly $500. The Walt Disney Company surprised OCLS with a special donation of $55,000 in support of Children's Reading Programs. The Disney gift was given in commemoration of the opening of the new Fantasyland and marked the year 1955 when the original Fantasyland opened in Anaheim, Craig Wilkins 6/2013 3/2013

90 California. The Library has worked hard to cultivate a positive relationship with the Walt Disney Company and to build awareness of how the library positively impacts the community. The Library is very appreciative of this recognition by Disney to allow us to continue to grow new readers. The Library is conducting a year-end appeal that seeks contributions in support of the MAYL, Summer Reading Program, and other general library events. An appeal letter was sent out the first week in December. Sweet! by Good Golly Miss Holly conducted a cupcake decorating class at the Alafaya Branch on December 8th. Some 80 participants enjoyed the decorating instruction by Food Network celebrity Miss Holly. The Library received a contribution of $800 for hosting the event. Direct mail donation appeals for the Summer Reading Program are planned for February Also in February, OCLS will participate in a special giveback promotion with Anthony's Coal Fired Pizza. For customers who visit the restaurant any Tuesday in February, and mention the library or present a flyer, 20 percent of the sale will be donated back to OCLS. 2. Seek Disney awarded OCLS a $44,000 grants to fund Helping Kids Shine Grant for the initiatives children's Summer Reading Program and was singled out as the recipient of the Bob Allen Outstanding Community Service Award. 3/2013 The Library has been awarded a $60,000 dollar grant from the Orlando Magic Youth Fund, a McCormick Foundation Fund. The library was one of 17 winners from a large field of applicants. The grant will underwrite a pilot program for after-school learning called "Skills Challenge." Skills Challenge will provide interactive technology-based learning using new AWE Early Learning Stations purchased by the grant. The library will work in partnership with Lovell Elementary,

91 GROWS Literacy Council, and Hope Community Center for this six week series. The Association for Library Services to Children (ALSC) has announced that OCLS - Orlando Public Library is a winner of the Él Día de los Niños / Él Día de los Líbros Family Book Club mini-grants. OCLS is one of twelve libraries nationwide to receive $5,000 to offer a Día Family Book Club. These clubs will utilize multicultural, multilingual or second language books to provide an opportunity for the community to come together. The minigrants are part of ALSC s Everyone your library grant, generously funded by the Dollar General Literacy Foundation. The Orange County Library System (OCLS) has been awarded a National Leadership Grant of $212,070 from the Institute of Museum and Library Services (IMLS) to develop and implement a free library-based community digital obituaries repository. The project is called EPOCH which stands for Electronically Preserving Obituaries as Cultural Heritage. 12/2012 The Tribeca Film Institute and the American Library Association (ALA) have awarded OCLS with a $2,500 grant for the America s Music: A Film History of Our Popular Music from Blues to Bluegrass to Broadway film discussion series. This six-week series created by the Tribeca Film Institute with support from the National Endowment for the Humanities (NEH) explores the history of 20th century popular music in America as well as distinctly American musical genres through a documentary film series and scholar-led discussions. The series will be offered to the public in Spring OCLS has applied for an Excellence in Programming grant through the American Library Association for its successful Counsel for Caregivers series. If OCLS receives this grant, the library system will receive $5,000 for

92 future programming. The Library has been awarded two grants from the Florida Humanities Council. One grant in the amount of $2,000 will support a round of Prime Time Reading at the Alafaya Branch. The second grant for $2250 will support a new program launch at the North Orange Branch. These programs, called Community Conversations, are designed to engage parents and children in discussions of important topical interest.

93 Orange County Library System Board of Trustees Meeting July 17, 2013 Director's Goals FY 2013: 3 rd Quarter Update ~ President Maines

94 Director s Annual Goals: Each goal has a connection to the dimensions of performance provided on the Director s Performance Evaluation form. FY 2013 ~ 3 rd Quarter Update Strategic Goal: Promotion of Lifelong Learning Goal Performance Dimension: Public Relations, Steward of Capital Resources, Employment & Staffing. Training. Successful Completion Cultivate the reputation of OCLS as the public's lifelong learning institution Develop and present an exciting and interesting array of programs, classes, and library events. Present at national and state conferences and submit articles / chapters for publication Progress The bid for the development of the EPOCH website was awarded and the design process has begun. We are anticipating a beta version of the site by Fall. Staff hosted a booth at the Florida Library Association Conference in May, where 198 people inquired about EPOCH. The Urban Libraries Council (ULC) recognized OCLS with an honorable mention for the library's new creative programming. The program, designed by Youth Services and the Technology & Education Center, is called Reimagining Learning: Integrating STEM into Library Technology Classes and Youth Programs. The Urban Libraries Council gave OCLS a "shout-out" in a June newsletter for its "First Nail" ceremony celebrating the start of construction of the Dorothy Lumley Melrose Center for Technology, Innovation & Creativity. The First Nail event was also the subject of an above-the-fold story which published on the front of the local section of the Orlando Sentinel on June 13. Ormilla Vengersammy and Ann Collins published an article titled Fabrication Labs: New Possibilities through Community STEM Relationships in the Spring 2013 issue of Florida Libraries, the official journal of the Florida Library Association. Alafaya Librarian Lauren Gibaldi Mathur had an article titled Nerdfighters at the Library published in the Spring 2013 issue of Young Adult Library Services. It was featured as a "best practice." Public Relations Administrator Tracy Zampaglione had an article Ole: Flamenco Dance Troupe to Perform at Orlando Public Library published in the May 2013 issue of Orlando Family magazine. New types of programs offered this quarter included a series of science programs that bring scientists into libraries and another program series that offered interactive science programs. In May, we hosted the Orange County Public Schools Science, Technology, Engineering, and Math Expo with 277 in attendance. Summer reading programs for kids, teens and adults kicked off in June offering a wide array of programs and classes. Science programs sponsored through a Siemens grant were offered on chemistry, reptiles, snakes, critters, the sea and much more. Viva Florida, Big Read and One Book One Community were supported through many successful programs. In April we hosted the Naturalization Ceremony where applicants from around the world took an Oath of Allegiance to become U.S. citizens. April was National Poetry Month which was celebrated with several poetry programs and a poetry contest for kids and one for teens.

95 Offering new technology classes to customers: 3-D printing, electronic snap circuits and DIY learning platforms. Assistant Library Director Debbie Moss was interviewed for an article in the publication Techsoup for Libraries. The article was titled Better Connectivity: How One Award-Winning Library Is Meeting the Demands of the Modern Patron. Employee Cassie Shivers had a chapter published in the book Mobile Library Services: Best Practices. The book was released in March It focuses on proven ways to reach out to mobile users and increase the library's relevance to their everyday lives. Acquisitions Services Manager Kelly Pepo has submitted a chapter on the library's OCLS Innovation Champions for inclusion in the forthcoming Library Innovation Cookbook being published by ALA Editions. Demonstrating that learning is fun, the Reactory Factory presented 15 programs system-wide with an attendance of 849. They guided kids on an imaginary journey with singing about reading, math and science. Educating parents of preschoolers and children preparing to enter kindergarten was our priority on Saturday, March 16, when OCLS hosted our first Preschool Fair. 16 local childcare centers exhibited and shared what they have to offer. In total, 122 parents, children and school representatives attended the event. Inspiring author visits through March included: Mary Jane Clark, Jason Surrell, Ron Tanner, Joy Johnson, Georgia Williams, Tim Dorsey, Dr. Frank Roder, Dr. Norman Berdichevsky, Dr. John Bridges, Jessica Martinez, Suzanna Leigh, Lucas Boyce, Andrea Hogan, George Burton and Ann Zito. Attendance at these events was over 400. Some innovative programs offered include: Laughter Yoga, Accordion Craze, Celtic Harpist and traveling the world with the Peace Corps. Creativity, inspiration and instruction were offered by Rik Feeney of PublishedSuccessOnline.com for his series of ebook Publishing Classes. An average of 35 aspiring authors and writers attended each class. Educating patrons on the Property Appraiser s Geographic Information System (GIS) program was offered through a partnership with the Orange County Property Appraiser. On March 14, 82 patrons attended this event. Displaying talent, eight local teams of children and teens competed for the title of the Best Step Team in Central Florida. On Saturday, February 23 rd, 519 patrons attended our 8 th annual Step-Off Competition. Natalie Houston is writing an article titled "Youth Contests as Outreach" for publication in the book Pre-School through Teen Library Outreach to be published by McFarland. Brittany Nethers is writing an article titled "Community Focus Groups" for publication in the book Pre-School through Teen Library Outreach to be published by McFarland. Eric Atkinson is writing an article for NISO Information Standards Quarterly on the interoperability of the Libraries ILS with other software platforms. Lauren Mathur will have an article about teen programming published in the Spring 2013 edition of YALS (Young Adult Library Services). Ormilla Vengersammy has been asked to write an article for the Spring Issue of Florida Libraries on new possibilities for community STEM relationships. Kelly Pepo has been asked to contribute a chapter to an upcoming ALA book The Big Book of Library Innovation. Two-time Olympic Gold Medalist Gabrielle Douglas was here on December 20 and talked about her journey to Olympic Gold and the obstacles she overcame in her pursuit of greatness. She discussed her book, Grace, Gold and Glory: My Leap of Faith. The recorded attendance for this exciting program was 2,000. Goal Successful Completion Participate and develop an active presence in the Florida Library Association and American Library Association and its affiliated organizations to represent the system Participate in discussions, conferences and committees

96 and influence others in matters affecting libraries. Progress OCLS had a strong presence at the 2013 Florida Library Association annual conference in May. Ann Collins, Tony Orengo and Ormilla Vengersammy gave a presentation titled FABulous Centers: Empowering Libraries to Get Innovative and Creative with Hi-Tech Technology. Vera Gubnitskaia, Natalie Houston and Brittany Nethers presented Templates for Partnerships Benefiting Youth. Lynette Schimpf presented Creating a Social Media Strategy. And Wendi Bost and Kelly Pepo gave a talk called Create and Innovate! How to Champion Creativity and Innovation in Your Organization. In addition, Wendi Bost was also one of the featured speakers on a panel discussion titled Powerful Partnerships for Workforce Recovery. Another conference highlight from OCLS was when Melanie Higgins demonstrated the Eggbot in the FLA Cyber Zone. Several staff members presented at the 2013 American Library Association (ALA) annual conference in June/July held in Chicago. Wendi Bost and Sandy Mayer presented the seminar Librarians as Learning Leaders: Networked for the 21 st Century. Craig Wilkins and Lynette Schimpf presented the program Is This Trend a Library Friend? Understanding Current Analytical Measures. Director Hodel gave two presentations at the ALA Annual Conference in Chicago. One was on Creating an Innovative Culture. The second was on the mobile app for Right Service at the Right Time. Director Hodel chaired various meetings of the LLAMA-SASS committee at ALA Annual Conference. Director Hodel participated in various meetings of the ALA Council, the legislative body of ALA at its Annual Conference meetings. Director Hodel implemented the Regional Promotional Initiative and invited public library directors from Central Florida area library systems to brainstorm about promoting library usage throughout the region. Director Hodel participated in the American Library Association (ALA) Mid-Winter conference in Seattle Director Hodel chaired various meetings of the LLAMA-SASS committee at ALA Mid-Winter. Director Hodel participated in various meetings of the ALA Council, the legislative body of ALA at its Mid-Winter meetings. Director Hodel is on the FLA Executive Committee. Director Hodel Chairs the FLA Finance Committee as Treasurer. Director Hodel is on the FLA Legislative Committee. Director Hodel is on the FLA Conference Committee. Director Hodel is a Board Member of the Florida Humanities Council. Director Hodel is on the Florida Humanities Council Finance Committee. Director Hodel is on the Florida Humanities Council Development Committee. Director Hodel spoke at the Tampa Bay Library Consortium Annual Meeting. Director Hodel chaired the Executive Committee of Library Administration and Management Association - Systems and Services Section (LAMA-SASS) and reported to the full LLAMA Leadership on LLAMA-SASS. Director Hodel is an elected member of Council, the American Library Association's Legislative Governing Branch. Goal Successful Completion Continue to work with Staff to foster new roles Demonstrate engagement of staff in provision of quality services and

97 programs Progress Two new jobs were created for the system. The Training Specialist for Lifelong Learning will recommend, design, evaluate and implement training to promote Lifelong efforts. The Special Project Coordinator will participate in the creation, planning and implementation of special library projects. In May the bi-monthly meeting of the Librarians as Learning Leaders met to discuss some future directions of the Library. The License to Learn children's initiative was discussed as far as making it more effective and efficient. Overall everyone sees this as an important initiative and feedback is being considered for future changes. The Country Watch database was discussed and a decision was reached not to renew the subscription. Successful Orlando Memory events were shared along with the update on the redesign. We have completed job descriptions for four new positions in the DLMC-TIC, each specializing in various functional areas. We are in the process of reviewing the job descriptions to place them in the appropriate grades. We anticipate these being part-time positions. We are in discussion with two local technology schools regarding internships. We anticipate beginning working with interns this quarter. They will assist with curriculum review as subject matter experts among other duties. A new Instructional Technology Specialist who has begun designing curriculum. We are currently developing job descriptions for four specialty positions: audio, graphic design, video and simulation. The Librarian Business Team set up training for staff and patrons on Passport, which provides consumer data for 205 countries. The team also sponsored training on Reference USA, which offers business and residential information for reference and research. At the March 2013 Librarians as Learning Leaders meeting, participants engaged in a discussion on how these bi-monthly meetings help them and on how they could be improved. Along with crafting a great list of the team's accomplishments it was determined that it is an open and comfortable place to share ideas, share experiences, collaborate, keep relevant with trends, focus on customer service and look into the 21 st century of library service. Goal Successful Completion Provide and promote staff training Implementation of successful training opportunities Progress Offered App Advisory 101 training to staff in April which was sponsored by RUSA (Reference & User Services Association). The recorded session of the program has been shared with all staff. New technology classes are being provided to staff: 3-D printing, electronic snap circuits and DIY learning platforms. Leading Strategic Innovation in Organizations was offered to Assistant Managers. Eight Assistant Managers are participating in this intense 8 week course that will help managers improve their ability to manage creativity, innovation and change. We developed a team of staff to become our Common Core experts. Their goal is to learn more about the aspects of the common core standards for Florida public schools and make sure staff members understand the implications. As a lifelong learning institution we need to learn as much as possible about the standards. Lisa Stewart and Vanessa Neblett applied for the PLA Leadership Academy and are awaiting word if they have been chosen.

98 Strategic Goal: Foster Community Engagement Goal Performance Dimension: Public Relations, Fundraising, Technology Development, Fiscal Responsibility and Stewardship Successful Completion Promote our services and products Public recognition of library programs and services Progress The Orange County Library System was honored with a 2012 Golden Brick Award from the Downtown Orlando Partnership for the Kendrick Melrose Major Gift Announcement. The announcement unveiled the single largest gift in the library's history which will make way for a high-tech center at the downtown library. The awards are given to projects which positively impact the Downtown Development District. OCLS was awarded the Bob Allen Outstanding Community Service Award by Disney. Director Hodel received a call from Florida Secretary of State Ken Detzner thanking OCLS for our wholehearted embrace of Viva Florida 500 campaign with our huge array of programs, the newsletters and banners on the outside of our buildings. Our banner design was shared with Orange County Administration and Tampa-Hillsborough County where it now hangs on both county administration buildings! OCLS was given accolades in the March 2013 Urban Libraries Council newsletter on the new DIY Learning page it recently launched on its website. The Right Service at the Right Time APP has been named a 2013 Cutting Edge Service by the American Library Association's Office for Information Technology Policy (OITP) and its America's Libraries for the 21st Century Subcommittee. It will be awarded in June at their annual conference. The Florida Library Association has announced that they are awarding honors to OCLS for Kidsconnect as this year's Outstanding Youth Services Website and for the Technology and Education Center as an Exemplary Learning Design Program. The Kellogg's / MSNBC webcast Mom's Homeroom was filmed at Winter Garden, promoting all library resources and the episode aired in November. Goal Successful Completion Develop, implement or enhance systems and services for the public Implementation of new systems and / or services. Progress We now have construction documents. On June 12, 2013, we held the "First Nail" ceremony marking the official beginning of construction. On June 14, 2013, carpet removal began. Carpet from the second floor was repurposed to the 4th floor. Preliminary meetings with City of Orlando permitting have been held and permits will be submitted June 24, We continue to anticipate substantial completion in December Skanska was chosen as the general contractor for the Dorothy Lumley Melrose Center for Technology, Innovation & Creativity. HKS was chosen as the architect for the Dorothy Lumley Melrose Center for Technology, Innovation & Creativity. DIY online learning products are being introduced to customers. The new Dorothy Lumley Melrose Center for Technology, Innovation & Creativity is underway.

99 Goal Cultivate / Strengthen active partnerships Successful Completion Engage in community partnerships Progress Director Hodel continues to partner with the Change Starts With Me community collaboration. Director Hodel continues to participate in a collaboration with the Orange County Arts Department to formulate the What in the Dickens project. In February 2013, the library participated in a Give-Back promotion with local restaurant Anthony's Coal Fired Pizza. For diners who mentioned the library, a percentage of the restaurant tab was donated back to the library. The partnership raised nearly $500. In November, OCLS received a $55,000 donation from community partner, Disney, in honor of Princess Belle's love of reading and the 1955 opening of Fantasyland in Anaheim, Ca. Wendi Bost has been asked to present an overview of today s public library for AWE digital learning solutions at their annual meeting in Lake Buena Vista Florida on January 8, AWE provides Early Literacy Stations which are deployed at 14 OCLS locations and provide award winning software in English and Spanish. Goal Successful Completion Pursue additional revenue resources Submit multiple grant applications Progress Disney awarded OCLS a $44,000 Helping Kids Shine Grant for the children's Summer Reading Program, as well as the Bob Allen Outstanding Community Service Award. The Library has been awarded a $60,000 dollar grant from the Orlando Magic Youth Fund, a McCormick Foundation Fund. The grant will underwrite a pilot program for after-school learning called "Skills Challenge." Skills Challenge will provide interactive technology-based learning using new AWE Early Learning Stations purchased by the grant. The library will work in partnership with Lovell Elementary, GROWS Literacy Council, and Hope Community Center for this six week series. The Association for Library Services to Children (ALSC) has awarded OCLS a $5,000 mini grant for the Él Día de los Niños / Él Día de los Líbros Family Book Club. OCLS is one of 12 libraries nationwide to receive the grant to offer a Día Family Book Club. These clubs will utilize multicultural, multilingual or second language books to provide an opportunity for the community to come together. The mini-grants are part of ALSC s Everyone your library grant, generously funded by the Dollar General Literacy Foundation. IMLS National Leadership Grant was awarded to OCLS in the amount of $212,076 for EPOCH. The Tribeca Film Institute and ALA awarded OCLS $2500 for six week film series program entitled America s Music: a Film History of our Popular Music from Blues to Bluegrass to Broadway. ALA awarded OCLS $ 5,000 for Excellence in Programming for its successful Counsel for Caregivers series. The Florida Humanities Council awarded OCLS $2,000 for a Prime Time Reading series at the Alafaya Branch. The Florida Humanities Council awarded OCLS $2,250 for program series entitled Community Conversations. A 1% virality rate (number of individuals who commented, liked or shared a post divided by the number of individuals who saw the post) for the majority of Facebook posts was established. So far this fiscal year, the goal has been met. In October 2012, 63% of the posts exceeded 1% and in November 2012, 74% of the posts were over 1% virality. OCLS now has 3,209 followers on its main Twitter account.

100 Orange County Library System Board of Trustees Meeting July 17, 2013 Strategic Direction Update: Wendi Bost

101 Orange County Library System Board of Trustees Meeting July 17, 2013 Information

102 Orange County Library System Board of Trustees Meeting July 17, 2013 Dorothy Lumley Melrose Center for Technology, Innovation & Creativity Update: Debbie Moss

103 Dorothy Lumley Melrose Center for Technology, Innovation & Creativity The final plans are complete and have been submitted to the City of Orlando and a permit should be issued in the middle of July. Electricians have been doing some preliminary demolition; removing light fixtures and identifying electrical circuitry. The next step is to remove the old carpet glue and scan the floor for core drilling. The First Nail event generated a lot of interest throughout the community. Based on press received from the event we have been contacted by the MIT Club of Central Florida (MIT alumni), Rollins College and the Orange County Public Schools Vo-Tech Department. We are in active discussion with all regarding partnerships and programs for the Center.

104 Orange County Library System Board of Trustees Meeting July 17, 2013 Staff Survey Results ~ FY 2013: Kim Zander-Simoneaux

105 OCLS as an EMPLOYER Survey 2013 Since 2002, OCLS has conducted the OCLS as an Employer survey annually. We view the survey as one way to gauge employee satisfaction and our effectiveness as an organization. Administration of the Survey The survey is administered electronically. A link to the survey is posted on the staff intranet (the Orange Peel) and employees are provided with key codes that enable them to take the survey anonymously. Taking the survey is voluntary. In announcing the annual survey, however, we stress to employees that their input is important to our continued success as a team of dedicated employees who share the common goal of being the best we can be. In addition, follow-up reminders are sent periodically throughout the time the survey is open. Employees are provided the opportunity to complete the survey on work time. About the Survey Survey questions focus on five major areas of an employee s work life: Leadership Job Quality Work Team Overall Satisfaction Opportunity Employees respond to statements that focus on each of these areas and are asked to rate their level of agreement using the following scale: Strongly Agree Agree Disagree Strongly Disagree To gain a deeper understanding of survey responses, the survey asks employees to identify themselves by work group and work status: Work Group Work Status Librarian Part Time Manager Full time Other (i.e., all others, not in management and not librarians) Since 2006, we have included a mini-survey that addresses issues of a more local nature entitled, Work Location Survey. This survey asks questions specifically related to the employee s work location in order to explore employee satisfaction on the branch or department level. Survey Results Higher employee survey participation rates increase the validity of the results and thus, we are pleased to report that 88% (306 out of 349 eligible employees) of our employees took the time to complete the survey. Year after year, we continue to have a remarkable level of participation. According to CustomInsight.com (an online survey service), if you get less than 65%, you can consider that your response rate was too low. If you get more than 75%, you can consider that your response rate was pretty good. you might see a response rate in the to 9 range, but this depends on the level of trust and the culture of your organization.

106 Work Groups Employees are asked to identify themselves as part of one of three work groups: Librarian; Manager; and Other (all other employees). In addition to the survey results for All Staff, the results for the work groups are also attached to this summary. Librarian (19 of 24 in work group responded 79%) Manager (38 of 51 in work group responded 75%) Other Staff (249 of 274 in work group responded 91%) The following tables reflect the top five most favorable and least favorable items for "All Staff." Strongly Top Five Most Favorable Items: Agree/Agree I understand my department s role and value to OCLS overall. 96% The work I do contributes to the success of the Library. 95% I understand how my work contributes to my department's objectives. 94% My department has an environment that welcomes new people. 92% The work I do makes a difference. 92% Strongly Bottom Five Least Favorable Items: Agree/Agree The leaders act the way they expect others to act 74% I have access to other job opportunities at OCLS. 69% I receive appropriate rewards and compensation for my contributions. 63% By and large, promotions go to the most qualified people at OCLS. 58% There are sufficient opportunities for advancement at OCLS. 55% It should be noted that each of the Least Favorable Items listed above received higher ratings in 2013, compared to the previous year s survey. General Comments The attached survey results reflect a tremendous amount of data, which is subject to interpretation. Frequently, the results raise questions that we can t answer due to the anonymous nature of the survey. There is also a temptation to try to identify a single cause for changes in the survey results for a particular statement when in all likelihood, there may have been multiple factors leading to the change. Another challenge of interpreting our own survey results is the inability to benchmark them against those of other entities. For example, neither the City of Orlando of Orange County conducts similar surveys. Comparability from year to year is important to help identify trends and thus, we intend to use the same questions next year.

107 OCLS as an Employer Survey 2013 Work Group: All Staff

108 Workgroup: All Staff Leadership Category Comparison The leaders in this organization encourage everyone to contribute all they can in their jobs 4 2 They hold people accountable for their behavior They act the way they expect others to act

109 Workgroup: All Staff Leadership Category Comparison They communicate a vision for OCLS They encourage ideas and participation Strongly Agree/Agree Strongly Disagree/Disagree They are committed to attracting and recruiting talented people, regardless of race, color, religious creed, pregnancy, gender, sexual orientation, national origin, ancestry, marital status, veteran status, age, or physical or mental disability Strongly Disagree/Disagree

110 Workgroup: All Staff Leadership Category Comparison They demonstrate that employees are important to the success of OCLS 4 2 They demonstrate and encourage OCLS values

111 Workgroup: All Staff Work Team Comparison I am comfortable offering ideas and suggestions in my department My department has an environment that welcomes new people People in my department value and respect each other for their diversity 4 2

112 Workgroup: All Staff Work Team Comparison My department works well as a team Differences among people in the department are addressed and resolved constructively 4 2 We operate in an open and honest way

113 Workgroup: All Staff Work Team Comparison I understand how my work contributes to my department's objectives I understand my department's role and value to OCLS overall We are open to new ideas about how we can improve the way we work 4 2

114 Workgroup: All Staff Opportunity Comparison The efforts I make to improve my knowledge and skills help me achieve my career goals 4 2 I get the training I need to do my job My race, gender or other diversity factors are not an impediment to achieving my career goals at OCLS

115 Workgroup: All Staff Opportunity Comparison There are sufficient opportunities for advancement at OCLS By and large, promotions go to the most qualified people at OCLS I have access to other job opportunities at OCLS

116 Workgroup: All Staff Opportunity Comparison I am encouraged to demonstrate initiative and creativity in my work 4 2

117 Workgroup: All Staff Job Quality Comparison My job is challenging My job provides opportunities for learning The work I do makes a difference

118 Workgroup: All Staff Job Quality Comparison The work I do contributes to the success of the Library My job utilizes my talents and skills

119 Workgroup: All Staff Job Quality Comparison I receive appropriate rewards and compensation for my contributions 4 2 OCLS provides an appropriate benefits package I believe my workload is reasonable

120 Workgroup: All Staff Overall Category Comparison OCLS is a great place to work I am proud to work for OCLS I feel a sense of ownership and investment in what happens at OCLS 4 2

121 Workgroup: All Staff Overall Category Comparison I can have a work/life balance that meets my needs and can still be successful at OCLS I would recommend working here to other talented friends

122 OCLS as an Employer Survey 2013 Work Group: Librarians

123 Workgroup: Librarians Leadership Category Comparison The leaders in this organization encourage everyone to contribute all they can in their jobs 4 2 They hold people accountable for their behavior They act the way they expect others to act

124 Workgroup: Librarians Leadership Category Comparison They communicate a vision for OCLS They encourage ideas and participation They are committed to attracting and recruiting talented people, regardless of race, color, religious creed, pregnancy, gender, sexual orientation, national origin, ancestry, marital status, veteran status, age or physical or mental disability Strongly Disagree/Disagree

125 Workgroup: Librarians Leadership Category Comparison They demonstrate that employees are important to the success of OCLS 4 2 They demonstrate and encourage OCLS values

126 Workgroup: Librarians Work Team Category Comparison I am comfortable offering ideas and suggestions in my department My department has an environment that welcomes new people People in my department value and respect each other for their diversity

127 Workgroup: Librarians Work Team Category Comparison My department works well as a team Differences among people in the department are addressed and resolved constructively We operate in an open and honest way

128 Workgroup: Librarians Work Team Category Comparison I understand how my work contributes to my department's objectives 4 2 I understand my department's role and value to OCLS overall We are open to new ideas about how we can improve the way we work 4 2

129 Workgroup: Librarians Opportunity Category Comparison The efforts I make to improve my knowledge and skills help me achieve my career goals Agree I get the training I need to do my job My race, gender or other diversity factors are not an impediment to achieving my career goals at OCLS 4 2

130 Workgroup: Librarians Opportunity Category Comparison There are sufficient opportunities for advancement at OCLS By and large, promotions go to the most qualified people at OCLS I have access to other job opportunities at OCLS

131 Workgroup: Librarians Opportunity Category Comparison I am encouraged to demonstrate initiative and creativity in my work

132 Workgroup: Librarians Job Quality Category Comparison My job is challenging My job provides opportunities for learning

133 Workgroup: Librarians Job Quality Category Comparison The work I do makes a difference The work I do contributes to the success of the Library My job utilizes my talents and skills

134 Workgroup: Librarians Job Quality Category Comparison I receive appropriate rewards and compensation for my contributions OCLS provides an appropriate benefits package I believe my workload is reasonable

135 Workgroup: Librarians Overall Category Comparison OCLS is a great place to work I am proud to work for OCLS I feel a sense of ownership and investment in what happens at OCLS

136 Workgroup: Librarians Overall Category Comparison I can have a work/life balance that meets my needs and can still be successful at OCLS I would recommend working here to other talented friends

137 OCLS as an Employer Survey 2013 Work Group: Managers

138 Workgroup: Managers Leadership Category Comparison The leaders in this organization encourage everyone to contrubute all they can to their jobs They hold people accountable for their behavior They act the way they expect other to act

139 Workgroup: Managers Leadership Category Comparison They communicate a vision for OCLS They encourage ideas and participation They are committed to attracting and recruiting talented people, regardless of race, color, religious creed, pregnancy, gender, sexual orientation, national origin, ancestry, marital status, veteran status, age or physical or mental disability

140 Workgroup: Managers Leadership Category Comparison They demonstrate that employees are important to the success of OCLS They demonstrate and encourge OCLS values

141 Workgroup: Managers Work Team Category Comparison I am comfortable offering ideas and suggestions in my department My department has an environment that welcomes new people People in my department value and respect each other for their diversity 4 2

142 Workgroup: Managers Work Team Category Comparison My department works well as a team Differences among people in the department are addressed and resolved constructively 4 2 We operate in an open and honest way

143 Workgroup: Managers Work Team Category Comparison I understand how my work contributes to my department's objectives I understand my department's role and value to OCLS overall We are open to new ideas about how we can improve the way we work

144 Workgroup: Managers Opportunity Category Comparison The efforts I make to improve my knowledge and skills help me achieve my career goals Agree I get the training I need to do my job My race, gender or other diversity factors are not an impediment to achieving my career goals at OCLS

145 Workgroup: Managers Opportunity Category Comparison There are sufficient opportunities for advancement at OCLS By and large, promotions go to the most qualified people at OCLS I have access to other job opportunities at OCLS

146 Workgroup: Managers Opportunity Category Comparison I am encouraged to demonstrate initiative and creativity in my work

147 Workgroup: Managers Job Quality Category Comparison My job is challenging My job provides opportunities for learning The work I do makes a difference

148 Workgroup: Managers Job Quality Category Comparison The work I do contributes to the success of the Library My job utilizes my talents and skills I receive appropriate rewards and compensation for my contributions

149 Workgroup: Managers Job Quality Category Comparison OCLS provides an appropriate benefits package I believe my workload is reasonable

150 Workgroup: Managers Overall Category Comparison OCLS is a great place to work I am proud to work for OCLS I feel a sense of ownership and investment in what happens at OCLS

151 Workgroup: Managers Overall Category Comparison I can have a work/life balance that meets my needs and can still be successful at OCLS I would recommend working here to other talented friends

152 OCLS as an Employer Survey 2013 Work Group: Other Staff

153 Workgroup: Other Staff Leadership Category Comparison The leaders in this organization encourage everyone to contrubute all they can in their jobs 4 2 They hold people accountable for their behavior They act the way the expect others to act

154 Workgroup: Other Staff Leadership Category Comparison They communicate a vision for OCLS They encourage ideas and participation

155 Workgroup: Other Staff Leadership Category Comparison They are committed to attracting and recruiting talented people, regardless of race, color, religious creed, pregnancy, gender, sexual orientation, national origin, ancestry, marital status, veteran status, age, or physical or mental disability Strongly Disagree/Disagree They demonstrate that employees are important to the success of OCLS 4 2 They demonstrate and encourage OCLS values

156 Workgroup: Other Staff Work Team Category Comparison I am comfortable offering ideas and suggestions in my department My department has an environment that welcomes new people People in my department value and respect each other for their diversity 4 2

157 Workgroup: Other Staff Work Team Category Comparison My department works well as a team Differences among people in the department are addressed and resolved constructively 4 2 We operate in an open and honest way

158 Workgroup: Other Staff Work Team Category Comparison I understand how my work contributes to my department's objectives I understand my department's role and value to OCLS overall We are open to new ideas about how we can improve the way we work 4 2

159 Workgroup: Other Staff Opportunity Category Comparison The efforts I make to improve my knowledge and skills help me achieve my career goals 4 2 I get the training I need to do my job My race, gender or other diversity factors are not an impediment to achieving my career goals at OCLS 4 2

160 Workgroup: Other Staff Opportunity Category Comparison There are sufficient opportunities for advancement at OCLS By and large, promotions go to the most qualified people at OCLS I have access to other job opportunities at OCLS

161 Workgroup: Other Staff Opportunity Category Comparison I am encouraged to demonstrate initiative and creativity in my work

162 Workgroup: Other Staff Job Quality Category Comparison My job is challenging My job provides opportunities for learning The work I do makes a difference

163 Workgroup: Other Staff Job Quality Category Comparison The work I do contributes to the success of the Library My job utilizes my talents and skills I receive appropriate rewards and compensation for my contributions 4 2

164 Workgroup: Other Staff Job Quality Category Comparison OCLS provides an appropriate benefits package I believe my workload is reasonable

165 Workgroup: Other Staff Overall Category Comparison OCLS is a great place to work I am proud to work for OCLS I feel a sense of ownership and investment in what happens at OCLS

166 Workgroup: Other Staff Overall Category Comparison I can have a work/life balance that meets my needs and can still be successful at OCLS 4 2 I would recommend working here to other talented friends

167 Orange County Library System Board of Trustees Meeting July 17, 2013 Director's Report

168 Director's Report: July 2013 Orlando Magic player Glen "Big Baby" Davis will visit the Washington Park Branch Library as part of his summer "Literacy Tour" on Tuesday, July 16. Called Booking It with Baby, the tour will make stops at multiple community locations where Davis will read to kids, share give-aways and encourage an early love of reading. The Orange County Library System had an impressive presence at the annual conference of the American Library Association. Public Service Administrator Craig Wilkins and Social Media Specialist Lynette Schimpf presented Is This Trend a Library Friend? Understanding Current Analytical Measures to a crowd of about 160. Library Director/CEO Mary Anne Hodel presented Everything is BETA: Building an Innovative Culture to a group of about 230. Public Service Administrator Wendi Bost and Librarian Sandy Mayer presented Librarians as Learning Leaders: Networked for the 21 st Century to a group of about 250. The Library was one of five recipients for the ALA s Office of Information Technology Policy Cutting Edge Technology Award for the Right Service Right Time mobile App, and the only Public Library so honored. The Library also received an Honorable Mention Innovation Award from the Urban Libraries Council for our STEM education efforts. The 2013 conference was held June 27 - July 2 in Chicago, Illinois. All this year, OCLS is celebrating a significant milestone, the 500 th anniversary of Juan Ponce de León's arrival on Florida's east coast. Ponce de León's convoy of explorers was the first group of Europeans to document such a landing and give a name to Florida La Florida. In honor of this historic milestone, special Viva Florida themed programs are being offered at all library locations all year long. To date, OCLS has presented 90 programs with a cumulative attendance of 3,559 people. OCLS has added Instagram to the list of promoted social media sites. Instagram is now listed on the OCLS Social web page, and with the rest of the social media icons on the website and promotional materials. Instagram is a popular photo and video sharing app. OCLS began offering a new feature called My Lists to patrons on June 12. Through My Lists, patrons can create multiple lists on whatever their interests may be - subject areas, book club ideas, books they've read and/or books they want to read. Buttons and links to "add to My Lists" are located in the catalog in search results and also at the bibliographic display level. Patrons can view and manage their lists when they are signed into their library card account by clicking on the My Lists button. The annual Summer Reading Program continues this month. Programs and events are being offered at all locations for all ages through the first week in August. The children's theme this year is Dig into Reading. For teens, the theme is Beneath the Surface. There's even an Adult Summer Reading program and its theme is Groundbreaking Reads. The Continuing Education Virtual Gallery has been updated. The gallery contains a variety of resources to assist in finding schools, applying for financial aid, practicing college entrance exams and more. It also has social media and mobile resources to help track coursework. OCLS continues as an official partner in the Central Florida Character Development Initiative. As part of this effort, the library highlights a character trait each month. We ve built web pages that depict the traits visually and link to similar materials in the collection. We also highlight the monthly character trait in the library's newsletter and create monthly book displays at each library location featuring materials related to the month's character trait. Integrity is the character trait for July. Wendi Bost and Gregg Gronlund met with the City Manager, Rob Frank, and his team at the City Of Ocoee to learn about their upcoming plans and initiatives. We also discussed the idea of relocating the Genealogy Department to the West Oaks Branch Library and opportunities it would present for the City and its residents.

169 Wendi Bost has begun coordinating with Bill Cowles, the Supervisor of Elections for Orange County, and his team to discuss the legislative changes to early voting and the possible implications in the future. We reviewed tentative plans including ideas for the 2014 elections as well as the 2016 Presidential elections. Main Happenings On June 1 st, the Orlando Public Library hosted Alexander Pushkin: A Russian Celebration. 97 patrons enjoyed dances, songs and readings by the Orlando Academy of Russian Language and the Russian Academy of Ballet. 32 patrons enjoyed local author Rick Kilby s discussion about his new book, Finding the Fountain of Youth at the June 8 th Second Saturday Program. 82 patrons enjoyed a performance offered by the talented students from Pianoboe Music on June 16 th. On June 20 th the Counsel for Caregivers presented Conversations You Should Be Having with Your Doctor. 29 patrons learned valuable information about starting conversations and what questions to ask to improve their healthcare. 65 patrons discovered the history of Florida s Space Coast on June 29 th. NASA researcher, Adam Swanger, discussed the past, present and future of NASA and the Kennedy Space Center as part of Viva Florida. The 10 th Annual Teen Battle of the Bands marked the start of the Teen Summer Reading Program, with 116 attendees on June 15th. Kids ages 6-12 kicked off their 2013 Summer Reading Program with Disney Radio on June 8th with 266 attendees. 252 people met the Gatorland Wrangler on June 11th. The program was taped by Channel 6 news and recently aired. 252 people sang along and laughed with Yehaa Bob on June 13th. On June 14th, 86 attendees learned about the power of nature in Rumble, Crackle, Whoosh! The Power of Natural Disasters in the earth science series. 445 people watched tricks performed by the dogs in the Tricky Dog Show on June 27th. The Adult Summer Reading Program - Groundbreaking Reads is off to a great start. We have already passed the total attendance for last year and there are still 6 programs to go. Between June 12 and 15, the Right Service at the Right Time training team was back on the road. We provided an all day training session at Miami-Dade Library System, as well as brief sessions with Broward County, Martin County, and Palm Beach County. Branch Happenings Alafaya Alafaya hosted two sessions of "Bubble Playtime" with the UCF Sports & Education Science Club on June 5. A total of 116 people attended. Alafaya's Summer Reading Program started on June 11 with "Mr. Tim the Comedy Magician." 231 people enjoyed this magic show! Radio Disney hosted a "Summer Kick-off with Radio Disney" at Alafaya on June people enjoyed music, games and prizes. Alafaya hosted "Creating Characters" on June children and teens learned how to draw cartoon characters. On June 16 & 23, Lauren Mathur taught a "Teen Filmmaking" class at Alafaya to a group of 8 teens. This class was supported by the YALSA/Best Buy Grant. On June 17, Camp Doglando visited Alafaya. 14 children with their adaptable dogs learned about searching for library resources. The children participated in a scavenger hunt and tour of the library. UCF Sports & Education Science Club hosted a "Family Zumba" class at the Alafaya Branch. 17 people enjoyed this hour long active exercise program. On June 18, Alafaya hosted "Sing Along and Laugh with Yeeha Bob." 100 people enjoyed this active singing program. On June 20, Alafaya hosted a "Teen Trivia Night." 11 teens participated in this friendly contest. On June 22, staff member Amanda Burford hosted "Superhero Friends." 80 people enjoyed crafts, stories and visit with Superman and Batman! On June 22, Alafaya hosted "Paws to Read." 25 children practiced reading to their furry friends.

170 On June 22, Alafaya hosted "Zoo Mom Science." 122 people learned about and met snakes, opossums and other creatures. On June 29, staff member Melissa Lawrence hosted "I Dig Cartoons." 36 people enjoyed cartoons and crafts. 93 children participated in the "It's a Dog Life" scavenger hunt during the month of June. Children that participated received a free ice cream coupon for Marble Slab Creamery. Eatonville Summer Reading Program kicked off with Critters Encounters on Monday, June 10th with an attendance of 51. A total of 925 patrons attended programs hosted by special presenters such as OrisiRisi, Yehaa Bob, OCLS storytellers, and branch staff. Community partnerships with the Town of Eatonville summer camp, area daycares, Head Start, and others resulted in the branch reaching out and sharing all the wonderful programs that encourages reading and learning to an additional 179 children this year. One of the most exciting programs this summer was the addition of Hack-a-Tronics to the Camp Savvy classes. Kids were introduced to the basics of electronics by creating lights, sounds, fans, by using a snap circuit board. A class that was intended for kids drew the interest, excitement, and involvement of parents. A fun, educational time was had by the 24 patrons who attended our classes on June 12th. Smarty Pants was another big hit for the month with an attendance of 302 kids compared to 147 in June of The highest attendance for Smarty Pants was on June 20th with an attendance of 118 Edgewater On Saturday, June 1st, Edgewater had a fun beach-themed game & craft program, Tropical Wave ; 22 children and adults attended. On Saturday, June 8th, Edgewater hosted the Viva Florida Funshine State program: Aliens on Vacation ; 15 children attended. The SRP earth science program series featuring volcanoes, tornadoes and earthquakes, Rumble Crackle, Whoosh! Powerful Natural Disasters brought in 116 people to Edgewater on Thursdays in June. The always popular Gatorland had 88 people show up to Meet a Gatorland Wrangler on Friday, June 14th. Edgewater staff hosted the science program, Discovering the Deep Sea on Saturday, June 15th; 18 children attended. 15 adults attended the Financial Wellness Workshop presented on Monday, June 17th at Edgewater. Smarty Pants, the preschool program series held each Monday at Edgewater had 57 attendees come to learn and enjoy story time. Edgewater patrons enjoyed the Native American costumes and dance demonstrated by the Talako Indian Dancers on Friday, June 21st; 78 people attended. 11 children participated in the Superhero Friends program presented by Edgewater staff on Saturday, June 22nd. The Magical Jerry Darkey amazed 89 people with his illusions on Friday, June 28th at Edgewater. 15 kids had fun with the Wii Love Gaming on Saturday, June 29th. Herndon We kicked off the Summer Reading Program with 15 of our youngest patrons during our High Up, Deep Down, Digging All Around: Dig into Reading for Preschoolers on June 12. The Talako Indian Dancers shared traditional Native American dances with 104 patrons on June 14. Herndon hosted 32 patrons for an afternoon of beach themed stories and sandy crafts during our Dig in the Florida Sand program on June patrons had a dance along, clap along, jump up and sing along good time during the Sing Along and Laugh with Yehaa Bob program on June patrons joined us for fluffy crafts and an afternoon screening of Despicable Me during our Despicable Library program on June 26. The Operation Lifesaver team spoke with 23 patrons on June 27 about rail and road safety. 96 patrons joined Ronald McDonald for a morning of reading, magic and fun on June 28. Hiawassee On Saturday, June 1st, Hiawassee held a reception for a new art installation from the photography students at Agape Christian Academy. The exhibit, which will run through the end of the summer, is entitled "Through My

171 Blessed Eyes in Retrospect" and there were 51 people in attendance. One of the attendees was Roberta Walton from the office of Commissioner Tiffany Moore-Russell. On behalf of the Commissioner's office, she presented us with a letter of recognition for the work we are doing regarding fostering arts education with the youth in the community. On Thursday, June 13th, Hiawassee hosted a program entitled "Beneath the Surface" which involved a movie and a craft. There were 32 people in attendance. On Wednesday, June 19th, Hiawassee hosted a family program in the Viva Florida series entitled "Viva Florida: Food Florida Is Known For" which featured an overview of local foods and delicious samples that the participants got to assist in making. There were 18 eager participants. On Thursday, June 20th, had to Central Florida Zoo cone out to talk about "Creatures of the Night", and they brought some nocturnal animals that definitely fit the bill. There were 83 attendees. North Orange Author Linda Ellington and North Orange Branch Manager, Tammy Erikstrup presented an anti-bullying program, Let s Read Together on June 1st to 28 parents and children. Both children and parents listened to a story about bullying, discussed bullying prevention and each child created a friendship bracelet. On June 9th, North Orange hosted Wii Love Gaming as the Summer Reading Program kicked off with 25 enthusiastic children who enjoyed action packed gaming. North Orange continued the Skills Challenge on Wednesday s in June and average attendance was 21 children per week. Staff held a celebration event on June 19th for the student champions. Certificates and perfect attendance ribbons along with a knapsack were given to each child. Squirt was present for the festivities along with cake and beverages enjoyed by all. One parent wrote on a survey, My child went from a C to an A last grading period for reading. There s Magic in Reading with David Berardi presented an interactive magic show for 112 attendees at North Orange on June 13 th. North Orange staff member, Sarah Roy presented a story time with buried treasure, arts and crafts on June 18th for 43 preschoolers. Chief Rowley presented Snake Education with a Twist at North Orange on June 20th while 120 attendees learned more about the slithering reptiles. Eric Ustruck from Orlando City Soccer provided an energetic Q & A and signed autographs for 41 attendees at North Orange on June 26th. Ronald McDonald delivered a program on reading, magic and fun for 123 attendees at North Orange on June 27th. South Creek All June Camp Savvy classes have been completely filled along with most of the waiting lists. We are adding extra Camp Savvy classes in July to get children into the popular classes. The Gatorland Program, to kick off Summer Reading Program, had 188 attendees! Radio Disney, had 271 people in attendance. On June 10th, we were number one for door count with 1,334 patrons. South Creek's pre-school story time has been very popular with an average of 29 people per class. Mr. Tim, The Comedy Magician, brought in 179 people for his exciting show! During the month of June, several schools have enjoyed tours with us and come in once a week to have library time. Orville and Co. Ventriliquism program brought 207 into the branch on June 26. South Trail Several former Peace Corp volunteers shared their experiences from the host counties they served in with 35 patrons on June 1. Sgt. Stevens from the Orange County Sheriff s Office and his blood hound Jethro informed 36 people about how blood hounds work to assist finding people for the Sheriff s office on June 5. South Trail kicked off 2013 SRP with "There s Magic in Reading" on June 11 with 70 people in attendance. On June 12, 35 people enjoyed the "Rumble, Crackle, Whoosh! Powerful Natural Disasters" program. Crafts and activities were the high light of the "Summer Dog Days" program on June 13 where 46 folks enjoyed the festivities.

172 Animals were the focus of the "Critter Encounter" program on June people enjoyed the program. On June 19 South Trail hosted 2 SRP programs. The Central Florida Zoo presented "Reptile Realities" at 11 a.m. on June 19th for 77 interested participants. "Rumble, Crackle, Whoosh! Powerful Natural Disasters" followed in the afternoon of June 19th with 23 attendees. Ronald McDonald attracted 81 people for his program on reading held on June 25. "Rumble, Crackle, Whoosh! Powerful Natural Disasters" had 16 participants on June 26. Alice Grace and Azoria Williams represented the South Trail branch at a community resource fair held by the local charter school. They spoke to 58 people about library resources on June 19. Accordion players provided entertainment for 20 people on June 24. Folks listened and danced to the festive accordion music. Southeast Every Monday and Wednesday for the month of June Southeast hosted Practice Makes Perfect, a total of 8 classes were taught with an average of 20 attendees per class. Every Saturday for the month of June, Southeast hosted English for Citizenship, a total of 4 classes were taught with an average 20 attendees per class. Every Tuesday & Thursday for the month of June Southeast hosted English for Beginners, 8 classes were taught with an average of 45 attendees per class. Every Thursday, for the month of June, Southeast hosted 4 SRP programs with an average of 130 people.. On Thursday, June 8th, Maritza Alicea attended an award ceremony hosted by International Association of Hispanics Poets & Writers (AIPEH); OCLS received an award on behalf of the group. On Tuesday, June 18th, Foster Grandparents presented at Southeast, 33 people attended the event. Every Wednesday for the month of June Southeast hosted Soy Culto y Soy Bilingue series; 2 classes where taught and an average of 10 people focused on building practical English that you can use every day Southwest On June 11th dancing and games kicked off SRP at Southwest with Radio Disney and 158 parents and children attending. The first week of SRP Southwest hosted Hack-a-tronics classes. All three were filled for a weekly total of 35 attendees and 4 on waiting lists. On June 14th, Mr. Tim the Comedy Magician was a success with 145 children and parents laughing while being amazed. Southwest welcomed more comedy, but this time with juggling when Juggling Jeff performed June 21th to 130 patrons. Southwest heard lots of oohs and ahs from 171 kids and caregivers when Critter Encounters brought out the snakes, turtles, and dragons (a bearded dragon). Southwest provided 3 programs for preschoolers with a total monthly attendance of 115. Southwest did not forget about adult patrons. June 17th members of the Central Florida Accordion Club preformed for 60 patrons and on June 18th, 16 members of the Southwest Book Club held a lively discussion on Tina Fey's Bossypants. Washington Park Washington Park Branch Library hosted Lucas Boyce s Book Talk, Living Proof: From Foster Care to the White House and the NBA, on June 19. It was a spectacular success benefitting all 52 in attendance. Mr. Boyce engaged the audience as he shared how he overcame some of life s greatest challenges. He offered practical advice to his audience and encouraged everyone to be successful individuals. After the program, Mr. Boyce answered questions and spent time taking photos with the attendees! West Oaks West Oaks was active in June thanks to Dig Into Reading, the Summer Reading program series. West Oaks hosted several programs including I Dig for Cartoons; Yehaa Bob; Choose Your Own Library Adventure; Dig into the Past; Jiggle Man; Reptile Discovery; and two programs on Rumble Crackle Whoosh 518 people attended, with Jiggle Man and Reptile Discovery each having over 100 in attendance.

173 West Oaks also participated in OCLS System wide summer computer classes by hosting 24 Camp Savvy computer classes with 146 children attending and 3 Tech Krew classes for a total of 10 attending. West Oaks regularly scheduled story programs continues with popularity. In June, 12 programs were held, with a total of 247 attending, which is an average of 20.5 people per program. Windermere Story Times at Windermere averaged 170 attendees per program this month. The three Summer Reading Programs presented averaged 82 attendees per session There were 28 in attendance at the Pajama Jamboree program on June 18th. On June 15th the program Dig in the Florida Sand had 32 in attendance. There were beach stories and crabby crafts created. Winter Garden Summer is in full swing and children are afoot at the Winter Garden Branch. The Summer Fun Kickoff with Radio Disney was held on our front porch on June 10th. There were a total of 259 attendees, which contributed to one of our highest door count and circulation days this year! Winter Garden Preschool bi-weekly program are also a big hit. The children love the experience of cutting and gluing crafts together. It appears to fill them with a sense of pride. They proudly stop as they leave to share their creations with staff. Attendance for the two programs in June totaled 62 patrons. Winter Garden has once again collaborated with the Winter Garden Heritage Museum with an exhibition of B. P. Hannon s professional photographs. Many of Mr. Hannon s family members have stopped by to view the exhibition as well as residents of our community. We are planning a reception in July. Upcoming Library Programs Free Amplified Telephones for Hard of Hearing Alafaya Branch Monday, July 8, 12:30 p.m. North Orange Branch Monday, July 22, 12:30 p.m. Free amplified telephones are being distributed to Florida residents who are hard of hearing by Florida Telecommunications Relay, Inc. This program loans special telephone equipment to Florida residents who are hard of hearing, deaf, deaf/blind or speech impaired for as long as they need it at no charge. Certifier Hayley Medina will assist in completing your FTRI application at this event. Permanent Florida residents ages three or older who are certified as hard of hearing, deaf, deaf/blind or speech impaired are eligible. Stop. Look. Listen: Railroad Safety Orlando Public Library Monday, July 8, 3 p.m. Join Operation Lifesaver for a fun and educational family program that teaches safety on the road and around railroad tracks. Take Pride in Your Neighborhood Southwest Branch Monday, July 8, 6 p.m. Edgewater Branch Thursday, July 11, 6 p.m. Better neighborhoods start with you. Whether you want to clean up an area, plant trees, keep your lake clean, apply for a grant or learn about landscaping, the county has a number of programs and services to help! Clean and attractive neighborhoods are great places to live they create pride, deter crime and increase property values. Participating in a project is also a great way to socialize with neighbors and address your neighborhood s specifics needs. CPR Training and Certification Herndon Branch Tuesday, July 9, 4 p.m. Representatives from the Pediatric Sports Medicine Program at the Arnold Palmer Children s Hospital host an American Heart Association HeartSaver course on basic adult/child CPR, AED and choking. Recommended for ages

174 12 and up. Registration is required. Call to register. Orange County Library System regular, property owner or fee card in good standing is required. CPR certification will be awarded. Science Café: Light & Astronomy Orlando Public Library Tuesday, July 9, 6 p.m. What makes the sky blue in the day and red at dusk? How do astronomers use lights and colors to study stars and planets? Planetary scientist Dr. Addie Dove, manager of the UCF Center for Microgravity and Education, will speak along with student Tracy Becker. This program is appropriate for adults and children in grades four and up. Registration recommended. Call to register. Information: Operation Lifesaver Hiawassee Branch Wednesday, July 10, noon Visit the Operation Lifesaver team to learn about rail and road safety. Hand in Hand: Peace Corps & Cross Cultural Solutions Orlando Public Library Wednesday, July 10, 5:30 p.m. Join Peace Corps and Cross Cultural Solutions at an interactive informational session to learn more about the overseas programs. Peace Corps is a great way to immerse yourself in a unique culture, learn a new language and have the experience of a lifetime. Cross Cultural Solutions is a nonprofit working to address critical global issues to international communities and local economies. Learn the FUNdamentals of Improv Herndon Branch Wednesdays beginning July 10, 6 p.m. Whether you are new to improv or have previous experience, these classes are about having fun while learning the essential skills of improv including the basics of agreement and support, overcoming shyness and remaining connected to your partners. Take part in this eight-week course at our new location. To register for this program, please call or visit Memory Loss, Dementia and Alzheimer's Disease: The Basics Herndon Branch Thursday, July 11, 2 p.m. Learn about memory loss issues. The Alzheimer s Association will provide general information for those interested in additional education on Alzheimer's disease as well as related dementias on a deeper level. Identity Theft Prevention West Oaks Branch Thursday, July 11, 6 p.m. Southeast Branch Monday, July 15, 6 p.m. South Trail Branch Wednesday, July 24, 6 p.m. Protect yourself against the most common forms of identity theft and learn what to do if you ve been victimized. Free Victim Kits provided by Office of the Attorney General will assist with the reporting process. Second Saturday: The Rhapsody Wind Quintet Orlando Public Library Saturday, July 13, 2 p.m. Enjoy music from The Rhapsody Wind Quintet. They will perform Suwannee River which features patriotic themes and music from the Boom Period when Henry Flagler first set sail to establish a railroad system reaching the tip of the Florida Keys. Crafty Chatters West Oaks Branch Saturday, July 13, 2 p.m. Bring your favorite craft project to work on, and share creative tips and conversation with fellow crafters. ACCESS Florida South Trail Branch Edgewater Branch Herndon Branch Monday, July 15, 11 a.m. Wednesday, July 24, 11 a.m. Thursday, July 25, 11 a.m.

175 Join us for this information session on the ACCESS Florida program which helps to promote strong and economically self-sufficient communities. Learn about the many public assistance benefits available with the Florida Department of Children and Families. Maintain Your Brain North Orange Branch Monday, July 15, 2 p.m. Attend our one-hour exploration of the latest insights on lifelong brain health. In addition to having fun at our workshop, you will learn basic brain facts, ways to keep your memory sharp, and the close connection between brain and heart health. Small Business Big Ideas: ReferenceUSA Orlando Public Library Tuesday, July 16, 6 p.m. Get an in-depth look at ReferenceUSA, a popular database offering verified details on 14 million U.S. businesses. The database makes it faster and easier to find new business opportunities, research executives and companies, conduct market research and much more. Bill Carlson with Infogroup Reference Division will provide a training session on how to use ReferenceUSA effectively. Call to register. Budgeting Your Way to Financial Freedom Alafaya Branch Thursday, July 18, 6 p.m. Herndon Branch Tuesday, July 23, 6 p.m. Create a personalized budget that will pave the way to financial freedom. Learn how to manage your finances and have full control over your budget. For more information, please visit Efficient Irrigation Workshop South Creek Branch Thursday, July 18, 6:30 p.m. Alafaya Branch Monday, July 22, 3 p.m. Windermere Branch Monday, July 29, 6:30 p.m. July is Smart Irrigation Month! Learn about efficient irrigation systems, how to set irrigation controllers, how to check that sprinklers heads are working properly, and how to make adjustments and repairs to an irrigation system. Savvy Savers West Oaks Branch Saturday, July 20, 10:30 a.m. Join in the savings! In two years, customers have exchanged hundreds of dollars worth of coupons. Become a savvy saver by sharing coupons and savings tips at this monthly meeting. Any Road Will Take You There Orlando Public Library Saturday, July 20, 11 a.m. Author David Berner will discuss the iconic American road trip and its presence in movies, literature and music. From Homer's The Odyssey, Steinbeck's The Grapes of Wrath and Jack Kerouac's On the Road, road trips continue to have an ever-present theme in American arts. Berner s own Kerouac experience resulted in his new book Any Road Will Take You There: A Journey of Fathers and Sons. A book sale and signing follows the program. Animation Fun with Elite Animation Academy Southwest Branch Saturday, July 20, 2 p.m. Here's your opportunity to learn about the world of animation! Paulo Alvarado, creative director and head instructor of Elite Animation Academy, will cover the history of animation while also emphasizing drawing fundamentals such as volume, proportions, depth, pose and gesture. For ages 10 to adult. Registration is required. Meet the Author: Jon D Amore Herndon Branch Monday, July 22, 7 p.m. Meet author Jon D Amore as he reminisces about his mob life, funneling millions out of Las Vegas and saving the New Jersey Don from 40 years in prison in his book The Boss Always Sits in the Back. A book sale and signing follows the program.

176 Route 65: Cruising the Road to Medicare Orlando Public Library Tuesday, July 23, 11 a.m. If you are a baby boomer with an eye for retirement, representatives from SHINE may have directions for a smooth ride! Get answers to your questions and an overview of the options and benefits available to the soon-to-be-retired. Please call to reserve a seat. Korea: America s Longest War Orlando Public Library Saturday, July 27, 11 a.m. July 27 is the 60 th anniversary of the signing of the Korean War armistice. Join former U.S. Marine Officer and local author Charles Chuck Dowling as he discusses America s Forgotten War featured in his three award-winning novels. Book sale and signing will follow the presentation. Part of the author s proceeds will go to the Wounded Warrior Project. A Call to Arms Orlando Public Library Saturday, July 27, 2 p.m. Mark Daniels, author of A Call To Arms, performs a first-person narrative of his original character Benjamin Hewes. Learn about the sacrifice and hard work of colonial New England families through a presentation of artifacts, dance and songs. Book sale and signing will follow the program. Farm to Baby: Making Homemade Baby Food and Toddler Meals Herndon Branch Tuesday, July 30, 1 p.m. Edible Orlando editor Katie Farmand will demonstrate taking local ingredients and turning them into healthy meals for your family. For more information, visit Children's Programs Science Smart Sponsored by Siemens Registration is required for these programs. To register, please call Reactory Factory s Wacky Science Lab Eatonville Branch Monday, July 1, 11 a.m. South Trail Branch Tuesday, July 2, 11 a.m. Hiawassee Branch Tuesday, July 9, 11 a.m. Washington Park Branch Friday, July 19, 10:30 a.m. West Oaks Branch Wednesday, July 31, 11 a.m. Join Dr. Reacto and DJ Dan for a secret not so spooky science lab filled with song and dance. Ages Hands-On Wildlife Herndon Branch Friday, July 5, 11 a.m. Alafaya Branch Tuesday, July 9, 11 a.m. Southwest Branch Friday, July 12, 11 a.m. South Trail Branch Tuesday, July 23, 11 a.m. Touch live animals and learn about their different habitats. Presented by Hands On Wildlife Safari. Ages Rumble, Crackle, Whoosh! Powerful Natural Disasters West Oaks Branch Tuesdays, July 9 and 16, 3:30 p.m. South Trail Branch Wednesdays, July 3 and 10, 2 p.m. Orlando Public Library Friday, July 5, 3 p.m. Southwest Branch Mondays, July 8 July 29, 2 p.m. Edgewater Branch Thursday, July 11, 11 a.m. Take part in this extraordinary four part earth science series. Eye opening programs include Terrifying Twisters, Shaking Things Up, Having a Blast with Volcanoes, and Blazin Wildfires Feel the Burn. Seating is limited. Ages 9 12.

177 Experiments with NASA Southeast Branch Wednesday, July 10, 2 p.m. Orlando Public Library Friday, July 12, 3 p.m. West Oaks Branch Monday, July 29, 2:30 p.m. Dig into Science includes the design and construction of a shock-absorbing system that protects astronauts when they land on a planetary surface. Design a process that analyzes the trajectory of an object to ensure it reaches a target. Grades 3-9. Meet a Gatorland Wrangler! Eatonville Branch Monday, July 15, 11 a.m. Gatorland brings the wild to the library! Get up-close and personal with snakes and gators to learn all about these amazing creatures. Ages Snake Education with a Twist Orlando Public Library Tuesday, July 16, 11 a.m. Southeast Branch Thursday, July 18, 11 a.m. Washington Park Branch Monday, July 29, 11 a.m. Enjoy a snake show with Snake Handler Chief Rowley and his reptile friends who will entertain and educate! Participants will leave with a better understanding of these slithering reptiles. Ages Critter Encounters West Oaks Branch Wednesday, July 24, 11 a.m. Come face-to-face with extraordinary animals from this wildlife rescue. Ages Zoo Mom Science South Creek Branch Wednesday, July 24, 11 a.m. Edgewater Branch Friday, July 26, 11 a.m. Lizards, snakes, and bugs, oh my! Are they really as scary as they seem? Learning comes alive with animals from Zoo Mom Science. Ages Parrots as Pets Rescue Herndon Branch Friday, July 26, 11 a.m. Alafaya Branch Tuesday, July 30, 11 a.m. Polly want a cracker? Meet these awe inspiring birds and learn about their habitats and diets from Parrots as Pets Rescue. Ages The Central Florida Zoo presents What s For Lunch? Orlando Public Library Friday, July 26, 11 a.m. Animals eat many different things. Looking at their teeth or beaks will show you how they do it! Meet some of these animals to find out what they are having for lunch. Ages Bricks4Kidz Orlando Public Library Fridays, July 26 and August 2, 3 p.m. Kids will construct a LEGO bricks model based on themes like space, sports, amusement parks or animals. Supplies are provided. Ages Preschool Bubble Playtime Alafaya Branch Wednesday, July 3, 10:15 a.m. and 10:45 a.m. Help your child with their motor development skills in this interactive bubble class presented by the UCF Sports & Exercise Science Club. Recommended for toddlers and preschoolers. Space is limited. Tickets for entry will be presented at the door.

178 Storybook Yoga Orlando Public Library Saturday, July 20, 11 a.m. Join us for an introduction to yoga with Maggie Mathwich. Learn poses inspired by your favorite picture books. Registration is required. Ages 3-5. Dig into Reading for Preschoolers Let s dig up some fun with stories, arts and crafts for everyone! The library is the place to be full of summer fun for you and me! Registration is required. Ages 3-5. Buried Treasure South Trail Branch Wednesday, July 3, 10:15 a.m. High Up, Deep Down, Digging All Around Southwest Branch Wednesday, July 3, 10:30 a.m. Orlando Public Library Wednesday, July 3, 10:30 a.m. Dino Hunt Eatonville Branch Herndon Branch Hiawassee Branch Windermere Branch Southwest Branch Orlando Public Library South Trail Branch Winter Garden Branch What s in that Cave? South Trail Branch Edgewater Branch West Oaks Branch Tunnel Creatures Southwest Branch Orlando Public Library Winter Garden Branch Eatonville Branch Rock Stars West Oaks Branch North Orange Branch Southwest Branch Orlando Public Library Edgewater Branch Dig it, Build it, Go! Orlando Public Library Getting Dirty Southwest Branch Orlando Public Library South Trail Branch West Oaks Branch How Does Your Garden Grow? Southwest Branch Orlando Public Library Friday, July 5, 10:30 a.m. Wednesday, July 10, 3:30 p.m. Thursday, July 11, 11 a.m. Monday, July 15, 11 a.m. Wednesday, July 24, 10:30 a.m. Wednesday, July 24, 10:30 a.m. Wednesday, July 24, 10:15 a.m. Friday, July 26, 10:30 a.m. Wednesday, July 10, 10:15 a.m. Wednesday, July 10, 2:30 p.m. Friday, July 26, 11 a.m. Wednesday, July 10, 10:30 a.m. Wednesday, July 10, 10:30 a.m. Friday, July 12, 10:30 a.m. Friday, July 19, 10:30 a.m. Friday, July 12, 11 a.m. Tuesday, July 16, 11 a.m. Wednesday, August 7, 10:30 a.m. Wednesday, August 7, 10:30 a.m. Wednesday, August 7, 2:30 p.m. Saturday, July 13, 3 p.m. Wednesday, July 17, 10:30 a.m. Wednesday, July 17, 10:30 a.m. Wednesday, July 17, 10:15 a.m. Friday, August 9, 11 a.m. Wednesday, July 31, 10:30 a.m. Wednesday, July 31, 10:30 a.m.

179 South Trail Branch North Orange Branch Herndon Branch Winter Garden Branch Wednesday, July 31, 10:15 a.m. Tuesday, August 6, 11 a.m. Wednesday, August 7, 3:30 p.m. Friday, August 9, 10:30 a.m. Kids Programs Family Movie Madness Hiawassee Branch Wednesday, July 3, 3 p.m. Join us for a fun-filled movie that will thrill the entire family! Enjoy the movie Brave and an accompanying craft. Cuentame un Cuento: Tell Me a Story Bilingual Stories and Fun Orlando Public Library Saturday, July 6, 11 a.m. Come enjoy bilingual stories and crafts for children. The library provides an interactive storytime in English and Spanish suitable for speakers of either or both languages. The whole family is welcome! Registration is required. Each month the first 10 families that register and attend will receive a book to keep. An Orange County regular, fee or property owner card in good standing is required. Sponsored by ALSC and Dollar General. Family Storytime with Chick-fil-A Orlando Public Library Saturday, July 13, 11 a.m. Meet the Cow from Chick-fil-A at the library for songs, games and storytelling for the whole family to enjoy. Adults and children of all ages are welcome to participate. Sponsored by Chick-fil-A at Orange Avenue. Hanging Out at the Porch Orlando Public Library Friday, July 19, 3 p.m. Hang out in the Children s Library for games, crafts, movies and more. Recommended for school aged up to age 18. Stringmania Orlando Public Library Friday, July 26, noon Join the Florida Symphony Youth Orchestra as they finish off their summer season with a special performance at the library. Bring the whole family to enjoy beautiful strings played by these young musicians. Teen Programs Beneath the Surface Movie and Craft Orlando Public Library Wednesday, July 3, 3 p.m. West Oaks Branch Monday, July 15 and 22, 2:30 p.m. Washington Park Branch Friday, July 19, 2:30 p.m. North Orange Branch Sunday, August 4, 2 p.m. We re going beneath the surface. Join us for an out-of-this-world movie and craft. Welcome to the Underworld Eatonville Branch Tuesday, July 9, 3 p.m. Are you brave enough to find out what really lurks beneath the surface? Painting Remix Orlando Public Library Wednesday, July 10, 3 p.m. Southwest Branch Thursday, July 25, 3 p.m. Grab a soda bottle, paper tubes and bottle caps for an art remix. Unleash your inner artist at this creative painting party! A.R.T.: Creating Characters South Creek Branch West Oaks Branch North Orange Branch Saturday, July 13, 2:30 p.m. Saturday, July 20, 1 p.m. Saturday, August 3, 11 a.m.

180 Grab a sketch book and create a cartoon, comic book, or children's book character from your imagination with help from children s author and illustrator Ethan Long! Sponsored by the Chesley G. Magruder Foundation. Registration required. How to Survive a Gnome Attack Eatonville Branch Tuesday, July 23, 3 p.m. Learn to defend yourself when little lawn warriors strike. These gnome-proofing tips and creations could save your life! Don t Hold Your Breath Orlando Public Library Wednesday, July 24, 3 p.m. Giant squids, cuttlefish, horseshoe crabs, mermaids and underwater aliens it s a weird world beneath the surface. Dive in for aquatic-inspired activities. Nerdfighter Day of Awesome Alafaya Branch Sunday, July 28, 2 p.m. Come for a super awesome nerdfighter hangout. Meet fellow nerdfighters, play games and talk about great books. As always, don t forget to be awesome! Hidden Art Orlando Public Library Wednesday, July 31, 3 p.m. Things are not as they seem. Explore optical illusions, hidden pictures and other oddities in art. Save the Date: Teen Clothing Swap Orlando Public Library Saturday, August 3, 2 p.m. It s time to clean out your closet! Enjoy a fun and guilt-free afternoon of shopping at the library. Bring your gently used clothing and accessories, and swap them for new-to-you items. Teen Clubs TechKrew Join the Krew in a fun environment where you can unleash your creative genius. Build your own apps and videogames, mix music, design graphics, record, edit and add special effects to movie and much more! See what classes are coming up and register at or call Mayor s Book Club End of Book Celebration Orlando Public Library Wednesday, July 17, 3 p.m. Join Mayor Buddy s Book Club to celebrate our completion of our latest book, win prizes and hear the announcement of the next book club title. Come to talk, meet other book club members, share experiences and have fun. To register for the club, visit mayor.ocls.info. Animanga Orlando Public Library Thursday, July 18, 6 p.m. Are you an anime and manga fan? If so, join us to interact with other teens who love Japanese entertainment. Chat about your favorite manga and watch anime while meeting new friends! The club meets the third Thursday of every month. Teen Voices Orlando Public Library Thursday, July 25, 6 p.m. Join our Teen Advisory Board to meet new people and develop teen library programs and services while earning community service hours. This board meets the fourth Thursday of each month.

181 Teen Library Corps All Locations Volunteer with the Teen Library Corps and give back a little TLC to your library and your community. Plan programs, help out at events, give suggestions for teen services, meet new people and earn community service hours for school. If you are between the ages of and love to have fun, join TLC today! For more information, please call or go online at Teen Contests Grand Prize Giveaway Grab your opportunity to win fantastic prizes! Receive one entry for each program you attend, TechKrew session you geek out at and each photo you enter in the Florida Snapshot: Teen Photo Contest. Winners will be drawn randomly at the End of Summer Teen Party on Wednesday, August 7 at 3 p.m. Must be present and between ages to win. Orange County Library System regular, property owner or fee card in good standing is required to win. Florida Snapshot: Teen Photo Contest Through July 31 Celebrate Viva Florida 500 this summer! Send in your best shot featuring Florida nature, culture or historical sites. Enter online at Must be between ages Orange County Library System regular, property owner or fee card in good standing is required to win. Teen Talent Shows Eatonville Branch Monday, July 8, 6 p.m. South Trail Branch Thursday, July 25, 2 p.m. Orlando Public Library Thursday, July 25, 6 p.m. Show us what s hot at the Teen Talent Show! We are looking for talented and creative performers to sing, play music, dance, perform comedy or anything in between. Sign up today! If you would like to perform, call

182 Orange County Library System Board of Trustees Meeting July 17, 2013 Public Comment: Non-Agenda Items