Breckenridge Highlands Clubhouse Rental Agreement

Transcription

1 Breckenridge Highlands Clubhouse Rental Agreement This agreement is made and entered into this day of, by and between the Breckenridge Common Facilities Area Association (the "Association") and (the Renter") for the purpose of renting the Association's Clubhouse located at 1820 Michael Dr, Pittsburgh, PA for the following date and time:. By entering into this agreement, the Renter agrees to: 1. (A.) Pay a $75.00 fee for use of the Clubhouse. (B.) Provide a $ security deposit upon the execution of this Agreement. Payment must be with two (2) separate checks made payable to: Breckenridge Common Facility Area. The $ security deposit reserves the date of rental and may be used to off-set any damages occurring during the rental. The $ security deposit will only be cashed if damages are incurred. Otherwise, the security deposit check will be returned. (C) All fees and required documents must be received within 10 days of the reservation, or it will be cancelled. 2. Abide by the Association rules and policies for the Clubhouse, attached as Exhibit A. A Member of the Board of Directors of the Association or another individual designated by the Board will inspect the Clubhouse before and after use including, but not limited to, the furniture, window coverings, flooring, appliances, and the area surrounding the Clubhouse. (See inspection checklist - Exhibit B) Any items not in good, clean condition will be repaired, cleaned, or replaced as necessary. All costs will be deducted from the aforementioned security deposit. If damage fees are in excess of this deposit, the Renter agrees to pay for any cleaning, repairs or replacement and if not promptly paid, the Association shall assess a fine to the Renter for each day the damage fee is delinquent. The damage fee and fines will incur interest pursuant to Association policies. The fine may be collected in the same manner as the monthly Association assessments. 3. The Renter further agrees that no alcoholic beverage of any sort will be served to any minor(s) or intoxicated person(s). The Renter agrees to accept full responsibility for all accidents or claims that may be the result of any accident, injury, or damage to person or property during the time that the Renter has use of the Clubhouse. 4. The Renter hereby releases and shall hold harmless and indemnify the Association property, its board, owners, contractors, agents, affiliates and related entities thereof for all claims, attorney's fees and other costs or liabilities by or asserted against any of the foregoing as a result of the use of the Breckenridge Clubhouse by the Renter renter's guests. 5. Reservation cancellations: All rental fees will be refunded if a cancellation occurs more than 72 hours in advance of the Clubhouse rental. Cancellations occurring between 24 and 72 hours of the approved rental will receive 50% of the rental fee. Cancellations occurring less than 24 hours of the approved rental are not eligible for a refund of the rental fee. 6. Holiday Reservation cancellations: Due to the high demand of these dates, all rental fees will be refunded if a cancellation occurs more than 3 months in advance of the Clubhouse rental. Cancellations occurring less than 3 months of the approved rental are not eligible for a refund of the rental fee. 7. In the event that the Clubhouse is not used in a responsible manner, the Association shall have the right to terminate this Agreement immediately and request that the Clubhouse be vacated immediately. 8. NOTE: Per the fire code, occupancy of the Clubhouse is limited to: fifty-two (52) people. IN WITNESS WHEREOF, the parties, intending to be legally bound, hereby acknowledge that they fully understand, and do voluntarily execute this Agreement. The Renter acknowledges that he/she may forfeit the deposit if anyone of the above terms and conditions are not followed. In addition, the Renter acknowledges that he/she will be personally responsible for any damage that occurs to the Clubhouse or surrounding areas resulting from the rental use of the Clubhouse. Renter's Signature Date Address of Renter Phone Home Cell Work For Office Use Only: Agent Signature Date Deposit (Y/N) Rental Fee (Y/N) Signed Agreement (Y/N) Rules (Y/N) RETURN THIS FORM WITH YOUR CHECKS

2 Breckenridge Highlands Rental Procedures Clubhouse Address Clubhouse Rental Hours Breckenridge Management Agent Property Manager: Cyndi Benzel x Michael Dr Pittsburgh, PA Mon Thur: 10:00 am -10:00 pm Fri, Sat & Sun: 8:00am - 12:00am Acri Commercial Realty, Inc. 290 Perry Highway Pittsburgh, PA Want to Rent the Clubhouse? Contact Cyndi x106 (m-f) to determine the facility 1. availability and to place your request. 2. Complete the Rental Requirements and return to Acri Commercial Realty. - Complete/Sign the Rental Request Form - Sign/Date the Rental Agreement. - Initial the Clubhouse Rules /. / - Send two checks, ($75 and $150) for the reservation fee and security deposit to ACRI. - (Payable to "Breckenridge Common Area Facilities Association") Approved for Rental 3. Confirm your rental with Cyndi ACRI (one) 1 week prior to the event. 4. Contact a Clubhouse Key holder (listed below) NO LESS THAN 72 HOURS in advance of your event to obtain the key and complete the walkthrough On the day of your event 5. Set-up may begin a maximum of 2 hours in advance of the event unless special arrangements are made prior to the day of the event. 6. Enjoy the Clubhouse! After your event Clean-up! Renters are responsible for all clean-up immediately after the event. 8. Contact your original Clubhouse Key holder to return the key NO MORE THAN 24 hours after the event. 9. Key holder or another designated by the Association Board of Directors will complete the post-rental inspection and notify the Renter and ACRI of any damages or concerns. KEY HOLDERS Bev Jones THE VILLAS THE ESTATES Megan Perfetti 2206 Michael Drive 1241 Camarta Drive thevillageofbreckenridge@gmail.com meganperfetti@hotmail.com

3 Clubhouse Address Clubhouse Rental Hours Breckenridge Management Agent Property Manager: Cyndi Benzel x106 Breckenridge Highlands Clubhouse Rental Policies (Exhibit A) 1820 Michael Dr Pittsburgh, PA Mon Thur: 10:00 am -10:00 pm Fri, Sat & Sun: 8:00am - 12:00am Acri Commercial Realty, Inc. 290 Perry Highway Pittsburgh, PA Melissa_claflin@acrirlty.com 1. FEE: Each Renter using the Breckenridge Common Area Facility Clubhouse (the "Clubhouse") will sign a rental agreement and release prior to renting the Clubhouse. The rental fee and a security deposit must be paid within 10 days of the reservation or it will be cancelled. The reservation is not finalized until all fees, deposits and required signatures are received. 2. ALCOHOLIC BEVRAGES: Alcoholic beverages may not be served to minors or intoxicated persons in the Clubhouse or on any Common Area Facility property. The Renter of any social event or business function where alcoholic beverages are served may be personally liable for any property damage, personal injuries, or loss of life resulting in-whole or in-part from the host's negligence in allowing any intoxicated guest or attendee to be served alcohol. Such liability may include harm to the intoxicated individual himself and also harm to total strangers involved in automobile accidents etc. caused by that intoxicated individual. 3. SMOKING: Smoking is NOT PERMITTED in the Clubhouse at any time. 4. ASSESSMENTS CURRENT: The Clubhouse is not available for rental to any Breckenridge household that is not current with its Association fees and/or fines. 4. RENTER AS HOST: Only (1) owners or (2) tenants may reserve the Clubhouse. The Renter must be present at all times during the function for which the Clubhouse is rented and must be the primary host/hostess of the event. 5. POOL: Use of the pool area is NOT INCLUDED with the Clubhouse rental, nor can the pool be rented separately. Guests at Clubhouse events are prohibited from using the pool area including the concrete surround (pool deck) and pool grass area during Clubhouse rental without explicit written and prior consent from the managing agent or the Breckenridge Common Area Facilities Board of Directors (BCFA). 6. SET-UP & CLEAN-UP: Set-up may occur no more than 2 hours in advance of the approved rental period unless permission is granted otherwise by or the Association Board or the managing agent. The Renter is responsible for cleaning the Clubhouse, including all equipment, carpets, and furniture within 2 hours immediately following the end of the event. 7. DAMAGE: Pre- and post-rental inspection checklists will be completed for each approved rental. The Renter will be responsible for the repair or replacement of any damages to the Clubhouse as determined during the rental inspection(s). 8. UTILITIES: In winter months, the heat must be set to 60 degrees following the event. During summer months, the air conditioning must be set to 80 degrees following the event. All lights must be turned off by the Renter when the function ends. 9. LOCK DOORS: The Renter must lock all doors at the completion of the function, 10. OCCUPANCY LIMIT: Baldwin Borough ordinance limits building occupancy to fifty-two (52) people. 11. VIOLATIONS: Violations of these rules will be determined by the Board of Directors at their sale discretion. Violations will subject the Renter to any corrective or enforcement action authorized by the Association's governing documents or by-laws, and penalties may include, without limitation, the loss of use of rights of the Breckenridge Clubhouse.

4 RETURN THIS FORM Initials

5 Renter Name: Clubhouse Address Clubhouse Rental Hours Breckenridge Management Agent Property Manager: Cyndi Benzel x106 Renter Address: Primary Phone: Work Phone: Cell Phone: Breckenridge Highlands Clubhouse Rental Information 1820 Michael Dr Pittsburgh, PA Mon Thur: 10:00 am -10:00 pm Fri, Sat & Sun: 8:00am - 12:00am Acri Commercial Realty, Inc. 290 Perry Highway Pittsburgh, PA Melissa_claflin@acrirlty.com RENTER INFORMATION Date Requested: Time Requested: Alternate Date: Type of Event: Number of Guests: EVENT DATES.... Owner Signature Date RETURN THIS FORM WITH YOUR CHECKS

6 Breckenridge Clubhouse Inspection Checklist: Please bring this form with you to the clubhouse in order to sign over the Clubhouse at your reservation time. BEFORE Floors swept/mopped if needed Carpet vacuumed Clean counters Clean tables Kitchen has paper towels No food left in refrigerator Refrigerator and freezer are clean Both bathrooms are clean Both bathrooms have toilet paper/paper towels All cleaning equipment returned to the closet Folding tables and chairs returned to Furniture closet returned to its original place Decorations from party removed Lights and television turned off Heat set to 60 in winter- thermostat on "auto" A/C set to 80 in summer- thermostat on "auto" Garbage removed to outside cans Clean bag placed in indoor garbage container All doors locked Parking lot and outdoor area of clubhouse free of decorations and trash Other: AFTER Upon accepting rental of the clubhouse this form must be checked off in the before column, signed, dated and verified by one of the committee members at the time the clubhouse is taken over by the renter/homeowner. At the conclusion of the rental hour(s), or if the party should end sooner, the renter shall contact the committee person in charge to have the clubhouse re-inspected. The homeowner shall have the clubhouse ready in the same condition as was when it was signed over. At this time the committee member shall check off the list and sign off along with the renter/homeowner. The renter shall be given the committee person's name and phone # that will be doing the inspection. Renter's signature (before): Date: Time: Renter's signature (after): Date: Time: Inspection by (before): Date: Time: Inspection by (after): Date: Time: Deposit to be refunded (partial/full) Yes No

7 Breckenridge Clubhouse Rental Cleaning Charges Area Minimum Charge Kitchen not clean $10 Bathroom not clean $10 Tables/Chairs not clean $10 Trash not removed $10 Carpet not clean/vacuumed $20 Return chairs/tables to closet $25 Close & lock doors and windows $25 Lost keys $100 Clean up not finished by 10 am the following day $100 Reason(s) deposit was not fully refunded: KEEP THIS FORM & BRING WITH YOU TO THE WALK-THRU