Kenowa Hills Public Schools

Transcription

1 Kenowa Hills Public Schools REQUEST FOR PROPOSAL, ARCHITECTURAL SERVICES 2015 BOND PROJECT INTRODUCTION Kenowa Hills Public Schools is planning to seek a voter approved bond millage in May To assist the district with this process, the Board of Education has formed a Facilities Planning Committee to work closely with the selected Architect and Construction Manager. This Request for Proposal (RFP) is issued to invite pre-qualified Architectural Firms to work closely with the Owner and Construction Manager to provide comprehensive design services during the pre-bond, design and construction administration phases of this project. It is expected that submitting firms are familiar with K-12 bond projects of this nature, and understand what is expected of a full-service Architectural firm. PROJECT SCOPE AND SCHEDULE While the project scope is not yet defined, it is likely that this project will impact all of Kenowa Hills Public Schools nine (9) buildings, including interior renovations, additions, mechanical, electrical and plumbing upgrades. The District anticipates a May 2015 bond vote on a series of bonds, with construction beginning in 2016 and concluding in For the purposes of this agreement, assume a total bond cost of $56 million, including site work, building improvements, equipment and technology. SELECTION SCHEDULE Requests for Proposals Issued May 20, 2014 Optional Pre-Proposal Meeting, 11:00 a.m. at Administration Building, 2325 Four Mile Rd NW, GR May 30, 2014 Proposal Due by 2:00 PM at Administration Building June 5, 2014 Shortlisted Architects notified for interviews June 9, 2014 Conduct Architect interviews June 17, 2014 Final selection, notification and letter of intent presented for Board approval 7:00 p.m. June 23, 2014 SELECTION CRITERIA The Finance Committee will review, interview and recommend the Architectural firm to the full Board. The committee s evaluation criteria include, but are not limited to, the following: Similar project experience Design approach References Capacity to complete work Team capability Fee proposal 1

2 SUBMITTAL INSTRUCTIONS To be considered, proposals must be received at Kenowa Hills Public Schools, Administration Building, 2325 Four Mile Road NW, Grand Rapids, MI on or before Friday Thursday, June 5, 2014 by 2:00 PM EST. Ten (10) hard copies and one (1) electronic copy must be submitted and organized according to format outlined on the following pages. Proposals must be addressed to: Ms. Tamera Powers, Director of Finance & ESSA Human Resources 2325 Four Mile Road NW Grand Rapids, Michigan All questions pertaining to this RFP may also be addressed to Ms. Tamera Powers at SECTION I - FIRM OVERVIEW AND SCHOOL EXPERIENCE 1. Provide the firm name, office address and telephone number. List the Principal who will be in charge of this project, with contact information. 2. Provide on one page, a brief history of your firm as related to primary and secondary (K-12) school planning and design. 3. Business Structure: Individual Partnership Corporation 4. What percentage of your firm s total work is in the educational field? 5. List the school districts you are currently working with. Indicate the dollar amount of the bond issue and what stage (design or construction) the program is currently in. 6. Explain your Professional Liability coverage: A. Total amount of coverage provided. B. Amount of deductible. C. Include a copy of your insurance certificate. 7. Have you had any litigation, arbitration or claims filed against your company by an educational client, or have you filed the same against an educational client? If yes, explain action. 8. What is your policy regarding errors and omissions in plans and specifications? 9. Explain your educational technology expertise. 10. On one page, describe how your firm stays up-to-date on education code and regulatory requirements. 11. What is your current workload? 2

3 SECTION II - SERVICES 1. What specific professional services will be performed by your firm? Outside In-House Consultant Bond Election Services Educational Planning/Programming Architectural Design Structural Engineering Civil Engineering Mechanical Design Electrical Design Interior Design Equipment Design Landscape Design Contract Documents Field Supervision/Inspection Other (Identify) Kitchen/Acoustical 2. List professional consultants outside your firm whom you propose to provide services not available within your firm. Number of Times Firm Name City/State Specialty Affiliated With You 3. Briefly describe your approach to programming. 4. Provide an explanation on how field supervision is handled by your firm. How many hours per week will you commit to site visitations during construction? 5. Briefly explain your bond election services. 6. List recent districts (since 2003) for which your firm has provided bond issue organization and planning services. School District Bond Issue Amount Contact Person Phone Number 7. List and briefly describe the resources your firm requires of the school district during the period of your contract. 8. Explain the level of input the District s staff and administration will have. 9. Explain your experience and define your role in working with a Construction Manager. 10. What is your conception of the responsibility for value engineering between the architect and the construction manager 11. What involvement does your firm expect from the Construction Manager and the Owner? 3

4 SECTION III - PERSONNEL 1. Provide a project organizational chart for our program. 2. Provide a one page resume for each project team member. (List ONLY educational experience) 3. Are you willing to contractually guarantee project team members for the life of the program? 4. How do you ensure there will be sufficient manpower throughout the project including design and throughout construction? 5. List the number of professionals in your firm located in this state: Specialty Total Registered Non-Registered Architects Structural Engineers Mechanical Engineers Electrical Engineers Civil Engineers Field Supervision Landscape Designers Interior Designers Educational Planners Equipment Specialists SECTION IV - PROJECT UNDERSTANDING The estimated timeline for services will start from acceptance of proposal, anticipated in June 2014, and last approximately 5-6 years. The bond will touch all 7 buildings including but not limited to interior renovations, additions, mechanical, electrical and plumbing upgrades. 1. What is your approach to the establishment, use and management of contingency? What percent of the total project do you recommend when establishing a contingency? 2. Provide a timeline indicating the process from start of program development through conceptual design and budgeting. Indicate how often the district will be updated on your progress. 3. State specifically some of the prominent ways in which building materials are used in schools your firm has designed which make them superior, sustainable and unique. 4. Explain on one page why you feel your firm is best qualified for this program. 4

5 SECTION V - FEE PROPOSAL 1. Provide details of your pre-bond fee cost. 2. What is your fee schedule for services stated as a percentage of $45-60 million construction costs? 3. Based on your fee, what contractual limitations would you require on your services. 4. What services are NOT part of your fee? 5. List reimbursable expenses. 6. Are there any additional services you would include that have not been requested but may be of interest to the owner? 7. How do you calculate fee on scope increases? 8. Explain how you handle change orders and how you determine your fee for change orders. 9. WE, THE UNDERSIGNED, UNDERSTAND THAT OUR PROPOSAL BECOMES PART OF ANY AGREEMENT SUBSEQUENTLY MADE WITH THE OWNER, AND WE ATTEST, TO THE BEST OF OUR KNOWLEDGE, TO ITS ACCURACY. (Print Name) (Title) (Signature) (Date) 5

6 Appendix A: Familial Relationship Disclosure Form All Bidders must complete the following familial disclosure and attach this information to the bid. By the attached sworn and notarized statement we are disclosing the following familial relationship(s) that exist between the owner or any employee of the bidder and any member of the Kenowa Hills Public Schools Board of Education, Superintendent, School Director or Principal. Kenowa Hills Public Schools will not accept a Proposal that does not include this sworn and notarized disclosure statement. Disclose any familial relationship and complete the form below in its entirety: The following are familial relationships as described above (provide employee name, family contact name, family contact position and familial relationship or NONE.) Signature(s): Title Name of firm: STATE OF MICHIGAN) ) SS COUNTY OF ) On this, 20, before me a Notary Public in and for said county, personally appeared and who acknowledged the same to be his free act and deed as such agent., agent of the said firm Notary Public 6

7 Appendix B: Affidavit of Compliance-Iran Economic Sanctions Act Michigan Public Act No. 517 of 2012 The undersigned, the owner or authorized office of the below-named contractor (the Contractor ), pursuant to the compliance certification requirement provided in the Kenowa Hills Public Schools (the School District ) Request For Proposals for Architectural Services (the RFP ), hereby certifies, represents and warrants that the Contractor (including its officers, director and employees) is not an Iran linked business within the meaning o the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the Act ), and that in the event Contractor is awarded a contract as a result of the aforementioned RFP, the Contractor will not become an Iran linked business at any time during the course of performing any services under the contract. The Contractor further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250, or 2 times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the School District s investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on a request for proposal for three (3) years from the date it is determined that the person has submitted the false certification. Contractor: Name of Contractor By: Its: Date: STATE OF ) )ss. COUNTY OF ) This instrument was acknowledged before me on the day of, 2014, by., Notary Public County, My Commission Expires: Acting in the County of: 7