Corporate Responsibility Self Assessment 3.0 (CRSA)

Transcription

1 Corporate Responsibility Self Assessment 3.0 (CRSA) Supplier Screenshot guide CRSA in click4suppliers easy Version.0/0-07-0

2 Structure Fill out instructions Corporate Responsibility Self Assessment (3-) Managing your Corrective Action Plan (4-0) Page

3 The Corporate Responsibility Self Assessment is to be filled out in our supplier portal click4suppliers easy Once the Siemens Purchaser has initiated the Supplier Qualification process you can access the Corporate Responsibility Self Assessment Login to click4suppliers easy. Use your login details to access your account in our supplier portal click4suppliers easy Page 3

4 The Corporate Responsibility Self Assessment is a standard module in our Supplier Qualification process After logged on to c4s easy you will find the Corporate Responsibility Self Assessment in the list of questionnaires to be processed You will be given 8 weeks to fill out the Corporate Responsibility Self Assessment. We however recommend you to finish the questionnaire as quick as possible The questionnaire is in status Started When the status is Released the process has been completed Page 4

5 Questionnaire structure and navigating to the next chapter. The Corporate Responsibility Self Assessment contains numerous chapters Each chapter refers to a field of requirement as stated on our Code of Conduct for Siemens Suppliers All chapters has to be completed in order to complete the Corporate Responsibility Self Assessment The pictogram in front of each section in the list indicates the respective editing status:. To navigate to the next chapter please use the Next button Page 5

6 Saving changes and making an Word extract of the questionnaire You can at all times throughout filling out the Corporate Responsibility Self Assessment make an extract of the questionnaire in Word format or save the given answers. Click Done in the bottom right corner of the window. Click Export to get a Word extract of the questionnaire or Save and exit to save the until now given answers and return to the login screen 3. To return to the questionnaire click the Back button 3 Page 6

7 Links support you to fill out to Corporate Responsibility Self Assessment The green indicates that all relevant questions in the chapter has been answered Throughout the questionnaire you can find Additional Information links where you can find a more detailed explanation of the question or more information on Siemens Code of Conduct minimum requirements Page 7

8 Finishing the Corporate Responsibility Self Assessment (end of chapter 6). When reaching end of Chapter 6 you have provided all requested information. Please click Done. Then click Release the questionnaire in order for the system to calculate the result of the assessment. Please be advised that no changes can be made to the questionnaire after this step 3. Then click Continue to return to the login screen. IMPORTANT: The assessment is not finished until you have acknowledged the calculated result and potential Corrective Action Plan through reentering the Corporate Responsibility Self Assessment 3 Page 8

9 Re-enter the Corporate Responsibility Self Assessment to review your result. Re-enter the Corporate Responsibility Self Assessment. On the left side click on the chapter Results and Corrective Action Plan Page 9

10 Reviewing your calculated result and Corrective Action Plan (if applicable). The result of the assessment has now been calculated by the system (green, yellow or red). A detailed breakdown of the result per Siemens Code of Conduct is also provided 3. If your calculated result is yellow or red a Corrective Action Plan has to be initiated in order to become a qualified Siemens supplier. Based on the provided answers a suggested Corrective Action Plan is provided by the system 3 4. IMPORTANT: In order to complete the assessment you need to acknowledge your calculated result regardless if green, yellow or red and if applicable accept or give feedback on the Corrective Action Plan 4 Page 0

11 Acknowledging the calculated result and Corrective Action Plan (if applicable) a b. If your calculated result is Green you finalize the assessment by choosing option a I have reviewed the result and accept the Corrective Action Plan as stated If your calculated result is Yellow or Red you have the option a or option b When choosing option b you have the possibility to leave a statement which will be sent automatically to the responsible purchaser and also captured in your Corrective Action Plan. To complete the assessment please click Done then Release the questionnaire and finally Continue The Corrective Action Plan will now be automatically initiated in click4suppliers easy Page

12 When the Corporate Responsibility Self Assessment is in status Released the assessment is completed When the Corporate Responsibility Self Assessment is in status Released the assessment is completed We thank you for taking the time to fill out our Corporate Responsibility Self Assessment The Corporate Responsibility Self Assessment will be valid for 3 years. Upon expiry you will receive an automated from click4suppliers easy Page

13 Structure Fill out instructions Corporate Responsibility Self Assessment (3-) Managing your Corrective Action Plan (4-0) Page 3

14 In the CRSA ) Measure Management process the supplier should actively take part reporting on implementation status Calculated Result Corrective Action Plan in c4s easy Measure Buyer Activity Activity Activity 3 Activity 4 Supplier Buyer has full access to Corrective Action Plan (Measures & Activities) Buyer needs to give final release when supplier has finalized implementation ) Corporate Responsibility Self Assessment Page 4 Supplier has access to the individual Activities Supplier should actively report on the progress of implementation

15 Your Corrective Action Plan can be accessed through the Supplier Development portal in click4suppliers easy Once the Corporate Responsibility Self Assessment has been completed the Corrective Action Plan can be reviewed through login in to the Supplier Development portal in click4suppliers easy - Login to User Management The same Username and Password is valid for login Page 5

16 Your Corrective Action Plan can be found under the Supplier Development section in click4suppliers easy. To access your Corporate Responsibility Self Assessment (CRSA) Corrective Action Plan (CAP) click Supplier Development >Project Execution and then the Refresh button. Your Corrective Action Plan consists of a Measure and subordinated Activities. Through clicking the CRSA-CAP-measures you can access the Corrective Action Plan. The start and End date for the Measure as well as the subordinated Activities are stated in this overview. To enter the measure please double click on it Page 6

17 The Measure can only be edited by your Siemens Purchaser 3 The Measure can only be edited by your Siemens Purchaser but at all times be viewed by you as supplier Degree of Implementation states the status of implementation of the Corrective Action Plan This field can only be edited by your Siemens Purchaser When status is 4, Implementation or 5 Impact on profit the Siemens Purchaser has closed the measure and the Corrective Action process is finalized.. Timeframe states the start and end date of the Corrective Action process. If the End(plan) date is in the past your Corrective Action Plan will be overdue and you will not be released for business with Siemens 3. To access the subordinated Activities and report on the progress of your implementation please click Activities Page 7

18 The overview shows all activities generated from the Corporate Responsibility Self Assessment. All relevant activities are listed in the overview Status as well as planned Start end End date is tracked. You can also add activities if you want to proactively inform your Siemens Purchaser about additional activities relating to Sustainability to ensure compliance with the Siemens Code of Conduct To enter one of the activities double click on it Page 8

19 Suppliers can actively report on the progress of implementation of the individual Activites The title of the activity reference to the question in the Corporate Responsibility Self Assessment where a discrepancy was detected.. The description gives a more detailed view on the minimum requirement to become a Siemens supplier Page 9 3. You can actively report on the status of implementation through editing the Start(actual), End(actual) as well as Status field 4. You also have the opportunity to upload an Annex which will be visible for the Siemens Purchaser 5. You can send a Request which will notify the user(e.g. Siemens purchaser) set in the Responsible field that the activity has been updated

20 Suppliers should actively report on the progress of implementation of the individual Activities. When all Activates have been set to Status completed. The responsible Siemens Purchaser can now access the Measure and set the Degree of Implementation to 4, Implementation or 5 Impact on Profit Your Corrective Action process is now completed Page 0