Ensure Library Continuity and Restoration

Transcription

1 Ensure Library Continuity and Restoration Abby. (2008, October 14). West University on the cover of Texas Library Journal [Msg1]. Message posted to This blog entry by Abby highlights an article in Texas Library Journal concerning the decision of the West University library to open their libraries, without power, during the days after Hurricane Ike. Alabama Public Library Service Disaster Preparedness Committee (2007). Is your library ready? A guide to disaster preparedness and supporting our communities for Alabama public libraries. Retrieved August 19, 2008, from The disaster preparedness committee web site is comprised of a list of resources for developing library disaster plans, sample library disaster plans, sample policies for public libraries to implement to assist disaster victims, and a list of various links concerning programs/services/activities for disaster victims. Alabama Public Library Service. Public library hurricane plan consultant. For further information: Jim Smith <[email protected] > Hurricane plans consultant Alabama Public Library Service Monticello Drive Montgomery, AL Phone: (334) or (800) Jim Smith has been assigned to work with the state s public libraries to assist in the development of their hurricane plans. He has developed in draft a model hurricane plan manual as of 10/08. Alachua County: Hurricane preparation and response plan. For further information: Sol Hirsch <[email protected]> Library Director Alachua County Library District Headquarters E. University Ave. Gainesville, Florida Phone: Fax: Alire, Camila (editor). (2000). Library disaster planning and recovery handbook. NY: Neal-Schuman. American Library Association: Disaster Preparedness and Recovery. Retrieved August 19, 2008 from This section of the ALA web site provides libraries and museums with disaster planning resources, links to emergency management training through FEMA, resources on working with first responders, and an online guide to navigating the FEMA web site for cultural institution aid. Other resources include Online Disaster Planning-Tool (dplan) developed by the Northeast Document Conservation Center (NEDCC)

2 and the Massachusetts Board of Library Commissioners (MBLC), guides to acquiring federal aid from sources other than FEMA, and resources on how to preserve materials in case of disaster AMIGOS. (2007). A disaster plan for libraries and archives. Dallas, TX: AMIGOS. Retrieved September 23, 2008, from The following annotation was selected from the above reference: This document is designed to assist libraries and archives in preparing for emergency situations which may threaten the safety of persons, collections and facilities. Whether your institution has a minimal amount of time to devote to emergency planning or is undertaking a comprehensive planning project, this disaster plan can help you to gather vital information which will be invaluable in the event of an emergency. Use this document as it is, or use selected parts. It may be reproduced without permission, provided that the Amigos Preservation Service is credited. Baltimore Academic Library Consortium (BALC) Disaster Preparedness Plan. Retrieved November 16, 2008, from Beaufort County Library (2008, February 15). Beaufort County Public Library Hurricane Preparation and Recovery Plan. Retrieved August 19, 2008, from Information on the role public libraries play in hurricane disasters can be found through the library policies on the home the Beaufort County library s home page. The procedures contained therein apply to all of the public libraries that are on the coast. The site lists procedures that comprise the hurricane disaster protocol for the coastal public libraries. Bolger, Laurie. (2003, June 9). Scared or prepared? Disaster planning makes the difference. Presented at the 2003 Special Libraries Association Annual Conference. Retrieved November 16, 2008, from This paper describes what a disaster is and highlights five disasters from that impacted libraries, a tornado, flash flood, earthquake, and the Oklahoma City bombing, as well as the effects of 9/11 on libraries. There are also guidelines for the disaster planning process which encourage collaboration with local authorities in the planning process. Bouger, Laurie. (2003, July). Scared or prepared? Disaster planning makes the difference. Information Outlook, 7(7), Retrieved November 16, 2008, from

3 Boss, Richard W. (2002, June). Disaster planning for computers and networks. Chicago: ALA. PLA. Retrieved February 13, 2009, from This website highlights the importance of disaster planning for computers and networks since they are essential for patron service and staff productivity. Steps in the disaster planning process include a risk assessment, risk reduction, identification of needed resources, a disaster plan, and recovery procedures. Brewer, Michelle M. Volesko. <[email protected]> Dir. Lib. & Corp. Info. Svcs. New Jersey Hospital Association Phone: ; Fax: Has experience developing MOUs for health sciences libraries based on postings to DISASTER OUTREACH listserv. Brewer, Michelle Volesko, & Reich, Barbara S. (2005, October 14). Memorandum of understanding for a health sciences, hospital/system or medical library for emergency preparedness support. Retrieved November 16, 2008, from This Memorandum of Understanding (MOU) is a mutual aid agreement and a totally voluntary program between cooperating partner libraries related to emergency preparedness and support. Britt, Phillip. (2005). Taking steps for disaster recovery. Information Today, 22(9), 1, 21. The author discusses the value of disaster planning by explaining that some companies were up and running quicker than other because they had business continuity and disaster recovery plans. Suggestions are offered for planning steps to prepare for disasters. Buchanan, Sally A. (1988). Disaster planning: Preparedness and recovery for libraries and archives. RAMP Publication PGI-88/WS/6. Paris: United Nations Education, Scientific, and Cultural Organization. California Preservation Program: Helping preserve libraries and archives. (2008). Generic disaster plan workbook. Retrieved September 24, 2008, from The following annotation was selected from the above the reference: The Generic Disaster Plan Workbook is based on the IELDRN Generic Disaster plan and provides a framework to assist institutions in writing their own disaster plan.

4 Collaborating Agencies Responding to Disasters (CARD). (n.d.). Partnering for strength: MOUs getting your relationships in print. Retrieved February 13, 2009, from blichealth/documents/vpat/mou_workshop.ashx This is a widely admired, King County, WA approach to solidifying disaster response partnerships using memoranda of understanding (MOU). It explains what a MOU and its key elements are. Collier County Public Library: Department Emergency Operations Planning Template. Personnel policies. For further information: Marilyn Matthes <[email protected]> Director Collier County Public Library Orange Blossom Drive Naples, FL Phone: (239) Connecticut State Library. (2008). WebJunction Connecticut: Disaster planning. Retrieved November 16, 2008, from ategory=11540 A section of the Connecticut State Library s library management website, this page provides suggestions for libraries to create their own disaster response plans. Information is categorized as prevention, planning and response, and recovery. DePew, John N. (1989). Statewide disaster preparedness and recovery program for Florida libraries. Occasional Papers Number 185. ERIC: ED Retrieved November 16, 2008, from RICExtSearch_SearchValue_0=ED307872&ERICExtSearch_SearchType_0=no&accno=ED The goals of this program were to alert Florida's academic and public librarians to the nature of fire- and water-related disasters, train them to prepare for and respond to emergency situations in ways that would minimize damage to collections, and establish a statewide library disaster recovery network. These goals were met by means of the following activities: a survey that gathered information about the status of disaster preparedness and alerted librarians to the need for emergency readiness; the provision of workshops throughout the state to train librarians in disaster preparedness and response; and the dissemination of information to the participants about who attended, available resources, and the role of the Division of Library and Information Services of the Florida Department of State in the event of an accident or emergency. Edwards Information. (2006). Edwards disaster recovery directory. Brookline, MA: Edwards Information. Retrieved November 16, 2008, from

5 Ellis, Jamie Bounds, & Shambra, Jane. (2008). Reshaping public services after a disaster. Mississippi Libraries, 72(3), Retrieved February 13, 2009, from The following annotation was selected from the above reference: The article is a case study of the impact of Hurricane Katrina on the ability of a public library system department to provide new public services in a post-disaster environment. Issues discussed include collections reassessment, relocation, alternative resources, communication, technology, programming, continuing education, and grant funding. Also explored are examples of ways to improve public services when dealing with limited resources and collections. Finley, Mary M. (1999, April). Disaster planning for libraries: Lessons from California State University, Northridge. Proceedings of the 8th Annual Federal Depository Library Conference. Retrie4ved September 23, 2008, from Mary M. Finley, a government documents librarian at California State University, shares her library s experience with the North Ridge earthquake of Finley discusses ways of mitigating damage to library materials during a natural disaster. Additionally, Finley discusses approaches to making the library as safe as possible in the event of natural disasters. Florida. State Library and Archives of Florida. Disaster recovery for public records custodians, archives and libraries. Retrieved November 16, 2008, from Florida Atlantic University. Library hurricane emergency plan. Haines, Jan. (Compiler). (2002). A disaster preparedness plan for small libraries. Columbus, OH: State Library of Ohio. Retrieved November 16, 2008, from Halstead, Deborah; Jasper, Richard and Little, Felicia. (2005). Disaster planning: A how-to-do-it manual with planning templates on CD-ROM. NY: Neal-Schumann. HazardNet. (2001). Emergency Preparedness Information Exchange (EPIX) [Electronic resource]. Burnaby, B.C.: Telematics Research Lab, Simon Fraser University. Retrieved November 16, 2008, from This is a list of international emergency management websites, organized by country Australia, Belgium, Canada, Caribbean, Finland, Italy, Netherlands, Slovakia, Sweden, Switzerland, Thailand, UK, and U.S., plus international organizations like NATO, WHO, etc.

6 Henson, S., & Finley, M. (2001, October 11). Disaster planning for libraries: Selected resources. Retrieved October 14, 2008, from l This site provides an extensive bibliography on disaster planning for libraries chosen by government document librarian from the Oviatt Library of California State University. Henson, Stephen. (2000, October). Writing the disaster response plan: Going beyond shouting "Help! Help!" Presentation at the 9th Annual Federal Depository Library Conference. Retrieved November 16, 2008, from This site provides an extensive bibliography on disaster planning for libraries chosen by government document librarian from the Oviatt Library of California State University. Heritage Emergency National Task Force < (1997). Emergency response and salvage wheel. Retrieved November 16, 2008, from Kahn, Miriam. (2003). Disaster response and planning for libraries. (2nd edition). Chicago: American Library Association. Kahn, Miriam. (2004). Protecting your library's digital sources: The essential guide to planning and preservation. Chicago: American Library Association. Kahn s manual is a resource for disaster planning, response, and recovery for public libraries. Library of Virginia. (2008). Workbook for Disaster Planning. Disaster planning for records managers, archivists, and librarians. Retrieved August 6, 2008, from This workbook provides basic information and instructions as well as a template that institutions can use to write their own disaster plans. The workbook focuses on the needs of records managers in public agencies, but is also designed to assist archivists, librarians, and others in documentary collections. It outlines strategies for managing a range of disasters, from routine leaks to major natural disasters. Lyall, Jan. (1993). Disaster planning for libraries and archives: Understanding the essential issues. National Library of Australia. A paper for the Pan-African Conference on the Preservation and Conservation of Library and Archival Materials, Nairobi, Kenya: June 21-25, Retrieved August 6, 2008, from

7 Disaster planning is becoming an essential component of the overall management plan for a library or archive. The importance of an effective disaster plan is regularly demonstrated in institutions which are strongly committed to their plans. There is ample evidence to indicate that to be effective, a plan must be incorporated into the day-to-day management of an institution. A well thought out and presented plan is useless if it exists solely as a document on a shelf. The paper presents an overview of the preparation of a disaster plan, to include tips for its use in times of emergency. Massachusetts Board of Library Commissioners. (2008). Disaster/emergency assistance. Retrieved November 16, 2008, from resources.retrieved November 16, 2008, from Miami-Dade Public Library System. (2008, May 21). Continuity of operations plan (Coop) Miami-Dade Public Library System. (2007, November 20). Emergency plan: Hurricane/storm policy and procedures section F Miami-Dade Public Library System. (2007, November 20). Emergency plan: Emergencies policies and procedures section J For further information: Leo Gomez <[email protected]>; <[email protected]>; Support Services Administrator Miami-Dade Public Library System < 101 West Flagler Street, Miami FL Phone: (305) (305) Cell: (305) Fax: (305) Missouri State Library Local Records Preservation Program. Disaster planning. Retrieved November 16, 2008, from Michigan State University. Disaster recovery planning. Disaster mitigation planning assistance. Retrieved November 16, 2008, from Designed to assist MSU academic units develop disaster plans. Includes planning template and video. New Jersey Hospital Association: Model MOUs: For further information: Brewer, Michelle M. Volesko. <[email protected]> Dir. Lib. & Corp. Info. Svcs. New Jersey Hospital Association Phone: ; Fax: Northeast Document Conservation Center (NEDCC). COSTEP: Coordinated Statewide Emergency Preparedness: An emergency response framework for the cultural community. Retrieved November 5, 2008, from

8 COSTEP is a planning tool designed to bring together cultural resource institutions with emergency management agencies and first responders. It will provide a blueprint for preparing for area-wide disasters and building alliances with federal, state, and local emergency management agencies. Northeast Document Conservation Center (NEDCC. D-Plan. (2008). Northeast Document Conservation Center (NEDCC). Retrieved August 6, 2008, from dplan is a free Online Disaster-Planning Tool. This online disaster-planning template was prepared by the Northeast Document Conservation Center (NEDCC) and the Massachusetts Board of Library Commissioners (MBLC). dplan can help create a plan for disaster prevention and response. The user enters data into the online template to create a customized disaster plan for the institution. Rhode Island. Office of Library and Information Services. Disaster and preservation planning for libraries. Retrieved November 16, 2008, from Sarasota County Public Library: Various Disaster Planning Documents: For further information: Alexce Douville <[email protected]> Supervisor Sarasota County Libraries Ringling Blvd 5th Floor Sarasota, FL Phone: (941) Cell: (941) Fax: (941) SEFLIN. Disaster planning and recovery resources. Includes available disaster plans from SEFLIN member libraries. SEFLIN Regional Plan: For further information: Tom W. Sloan <sloan@ .seflin.org>southeast Florida Library Information Network, Inc. Office 452, S.E. Wimberly Library, Florida Atlantic University 777 Glades Road, Boca Raton, FL Phone: (toll free); Fax: Stier, Dan. (2008). an inventory of mutual aid agreements and related resources. Atlanta, GA: Department of Health and Human Services, Centers for Disease Control. SunLink (2006). Disaster preparedness resources for Florida school library media centers. Retrieved August 19, 2008, from A comprehensive site developed for Florida's K-12 school library media specialists. However, the site could prove to be useful to parents with children in grades K-12. The site is separated into 6 categories: General resources, special resources, compiled resources, Hurricane/ Water damage and recovery, technology, and professionalism and spirit.

9 Thenell, Jan. (2004). Crisis Communications Planner: A PR Guide for Handling Every Emergency. Chicago: American Library Association. SunLink (2006). Disaster preparedness resources for Florida school library media centers. Retrieved August 19, 2008, from A comprehensive site developed for Florida's K-12 school library media specialists. However, the site could prove to be useful to parents with children in grades K-12. The site is separated into 6 categories: General resources, special resources, compiled resources, Hurricane/ Water damage and recovery, technology, and professionalism and spirit.