MINUTES OF RECESSED BOARD MEETING HELD JUNE 2, 1982 (RECESSED FROM MAY 27, 1982)

Transcription

1 /SrS MINUTES OF RECESSED BOARD MEETING HELD JUNE 2, 1982 (RECESSED FROM MAY 27, 1982) Roll Call: Present - Mayor Kelly, Trustees Pagliaccio, Marshall, Smith, Dayer and Sleeper Absent Trustee Suttell Sewer Committee Presentation Trustee Pagliaceio opened the presentation by noting that the Village had three options open regarding sewers: i. Contract with Southtowns 2. Update our own plan t with funding 3. Update our plant without funding. Using an overhead projector Trustee Pagliaccio presented the following material, assisted by Trustee Sleeper and Trustee Marshall. VILLAGE OF_ EAST AURORA SEWER COMMITTEE REPORT * SEWERCOMMITTEE J U N E * ESTABLISHED DECEMBER 21,1981BY MAYOR EYRES, * EXPEDITE SEW.R DELIBERATIONS, * STUDY OPTIONS AND REPORT TO THE VILLAGE BOARD, * MAYOR KELLY REAFFIRMED THE SEWER COMMITTEE ADDING TRUSTEE DAYER (APRIL 1982), * SEWERCOMMITTEE MEMBERS TRUSTEE - JOHN V, PAGLIACCIO (CHAIRMAN) * TRUSTEE - JAY MARSHALL * TRUSTEE - GEORGE B, SLEEPER * TRUSTEE - DONALD DAYER * SUPPORTSTAFF * SUPERINTENDENTOF PUBLIC WORKS - ROY LANG * VILLAGE ENGINEER - JOSEPH LATONA * VILLAGE ATTORNEY - WALTER HOWITT

2 /v& June 2, 1982 Page 2 * KEYACTIVITIES NOVEMBER1981- PRELIMINARY MEETINGSWITH TOWN OF AURORA TOWN'OF ORCHARD PARK (BOTH INTERESTED IN PROPOSED SEWER LINE FRoM EAST AURORA, THROUGH ORCHARD PARK TO SOUTHTOWNS) * JANUARY1982 * VILLAGE ENGINEER DIRECTED TO DRAFT CONTRACT FOR SSES, * VILLAGE ATTORNEY DIRECTED TO PREPARE DRAFT AGREEMENT WITH ERIE COUNTY FOR FUNDING sses, * COMMITTEE MET WITH MR. JOHN SPAGNOLI, MR'. BURKE, AND MR, SPEED OF STATE D.E,C. * SECOND MEETING WITH TOWN OF ORCHARD PARK. * FEBRUARY1982 * COMMITTEE MET WITH REPRESENTATIVES OF NUSSBAUMER AND CLARK TO DISCUSS ALTERNATE SEWER LINE. l * COMMITTEE MET WITH SOUTHTOWNS, * MARCH1982 * SECOND MEETING WITH NUSSBAUMER AND CLARK TO DISCUSS THEIR PROPOSED ALTERNATE APPROACH, * COMPLETED DRAFT OF 8SES CONTRACT, REVISED ORDER ON CONSENT, " * SECOND MEETING WITH SOUTHTOWNS, * MET WITH MAYOR ELECT KELLY AND TRUSTEE ELECT DAYER, * THIRD MEETING WITH SOUTHTOWNS, I * VILLAGE BOARD PASSED RESOLUTION APPROVING AGREEMENT WITH COUNTY OF ERIE FOR FUNDING SSES. * VILLAGE BOARD PASSED RESOLUTION APPROVING AGREEMENT WITH KREHBIEL ASSOCIATES TO CONDUCT PHASE I OF FOUR PHASE SSES,

3 /'7'7 June 2, 1982 Page 3 * APRIL1982 * FINALIZED WORDING OF ORDER OF CONSENT FOR RECOMMENDATION TO THE VILLAGE BOARD IN MAY 1982," * SEWER COMMITTEE MEETINGS TO ASSESS OPTION AND COSTS PROPOSED BY SOUTHTOWNS, *' THIRD MEETING WITH NUSSBAUMER AND CLARK TO ASSESS ALTERNATE AND COSTS, I * MAY 1982 * FOURTH MEETING WITH SOUTHTOWNS, * PREPARE REPORT FOR PRESENTATION TO THE VILLAGE BOARD, * JUNE1982 * PRESENT REPORT TO THE FULL VILLAGE BOARD AND STAFF, * CONSIDERATIONS/RESULTS * WHAT DOES THE VILLAGE PRESENTLY HAVE.FOR WASTEWATER TREATMENT? * PRESENTLY, THE VILLAGE UTILIZES A SECONDARY WASTEWATER TREATMENT FACILITY, * WHAT DOES IT PRESENTLY COST THE VILLAGE FOR TREATMENT OF THE WASTEWATER?. " THE CURRENT COST FOR THE VILLAGE IS $24,00/ DWELLING UNIT. * WHAT NEW FACILITIES ARE POSSIBLE? " IT IS POSSIBLE TO ELIMINATE THE WASTEWATER TREATMENT FACILITY AND REPLACE IT WITH A PUMP STATION WHICH WOULD PUMP THE WASTEWATER TO THEi I SOUTHTOWNS TREATMENT FACILITY, THIS WOULD BE ACCOMPLISHED THROUGH A 20" FORCEMAIN ALONG ROUTE 20ATO THE TOWN OF ORCHARD A GRAVITY PARK WHERE SEWER WILL CONVEY THE WASTEWATER THROUGH THE TOWN OF ORCHARD PARK TO THE NORTH- EAST INTERCEPTOR FOR CONVEYING THE WASTEWATER TO THE SOUTHTOWNS TREATMENT FACILITY (SEE ATTACHED MAP),

4 1I/8 June 2, 1982 Page 4 * WHY ARE THESE NEW FACILITIES POSSIBLE? * THE FACILITIES WOULD BE IN CONFORMANCE WITH REGIONAL PLAN APPROVED BY THE NEW YORK STATE DEPARTMENT OF ENVIRONMENTAL CONSERVATION AND THE UNITED STATES ENVIRONMENTAL PROTECTION AGENCY FOR REPLACEMENT OF THE EXISTING TREAT- MENT FACILITY WHICH IS PERFORMING BELOW REQUIRED TREATMENT STANDARDS, * WILL FEDERAL OR STATE AID BE AVAILABLE? * _YES, FEDERAL AND STATE AID WILL BE AVAILABLE IN THE AMOUNTS OF 75_ FEDERAL AND 12-1/2% STATE AID IF THE PROJECT PLANS ARE SUBMITTED AND APPROVED PRIOR TO OCTOBER * WILL THE VILLAGE PAY THE LOCAL SHARE? * THE VILLAGE WILL SHARE THE LOCAL SHARE OF THE FACILITIES WITH THE REST OF THE SOUTHTOWNS PAR-, TICIPANTS, IN ESSENCE, THE LocAL SHARE IS SPREAD OVER ALL THE SOUTHTOWNS PARTICIPANTS, * WHAT IS THE COST? * IT IS PRESENTLY ESTIMATED AT $1iq/DWELLING UNIT, * WHAT OTHER COSTS WILL BE INvoLvED? * ONE OF THE CONDITIONS OF THE SOUTHTOWNS AGENCY,IS THAT THE VILLAGE PAY BACK DUES OF $_5_,500,00 (CONNECTION FEE), * WHEN ARE THE BACK DUES TO BE PAID? * THE SOUTHTOWNS AGENCY HAS AGREED THAT THE DUES MAY BE PAID WITHIN 3 YEARS AFTER EXECUTING A CONTRACT WITH NO INTEREST CHARGES OR AMORIZED OVER A 5, 10, OR 20 YEAR PERIOD AT 8_ INTEREST, * WHAT IS THE SCHEDULE OF PAYMENTS AND WHAT ARE THEY? * UPON EXECUTION OF A CONTRACT WITH SOUTHTOWNS, A CHARGE OF APPROXIMATELY $59/DWELLING UNIT WILL BE CHARGED UNTIL CONNECTION TO SOUTHTOWNS IS MADE IN APPROXIMATELY 3 YEARS, AFTER THE CONNECTION TO SOUTHTOWNS, THE CHARGE OF $114/DWELLING UNIT WILL REPLACE THE $59/DWELLING UNIT,

5 ,'99 June 2, 1982 Page 5 * CAN THE VILLAGE BUILD THEIR OWN TREATMENT FACILITY? * THAT IS A POSSIBLE ALTERNATIVE, WHICH CAN BE CONSIDERED, * WOULD AID BE AVAILABLE T9 BUILD OUR OWN FACILITY? * NOT UNDER CURRENT REGULATIONS, HOWEVER, CON- VERSATIONS WITH A REPRESENTATIVE OF THE NEW YORK STATE DEPARTMENT OF ENVIRONMENTAL CONSER- VATION IN ALBANY, THROUGH A CONSULTANT, INDI- CATED THAT EAST AURORA WOULD BE ELIGIBLE TO RECEIVE STATE AND FEDERAL GRANTS IF IT COULD BE PROVEN THAT AN INDEPENDENT TREATMENT PLANT IN EAST AURORA IS A COST-EFFECTIVE SOLUTION ON A REGIONAL BASIS, * WHAT WOULD IT COST THE VILLAGE TO BUILD THEIR OWN FACILITY? * PRELIMINARY COST ESTIMATES INDICATE COST OF $155/DWELLING UNIT WITH NO FEDERAL OR STATE AID, WITH FEDERAL AID THE COST WOULD BE ABouT $100/DWELLING UNIT, When the Committee Report was completed a brief report was made by Mr. Vfto Caruso, President of Nussbaumer & Clarke, Consulting Engineers. Mr. Caruso called upon Mr. Thomas Lewandowski of Nussbaumer & Clarke, whowith the aid of drawings described a plant designed around our existing sewage treatment plant that would meet the prescribed standards. Mr. Lewandowski then answered various questions posed by Board members. Part of the discussion concerned the schedule in the following letter:.4 '....," " :_----"_ Nussbaumer & Clarke, Ino. ' V;rO j CA_;J$O P-e,_den, A_$O(;O_BI _w.,.,s. Re: (V) East Aurora,.New.York _v_on_0su_uv_,.,; c_..=_.,< ;_ Wastewater Disposal ' _OMNTm_ NCI File No /4 Mr. John Pagliaceio Village Board Village of East Aurora East Aurora, New York 14052

6 ic3 June 2, 1982., Page 6 'Dear Mr. Pagllacc o: As requested, the following is a proposed pro_ect schedule and anticipated :" -cash flow schedule for an upgraded treatment plant in the Village of East Aurora: Upgraded East Aurora Sewase Treatment Plant (No funding) Total estimated cost = $3,310,509 "'. Estimated Payment Date Work Description "" By Village "" July i, 1982 Sign contracts - begin preparation of final Plans & Specifications ; : September 30, 1982 Continue final design $ 92_,000 -.: - December 31, 1982 Complete final, design;, submit for -- " approval - 92,000 : March 31, 1983 Approval of Plans & Specifications; advertise for construction bids 92,000..:_ May 31, Award Contracts and begin construction I00,000 "" June 30, 1983 Continue construction 510,000 -'.i. September 30i 1983' Continue construction ' 510,000 " December.31, 1983 Continue construction ,000 _rch 31, 1984 Continue construction 510,000 June 30, 1984 Complete majority of constructlqn. Begin punch list items & plant sfart-up 510,000 September 30, 1984 Continue plant start-u p ' 200,000 " " December 31, 1984 Project completion 184,509 ',.. Total $3,310,509-. Upgraded East Aurora SewageTreatment Plant With Federaland'Stare'Aid " "" The purpose of the proposed revlew of alternatives is to determine the. 7 feasibility of obtaining Federal and State aid for an independent plant in East Aurora. If it is feasible, additional time and money will be required, to secure a gran_. The proposed study wlll Provide a revised schedule and " estimate of costs which will be incurred due to Federal requirements. Should you have any questions, please advise. Very truly yours,. NussBAuMER & CLARKE, INC. o % -'l : =o Thomas M. Lewandowskl, P.E. T_L:n Trustee Pagliaccio noted that Nussbaumer & Clarke could do a..: Feasibility Study that would take approximately four weeks at a ' cost of $5,000. The study would determine the availability of funds : for the update of the East Aurora plant. Mayor Kelly invited questions from the audience. L

7 June 2, 1982 Page 7 Mro AI Miranda of 119 Elmwood Avenue questioned what percentage increases may be expected if the Village joins Southtowns. He noted that some communities were paying extremely high annual bills. Trustee Marshall said he could answer the question in part, stating that communities that had a collection system were assessed $59 per unit, but communities without their own collection system were hit with astronomical bills. Mr. Donald Wheeloek of 148 Knox Road. stated that the philosophy of Southtowns is comparible to business and that no contract is ever written that is not beneficial to the writer, and in this case it would be Erie County. Grant Hamilton, Editor of the East Aurora Advertiser, asked whether the committee that would go to Albany if the Feasibility Study were authorized, would ask the question in Albany as to whether portions of the Town of Aurora (Glenridge, Castle Hill) would be included if funding was available to "go it alone." Mayor Kelly stated that population basis covering a twenty year Period would be the criteria if we were to "go it alone". (198.0 Village census projected for twenty years). Mr. Robert Lesher of 53 Elmwood Avenue spoke of the advantages of long range planning and noted there are provisions in the Town and Village law for joint ventures such as a Town/Village sewer district. It was moved _y Trustee Pagliaccio that the subject of a Sewer Study Report be added to the agenda. Seconded by Trustee Marshall the motion carried. Sewer Study Report It was moved by Trustee Pagliaccio, seconded Sy Trustee smith that a letter contract be signed with Nussbaumer & Clarke authorizing a Feasibility Study to determine the availability of State and Federal Funds for upgrading the Village Sewage Treatment Plant. The $5, fee to Nussbaumer and Clarke to be paid from the Capital Reserve Sewer Fund. A roll call vote brought Aye votes from Trustees Marshall, Pagliaccio, Smith, Dayer, and Sleeper, and a Noe vote from Mayor Kelly. Motion to Adjourn At 10:30 PM it was moved by Trustee Dayer, seconded by Trustee Sleeper and unanimously carried that the Recessed Meeting of June 2, 1982 be adjourned. Respectfully submitted,. Decker Temporary Clerk-Treasurer