PowerPoint Microsoft Office PowerPoint 2007 Drop-Down Toolbars Ribbon Tabs Menu Bar Groups Insert Slide Show Home Dialog Launcher Arrow

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1 PowerPoint A presentation is a collection of information for delivery to a specific audience. A PowerPoint presentation is a collection of electronic slides which can contain text, tables, graphics, pictures, sound and video. The manner and sequence in which the elements appear on the slide can be controlled and the presentation can run automatically or be presented by a presenter. Microsoft Office PowerPoint 2007 is very different than any previous version. The Drop-Down menus and Toolbars are gone and are replaced by the Ribbon. Above the ribbon you will find the Tabs. These are the equivalent of the old Menu Bar. When a tab is chosen, Groups of commands associated with the tab are shown in the ribbon. The groups associated with the Insert, Slide Show and Home tabs are shown below. A Dialog Launcher is included with some groups. This is an Arrow at the bottom of the group and it is used to launch the dialog box associated with the group.

2 The Quick Access Toolbar (QAT) is the only toolbar in Excel This toolbar gives quick access to frequently used tools. It can be customised to display any group of commands by clicking More Commands in the drop down list and selecting the required commands.

3 The Office Button contains most of the old File Menu commands. Each of the commands shows the available options when clicked. The Mini Toolbar is a floating toolbar which appears when text is selected or a text frame is right -clicked. Navigating in PowerPoint is controlled in the navigation area on the left of the screen. The slides tab shows the slides and the outline tab shows slides in editable text form Slides can be viewed in a number of ways and the View tab controls these options.

4 Creating a Presentation Click the Office button and choose New Select Blank Presentation and click Create When a presentation has been created, the next thing to do is add slides. Click the Home tab and the New Slide button on the Slides group Choose a slide type from the drop-down menu

5 A Theme, if required, for the slides can be introduces now or at any time during the creation of the presentation. Click the Design tab and choose a theme from the Themes group The colour scheme of the theme can be changed using the Colours drop-down on the Themes group The Background Style of the theme can also be changed by clicking the background Styles button in the Background group and choosing from the drop-down

6 You can also design your own theme: Click the Dialog Launcher on the Background group. The Format Background dialog box appears. You can use a Picture or a Fill (solid colour, gradient, texture etc) as a background Text Depending on the slide layout chosen, there may be a text box on the slide or one may have to be added. Click into the textbox and add the text. The text can be selected and formatted in the same way as word processing, by using the Home tab

7 A Text Box can be added to a slide using the Text group in the Insert tab. Click the Text Box button and Drag a text box. Add the text and format. The text box can be moved to anywhere on the slide (as can any container) by positioning the cursor over the borders of box and dragging it to a new position. Text can be cut and pasted as in a word processor and a Spell Check and Thesaurus is available in the Proofing group on the Review tab Text Lists Lists are created using bullets or numbers. Create a text box and add the text Select the text and format it for font, size and line spacing etc Click the Bullets or Numbers button in the Font group of the Home tab

8 Graphics Pictures, Clip Art, Shapes and Smart Art can be added to a slide. To insert a picture: Click Picture on the Illustrations group on the Insert tab Browse to the folder containing the required image Select the image and click the Insert button Resize and position the image as required To insert Clip Art, Click Clip Art on the Illustrations group in the Insert tab The Clip art menu appears. Type your requirement in the Search for field and click Go Select the image and click the Insert button Resize and position the image as required To insert a Shape, click Shapes on the Illustrations group in the Insert tab Select a shape from the drop-down and drag it s size out on the slide Resize and position the image as required

9 SmartArt is an advanced new feature in PowerPoint it is used to visually represent textual data. Chart opens Excel and gives you the opportunity to create a spreadsheet in insert it into the slide Tables Tables operate in the save way as in Microsoft Word. To insert a table, click Table in the Tables group on the Insert tab Set the size or choose one of the Insert options at the bottom of the drop down Choose a Style from the Table styles group Position and size the table as required Enter the data Use the Home tab and the Layout tab to format the table as required

10 Sound and Video To add a Video clip to a slide: Click Movie from the Media Clips group on the Insert tab Browse to the movie, select it and click the OK button. The movie clip is inserted into the slide Choose to have the movie play automatically when the slide appears on a mouse click Use the Format tab to set the Picture style etc.

11 To add a Sound clip to a slide: Click Sound from the Media Clips group on the Insert tab Browse to the sound, select it and click the OK button. The sound clip is inserted into the slide Choose to have the sound play automatically when the slide appears on a mouse click Use the Format tab to set the volume etc.

12 Slide Effects The main effects used in PowerPoint are Slide Transitions and Custom Animation Slide Transitions Transitions are used to move from slide to slide. To add a slide transition: Select the slide and click the Animations tab Select a transition from the categories Set a Transition Sound and a Transition Speed from the Animation tab Choose to apply to all slides if required and how to advance to the next slide

13 Custom Animation Custom animation effects how the objects on the slide appear and in what sequence. In the slide below, the heading is to come in first, followed by the list and the image to finish. Select the Heading and click the Animations tab and the Custom Animation button. Click the Add Effects button, click Entrance and choose an required effect Modify the Start, Direction and Speed of the animation, is required Repeat for the List and the Image applying the desired animations. The order in the objects appear can be re-ordered and the entire slide animation played using the controls at the bottom of the effects area.

14 Playing a Show The Slideshow tab is used to control the playing of a show. It can be played from the Beginning or from the Current slide. The Set Up Slide Show button is used to set the show to run Automatically, Loop continuously or be Presented. The Record narration button allows microphone level and sound quality to be set. It then Plays the show to allow the narration be recorded. Printing Unlike wordprocessing, there are several options on how slides are to be printed. You can print: Slides - one slide per page Handouts - from one to nine slides per page Notes pages - speakers notes with the slide at the top and the speaking notes below