NIH Research Performance Progress Reports (RPPR) Helpful Hints for completing the RPPR

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1 This document is a tool for research administrators to collect information from PIs for the new RPPR format, and to give some tips/explanations for areas that look/feel different than esnap. NIH has an RPPR Instruction Guide that explains every section in great detail and a very helpful Webcast, which is posted on NIH s Website. What makes RPPR different from esnap? RPPR data fields are specific to your grant type and grant number only. Data fields not relevant to your grant will be grayed out or labeled Not Applicable. After you have submitted the first RPPR, future applications will be pre populated with information from other databases, proposals and previous progress reports. If you believe the pre populated information is incorrect and the system does not allow you to change it, then you can either change it in the source database or contact the era Help Desk. Text boxes only accept rich text format. Please do not enter any symbols. Scientific report on accomplishments is attached as a PDF document and can include symbols. If the question is not applicable to your grant, if you have no change or progress to report, select nothing to report. A. Cover page A.1 This field is pre populated from the application. Approval for any PD/PI change will have to be received from the sponsor prior to recording it on RPPR. A.2 The signing official is Laurie A. Henry. A.3 The administrative official is John Michnowicz. A.4 Addresses, s and phone numbers are pre populated from the PI s era Commons profile. If you want to change this information, please update your era Commons profile first, and the information will automatically be updated on the RPPR. Recipient ID: Please enter the SPS Record for Duke internal tracking. B. Accomplishments Important note each component of this section, B1 B6, has to be distinct and non repetitive. All progress cannot be summarized in one text/word file. B.1 What are the major goals of this project? Major goals are the equivalent to specific aims from the proposal application. This will only have to be entered the first year of submitting RPPR. In subsequent years this area will be pre populated. If there have been changes to the goals, written approval from the sponsor will have to be received prior to recording it on RPPR. Although a maximum of 3 pages (or 8,000 characters) of text is allowed in each box, NIH recommends lengths up to one page. RPPR Helpful Hints 2/18/2013 Page 1

2 B.2 What was accomplished under these goals? Describe (1) major activities, (2) specific objectives, (3) significant results, including major findings, developments, or conclusions, and (4) key outcomes or other achievements. Upload PDF file. 6MB maximum limit, 2 pages preferred. B.3 Is there one or more Revision/Supplements associated with this award for which reporting is required? (ARRAs and other supplements belong here) ¼ of a page or 700 character limit. B.4 What opportunities for training and professional development has the project provided? Include participation in conferences, workshops, seminars, and/or mentoring not listed under major activities and accomplishments. Response required for T, F, K, R25, R13, D43 and other training awards. Limit the response to this reporting period. Check Nothing to Report or upload PDF attachment, no page limits. B.5 How have the results been disseminated to communities of interest? Describe how the results have been disseminated to communities of interest. B.6 What do you plan to do during the next reporting period to accomplish the goals? 3 pages or 8,000 character limit, 1 page preferred. C. Products C.1 Are there publications or manuscripts accepted for publication in a journal or other publication (e.g., book, one time publication, monograph) during the reporting period resulting directly from this award? This is the only place to report on publications. All publications reported in this section are drawn from MyNCBI site. The PIs MyNCBI account and era Commons accounts must be linked ( partnering accounts ). Otherwise the publications will not auto populate into RPPR. If your publication is not in compliance with the NIH Public Access Policy and does not have the PMCID number, you can still submit the RPPR. You have 10 business days to bring those publications into compliance in MyNCBI. It will automatically change the status on RPPR. Non compliance will cause a delay with processing of the award. C.2 Website(s) or internet site(s) list the URL for any site that disseminates the results of the research activities in the past reporting year and provide a short description. RPPR Helpful Hints 2/18/2013 Page 2

3 C.3 Technologies or techniques Identify technologies and techniques that have resulted from the research activities in the past reporting year. C.4 Have inventions, patent applications and/or licenses resulted from the award during this reporting period? If yes, has this information been previously provided to the PHS or to the official responsible for patent matters at the grantee organization? C.5.a. Were there any other products developed under this project? PDF attachment, no page limits; or Check Nothing to Report. Do not repeat information provided earlier. C.5.b. Resource Sharing plan Does this award include a required resource sharing plan? If yes, please describe how data has been shared. PDF attachment, no page limits; or Check Nothing to Report. D. Participants D.1 What individuals have worked on the project? Participant effort must be rounded to the nearest whole person month. If a PD s/pi s effort is 0.4 or less, it should be marked as 0. For other participants, if the person month is 0 0.4, do not include them on the personnel report. If the person month is , round to one (1) person month. NIH will compare it to the original proposal and will not consider the report non compliant. In SPS, please use the EXACT person months in the Personnel Report. This will help us to monitor the effort reductions. If a person has an era Commons user ID, most of the information will populate automatically. D.2 Personnel Updates D.2.a Level of Effort Will there be, in the next budget period, either (1) a reduction of 25% or more in the level of effort from what was approved by the agency for the PD/PI(s) or other senior/key personnel designated in the Notice of Award, or (2) a reduction in the level of effort below the minimum amount of effort required by the Notice of Award? If yes, please explain. This is the only occasion in this report where significant change is allowed without separate prior approval from sponsor. Selecting YES is your request to the agency and the issuance of a subsequent year funding constitutes agency approval of the request. ¼ of a page, 700 characters limit. RPPR Helpful Hints 2/18/2013 Page 3

4 D.2.b New Senior/Key Personnel Are there, or will there be, new senior/key personnel? PDF attachment of biosketches and other support. D.2.c Changes in Other Support Has there been a change in the active Other Support of senior/key personnel since the last reporting period? Other Support will only be required if there has been a change (new projects that have started or old projects that have ended). New Format requires a statement at the top of the Other Support explaining the changes since the last reporting period. EXAMPLE STATEMENT: KOLLINS, SCOTT In the past year, Dr. Kollins had effort end on 4 projects: R01 DA025653, R03 DA027455, Otsuka OPC and Shire LDX/SPD489. He is now providing effort on 2 new studies: R03 DA and R03 DA See Handout RPPR Sample. PDF attachment, no page limits. D.2.d New Other Significant Contributors Are there, or will there be, new other significant contributors? PDF attachment of biosketches. D.2.e Multi PI (MPI) Leadership Plan Will there be a change in the MPI Leadership plan for the next budget period? If yes, adding, removing or changing the makeup of the PIs requires prior approval. Any other changes to the Leadership Plan do not require prior approval. Upload Revised PI Leadership Plan PDF attachment, no page limits. E. Impact E.1 Human Resources What is the impact on the development of human resources? Only applicable to education awards (D24, K30, R13, R25, RL5, T14, T36, U13, U2R) E.2. Describe ways, if any, in which the project made an impact, or is likely to make an impact, on physical, institutional, and information resources that form infrastructure, including: physical resources (such as facilities, laboratories, or instruments); institutional resources (such as establishment or sustenance of societies or organizations); or information resources, electronic means for accessing such resources or for scientific communication, or the like. 3 pages or 8,000 character limit, 1 page preferred; or Check Nothing to Report RPPR Helpful Hints 2/18/2013 Page 4

5 E.4. What dollar amount of the award s budget is being spent in foreign country(ies)? Enter dollar amount and country; or Check Nothing to Report. F. Changes F.1 Changes in approach and reasons for change Only applicable to Education awards (D24, K30, R13, R25, RL5, T14, T36, U13, U2R) F.2 Actual or anticipated challenges or delays and actions or plans to resolve them. Only Significant challenges need to be reported. F.3.a F.3.d. Human Subjects/Vertebrate Animals/Biohazards/Select Agents Only significant deviations, unexpected outcomes, or changes in approved protocols to human subjects, vertebrate animals, biohazards and/or select agents need to be reported. PDF attachment, no page limits; or Check No Change. G. Special reporting requirements G.1. Special Notice of Award (NoA)Terms and Funding Opportunities Announcement Reporting Requirements Address any special reporting requirements specified in the NoA or check Nothing to Report. Link to the NoA Notice of Award link for easy reference. G.2 Responsible Conduct of Research education received. Only applicable to K, F and other education awards. G.3 Mentor s report/sponsor comments Only applicable to K, F awards. G.4.b Inclusion enrollment data If your grant supports human subjects and a clinical trial then the system will display one of two messages: The RPPR does not have any Inclusion Enrollment Reports or the report records have a status of Close You are required to complete Inclusion Enrollment Report for the following studies:[list of all protocols] If you have questions about Inclusion Enrollment Report, contact your Program Official. G.4.c ClinicalTrials.gov If it is a clinical trial, it requires an NCT (ClinicalTrials.gov identifier) number. RPPR Helpful Hints 2/18/2013 Page 5

6 G.5 Human Subjects Education Requirement Are there personnel on this project who are or will be newly involved in the design or conduct of human subject s research? Limit is 1,300 characters or ½ of a page. G.6 Human Embryonic Stem Cells Has there been a change in the use of hescs? Requires hesc registration number from NIH registry. Link to the registry provided in the RPPR. ¼ of a page, 700 characters limit. G.8 Is there a change in (primary) project performance sites? If yes, provide addresses. G.9 Foreign component NEW Was significant scientific activity performed outside of the US, either by the grantee or by researcher employed by a foreign organization, whether or not grant funds were expended? The following grant related activities are considered significant and must be reported: involvement in human subjects or research with live vertebrate animals; extensive foreign travel by grantee project staff to collect data, or conduct surveys or sampling activities; or any grantee activity that may have an impact on U.S. foreign policy. Provide organization name and country and short description. ¼ of a page or 700 characters limit. G.10 Estimated unobligated balance G.10.a It is anticipated that an estimated unobligated balance (including prior year carryover) will be greater than 25% of the current year s total approved budget? Enter unobligated balance in dollars. ¼ of a page or 700 characters limit. G.10.b Explanation for estimated unobligated balance ¼ of a page or 700 characters limit. G.10.c If authorized to carry over balance, describe how the anticipated funds will be spent. ½ of a page or 1,300 character limit. G.11 Is program income anticipated during the next budget period? Enter anticipated amount in dollars and its source. G.12 Is there a change in performance sites that will affect F&A costs? ½ of a page or 1,300 character limit. RPPR Helpful Hints 2/18/2013 Page 6