Retrospective Accounts Receivable & Accounts Payable Statements (DA1244)
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1 Retrospective Accounts Receivable & Accounts Payable Statements (DA1244) Further Information Click below to view your selection of in-depth information for this project: Benefits Statement... 2 Legal, Fiscal and any Standards Considerations... 2 Overview... 2 Accounts Receivable... 2 Statements... 2 Accounts Receivable Listing... 2 Aged Debtors Analysis... 2 Accounts Payable... 3 Statements... 3 Accounts Payable Listing... 3 Entity Relationship Model... 3 Technical Data... 4 Implementation - Existing Sites And/Or Existing Data... 5 Licensing... 5 System Keys... 5 Data Dictionary Changes... 5 Options... 5 Forms... 5 Fields... 5 Conversions... 5 Definition of Terms... 5 Implementation - New Line 500/Sage 1000 Installations With New Data... 6 Licensing... 6 System Keys... 6 Options... 6 Suspended Fields... 6 Definition of Terms... 6 System Keys... 7 Data Dictionary Changes... 7 Accounts Payable... 7 Forms... 7 Fields... 8 Powerpoint walkthrough. Sage (UK) Limited, All rights reserved. Page 1
2 Benefits Statement Customer statements allow a print of a statement of account at a given date in the past. Supplier statements have also been developed. This functionality is useful during an audit, when comparisons are made between the system being audited and the customer or supplier's system. Legal, Fiscal and any Standards Considerations There are no Legal and Fiscal, or any standards considerations for this project. Overview The following areas have been updated for these enhancements: Accounts Receivable Accounts Payable Accounts Receivable Statements The value of transactions printed on a statement is rolled back to the entered statement date (i.e. the value printed is the value as at the statement date) if system key SLRETSTAT is set to YES. Transactions with an effective date later than the statement date are not printed. Accounts Receivable Listing The field Effective cut-off date is available with the selection criteria of this report. The status and value of each transaction as at the date entered in the field Effective cut-off date are printed. This date is based on the effective date and any transactions posted after this date are not printed on this report. Aged Debtors Analysis Additional functionality has been made available with this report to allow production of a retrospective Aged Debtors Analysis report for a specific date in the past. When running a retrospective version of the report, the default date for the first period is the entered retrospective date, rather than the system date. The ageing breaks will be derived in the same way as when running the standard version of the report, so that the system calculates the other dates at the retrospective date minus 30, retrospective date minus 60 and retrospective date minus 90 days. The retrospective date used to produce the report is detailed in the report selection criteria and written to the System Log. The retrospective version of the report lists the open item amounts and account balances that would have been outstanding on the specified date. Note System key SLRETSTAT must be set to YES to enable a retrospective Aged Debtors Analysis report to be produced. See System Keys. Sage (UK) Limited, All rights reserved. Page 2
3 Accounts Payable Statements The option Statements has been made available. This option is similar in functionality to the Accounts Receivable Statements option. In addition, the value of the transactions printed on the statement is rolled back to the entered statement date if system key PLRETSTAT is set to YES. Transactions with an effective date later than the Statement date are not printed. Accounts Payable Listing The field Effective cut-off date is available with the selection criteria of this report. The status and value of each transaction as at the date entered in the field Effective cut-off date are printed. This date is based on the effective date and any transactions posted after this date are not printed on this report. Entity Relationship Model Table Relationship Table purchase_cross_ref 1-1 purchase_cross_pd Sage (UK) Limited, All rights reserved. Page 3
4 Technical Data *You must read the Implementation section before attempting to install this project* This section details important information relating to the installation of this project. If you require any further assistance please contact Customer Support. The following technical data is available for this project: Implementation - Existing Sites And/Or Existing Data Implementation - New Line 500/Sage 1000 Installations With New Data System Keys Data Dictionary Changes Forms Fields Sage (UK) Limited, All rights reserved. Page 4
5 Implementation - Existing Sites And/Or Existing Data Licensing Project DA1244 (Retrospective AR & AP Statements) must be licensed for it to become available. System Keys The system keys listed in the System Keys section need to be set up as described. Data Dictionary Changes The additional data required for this project is stored in new tables which are detailed in Data Dictionary Changes. The tables can be created by running the Create New Project Files application and specifying a project code of DA1244. Options The following option has been added: Module Option Description Command Menu pl pl_statements Statements plstat pl_task_4_3 Forms See Forms. Fields See Fields. Conversions Not applicable. Definition of Terms Reference to the term customer can also mean trading account customer. Sage (UK) Limited, All rights reserved. Page 5
6 Implementation - New Line 500/Sage 1000 Installations With New Data Licensing Project DA1244 (Retrospective AR & AP Statements) must be licensed for it to become available. System Keys The system keys listed in the System Keys section need to be set up as described. Options Not applicable. Suspended Fields Not applicable. Definition of Terms Reference to the term customer can also mean trading account customer. Sage (UK) Limited, All rights reserved. Page 6
7 System Keys Description Value SLRETSTAT Are Accounts Receivable Statements Retrospective? YES or NO Note that this system key must be set to YES to enable a retrospective Aged Debtors Analysis report to be run. See Aged Debtors Analysis. PLRETSTAT Are Accounts Payable Statements Retrospective? YES or NO PLSTATF Print Accounts Payable Statements in foreign currency? YES or NO Data Dictionary Changes Accounts Payable Accounts Payable Cross-Reference Posted Date Extension table (purchase_cross_pd) Note This is an extension to the Accounts Payable Cross-Reference table purchase_cross_ref. Column Type Array Key supplier char (8) 1 batch_item char (10) 1 serial_no char (5) 1 transaction_item char (10) 1 posted_date char (8) Forms The following forms have been added with unsuspended fields: Module Application Form pl spool_statements main print_form print_form1 print_form2 print_form3 print_form4 syslog_form syslog_form2 Sage (UK) Limited, All rights reserved. Page 7
8 Fields The following fields have been added these are NOT suspended: Module Application Form Subform Field pl open_item_list main cutoff main_2 cutoff sys_form selections cutoff sl aged_debtor_analysis main retrospective retrospective_date retrospective_prompt open_item_list selections cutoff sys_form detail cutoff Sage (UK) Limited, All rights reserved. Page 8
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