1. Presentation Marketing of Online Programs (Marta Bailey) Information

Transcription

1 DATE: Monday 9 June 2013 TIME: 10:30 a.m. 12:00 p.m. PLACE: Needles Hall, Room 3001 UNIVERSITY OF WATERLOO SENATE GRADUATE & RESEARCH COUNCIL NOTICE OF MEETING AGENDA Item Action 1. Presentation Marketing of Online Programs (Marta Bailey) Information 2. Report on Recruitment of Research Graduate Students* (Meiering and Jeanette Nugent) 3. Co-chairs Remarks 4. Minutes of 13 May 2013* and Business Arising Information Requested by Council on Renewal of Senate-approved Centres a. Amended Code of Conduct for Board of Directors* - Centre for Advancement of Trenchless Technologies b. Amended Report* - Centre for Applied Cryptographic Research 5. Amendments to Graduate Studies Calendar* Revisions to Regulations for Doctoral Theses 6. Curricular Submissions Academic Integrity (Judge and Bruce Mitchell) a. Memo* and New Course Forms* - Applied Health Sciences, Arts, Engineering, Environment, Mathematics, Science, Theology Applied Health Sciences (Hanning) b. School of Public Health and Health Systems* Engineering (Hasan) c. Graduate Diploma in Green Energy* d. Management Sciences* 7. Graduate Awards (Judge) a. Energy Council of Canada Energy Policy Research Fellowship* b. RBC Water Scholars Graduate Entrance Scholarship* c. Graduate Excellence Award in Computer Science * d. Indian Institutes of Technology (IIT) Doctoral Entrance Scholarship* Information Information Decision (SGRC) Information Information Decision (SEN) Decision (SGRC) Decision (SGRC) Decision (SEN) Decision (SGRC) Decision (SGRC) Decision (SGRC) Decision (SGRC) Decision (SGRC) 8. Other Business 9. Next Meeting: September 2013, meetings for to be scheduled * material attached SGRC to be approved on behalf of Senate SEN to be recommended to Senate for approval 4 June 2013 Mike Grivicic Assistant University Secretary

2 UNIVERSITY OF WATERLOO Report on Recruitment of Research Graduate Students Prepared By: Task Force on Recruiting of Research Graduate Students May 2013

3 Table of Contents EXECUTIVE SUMMARY... 3 GOALS AND KEY RECOMMENDATIONS... 3 INTRODUCTION... 5 PROCESS... 5 FINDINGS AND RECOMMENDATIONS ENVIRONMENTAL SCAN FIT WITH UNIVERSITY OF WATERLOO STRATEGIC PLAN SUPPORT FOR GRADUATE RECRUITING... 8 OTHER UNIVERSITIES... 8 UNIVERSITY OF WATERLOO FOCUS GROUPS TIMELINE CONCLUSIONS REFERENCES FIGURES LIST OF APPENDICES Appendix A: List of Contributors to Graduate Student Recruitment Task Force Appendix B: Excerpts from 2012 Council of Ontario Universities Position Paper on Graduate Education in Ontario Appendix C: Personnel and Practices for Graduate Student Recruitment at other Canadian Universities 31 Appendix D: Planning and Personnel in Marketing and Undergraduate Recruitment (MUR) at University of Waterloo Appendix E: Excerpts of Marketing and Student Recruitment Practices Report from Noel-Levitz Appendix F: Priorities from Focus Groups Appendix G: Information for Working Group on Research Graduate Students Funding Appendix H: Points for Future Consideration of Central Information to be Provided on Best Practices for Graduate Student Recruitment, for Customization by Individual Academic Units Task Force Report on Graduate Recruiting May 2013 Page 2

4 EXECUTIVE SUMMARY There is a growing need for graduate education in the knowledge economy, which has been identified as a priority by the government of Ontario. The Ministry of Training, Colleges and University (MTCU) has targeted funding through to 2017/18 for increasing the enrolment levels of domestic graduate students. Although graduate enrolment has increased significantly since 2005, Waterloo has fallen short of its targets for growth in domestic doctoral student enrolment, resulting in a substantial loss of potential revenue. There may still be opportunity, however, to attract funding for growth going forward. Strengthening the recruitment of research graduate students supports the foundational pillars of Waterloo s Strategic Plan, in particular: academic excellence, research excellence and impact, graduate studies, and internationalization, and has potential also to improve co-operative education and entrepreneurship through graduate student interaction with undergraduates and industry. Graduate students both receive and provide training, and they play critical roles in all aspects of Waterloo s enterprise. Thus, taking action to advance Waterloo s reputation as a destination for graduate research is central to achieving Waterloo s academic mission to contribute to society. This report provides information on the status of research graduate student recruitment at Waterloo and comparator institutions, and makes recommendations for key strategic goals and actions to strengthen student recruitment. The report is organized into the following sections: Introduction Process Findings and Recommendations Environmental Scan Fit with University of Waterloo Strategic Plan Support for Graduate Recruiting at other Canadian Universities and at Waterloo Findings From Focus Groups on Graduate Recruiting Timeline Conclusions For convenience, we have summarized the key goals and recommendations here. Where appropriate, we have provided a rationale for the recommendations in the body of the report. We have also provided suggestions on how to implement change. GOALS AND KEY RECOMMENDATIONS GOAL 1: Enhance the quality and quantity of research graduate students at Waterloo. GOAL 2: Act on strategic priorities to raise the reputation and the practices of graduate student education and research at Waterloo. Task Force Report on Graduate Recruiting May 2013 Page 3

5 RECOMMENDATION 1: Increase personnel support for graduate student recruitment. 1.1 Strengthen coordinated central leadership and web support for graduate marketing and recruiting through a new staff position with expertise in marketing (including web) and strategic recruitment practices. This position will collaborate with Marketing and Undergraduate Recruiting (MUR), and recruitment staff in the Faculties. 1.2 Increase personnel support in the Faculties for graduate student marketing and recruiting. RECOMMENDATION 2: Strengthen Waterloo graduate studies web presence. RECOMMENDATION 3: Improve communications on campus among personnel involved in graduate recruiting. 3.1 Provide information on best practices for research graduate student recruitment. 3.2 Establish mechanisms for communication among personnel involved in student recruitment. RECOMMENDATION 4: Improve key strategic recruitment practices. 4.1 Establish goals for timely processing of graduate student applications and admissions. 4.2 Strengthen the knowledge and implementation of the best practice of timely and personalized communications with applicants. 4.3 Enhance practices for making offers of admission to strong students by providing central financial support and sharing applications when an offer cannot be made in the original program. 4.4 Strengthen the recruiting of strong, current, Waterloo students. 4.5 Strengthen the recruiting of strong, international students. 4.6 Obtain, analyze and act on survey data. RECOMMENDATION 5: Establish a working group to examine funding for research graduate students. Task Force Report on Graduate Recruiting May 2013 Page 4

6 INTRODUCTION The task force on Recruitment of Research Graduate Students at the University of Waterloo, was established by Sue Horton, Associate Provost, Graduate Studies, in order to: (1) Review the current state of recruitment of research graduate students at the University of Waterloo and comparator institutions; (2) Make recommendations on research graduate student marketing and recruitment. Members of the task force are: co-chairs, Liz Meiering, Associate Dean of Graduate Studies, Graduate Studies Office (GSO), and Jeanette Nugent, Associate Director, Graduate Recruitment and Admissions, GSO; and Meg Bauman, Graduate Recruitment Officer, Faculty of Engineering. A list of the many faculty and staff who provided input to the task force members is given in Appendix A. PROCESS The working group met extensively between January and May, Working group members had initial meetings with the Associate Provost Graduate Studies, the Associate Deans Graduate Studies from the six Faculties, Graduate Officers and Graduate Coordinators from a range of academic units to gain overview of the current status, practices and needs for the recruitment of research graduate students. It was clear that the situation regarding recruiting is highly diverse across campus, and there is a broad and deep need for support of recruiting efforts. The working group also gathered information on practices and support for graduate recruitment at selected comparator institutions from their web sites and contacts at these institutions. Data on the numbers of Waterloo graduate applications, offers, and admissions for domestic and international students over the last 10 years were reviewed, as well as information on effective recruiting practices (e.g. from Noel-Levitz 5, see also Appendix E). Information on past and current practices and outcomes in recruiting of undergraduate students was also obtained from an interview with the Director of Marketing and Undergraduate Recruitment. Reports pertaining to graduate recruitment were reviewed, including data analyses through Institutional Analysis and Planning (IAP) at Waterloo and the Graduate Student Financial Support Report for the U15 universities 3. The working group also held three focus group meetings (Feb 20-21) with invitees from two different Faculties (Engineering and Science; Math and Environment; Arts and Applied Health Sciences) at each two hour session. A diverse group of selected graduate officers and graduate coordinators were invited. In total there were 40 participants from a wide range of research graduate programs: small to large, with differing proportions of masters and doctoral students, and domestic and international students (Appendix A). Participants were appreciative that the working group had been established and for the opportunity to share information (e.g. on best practices and strategies) and to give their input. The focus groups further confirmed that there is very extensive need for support in the recruitment of research graduate students; while specific needs are diverse, there are also clear common priorities (summarized in Section 4, with further details in Appendix F). Members of the working group also interviewed selected Task Force Report on Graduate Recruiting May 2013 Page 5

7 GSO staff and faculty involved in recruiting, and gathered additional information on specific past and present practices and outcomes pertaining to research graduate student recruiting. Endorsement of this document was obtained from the Associate Provost Graduate Studies and the Associate Deans Graduate Studies in the Faculties. The working group would like to thank all the faculty and staff who provided important input to this process (Appendix A). FINDINGS AND RECOMMENDATIONS 1. ENVIRONMENTAL SCAN The training of research graduate students and the accompanying research activities are central components of the academic enterprise and the societal mission of the University of Waterloo. Over the past 10 years, the number of research graduate students at the University of Waterloo has approximately doubled (e.g. increasing from 810 doctoral students enrolled in 2002/3 to 1696 in 2012/13), while undergraduate student numbers have grown by ~30% to ~29,000 (Fig. 1). Nevertheless, the overall number of research graduate students and the proportion of graduate to undergraduate students at Waterloo are towards the lower end compared to U15 and G14 Canadian universities. For example, Waterloo is 10 th among the G14 in total research student enrolment (Fig 2). Also, considering eligible FTE masters and doctoral students, Waterloo is 9 th and among the smallest, respectively, compared to the U15 institutions (Fig. 3). The percentage of graduate students is 12.5%, 20%, 17%, and 18.9% at Waterloo, Queen s University, Western University and University of Toronto, respectively (Fig. 1). The growth in graduate enrolment at Waterloo, and elsewhere, reflects and supports development of the knowledge economy, as graduate education is increasingly required in the workplace (papers from the Council of Ontario Universities (COU) 1 and from the Council of Graduate Schools (CGS) 6 ). Strengthening research and graduate student training are key elements in the Waterloo Sixth Decade Plan and its mid-cycle review (see Section 2). Supporting research graduate student training at Waterloo is in alignment with current as well as future needs for student training, locally and globally. The Ontario Ministry of Training, Colleges and Universities (MTCU) has been funding ongoing growth in eligible (domestic) graduate student enrolment through the Graduate Expansion initiative. Despite substantial growth, Waterloo has fallen short of its ambitious targets (Fig. 3) and, consequently, potential revenue from MTCU. For example, a shortfall in 2012 of 33 PhD students, each worth $26,228 per FTE in BIUs, represents ~$800,000 in lost revenue (excluding associated capital revenue). Phase III of this initiative is intended to add 6000 new spaces for domestic graduate students across the province by 2017/18. To date 600 of the 6,000 spaces have been allocated to institutions, and Waterloo has received only 16 of those 600 spaces. Thus, Waterloo is currently facing a major challenge, and opportunity, for growth in domestic research graduate students. Task Force Report on Graduate Recruiting May 2013 Page 6

8 Beyond this current challenge, the Council of Ontario Universities has projected ongoing increasing demand and the economic advisability of further increases in enrolment for graduate students, both domestic and international. Pertinent excerpts from the 2012 Council of Ontario Universities Position Paper on Graduate Education in Ontario 1 are given in Appendix B. In light of the domestic and international needs and opportunities for graduate education, we therefore recommend the following overarching goal: GOAL 1: Enhance the quality and quantity of research graduate students at Waterloo. This goal is in concordance with the major pillars of the Waterloo Strategic Plan, described below. 2. FIT WITH UNIVERSITY OF WATERLOO STRATEGIC PLAN Academic excellence is the cornerstone of Waterloo s mission. It is achieved by the commitment of the University community to the highest quality teaching, research, scholarship and services which support the academic enterprise (Waterloo Sixth Decade Plan 10 ). Research graduate students are key participants in all aspects of the Waterloo mission, as they both are taught and teach other students, and advance research, scholarship, connections to industry and service to the community. Thus, graduate students are essential and integral to the University s foundational pillars, in particular: academic excellence, research excellence and impact, graduate studies, and internationalization; and have potential to contribute also to enhancing co-operative education and entrepreneurship. In its Sixth Decade Plan 10, Waterloo has made a strategic commitment to grow in its graduate enrolment by recruiting students of the highest calibre, from Canada and abroad. Achieving this goal is linked to the additional strategic goals of pursuing new knowledge and scholarship through vigorous promotion and encouragement of frontier and reflective research, recruiting the highest quality academic support staff, and contribution to society through research intensity and breadth 10. In the ongoing mid-cycle review of the Sixth Decade Plan, one of the three key areas for advancement is research excellence and impact (Strategic Plan: , May ). A major goal is to increase the worldwide impact and recognition of University of Waterloo research. This is to be achieved by creating a new marketing and communications initiative to build profile for the wide and varied accomplishments of the Waterloo research community and continu(ing) to be an effective pipeline for high quality research to meet the needs of business, industry, government and civil society. Implementation of the recommendations in this report, which are focussed on the main objective of strengthening the recruitment of high calibre research graduate students to Waterloo, will concurrently strengthen the training of these students, the research enterprise at Waterloo, the contributions of the University to society, and the understanding and profile of the University in our community. This will Task Force Report on Graduate Recruiting May 2013 Page 7

9 create a positive synergy, as increasing the calibre of graduate students will enhance the quality of the academic enterprise at Waterloo, and vice versa. GOAL 2: Act on strategic priorities to raise the reputation and the practices of graduate student education and research at Waterloo. In the next section, we review our findings of practices at Waterloo and comparator institutions and, based on these findings, make specific recommendations for actions to achieve the above goals. 3. SUPPORT FOR GRADUATE RECRUITING OTHER UNIVERSITIES There is strong support for recruitment of research graduate students at other leading Canadian universities. Key areas of support are highlighted below and additional details are given in Appendix C. For example, since 2006 University of British Columbia, Faculty of Graduate Studies has been running an initiative to enhance marketing of UBC Graduate Studies involving providing graduate programs with planning resources, logistical support and best strategies for enrolment planning and student recruitment. UBC has central positions for Manager, Web Strategy & Student Recruitment Initiatives and for Communications Manager reporting to the Assistant Dean, Student Administration and Strategic Initiatives in the Faculty of Graduate Studies. Central personnel provide support to departments on best practices, run workshops and provide time and expertise. Queen s University, School of Graduate Studies provides central support and funding for updating/creating program websites and for prospective students to visit Queen s, both activities recognized as best practices by Noel Levitz 5 (Appendix E), as well as other services including assistance with the development of recruitment materials. Administrative Officers in the School of Graduate Studies include Director, Admissions and Student Services, Director & Special Projects Manager and Coordinator, Recruitment Activities. Western University, Graduate and Postdoctoral Studies has undertaken an extensive analysis of graduate studies marketing. Graduate Student Recruitment: Effective Approaches and Strategies, 2010, 42 pages including data and practices across many academic disciplines. Strategies include: Online Videos to promote research, the university and city; Open Houses; pool resources and create full tuition scholarships; set early first deadline for all programs of Feb 1 st with two additional deadlines of April 1 st and June 1 st ; Graduate School Orientation Lecture in Fall for undergraduate students; effective web presence; human touch once offers are made , phone, put in touch with faculty and current students; invite applicants to visit; strategic messaging about funding; career opportunities. Task Force Report on Graduate Recruiting May 2013 Page 8

10 Western U School of Graduate & Postdoctoral Studies Web Coordinator -Communications and Student Success provides resources and information to support graduate programs in recruiting and retaining top students and postdoctoral scholars (hires on-campus Graphic Designer for marketing materials). Communications and Student Success supports graduate programs: Provide strategic advice and counsel surrounding web development, creative services (marketing, design and photography), social media and external communications Research and disseminate best practices in student recruitment, retention and communications Promote graduate education and research success at Western through web initiatives, media relations and graduate recruitment fairs Develop program websites and provide technical support for existing units Coordinate SGPS support for Western graduate students, postdoctoral scholars and graduate program administrators and leaders through the SGPS Development Series University of Toronto, School of Graduate Studies has dedicated central personnel for marketing, recruitment, communications and websites: 12 related positions of 54 total (see Appendix C for titles of positions). In addition to central support for graduate student recruitment, there is a range of support at the faculty and departmental levels (see Appendix C). This support is essential to address discipline-specific needs. UNIVERSITY OF WATERLOO In comparison with these other universities, the central support at Waterloo for graduate student recruitment is very minimal, while support in the Faculties and individual academic units varies greatly. There is currently no person responsible in the GSO (although staff in Recruitment and Admissions, and in Communications, have this as one of their many functions). Strategic goals are for Waterloo to continue to manage its undergraduate growth selectively, and grow aggressively in its graduate enrolment (Strategic Plan 13 ). At Waterloo, Marketing and Undergraduate Recruitment (MUR) currently includes ~24 full-time staff plus additional contract and part-time staff (Appendix D), for a current undergraduate population of ~29,000 students. Strategies for undergraduate student recruitment are specific and supported by research (e.g. Appendix D, 2012 priorities). In contrast, marketing and recruitment staff for graduate students includes only 0.5 FTE staff in the GSO.. This support is for a total graduate student headcount of 5,126 (of which 3,641 are research students as of Fall 2012). The Working Group strongly recommends, based on the above considerations and the extensive feedback received from across campus, that additional support personnel and leadership in the areas of marketing and recruiting are essential to strengthen Waterloo s graduate profile. Consistent with this, the Sixth Decade Plan states To accommodate (graduate) growth while maintaining quality, Waterloo will have to increase the size of its staff 10. This will also complement ongoing initiatives to strengthen professional Task Force Report on Graduate Recruiting May 2013 Page 9

11 and online graduate education, such as the recently completed Online Graduate Programs Marketing Communications Plan for RECOMMENDATION 1: Increase personnel support for graduate student recruiting. Implementation: 1.1 Strengthen coordinated central leadership and web support for graduate marketing and recruiting through a new staff position with expertise in marketing (including web) and strategic recruitment practices. Creation of this new position was approved by the Provost in April The new Manager position has a leadership role, and reports directly to the Assistant Director, Graduate Communications and Postdoctoral Affairs with academic leadership from the Associate Dean, Graduate Studies. The Manager also liaises on strategic direction and enrolment management priorities from the Faculty Associate Deans Graduate Studies and their Graduate Recruitment Specialists. The Associate Director Graduate Admissions in the GSO provides direction on admission related matters. The Manager also collaborates with IAP, MUR, Communications and Public Affairs (CPA), Office of Research (OR) and Centre for Career Action (CCA) to provide leadership and support for graduate websites. An outline of priorities for this recruitment specialist is given in Section 5. (Responsibility: Provost, Associate Provost Graduate Studies; Timeline: Immediate) 1.2 Increase personnel support in the Faculties for graduate marketing and recruiting. It is very clear from information gathered (see also Focus Group feedback in Section 4) that addition of just one central staff position will certainly not be sufficient. Increased personnel support in the Faculties is also essential, to act together with the central position and the departments. For the larger faculties it is likely that a dedicated full position for graduate recruitment is needed; smaller faculties might effectively share a position. At present there are: 1.0 Faculty-level graduate marketing and recruitment specialist in Engineering (since Feb. 2012), 0.5 graduate recruitment position in Arts (since April 2013), and <20% of a staff equivalent in the other Faculties (in these cases, feedback is that staff spend very little to no time on graduate recruiting). Without any central report, it has been difficult to leverage even this minimal level of support into effective action. Acting together with GSO staff, as well as Faculty level Associate Deans, Graduate Officers and Graduate Coordinators, the Faculty level recruitment staff will develop and help implement specific strategic recruiting plans in their units. It is recommended that Engineering and Arts act as pilot Faculties to assess specific approaches to strengthen recruiting. Graduate Officers in individual departments must also be involved, and it is strongly recommended that this be supported through increased recognition of service and teaching relief for recruitment activities. (Responsibility: Provost, Deans, Associate Deans Graduate Studies, Chairs and Directors; Timeline: Immediate) The specific priorities for the new staff recruitment specialists are developed in more detail in the following sections, along with a broader set of recommendations. Task Force Report on Graduate Recruiting May 2013 Page 10

12 4. FOCUS GROUPS Focus group participants were provided with information from Noel-Levitz on the effectiveness of practices for recruiting research graduate students 5 (Appendix E), and a 2008 report from a University of Waterloo Graduate Student Recruitment Pilot Project on qualitative interviews with graduate students. It should be noted that research on best practices in graduate recruiting is at a very early stage compared to undergraduate recruiting, however, it is increasingly being pursued. Some key examples of practices found to be the most useful include: graduate program web pages, timely/effective communication with students, and student financial support. Based on the information gathered and feedback received by the working group from initial consultations and information gathering, the following questions were used as talking points for the focus groups: What is being done currently for recruiting in your area (faculty/department/program)? How well are current recruiting efforts working? What would you like to do in recruiting that is not being done now? What support is needed for recruiting, centrally or locally? What did we not talk about that we should have? The focus groups were well attended, with broad representation and participation (Appendix A). There is great diversity in the graduate student enterprise, and specifically research graduate programs, in terms of size, strength of reputation, composition of students (e.g. domestic/international; masters/doctoral), extent of support for recruiting, and recruiting practices. Participants expressed that it was useful to share information on best practices (many of which are being used, although to highly varying extents). Towards the end of each focus group session, the attendees indicated the specific issues in recruiting that they considered were the highest priority for support by voting (5 votes per person, on paper charts that were generated during the focus group discussions; all issues discussed and voted for were compiled and analyzed for trends, Appendix F). Clear common issues emerged, and are described below. Issue 1: Limited quality and quantity of applications and admissions of domestic students, particularly non-waterloo, and doctoral. From the focus group discussions it was clear that, although Waterloo has a significant number of high quality research graduate programs, the reputation of programs varies widely, and on the whole Waterloo is not seen as a strong graduate destination by domestic students. The main challenges relating to international students raised at the focus groups concern being able to identify as well as effectively recruit high calibre international students. Hence, reputation is vital. Issue 2: Communications to support graduate recruitment. A major issue for many academic units is a lack of people resources (in particular staff, though also faculty) to implement practices known to be important for recruiting e.g. updating web pages, timely and appropriate communication with students (potential and actual applicants, enrolled, and alumni). There Task Force Report on Graduate Recruiting May 2013 Page 11

13 was an appreciation of the opportunity for and value of sharing best practices information, from outside (Appendix E) and on campus. Thus, there is a clear need for personnel to organize more effectively both people and information/resources for recruiting. This includes disseminating information relating to strategic planning and priorities, and how to identify and act on these priorities. Issue 3: Obtaining and assessing data to inform strategic planning. A major priority for a substantial proportion of focus group participants was to obtain more detailed and validated data on the effectiveness of specific recruiting practices. Direct information from students is essential for strengthening recruiting. Both general and Waterloo program-specific data are needed, but unfortunately, objective and quantitative information is extremely limited. Survey data have been used extensively to inform and strengthen undergraduate recruiting at Waterloo (personal communication, Tina Roberts, Director of MUR). At the graduate level, to date there has been a 2008 Waterloo Graduate Student Recruitment Pilot Project, and some information obtained on student satisfaction from the Canadian Graduate and Professional Student Survey (CGPSS) 2 and International Barometer Survey. Thus, additional, high quality, and specific data are needed to inform strategic actions for graduate student recruitment. Issue 4: Effective processing of applications and timely offers of admission. There is a large spread in the processing practices and times of graduate student applications and in the timing of offers of admissions. Some units make offers on a timeline that is comparable to other strong competitor institutions, but a large proportion do not. Long processing times for applications (especially, but not only international) is an important issue in some but not all faculties. The efficiency of the application process and evaluation (through multiple levels of potentially redundant scrutiny) was questioned. The consequences are that many strong students may have received and accepted an offer from other institutions well before hearing from Waterloo. Issue 5: Limitations in funding for students. The most common issue raised, across most academic units and all faculties, is limitations in funding to support research graduate students. Particular areas for increased institutional support suggested by participants included establishing central pools of funds for recruiting strong students, and TA funding. It was clear that this very difficult and complex issue cannot be resolved quickly or simply, and that it requires further investigation. Based on the input received from the focus groups as well as the information obtained from a range of sources (described above and below), we make the following additional Recommendations for priorities for recruiting personnel (Recommendation 1) and to leverage existing resources for recruiting. RECOMMENDATION 2: Strengthen Waterloo graduate studies web presence. Rationale: The web is a critical vehicle for enhancing Waterloo reputation and is a dominant mode of communication for graduate student recruitment (Noel-Levitz best practices, Appendix E; Waterloo Task Force Report on Graduate Recruiting May 2013 Page 12

14 2008 Waterloo Graduate Student Recruitment Pilot Project; Graduate Recruitment at Other Canadian Universities, Appendix C). Enhancing web presence is a major goal in the Waterloo Strategic Plan 12. The question "How did you first learn about Waterloo" is asked on our on-line graduate studies application. Our results show that 1,495 admitted students in research-based programs for 2012 answered the question as follows: Web 42% Current advisor or professor 28% Friend or relative 22% Publication 3% Attendance at an education fair 3% Attendance at a conference 1% A survey of the current state of Web pages relating to graduate studies and research found that this is highly variable across campus. Implementation: Establish a central admissions web site. Improving and updating department and faculty web pages will require participation of faculty (Graduate Officers, supported through recognition of service and teaching relief) and staff to prepare and implement effective content, which will be an ongoing process. This will require a coordinated plan including people involved in graduate recruitment in the GSO, Faculties and individual academic units, as well as MUR and CPA. (Responsibility: Recruitment Specialists in GSO and Faculties, Associate Deans Graduate Studies; Graduate Officers) RECOMMENDATION 3: Improve communications on campus among personnel involved in graduate recruiting. 3.1: Provide information on best practices for graduate student recruitment. General information on best practices for graduate student recruitment should be provided centrally. Such information will, of course, require further development in the individual academic units for effective implementation. Providing best practices information will involve establishing organized communications for ongoing revision, dissemination, and strategic prioritization of general and unit-specific best practices for graduate student recruitment. (Responsibility: Associate Provost Graduate Studies, Recruitment Specialists in the GSO and Faculties) 3.2: Establish mechanisms for communication among personnel involved in student recruitment. Currently communication among personnel involved in recruiting is quite limited and very fragmented; improved communications are key for the effective use of resources to support recruiting. Information needs to be shared between faculty and staff, within and between academic units, and between graduate and undergraduate recruiting and communications. A plan for communications will be developed by the central recruitment specialist together with the Associate Dean Graduate Studies in the GSO, with input from personnel involved in recruitment across campus. The communications will Task Force Report on Graduate Recruiting May 2013 Page 13

15 include, for example, sharing information on best practices (Recommendation 3.1), as well as information gathering and analysis on the effectiveness of recruitment practices (see Recommendation 4.6). (Responsibility: Recruitment Specialist GSO, Associate Dean Graduate Studies GSO) RECOMMENDATION 4: Improve key strategic recruitment practices. 4.1: Establish goals for timely processing of graduate student applications and admissions. In some units on-campus, application deadlines are similar to those of other institutions (e.g. Feb. 1), but some units deadlines are much later. Also, some other universities process applications much more quickly. For example, at UBC, the deadline for processing of recommendations is much earlier. The deadline for guaranteed consideration by the Faculty of Graduate Studies of recommendations from graduate programs for North American students to be admitted for Fall registration is April 1 st, while Waterloo s recommendation deadline is August 1 st -- four months later. 14 Consequently, many students receive, and must accept or decline, offers of admission (and scholarships) from other institutions before (applying to or) receiving an offer from Waterloo. The current practices put Waterloo at a disadvantage, particularly for recruiting high caliber students who are likely to receive multiple, early, and attractive offers. It is highly recommended that all units review the deadlines at comparator institutions and modify as appropriate their own deadlines and timelines for reviewing applications, identifying strong applicants, and making offers. It is recommended to establish earlier goals for timely responses to inquiries, applications and admission decisions. (Responsibility: Associate Provost Graduate Studies, Associate Director Graduate Admissions GSO, Associate Deans Graduate Studies in the Faculties) 4.2: Strengthen the knowledge and implementation of the best practice of timely and personalized communications with applicants. Effective communication with students is one of the top best practices (Noel Levitz 5, Appendix E; 2008 Waterloo Graduate Student Recruitment Pilot Project; Focus Group feedback). This includes prompt, informative, welcoming, and personalized communications involving staff and faculty, as well as online communications or campus visits for selected applicants. There is a very wide range of communications practices on campus which should be evaluated for strategic areas for improvements. (Responsibility: Recruitment Specialists in the GSO and Faculties) 4.3: Enhance practices for making offers of admission to strong students by providing central financial support and sharing applications when an offer cannot be made in the original program. These practices are already being used effectively in some units on campus. For example, in some departments and faculties financial support for a student is guaranteed through a central mechanism so that for top students a timely offer of admission can be made prior to identification of a specific supervisor. It is recommended to investigate how such mechanisms can be implemented more widely. (Responsibility: Associate Provost Graduate Studies, Associate Deans Graduate Studies in the Faculties, Recruitment Specialists in the GSO and Faculties) Task Force Report on Graduate Recruiting May 2013 Page 14

16 4.4: Strengthen the recruiting of strong, current, Waterloo students. Rationale: One way to increase the calibre of domestic recruitment that may be particularly effective is to increase the recruitment of current, strong, Waterloo students. While it is certainly desirable also to attract strong external students, commonly the majority of graduate students are internal, e.g. at the University of Toronto ~70% of graduate students were previously enrolled there 7. For NSERC scholarship competitions, although Waterloo ranks ~5 th among Canadian institutions in the number of awards held, it is among the lowest nationally in the proportion of awards made to students applying from a given institution compared to the number of awards actually held at that institution (Fig. 5). Thus, among the G14, the University of Waterloo is the largest net exporter of NSERC scholarship students. Similarly, for OGS scholarships, Waterloo is a net exporter of scholarship students, lagging the University of Toronto, as well as Western, Queens and Guelph (Fig. 5). In addition, while the % of students completing Masters is among the highest at Waterloo compared to the U15 (82.9% compared to average of 75.2%), the % promoted to PhD is among the lowest (4.8% compared to 7.8%, Fig. 6). Implementation: Internal recruiting efforts may target undergraduate, research masters, and professional masters students. Effective practices for recruiting such students may involve exposing them to research, through undergraduate projects, co-op placements, and advanced courses, which will concurrently enhance undergraduate education. Information sessions for students on campus are also commonly used. We may also increase direct transfer of our own masters students to doctoral programs, and increase direct admission to doctoral programs from undergraduate degrees. These actions may also decrease the time to degree completion, a government and Waterloo goal. In setting enrolment targets for doctoral and masters students, it is essential to consider also graduate student training outcomes and job prospects as well as financial support (see Reports from The Commission on Pathways Through Graduate School and Into Careers 6 ). (Responsibility: Associate Deans Graduate Studies, Recruitment Specialists in the GSO and Faculties) 4.5: Strengthen the recruiting of strong, international students. Continue to enhance the use of faculty/staff with international expertise to improve the assessment and recognition of high quality international applicants. Establish better mechanisms for making timely offers to high quality applicants. Explore mechanisms to provide financial support for making offers of admission to high calibre international students, for example, using Trillium and Vanier scholarships. (Responsibility: Associate Deans Graduate Studies, Recruitment Specialists in the GSO and Faculties) 4.6: Obtain, analyze and act on survey data. Rationale: Results of the Canadian Graduate and Professional Student Survey (CGPSS) indicate overall satisfaction with education at Waterloo that is comparable to the average for U15 peers (Waterloo PIR ), with some units having considerably higher and others considerably lower satisfaction (2012 Horton report). Gathering, analyzing and disseminating campus-wide and unit-specific data is a prerequisite for effective strategic planning and actions to raise the quality of graduate experience and training, and increase Waterloo reputation, which are key actions for recruiting. Task Force Report on Graduate Recruiting May 2013 Page 15

17 Implementation: The new personnel in the GSO and Faculties will provide leadership and support for information-based strategic planning at the university-wide and local levels. Sources for obtaining information may include: 1) external consultant e.g. Academica/Noel-Levitz/Hobson; 2) surveys e.g. International Barometer/CGPSS/non-confirmed surveys, partnering with MUR and other institutions; Waterloo Survey Centre; Quest (significant initial work has been done on this in the GSO, some additional work is needed for appropriate and effective implementation, key contact, Tracey Sinclair, Assistant Director, Graduate Admissions and Records Systems). The GSA should also be consulted. Information from existing and new surveys needs to be used more systematically. It is recommended to pilot strategic data-based planning exercises in Engineering and Arts, with dissemination of the results to advance effective practices across campus. (Responsibility: Associate Deans Graduate Studies and Graduate Recruitment Officers in Engineering and Arts; Timeline: Engineering , Arts ) RECOMMENDATION 5: Establish a working group to examine funding for research graduate students. Feedback from the focus groups clearly indicated that funding was a major limitation across campus for advancing research graduate student recruitment. A pervasive theme was that increased financial support from the university is needed, for example, through teaching assistantships or scholarships. The working group therefore sought additional information on sources and levels of funding, through IAP, the 2012 Graduate Student Financial Support Report from the U15 Data Exchange 3, and Performance Indicator Reports for Waterloo 8 and University of Toronto 7. The initial information obtained suggests that levels of institutional financial support may be relatively low at Waterloo. Also, other sources of funding, in particular linked to industry, may have good prospects for increasing financial support (for more information on initial findings see Appendix G). It is beyond the scope of this task force on recruiting to make detailed recommendations on funding. However, given its key importance for Waterloo s strategic goals in graduate studies and research, we strongly recommend to investigate the issue of funding in detail, and promptly. (Responsibility: Provost, Associate Provost Graduate Studies; Timeline: Immediate) 5. TIMELINE April 24, 2013 Approval of GSO Central Recruitment Manager May 14, 2013 May 22, 2013 June 10, 2013 Endorsement by Graduate Operations Committee Presentation to Deans Council Presentation to Graduate Senate Research Council Summer 2013 Hire GSO Central Recruitment Manager Fall Fall Phase 1: Develop Recruitment Plan and budget, begin implementing Phase 1 strategic actions. Establish working group to examine funding for research graduate students Phase 2: Ongoing implementation of the Recruitment Plan, including assessment of recruitment outcomes. Task Force Report on Graduate Recruiting May 2013 Page 16

18 The Recruitment Plan will be a set of clear goals with associated strategies and action plans that lead to the achievement of the student enrolment goals. Priorities already identified include: 1) enhanced web presence, 2) improved communications on campus including best practices for recruitment; 3) improving key practices, particularly to achieve domestic student enrolment targets, through timely admissions, effective communications with applicants, focussing on strong applicants; and 4) obtaining data for strategic planning. Leads will be the Graduate Recruitment Staff and Associate Deans of Graduate Studies in collaboration with academic units, IAP, MUR, CPA, OR and CCA. Budget needs will be defined through the planning process, and can be anticipated to include additional resources for personnel, web updates and data analysis. CONCLUSIONS Waterloo has grown significantly in graduate student enrolment, doing well in an ad hoc way, and developing pockets of excellence in graduate studies. Going forward, the university has ambitious strategic goals to enhance graduate education and research. To reach these goals, increased support for graduate student recruitment is essential. The support for graduate student recruitment has not kept pace with growth, and is very limited, for example, in comparison to support for undergraduate recruitment. Thus, there is great scope to strengthen graduate recruitment. Investment in recruitment works; for example, strategic recruitment plans for undergraduate and international graduate students at Waterloo have been highly effective. Now is an ideal time to build graduate studies and research given Ontario priorities and a growing knowledge economy. We need to better promote research at Waterloo, highlighting our successes and resources, through financial investments in personnel and student support. This will enable well informed strategic planning to recruit high calibre graduate students. Attracting these students will support Waterloo s foundational pillars and so enhance its myriad valuable contributions to society. Task Force Report on Graduate Recruiting May 2013 Page 17

19 REFERENCES 1 Council of Ontario Universities Position Paper on Graduate Education in Ontario, Feb. 2012, COU No. 860, ISBN No , --position-paper-(1) 2 Canadian Graduate and Professional Student Survey (CGPSS) 2010, Research programs (Masters and Doctoral), Selected analyses by Faculty, Sue Horton, April 2011 (see also information at CGPSS site: ) 3 Graduate Student Financial Support Report, for Internal Use Only, Prepared July 2012 for the U15 Data Exchange 4 Online Graduate Programs Marketing Communications Plan for Noel Levitz report on 2012 Marketing and Student Recruitment Practices for Master s-level Graduate Programs 20Student%20Recruitment%20Practices%20Report%20for%20Master's- Level%20Graduate%20Programs.pdf 6 Pathways Through Graduate School and Into Careers, Summary: In order for the United States to maintain its leadership role in global innovation and discovery, our country must continue to develop highly skilled human talent. The Commission on Pathways Through Graduate School and Into Careers, jointly sponsored by the Council of Graduate Schools (CGS) and Educational Testing Service (ETS), guided a research effort examining issues on career pathways. The 14-member Commission, composed of industry leaders, university presidents, graduate deans and provosts, identified the appropriate questions, data sources and experts to consult regarding: graduate student knowledge of career options how students learn about career opportunities the role of graduate programs and graduate faculty in informing and guiding students along the path to professional occupations career pathways that individuals with graduate degrees follow see also related research at the CGS web site, including: The Path Forward: The Future of Graduate Education in the United States, University of Toronto Performance Indicators 2011 Comprehensive Report. shared/assets/pi_2011_comprehensive_visual4477.pdf Task Force Report on Graduate Recruiting May 2013 Page 18

20 8 University of Waterloo Annual Performance Indicators Report University of Waterloo Mission Statement 10 University of Waterloo Sixth Decade Plan 11 University of Waterloo Sixth Decade Plan Mid-cycle Review Final Report 12 University of Waterloo Sixth Decade Plan Mid-cycle Review Draft May 7, University of Waterloo Strategic Plan 14 University of British Columbia Recommendation deadlines vs University of Waterloo Recommendation deadlines Task Force Report on Graduate Recruiting May 2013 Page 19

21 FIGURES Figure 1. Graduate Enrolment at the University of Waterloo A) Undergraduate and graduate enrolment. B) 10 year enrolment history for masters and doctoral students. Numbers include all graduate students, including research and professional. Source: Waterloo Performance Indicator Report 2012 (see References for web link). The percentage of graduate students at Waterloo, Queen s University, Western University and University of Toronto is 12.5% (Waterloo Performance Indicator Report ), 20%, 17% (Appendix C) and 18.9% ( total 15,287), respectively. A) Task Force Report on Graduate Recruiting May 2013 Page 20

22 B) Task Force Report on Graduate Recruiting May 2013 Page 21

23 Figure 2. Research Graduate Student Enrolment at G14 Universities. Waterloo ranks 10 th among the G14 Universities in research student enrolment. This suggests a relatively lower level of research intensity and focus at Waterloo. Enrolment growth may support Waterloo s strategic priorities, in particular, to enhance research and graduate studies. Graduate Student Financial Support Report, for Internal Use Only, Prepared July 2012 for the U15 Data Exchange 3, Fig. 13, re-plotted to remove institution name. Task Force Report on Graduate Recruiting May 2013 Page 22

24 Figure 3. U15 Masters and Doctoral Student Full-Time Equivalent (FTE) Student Enrolment The data include domestic and international students. Source: Waterloo Institutional Analysis and Planning, Dean s Council presentation, March Task Force Report on Graduate Recruiting May 2013 Page 23

25 Figure 4. Graduate Enrolment and MTCU Target Shortfalls. Overall, not reaching target for 2012 represents ~$800,000 in lost revenue (this excludes capital revenue). Data provided by Institutional Analysis & Planning, from Deans Council presentation, March 2013 Task Force Report on Graduate Recruiting May 2013 Page 24

26 Figure 5. Percentage of Awards Held At versus Made to All Applicants from a Given Institution. Data for NSERC Awards andogs Awards,. Data from NSERC, OGS, and GSO, compiled by GSO staff and Liz Meiering. The data suggest that while Waterloo students have been very successful at obtaining awards, compared to Canadian peers Waterloo is a net exporter of scholarship students. This recommends that strategies be considered to attract more strong internal and external students. Task Force Report on Graduate Recruiting May 2013 Page 25

27 Figure 6. Percentage of Masters Students Graduated or Transferred to PhD is Relatively Low at Waterloo Compared to Other Canadian Universities. Data from Waterloo Performance Indicator Report Task Force Report on Graduate Recruiting May 2013 Page 26

28 LIST OF APPENDICES Appendix A: List of Contributors to Graduate Studies Recruitment Task Force Appendix B: Excerpts from 2012 Council of Ontario Universities Position Paper on Graduate Education in Ontario Appendix C: Personnel and Practices for Graduate Student Recruitment at other Canadian Universities Appendix D: Planning and Personnel in Marketing and Undergraduate Recruitment (MUR) at University of Waterloo Appendix E: Excerpts of Marketing and Student Recruitment Practices Report from Noel-Levitz Appendix F: Priorities from Focus Groups Appendix G: Information for Working Group on Research Graduate Students Funding Appendix H: Draft suggestions for best practices for recruiting, for customization by individual academic units Task Force Report on Graduate Recruiting May 2013 Page 27

29 Appendix A: List of Contributors to Graduate Student Recruitment Task Force Graduate Studies Office: Sue Horton, Associate Provost, Graduate Studies Lynn Judge, Director, Graduate Academic Services Marta Bailey, Assistant Director, Graduate Communications & Postdoctoral Affairs Ray Legge, Incoming Associate Dean of Graduate Studies Registrar s Office: Tina Roberts, Director, Marketing and Undergraduate Recruitment Waterloo International: Nello Angerilli, Associate Vice-President International Institutional Analysis and Planning: Daniela Seskar-Hencic, Acting Director Jennifer Kieffer, Institutional Analyst Sam Schmidt, Institutional Analyst Faculty Focus Group Participants - January 23, 2013 Associate Deans, Administrative Assistants, Faculty Recruitment Coordinators: Applied Health Sciences - Rhona Hanning, Tracy Taves, Chantel Franklin Arts - Linda Warley, Carolyn Nelson, Wendy Philpott Engineering - Meg Bauman Environment - Lori McConnell, Steve Krysak Mathematics - Michelle Manios, Heather Steinmetz Faculty and Department Focus Group Participants - February 20 and 21, 2013 Associate Deans, Graduate Officers, Admin Assistants, Graduate Coordinators, Recruitment Coordinators: Applied Health Sciences - Denise Hay, Kinesiology; Rhona Hanning, AHS; Ron McCarville, Recreation and Leisure Studies; Ewa Niechwiej-Szwedo, Kinesiology; Tracy Taves, AHS, Tracie Wilkinson, Public Health and Health Systems Arts - Rita Cherkewski, Psychology; Catherine Dubeau, French Studies; Dan Gorman, History; Randy Harris, English; Wendy Philpott, Arts; Anindya Sen, Economics; April Wettig, Global Governance and Political Science Engineering - Judy Caron, Chemical Engineering; Annette Dietrich, Electrical and Computer Engineering; Wendy Fleming, Management Sciences; Bruce Hellinga, Civil and Environmental Engineering; Hamid Jahedmotlagh, Mechanical Engineering; John Zelek, Systems Design Engineering Task Force Report on Graduate Recruiting May 2013 Page 28

30 Environment - Jean Andry, Environment; Brent Doberstein, Geography and Environmental Management; Lori McConnell, Environment; Sanjay Nepal, Geography and Environmental Management; Jennifer Nicholson, Environment and Resource Studies; Robert Shipley, School of Planning Mathematics - Shai Ben-David, School of Computer Science; Mary Lou Dufton, Statistics and Actuarial Sciences; Michelle Manios, Mathematics; Nico Spronk, Pure Mathematics; Heather Steinmetz, Computer Science; Changbao Wu, Statistics and Actuarial Science Science - Jonathan Blay, Pharmacy; Vivian Choh, Optometry; Jennifer Collins, Biology; James Forrest, Physics/Waterloo Institute of Nanotechnology; Mario Gauthier, Chemistry; Martin Laforest, IQC; Carol Ptacek, Earth and Environmental Sciences; David Rose, Biology; Linda Stadig, Guelph-Waterloo Physics Institute Facilitators - Liz Meiering (Assoc.Dean/Chem), Jeanette Nugent (GSO), Meg Bauman (Engineering) Task Force Report on Graduate Recruiting May 2013 Page 29

31 Appendix B: Excerpts from 2012 Council of Ontario Universities Position Paper on Graduate Education in Ontario Demand for graduate spaces is expected to exceed the 6,000 spaces as the baby boom echo generation reaches the age of entrance to graduate programs The oldest boom echo member is 30 years old now and the youngest is 16 (note: ages are adjusted from numbers for 2012 in Paper to 2013). Combined with the demands of the economy for more advanced education and continuing trends in increasing postsecondary education participation rates, the boom echoers will drive the demand for graduate education in Ontario. Graduate programs in Ontario universities have experienced continued growth over the last decade There is no evidence that growth rates will slow over the next few years. If current growth rates continue, we project that Ontario will be adding almost 10,500 eligible-for-funding graduate students by : 7,000 master s students and 3,500 doctoral students. If Ontario s graduate enrolment in were at the current average of the rest of Canada, there would be approximately 50,000 more spaces (in contrast to the 6,000 spaces that the province has committed to fund). Interprovincial Comparisons of University Enrolment (2008) 21 Graduate students provide a valuable resource in supporting undergraduate education in institutions. However, the ratio of undergraduate and graduate students in Ontario is also very low. For each 100 undergraduate students, Ontario educates only 16 graduate students in comparison to the average of 23 students for the rest of Canada. Ontario lags behind four other provinces: Quebec (30), British Columbia (23), Alberta (23) and Newfoundland and Labrador (18). 22 Research shows that despite the increased growth rate in graduate students in Ontario, the gap with the United States at the master s level has widened on a per capita basis. As of 2008, the United States produced twice as many master s graduates per 1,000 population in comparison to Ontario. Given the wage premiums of master s degree graduates over bachelor s degree holders, the gap with the United States likely contributes to Ontario s lower levels of productivity and innovation performance. 23 Task Force Report on Graduate Recruiting May 2013 Page 30

32 Appendix C: Universities Personnel and Practices for Graduate Student Recruitment at other Canadian 1. University of British Columbia There are ~10,000 graduate students pursuing masters and doctoral studies in over 250 graduate degree programs. University of British Columbia Graduate Recruitment Initiative Supporting programs in attracting and retaining outstanding graduate students Since 2006 the Faculty of Graduate Studies has been running an initiative to enhance the marketing of UBC Graduate Studies. The Graduate Recruitment Initiative (GRI) provides graduate programs with planning resources, logistical support and best strategies for graduate enrolment planning and student recruitment. Planning. Facilitating strategic enrolment and recruitment planning processes within graduate programs. Research. Conducting, collecting and disseminating research on trends related to choice of graduate programs, international student mobility and best practices in graduate student recruitment. Marketing/Promotion. Promoting UBC graduate education and research to prospective students and international academic, public and private organizations through enhanced web presence, advertising in key publications, and media relations. Outreach. Working with graduate programs to identify and implement successful recruitment outreach activities; providing financial and tactical support to program recruitment efforts. Evaluation. Assessing value and impact of recruitment activities. This site contains a range of information, tools, strategies and templates related to graduate student recruitment. Please browse and let us know your suggestions for additions and improvements. You will only be able to access this information from within the UBC network. Graduate Recruitment Initiative Why Recruit? Stages of Recruitment Quick Tips for Better Recruitment Plan Your Recruitment Recruitment Strategies Enhance Your Website for Recruitment Social Media Short-term Research Programs Downloads, Resources & Contacts Task Force Report on Graduate Recruiting May 2013 Page 31

33 2. Queen s University 3,500 full-time graduate students; 20% of total enrolment; 56 graduate departments/100 programs Recruiting the Best Graduate Students to Queen's The School of Graduate Studies works closely with graduate units to develop and support recruitment strategies. Much of our focus on recruitment is to attract the highest quality candidates possible. The School provides the following support: Assistance with website development Providing subsidies for graduate units to host campus visits for promising graduate students or for faculty/staff to attend external information sessions. Coordinating Queen's involvement in a number of graduate student recruitment fairs across Canada Assistance with the development of recruitment materials Recruitment resources available through the School of Graduate Studies (254KB) Equipment & Materials banner, desktop display, graduate program inserts print materials Other Recruitment Assistance: 1. Student Visit & Recruitment Funds (current allocation of funds based on program full- time domestic enrolment) to assist programs to either invite prospective students to visit Queen s or for Queen s Professors to attend information sessions or fairs at conferences. Allowable expenses include meals, accommodation and travel for the prospective students or faculty/staff member, and events associated with visits to Queen s campus. Contact Colette Steer at " [email protected]" if you are unsure about your department s allocation. 2. Program websites: In summer, the SGS will once again offer assistance in updating or creating program websites using Queen s content- management system WebPublish. The SGS will be hiring 1-2 students who know this system well and will be able to produce a new site for up to 10 programs (or update existing ones). The SGS will pay the cost of the student s time. There is no cost for the WebPublish software. Note that we don t only help with the graduate section of the departmental websites. We want the whole website to be consistent, to look good and to work well. As per call to Queen s University, School of Graduate Studies on April 10, 2013: Colette Steer, Coordinator, Recruitment Activities one full-time position in central office to assist graduate programs with marketing and recruitment; hires 2 full-time co-op students each summer to update central and departmental websites; hires 1 part-time graduate student for writing for the web and promotional materials (template); hires 1 part-time graduate student to interview and write articles on current students Task Force Report on Graduate Recruiting May 2013 Page 32

34 3. Western University 4,770 graduate students (17% - 10% Masters, 7% PhD) out of 27,525 total enrolment. Graduate Student Recruitment: Effective Approaches and Strategies, University of Western Ontario, 2010, 42 pages including data and practices across many academic disciplines Strategies include: Online Videos (YouTube) to promote research areas, Faculty members, the University and city; Open Houses; print materials; monthly graduate program meetings; pool resources and create full tuition scholarships for all students with 80% or greater advertised as Get your next degree for free ; set early first deadline for all programs of Feb 1 st with two additional deadlines of April 1 st and June 1 st ; evening Research Lecture series by researchers and graduate students based on themes very effective as students want to speak directly to supervisors and other graduate students; Graduate School Orientation Lecture in Fall for undergraduate students (over 100 attended); Careers Beyond Academia as part of Graduate Research Day; not recruiting enough domestic PhD students sent faculty and graduate student volunteers to job/recruitment fairs across Canada face-to-face contact; created six Entrance Scholarships with preference to out of Province students (20+ superb applications); funding to grad programs for their own initiatives; effective web presence- ask our current students; human touch once offers are made , phone, put in touch with faculty and current students; department specific events; invite applicants to visit and meet potential supervisors; what is important to new students research projects, facilities, supervisor, student life, surrounding area/city; need to increase/bolster space and funding to increase numbers; emphasize your programs key strengths; strategic messaging about funding; career opportunities - holders of graduate degrees have the lowest unemployment rate and the highest average weekly income of any other category, Employer demand for holders of master s and doctoral degrees; Trillium Scholars profiles posted on website. Western U School of Graduate & Postdoctoral Studies Web Coordinator -Communications and Student Success provides resources and information to support graduate programs in recruiting and retaining top students and postdoctoral scholars. (Hires on-campus Graphic Designer for marketing materials; reports to Director of Administration.) Communications and Student Success supports graduate programs in several areas: Provide strategic advice and counsel surrounding web development, creative services (marketing, design and photography), social media and external communications Research and disseminate best practices in student recruitment, retention and communications Promote graduate education and research success at Western through web initiatives, media relations and graduate recruitment fairs Develop program websites and provide technical support for existing units Coordinate SGPS support for Western graduate students, postdoctoral scholars and graduate program administrators and leaders through the SGPS Development Series 4. University of Toronto, School of Graduate Studies There are ~15,000 graduate students, representing 19% of total enrolment. Task Force Report on Graduate Recruiting May 2013 Page 33

35 udent+services.pdf Role of central U of T graduate studies office (SGS) in: Recruitment GradSchool Website Testimonials Fact Sheets Admissions Guide Recruitment Fairs & Information Sessions Weekly Chat Sessions Conversion Video Virtual Advisor Recruitment Listserv & Portal Community Application and Admissions Non-standard admissions Annual audit of graduate student files File Assessment module piloted in System enhancements this year - file assessment reports - system generated admission recommendation form - improved security and referee experience U of T has their own on-line application - not through OUAC Dedicated central personnel for marketing, recruitment, communications and websites: 12 related positions of 54 total Director, Student Services Management of Student Services Recruitment, Admissions, Registration, Enrolment Associate Director, Student Services - Student Systems & Records Management of Student Services Recruitment, Admissions, Registration, Enrolment Student Systems Recruitment & Admissions Officer Student Recruitment Admissions Inquiries International Credential Assessment Communications Officer Communications projects Website consulting, updating Coordinate SGS calendar production Review and edit calendar entry proposals Communications Associate Website updating with calendar content SGS Style Guide & Toolkit SGS calendar production Communications projects Graduate Education Research Officer Graduate and undergraduate data for cyclical UTQAP reviews (degree programs, units, collaborative programs) in collaboration with the Vice-Provost, Academic Programs Graduate education research and surveys e.g., Canadian Graduate and Professional Student Survey (CGPSS) Data analysis and reporting for decanal and other staff (at SGS and across UT), and external data exchange groups (e.g., U15) Web Developer Application Development Web Testing Technical Assistance (OAA, FOE, Programs DB) Assistant Web Developer Application Development & Testing Technical Support (SGS databases including Online Admissions Application, Postdoctoral Registration etc.) Web Testing Student Services Officer Admissions & Registration (Standard & Non-standard Inquiries) Program Checks Graduation SGS Task Force Report on Graduate Recruiting May 2013 Page 34

36 Policy and Procedures Communication and Outreach Student Services Officer Admissions & Registration (Standard & Non-standard Inquiries) Program Checks, Graduation SGS Policy & Procedures Website Content Manager, Student Services (including forms) Student Services Audit & Report Student Exchanges Administrative Assistant Opportunities Database Website updates Delta Kappa Gamma Administrative support to Director of Student Services Faculty-Level Support for Graduate Student Recruitment U of T - Executive Assistant to Vice Dean of Grad Studies Engineering faculty-wide recruiter not a strategist they would like more of a position like Meg Baumann s in Engineering at Waterloo using her job description to go forward Alberta - Coordinator to Associate Dean of Engineering in Research McGill Recruiter position that works in Engineering and Research Office - strategist for targets, budget - reports to Associate Dean UBC Middle-Management position - ½ time recruiter for FOE; works with central UBC grad office UBC - Faculty of Science maintains faculty level website; central office works with Faculty of Science for print pieces, lots of recruitment goes on with individuals at program level. Director, Communications is responsible for the development and execution of the Faculty's strategic communication program, the delivery of targeted messaging across electronic, print and social media. These include the Faculty alumni magazine, websites, electronic newsletters, donor vehicles, student collateral, and media. Task Force Report on Graduate Recruiting May 2013 Page 35

37 Appendix D: Planning and Personnel in Marketing and Undergraduate Recruitment (MUR) at University of Waterloo Recruiting the class of 2013, Marketing and Undergraduate Recruitment January 2012 Objectives Target students with 80 % or better. Expand Waterloo s recruitment presence around the globe by confirming key countries/cities and ensuring a greater presence within these areas (20 % by 2017). Expand our Canadian marketing efforts by confirming key cities/regions and ensuring a greater presence within these areas. Approach Build on-campus partnerships to enhance recruitment efforts (e.g., Faculties, Schools, University Colleges, Alumni Affairs, Student Success, Co-operative Education & Career Services, Communications and Public Affairs, Creative Services, faculty and staff training, current students, etc.) focus on efficiencies and effectiveness. Leverage external partnerships with influencers, including parents and counsellors; monitor what others are saying about Waterloo; and seek further opportunities to be talked about. Focus research initiatives; develop baseline metrics; and improve the collection, use, and mining of data, in order to anticipate and respond to a changing marketplace and to ensure that resources are being used effectively. Guiding principles strategy development Commit to a student-centred approach, focussing on high-touch customer service and conversations. Apply Waterloo visual identity and brand framework to achieve objectives, ensuring clarity of our message: innovation (ideas start here). Leverage technology to achieve objectives, including using digital strategies to engage in conversations. Develop strategies in such a way that messaging is customized and targeted to the stages of the enrolment management funnel. Create opportunities that enable students to visualize their experience at Waterloo, both on campus and virtually. Task Force Report on Graduate Recruiting May 2013 Page 36

38 Marketing & Undergraduate Recruitment (MUR) Personnel April Director, Marketing & Undergraduate Recruitment - Tina Roberts Marketing & Recruitment Specialist, Applied Health Sciences Chantel Franklin Marketing & Recruitment Specialist, Arts - Amy Meredith Marketing & Recruitment Specialist, Environment - Steve Krysak Marketing & Recruitment Specialist, Science - Amy Geddes Administrative Coordinator, M&UR - Luanne McGinley Communications Associate Director, M&UR Communications - Julie Kalbfleisch Project Manager, Integrated & Interactive Media - Amilyn Kebezes Project Manager, International Marketing & Communications - Allison Wells International Communications Associate - Co-op student - (shared with Andrew Smith) Project Manager, Marketing & Communications - Andrew Smith Web and Systems Specialist - Vadim Kononov (contract, replacing Jaymis Goertz on secondment) Technical Associate Co-op student Communications Associate Co-op student (shared with Beth Bohnert) Web and Systems Specialist - Brad Galway (part-time contract) Recruitment Director, International - Julie Hummel Manager, Strategic Partnerships -Tony Munro International Recruitment Manager - Karuna Ausman Senior International Marketing & Recruitment Specialist - Michelle Burlock International Marketing & Recruitment Specialist - Mirjana Radulovic Visits Associate Director, M&UR Visits - Julie Hummel (interim) Manager, Liaison - Valerie Herteis (replacing Jody Berringer on maternity leave) Liaison Officers (7) To be determined (contract, August - November 2013) Manager, Visitors Centre Kathryn Fedy (on secondment until July 26, 2013) Assistant Manager, Visitors Centre Co-op student Student Ambassadors (35) Manager, National Liaison - Amelia Burton Manager, College Pathways - Heather O Leary Admissions & Recruitment Officer College Pathways - Mathew Brown Admissions & Recruitment Officer College Pathways - Matthew Colphon Co-ordinator, Communications & Liaison - Bonnie Bender-Vargas TOTAL: 24 full-time staff [4 Co-op students + 1 part-time contract + 7 Liaision Officers for Visits (on contract) + 35 Student Ambassadors for Visitors Centre (on contract)] Task Force Report on Graduate Recruiting May 2013 Page 37

39 Appendix E: Excerpts of Marketing and Student Recruitment Practices Report from Noel-Levitz 20Student%20Recruitment%20Practices%20Report%20for%20Master's- Level%20Graduate%20Programs.pdf Task Force Report on Graduate Recruiting May 2013 Page 38

40 Task Force Report on Graduate Recruiting May 2013 Page 39

41 Appendix F: Priorities from Focus Groups The full results for voting of focus group participants on priorities for recruitment are summarized in an Excel file, which will be reviewed by the new Recruitment Specialist in the GSO to inform next steps in strategic planning. In addition to the issues described in Section 4 of this report, we highlight the following feedback. 1. Funding Funding not competitive, not at a guaranteed level, not stable Supervisors need funding to accept students Funding is low for Masters Funding issues: not enough supervisors Funding needs to match PhD completion rate 2. Resources Central strategy to provide guidance to Faculty & department - customize for each Faculty audience Resources for staff are needed Not enough resources for recruitment efforts/staff Communicating career outcomes 3. Applications and Admissions Low Canadian applicant numbers Not attracting students from top ranked Canadian universities Applications sit for too long - no personal communication Application processing time - too long Early offers - should be automatic above a certain average Task Force Report on Graduate Recruiting May 2013 Page 40

42 Appendix G: Information for Working Group on Research Graduate Students Funding Establishing additional central (university, faculty or unit, as opposed to individual professor-based) funding for making timely (i.e. sufficiently early and quick) and attractive offers to strong applicants may be particularly effective for advancing strategic targets for research graduate student enrolment. University-based scholarships are highlighted in recruitment strategies at Western and Queen s, but information on the value of this strategy needs to be explored further. New mechanisms for funding such as the Provost Experience Award, are very important and need to be explored further. Following the focus groups, the task force obtained some additional data on funding support for students. For example, data for chemistry and physics departments across Canada show that the proportion of support from research assistantship, and the level of tuition, respectively, are the highest at Waterloo. This clearly limits the number of students that can be supported, and suggests the levels of institutional support at Waterloo are relatively low. Data from the Graduate Student Financial Support report, which is specific to research students (masters and doctoral), also provide an indication that institutional support for students at Waterloo may be relatively low. The data in the report show that on average, across Canada and for all disciplines, internal fellowships/scholarships account for ~$3,500 and ~$6,000 (25.2% of total) of annual financial support for masters and doctoral students, respectively (Fig. XA, is Fig 8 of report); ~56% and 66% of students receive this type of support. Also, 19% (12) and 12% (8) of doctoral (masters) students are supported by federal and provincial scholarships, respectively (Appendix A, Fig. XB, is Fig. 9 of GSFS). It may be that these types of support are relatively low at Waterloo, however, there are large variations between academic units in the specifics of financial support. Additional unit-specific data are available from the GSFS survey and should be examined further to develop a strategy for enhancing support. Additional pertinent data to examine with respect to capacity for growth are the sources and levels of funding for university research. The levels of various sources of funding for research at Waterloo have been ranked ~9-15 among the U15 (University of Toronto Performance Indicator Report 7 ). Sources of funding need to be examined further, to inform strategic priorities and actions at the institutional and unit-specific levels to increase funding. For example, funding in association with industrial partners may be an accessible target for funding growth, which would complement Waterloo s strategic goal to strengthen partnerships with industry. Figure G1. Funding Sources Supporting Research Masters and Doctoral Students. A) U15 average financial support for research masters and doctoral students from different sources of funding and B) % of students receiving financial support from different funding sources. From Graduate Student Financial Support Report, for Internal Use Only, Prepared July 2012 for the U15 Data Exchange, Figures 8 and 9. GSFS data are also available averaged by faculty, and these should be examined further and compared with funding sources at Waterloo to develop strategies for enhancing funding to strengthen graduate student recruitment. Task Force Report on Graduate Recruiting May 2013 Page 41

43 A) Task Force Report on Graduate Recruiting May 2013 Page 42

44 B) Task Force Report on Graduate Recruiting May 2013 Page 43

45 Appendix H: Points for Future Consideration of Central Information to be Provided on Best Practices for Graduate Student Recruitment, for Customization by Individual Academic Units These draft suggestions are informed by the findings published by Noel-Levitz (Appendix E), and the campus-wide feedback received from Feb focus groups on graduate student recruitment at Waterloo. The suggested practices are intended as guidelines only as they will need to be customized for individual academic units, which will differ in goals, priorities and resources. It is highly recommended that additional, systematic data be obtained to assess the local effectiveness of the implementations of specific strategies and to further refine their implementation for ongoing enhancement of effective recruiting practices. 1. Raise reputation of University Waterloo as a graduate destination. Web pages, communicate career outcomes (consider information e.g. from CGS 6, profile alumni), videos (e.g. as in Department of Economics, 3MinuteThesis). Information from the Faculty of Engineering and The Mid-cycle Strategic Plan and Canadian Graduate and Postgraduate Student Survey suggest to raise the reputation of Waterloo as an appealing destination, not only work, work, work in an uncongenial (physical and personal) environment (e.g. through web information, testimonials of alumni, information on student societies, resources for students for professional skills training, entrepreneurship and Centre for Teaching Excellence). 2. Recruit our own students. These constitute a large proportion of our graduate students, and are generally among our strongest students. Expose undergraduates and masters students to research, through courses, information sessions and especially through research projects, co-op jobs. Specific feedback from faculty/staff/student focus groups from many units (Eng, Sci, Math, Arts, Env) is that this is highly effective. Effectiveness of presentations to upper year undergraduates needs more information on what works, in these presentations educate students on what grad school is about, career outcomes (this is extremely important, can also be done through web). 3. Additional strategies to recruit (strong-est) domestic applicants. Timely and personal response to potential applicants is critical. Fast, friendly and informative response is part of effective recruiting. Personal contact with strong applicants through interviews e.g. through internet, or campus visits as funds permit. Open houses are also a top best practice. Streamline application process to reduce delays- expedite/remove Faculty level approval (especially for domestic students) and set goals for turnaround time. Consider adding category to Quest: Recommended. Promote direct transfer from masters to doctoral, and direct admission to doctoral. Earlier application deadlines, as used by many of our Canadian peer and US institutions. Consider using a set of deadlines, earliest one (Feb 1) for consideration for scholarships, use suitable wording in this to support our grad reputation. Task Force Report on Graduate Recruiting May 2013 Page 44

46 Establish financial models to allow for offers to be made rapidly. Consider models used in Environment and Physics, where a central offer or pool of money (from within the faculty, or academic unit) guarantees financial support is in place for making offers to strong students, without needing first to identify a specific supervisor. Strong students will bring in more funding, and enhance reputation (provided they have a good grad experience! See point 6.) Develop practices to funnel overflow of strong applicants to other supervisors, including in other programs (occurring in research stream for physics, and some in engineering). Recruit among professional masters to research stream. Ads are in general not rated as highly effective (Noel-Levitz 5 ), but highly targeted ones may be useful e.g. in campus student newspapers. Would need costing, and follow up to determine effectiveness. A co-op student to implement better web design may be much more effective. Increase recognition of service and/or teaching relief to Grad Officers, to support time to work on recruitment. 4. Strategies to recruit strongest international applicants. Many strategies are the same as described in 3. In addition, enhance the use of on-campus expertise of faculty and staff to identify strong applicants, improve mechanisms to identify candidates for Trillium and Vanier scholarships. 5. Gather information on how to recruit effectively. Well-designed and systematic surveys of students, general and unit-specific, on reasons for applying and satisfaction are key. Survey results must be analyzed and disseminated, to properly inform and ensure effective strategic actions. 6. Funding. May use some central funds (through GSO, faculty or department) strategically to attract strongest applicants. Increase scholarships/ta for broader base of support. Raising reputation will also help in long run to obtain scholarships and grants. Explore increasing funding through industrial and other partnerships. Obtain information on practices and mechanisms on and off-campus. This has been investigated only minimally; initial data suggest central support may be relatively low at Waterloo and this needs to be investigated further. Useful sources of information are through IAP and the Graduate Student Financial Support Report prepared for the U15 Data Exchange 3. Task Force Report on Graduate Recruiting May 2013 Page 45

47 University of Waterloo SENATE GRADUATE & RESEARCH COUNCIL Minutes of the 13 May 2013 Meeting Present: Jean Andrey, Nino Antadze, Jennifer Clapp, Robin Cohen, Maya D Alessio, George Dixon, Bernard Duncker, Coleen Even, Tyrone Ghaswala, Rhona Hanning, Anwar Hasan, Mark Haslett, Robert Henderson, Sue Horton, Lynn Judge, Tim Kenyon, Michael Kuntz, Raymond Legge, Krista Mathias, Elizabeth Meiering, Bruce Muirhead, Maureen Nummelin, Bill Power, John Thompson, Linda Warley Secretariat: Mike Grivicic Guests: Arthur Carty, Alain Francq, David Fuller, Tracey Forrest, Guang Gong, Mark Knight, Jennifer Kieffer (resource), Grit Liebscher, Jatin Nathwani, Frank Safayeni, Kerry Tolson (resource), Barry Warner Absent: William McIlroy, Boyd Panton, Tracy Peressini*, Levent Tunçel* *Regrets Organization of Meeting: Sue Horton, co-chair of the committee, took the chair, and Mike Grivicic, secretary of the committee, acted as secretary. The secretary advised that due notice of the meeting had been given, a quorum was present, and the meeting was properly constituted. The agenda was approved by consensus. 1. RENEWAL OF SENATE-APPROVED CENTRES AND INSTITUTES a. Centre for Advancement of Trenchless Technologies (CATT). Mark Knight spoke to the memo and copy of the code of conduct for the CATT board of directors, noting: the code of conduct helps to ensure the confidentiality of matters coming to the board s attention that may not be covered by nondisclosure agreements i.e. proprietary testing; CATT s activities ultimately fall under the dean of engineering. Members discussed: the impact of the code of conduct and its interaction with university policies such as Policy 33; the utility of inserting language into the code of conduct to affirm its subordination for university employees. Council heard a motion to approve on behalf of Senate the continuation of the Centre for Advancement of Trenchless Technologies for an additional five (5) year term ending May 2018, conditional upon amending the CATT code of conduct to acknowledge its subordination to university policy. Hasan and Dixon. Carried. b. Waterloo Institute for Nanotechnology (WIN). Arthur Carty discussed the progress made by the institute. Dixon observed that Canada has no national strategy on nanotechnology and that WIN is filling the role usually played by government. Members questioned why the collaborative program in nanotechnology attracts few students of biology or physics and Carty offered potential reasons while noting that WIN does not direct the program. Members applauded the work of WIN to date. Council heard a motion to approve on behalf of Senate the continuation of the Waterloo Institute for Nanotechnology for an additional five (5) year term ending May Power and Kenyon. Carried. c. Waterloo Institute for Sustainable Energy (WISE). Jatin Nathwani discussed the achievements of WISE and the institute s future plans and aspirations, highlighting the role of complementarity in furthering the research and collaborations among WISE members. He emphasized that WISE works diligently to recruit from all faculties. Council heard a motion to approve on behalf of Senate the continuation of the Waterloo Institute for Sustainable Energy for an additional five (5) year term ending May Muirhead and Power. Carried. d. Canadian Centre for Arts and Technology (CCAT). Kenyon noted that the Faculty of Arts would like to postpone consideration of the CCAT report. Members observed the relatively small size and focused nature of CCAT may not fit neatly into the university s definition of a research centre, and that the forthcoming new guidelines on centres and institutes would be able to clarify the matter. Dixon observed that a one-year extension to the mandate of centres and institutes may be granted under the authority of the vice-president, university research; CCAT shall be granted a one-year extension to allow its report to be reviewed and brought forward to a future Council meeting.

48 SENATE GRADUATE AND RESEARCH COUNCIL 13 May 2013 Page 2 of 3 e. Centre for Applied Cryptographic Research (CACR). Guang Gong provided a PowerPoint presentation to members which included: core areas of research; research grants and industrial sponsors; people involved with the centre; technical report activity; organizational structure of the centre. Members observed that the CACR report did not include letters of support from the deans of the related faculties, nor specific goals for the upcoming five years; Gong agreed to supply both. Council heard a motion to approve on behalf of Senate the continuation of the Centre for Applied Cryptographic Research for an additional five (5) year term ending May 2018, conditional upon the centre providing letters of support from the related faculty deans as well as providing greater detail on the centre s goals for the next five years, to the satisfaction of the Council. Andrey and Hasan. Carried. 2. EXTENSIONS FOR SENATE-APPROVED CENTRES AND INSTITUTES Dixon observed that a one-year extension to the mandate of centres and institutes may be granted under the authority of the vice-president, university research. Both of the Conrad Business, Entrepreneurship and Technology Centre and the Interdisciplinary Centre on Climate Change shall be granted a one-year extension, with each centre s report to be brought forward to a future Council meeting. 3. FINAL ASSESSMENT REPORTS a. Augmented Review of Earth Science. Members discussed the report and clarified certain points with Barry Warner, including: need for more equitable distribution of graduate teaching load; work on overhauling graduate curriculum; relatively low number of doctoral students and plans to increase enrollment; relatively long average times of completion for doctoral students. Minor changes to the report were suggested to clarify the discontinuation of the geochemistry specialization. Council heard a motion to accept the final assessment report on behalf of Senate, and affirm the program is of good quality. Clapp and Power. Carried, as amended. b. Augmented Review of German and Slavic Studies. Members discussed the report and clarified certain points with Grit Liebscher, including: concern at state of available technology in classrooms; overwork of staff on marketing and recruitment activity, and potential remedy by scaling up common activities at the faculty level; success at international level; emphasis on multilingualism. Council heard a motion to accept the final assessment report on behalf of Senate, and affirm the program is of good quality. Ghaswala and Power. Carried. c. Augmented Review of Management Science. Members discussed the report and clarified certain points with David Fuller and Frank Safayeni, including: relatively heavy teaching loads; modest number of graduate students due to department s expansion and the resulting large number of junior faculty in place; delays in degree completion for doctoral students due to their taking on teaching responsibilities; funding support for research and teaching assistantships; publishing activity by graduate students, and infrequent self-publishing; prevalence of reading courses and accounting of that teaching activity toward completion of teaching assignments; recommendation for more coursework and foundational courses for the doctoral program; informal collaborations across faculties, and incentives to formalize collaborations to maximize benefits to students and the department. Minor changes to the report were suggested to clarify the student-to-faculty ratio and to expand on points 12 and 14. Council heard a motion to accept the final assessment report on behalf of Senate, and affirm the program is of good quality. Kenyon and Duncker. Carried, as amended. 4. CO-CHAIRS REMARKS Horton applauded the four Banting Postdoctoral Fellowships garnered by the university, and highlighted the university s recent success in earning those fellowships. 5. MINUTES OF 15 APRIL 2013 AND BUSINESS ARISING The minutes of the meeting were approved as distributed. There was no business arising.

49 SENATE GRADUATE AND RESEARCH COUNCIL 13 May 2013 Page 3 of 3 6. CURRICULAR SUBMISSIONS. Environment a. Geography and Environmental Management. Andrey noted a correction to the form in the agenda package for TOUR 603, which should indicate only a course revision, and not a new milestone. Members noted that the program is offered jointly with the Faculty of Applied Health Sciences, and that identical program changes are to be made for that program. Council heard a motion to approve changes to the Tourism Policy and Planning program offered by the faculties of environment and applied health sciences, as well as a course revision in the program. Andrey and Clapp. Carried. Members agreed that the submission from applied health sciences will be circulated to members following the meeting, and will be included in Council s report to Senate. Mathematics b. Combinatorics and Optimization. Following Cohen s review of the submission, Council heard a motion to approve course revisions for courses in combinatorics and optimization. Cohen and Ghaswala. Carried. Science c. Physics. Following Power s review of the submission, Council heard a motion to approve the deactivation of the graduate co-op option in physics and astronomy. Power and Warley. Carried. d. Earth Sciences. Following Power s review of the submission, Council heard a motion to approve a new course and a course revision in earth sciences. Power and Warley. Carried. 7. GRADUATE AWARDS Members took items (a) through (e) together. Judge observed that item (a) was deferred from the April meeting and clarified that matching funds for that award comes from departmental faculty. Council heard a motion to approve the graduate awards described in items (a) through (e) as presented. Judge and Andrey. Carried. 8. OTHER BUSINESS There was no other business. 9. NEXT MEETING Will be held on Monday 10 June 2013 from 10:30 a.m. 12:00 p.m. in Needles Hall, Room May 2013 Mike Grivicic Assistant University Secretary

50 Centre for Advancement of Trenchless Technologies Board of Directors Code of Conduct Agreement CATT is a non-partisan, University of Waterloo Centre, which represents the interests of key members of the trenchless technologies industry. As a CATT Board Director, you will represent the needs and concerns of CATT members in decision making and activities that will allow CATT to meet and achieve its mandate. All Board members are expected to abide by the following code of conduct. For members of the University of Waterloo community, this code is understood as subordinate to University policies. Board members will: Be CATT member in good standing. Fulfill agreed duties in a timely manner. Maintain confidentiality for Board discussions. Declare potential conflict of interests. Attend meetings and provide advance notification if attendance is not possible. I have read and agree to abide by the above noted Code of Conduct. Signature Dated

51 Report Centre for Applied Cryptographic Research (CACR)

52 Contents Contents 1 1 Mission 2 2 Report Progress Report Budget The Future External Reviewers Sponsors 8 4 People Managing Board Distinguished Fellows of the CACR Faculty Postdoctoral Fellows Graduate Students Research Research Topics Technical Reports Workshop 41 1

53 Section 1 Mission The Centre for Applied Cryptographic Research (CACR) was formally opened in June The centre s members belong to various departments at the University of Waterloo. The centre s mission is: To be an internationally recognized centre for research in applied cryptography and related areas of information security. To facilitate industrial participation and collaboration in leading-edge cryptographic research. To foster interdisciplinary collaboration between the Combinatorics and Optimization (C&O), Computer Science (CS), Electrical and Computer Engineering (E&CE), Physics (PHY) and Pure Mathematics (PMath) departments within the University of Waterloo. To train students at the Masters and Ph.D. levels. To provide a stimulating research environment for post-doctoral fellows. To host international researchers for visits of up to a year. To provide short courses to industrial partners. To provide industrial partners with access to various expertise at the University. 2

54 Section 2 Report 2.1 Progress Report The Centre for Applied Cryptographic Research was established in June 1998 and has grown to become one of the largest cryptography research groups in the world with extensive links to industry and government. Members of the CACR include faculty from the departments of Combinatorics and Optimization (C&O), Computer Science (CS), Electrical and Computer Engineering (E&CE), Physics, and Pure Mathematics. Professor Alfred Menezes has served as Managing Director from Fall 2004 to Winter 2012 and Professor Guang Gong took over the position since Summer Highlights ( ) Professors Guang Gong, Ian Goldberg, Anwar Hasan, Alfred Menezes, Michele Mosca, and Norbert Lütkenhaus received the Ontario Research Fund - Research Excellence (ORF-RE) grant. Professors Michele Mosca, Ian Goldberg, Guang Gong, David Jao, Alfred Menezes, Norbert Lütkenhaus, Douglas Stinson, and Edlyn Teske-Wilson received the NSER- C CREATE Training Program grant in Building a Workforce for the Cryptographic Infrastructure of the 21st Century (CryptoWorks21). Professor Urs Hengartner received the Google focused research award. Professor Ian Goldberg received the Canada Foundation for Innovation (CFI) grant. Hiring of Professors Mahesh Tripunitara and Francisco Rodriguez-Henriquez. 3

55 SECTION 2. REPORT 4 Organization of 2 three-day workshops on elliptic curve cryptography (September 22-24, 2008, Utrecht, Netherlands, and August 24-26, 2009, University of Calgary, Canada). Organization of 3 two-day workshops/symposiums on security and privacy (August 12-13, 2010, July 27-29, 2011, and October 20-21, 2011, University of Waterloo, Canada). Organization of 1 five-day conference on sequences and their applications (June 4-8, 2012, University of Waterloo, Canada). Secured industrial research funding from Revere Security, Pitney Bowes, Research in Motion, Certicom, Google Canada, OpenText, and Tor Project. CACR Distinguished Fellow awards to Robert Lambert (Research in Motion). Professor Guang Gong completed a text book Communication System Security. CACR members served as program chairs for several international conferences including SAC (Selected Areas in Cryptography), PETS (Privacy Enhancing Technologies), and SETA (Sequences and Their Applications). Research A wide range of research topics as well as a list of technical reports are presented in Section 5. For the past five years, the research directions of the CACR have been further extended to cover both theoretical and practical aspects of cryptography. The research results of the CACR have been widely applied to solving the challenging security and privacy issues in wired and wireless networks, communication systems, computer systems, etc. While one faculty position in Department of Electrical and Computer Engineering department has been filled with the hiring of Mahesh Tripunitara (Security and Privacy Technology Lab at Motorola Labs), the other one in Department of Combinatorics and Optimization has been taken by Francisco Rodriguez-Henriquez (CINVESTAV-IPN). The new faculty members have allowed us to increase our undergraduate and graduate course offerings. Mahesh Tripunitara teaches two undergraduate courses and one graduate courses in security and algorithm each year. Students The growth of CACR has resulted in a substantial increase in the number of postdoctoral fellows (PDFs) and graduate students. During the past five years, 13 PDFs have completed one or two-year terms and all have found good jobs in academia, industry

56 SECTION 2. REPORT 5 or government. Moreover, 52 master and Ph.D. students have finished their programs and continued working on related areas in academia and industry. At present, CACR research funds are being used to fund 8 PDFs and 49 graduate students. See Section 4 for a listing of CACR faculty, PDFs, and graduate students. Workshops, Symposiums and Conferences During the past five years, the CACR has organized a number of workshops, symposiums and conferences to disseminate the research results to the academia and industry, which include 3 information security and cryptography workshops/symposiums, 2 workshops on elliptic curve cryptography, and one conference on sequence and their applications in communication, coding, and cryptography. Those research activities enable research groups in CACR to exchange the ideas, stimulate the new research topics, and enhance the collaborations between the CACR and industry partners. See Section 6 for a listing of workshops organized for the past five years. 2.2 Budget CACR does not have its own funding and budget and all the research activities in CACR are supported by the individual faculty members research grants from Tri-Council (i.e., NSERC Discovery Grants, NSERC Strategic Grants, NSERC Collaborative Research and Development (CRD) Grants, NSERC Collaborative Research and Training Experience (CREATE) Program, etc.), federal government (i.e., Canadian Foundation for Innovation (CFI)), and provincial government (i.e., Ontario Research Fund - Research Excellence (ORF-RE)). Industrial matching funds have been secured from various sources including Pitney Bowes, Communications Security Establishment, Research in Motion, Certicom, Revere Security, OpenText, Google Canada, and Tor Project. 2.3 The Future Cryptography is the core technology of protecting users security and privacy in the era of ubiquitous computing. New cryptographic algorithms and protocols are needed to meet the security and performance requirements of the emerging communication networks and devices and to address the potential security vulnerabilities in the system. The CACR researchers will continue their research in the following core areas: Applied cryptography

57 SECTION 2. REPORT 6 Analyze the security of classical cryptographic primitives, such as block ciphers, stream ciphers, hash function, discrete logarithm problem in the elliptic curve and hyperelliptic curve groups. Investigate number-theoretic cryptography including elliptic and hyperelliptic curve cryptography and pairing-based cryptography. Design and analysis of lightweight cryptographic primitives for resource-constrained environments. Security and privacy in cyberspace Design and analysis of cryptographic protocols (i.e., key establishment, entity and message authentication, access control, etc.). Efficient and secure implementation of cryptographic primitives and protocols, on both hardware and software platforms. Privacy enhancing technologies, including location-based privacy, anonymity systems, and private information retrieval. Quantum cryptography Design and analysis of quantum key distribution protocols. Implementation of quantum cryptographic systems and their applications. For the last research direction, the CACR members will continue conducting the joint research with the researchers of the Institute for Quantum Computing (IQC). The CACR has maintained good relationships with industry partners and government funding agencies. In the following years, we will continue to seek funding from all potential industrial and government sources, which will enable us to maintain the number of graduate students and postdoctoral fellows in CACR. Furthermore, we will also put great efforts to establish a relationship with new industry partners as well as to commercialize advanced information security technologies from CACR. 2.4 External Reviewers Here are some suggestions for external reviewers: 1. Professor Hugh Williams icore Chair, Algorithmic Number Theory and Cryptography Director of the Cryptologic Research Institute, CSEC Department of Mathematics & Statistics

58 SECTION 2. REPORT 7 University of Calgary 2500 University Drive NW Calgary, Alberta, Canada T2N 1N4 Phone: (403) Fax: (403) [email protected] 2. Professor Rei Safavi-Naini icore Chair, Information Security Department of Computer Science University of Calgary 2500 University Drive, NW Calgary, Alberta, Canada T2N 1N4 Phone: (403) Fax: (403) [email protected] 3. Dr. Leon Pintsov Chief Scientist and Vice President International Standards and Advanced Technology, Pitney Bowes 1 Elmcroft Road, Stamford, CT 06926, United States Phone: (203) Fax: (617) [email protected]

59 Section 3 Sponsors We are very grateful to our sponsors, both past and present, for their support, without which CACR would not have been able to achieve its goals in the past five years. Certicom Corp. Pitney Bowes Blackberry OPENTEXT Revere Security Google Microsoft MITACS NSERC Ontario Research Fund

60 Section 4 People 4.1 Managing Board Professor Scott Vanstone, Executive Director St. Jerome s University and University of Waterloo Professor Guang Gong, Managing Director Department of E&CE, University of Waterloo Professor David Jao Department of C&O, University of Waterloo Professor Douglas Stinson University Research Chair, University of Waterloo 4.2 Distinguished Fellows of the CACR Dr. Murray Martin, CEO (2001) Pitney Bowes Inc. Brett Howard (2004) Independent Consultant Tony Rosati (2004) Research in Motion Herb Little (2006) Research in Motion 9

61 SECTION 4. PEOPLE 10 Rob Lambert (2012) Research in Motion 4.3 Faculty Core Faculty Gordon Agnew, Associate Professor, Department of E&CE Cryptography and data security, communication security, high speed communication networks. Catherine Gebotys, Associate Professor, Department of E&CE Security on SoCs, code compliation for DSP processors, low power DSP systems design and modeling, architectural synthesis, application of combinatorial optimization techniques, design automation for VLSI systems. Ian Goldberg, Associate Professor, David R. Cheriton School of Computer Science Computer security, privacy, and cryptography, focusing on the use and provision of secure and private Internet services. Guang Gong, Professor, Department of E&CE Cryptography, sequence design for wireless CDMA communications, network security, e-commerce, wireless and multimedia communication security. Anwar Hasan, Professor, Department of E&CE Computer arithmetic and architecture, reliability and security of information systems, fault-tolerant computing, communications networks. Urs Hengartner, Associate Professor, David R. Cheriton School of Computer Science Information privacy, computer and networks security. David Jao, Associate Professor, Department of C&O Number theory, elliptic curve cryptography, modular forms, pairing based cryptography. Alfred Menezes, Professor, Department of C&O Elliptic curve cryptography, key establishment protocols, Another Look at Provable Security, finite fields. Francisco Rodriguez-Henriquez, Professor, Department of C&O Cryptography, information security systems, computer arithmetic, reconfigurable hardware.

62 SECTION 4. PEOPLE 11 Doug Stinson, Professor, David R. Cheriton School of Computer Science Authentication codes, secret sharing schemes, universal hashing, resilient functions, broadcast encryption, key distribution protocols, combinatorial design theory. Edlyn Teske-Wilson, Associate Professor, Department of C&O Cryptography and algorithmic number theory. Public-key cryptosystems. Discrete logarithm problem. Elliptic and hyperelliptic curves. Quadratic number fields. Mahesh Tripunitara, Assistant Professor, Department of E&CE Information security. Scott Vanstone, Distinguished Emeritus Professor, Department of C&O Elliptic curve cryptography, finite fields, combinatorial design theory. Affiliated Faculty Richard Cleve, IQC Chair in Quantum Computing, David R. Cheriton School of Computer Science Quantum algorithms and complexity theory, quantum information theory. Vijay Ganesh, Assistant Professor, Department of E&CE SMT Solvers, Formal Methods, Testing, Program Analysis/Synthesis, Security, Programming Languages, Logic in Computer Science. Mark Giesbrecht, Associate Professor, David R. Cheriton School of Computer Science Computer Algebra, Algebraic complexity theory, Compiler Optimization. Daniel Gottesman, Research Scientist, Perimeter Institute Quantum computation, quantum error correction, fault-tolerant quantum computation, quantum cryptography. Srinivasan Keshav, Associate Professor, Canada Research Chair, David R. Cheriton School of Computer Science Applying cryptography for identity management in pervasive computing environments. Raymond Laflamme, Professor, Canada Research Chair, Department of Physics Quantum information theory and experiments, quantum computing, quantum control, quantum simulations, quantum gravity and cosmology. John Lawrence, Professor, Department of Pure Mathematics Algebra, cryptography, mathematical logic.

63 SECTION 4. PEOPLE 12 Debbie Leung, Associate Professor, Canada Research Chair, Department of C&O Quantum information processing capacities of abstract or physical resources, Cryptographic applications of quantum information, Quantum computation by measurements only. Norbert Lütkenhaus, Professor, Department of Physics Quantum key distribution, entanglement verification, linear optic quantum logic operation and measurement implementation, quantum state detection and estimation theory. David McKinnon, Assistant Professor, Department of Pure Mathematics Arithmetic algebraic geometry. Michele Mosca, Professor, Canada Research Chair, Department of C&O Quantum computer algorithms, NMR implementations of quantum computer algorithms, cryptography, discrete logarithm problem, graph theory. Ron Mullin, Distinguished Emeritus Professor, Department of C&O Theory of error correcting codes, the theory of combinatorial designs, and the security of computer communication networks. Ashwin Nayak, Associate Professor, Department of C&O Quantum computation, quantum information theory, computational complexity, algorithms. Paul J. Schellenberg, Professor, Department of C&O Combinatorial designs, edge-decompostions of graphs, cryptography. Jeffrey Shallit, Professor, David R. Cheriton School of Computer Science Algorithmic number theory (primality testing, factoring, etc.), formal languages and automata theory (especially connections with number theory), history of mathematics and computer science, ethical use of computers. Cam Stewart, Professor, Canada Research Chair, Department of Pure Mathematics Number theory. Staff Xinxin Fan, Ph.D., Research Associate, Department of E&CE

64 SECTION 4. PEOPLE Postdoctoral Fellows Current Postdocs Name Reza Azarderakhsh Murat Cenk Marcio Juliato Bisheng Liu Noman Mohammed Souradyuti Paul Yin Tan Department Department of C&O Department of E&CE Department of E&CE David R. Cheriton School of Computer Science David R. Cheriton School of Computer Science Department of C&O Department of E&CE Past Postdocs Sherman Chow (Oct Oct 2012) Present position: Chinese University of Hong Kong, China Koray Karabina (May Sep 2012) Present position: Bilkent University, Turkey Kevin Bauer (May Apr 2012) Present position: MIT, US Zhijun Li (Jan Aug 2011) Present position: Cisco, Canada Honggang Hu (Aug Jul 2011) Present position: University of Science and Technology of China, China Luca De Feo (Jul Aug 2011) Present position: Université de Versailles, France Patrick Longa (May Jul 2011) Present position: Microsoft Research, US Sanjit Chatterjee (Oct Oct 2010) Present position: Indian Institute of Science, India Nicolas Méloni (Sep Aug 2010) Present position: Universite du Sud Toulon-Var, France

65 SECTION 4. PEOPLE 14 Ashkan Namin (Sep Aug 2010) Present position: AMD, US Reouven Elbaz (Sep Aug 2010) Present position: Intel, US Hong Wen (Sep Aug 2009) Present position: University of Electronic Science and Technology of China, China Omran Ahmadi (Sep Aug 2008) Present position: Institute for Research in Fundamental Sciences, Iran 4.5 Graduate Students Current Students Name Gora Adj Seyed Ali Ahmadzadeh Saad Saleh Alaboodi Ahmad Salam Alrefai Mashael Alsabah Ayad Fekry Barsoum Khodakhast Bibak Yao Chen Denis Collette Peter Dawoud Casey Devet Tariq Elahi Roy Feng Dieter Fishbein Gabriel Gauthier-Shalom Sarah Harvey Kadhim Hayawi Kevin Henry Ryan Henry Fei Huo Frank Imeson Umair Iqbal Department Department of C&O Department of E&CE Department of E&CE Department of E&CE David R. Cheriton School of Computer Science Department of E&CE Department of C&O Department of E&CE David R. Cheriton School of Computer Science Department of E&CE David R. Cheriton School of Computer Science David R. Cheriton School of Computer Science Department of E&CE Department of C&O Department of C&O David R. Cheriton School of Computer Science Department of E&CE David R. Cheriton School of Computer Science David R. Cheriton School of Computer Science Department of E&CE Department of E&CE Department of E&CE

66 SECTION 4. PEOPLE 15 Muhammad Khizer Kaleem Hassan Khan Yik Kok Vivek Krishnan Marie-Sarah Lacharité Xiao Ma Kalikinkar Mandal Zuzana Masarova Danish Mehmood Hooman Mohajeri Moghaddam Carlos Moreno Nima Mousavi Thomaz Oliveira Sarah Pidcock Alireza Sharifi Vladimir Soukharev Colleen Swanson Peter Tysowski Jalaj Upadhyay Brandon Weir Michael Wesolowski Jeff Woo Teng Wu Gangqiang Yang Bo Zhu Shasha Zhu Nusha Zidaric Department of E&CE David R. Cheriton School of Computer Science Department of C&O Department of E&CE Department of C&O Department of E&CE Department of E&CE Department of C&O David R. Cheriton School of Computer Science David R. Cheriton School of Computer Science Department of E&CE Department of E&CE Department of C&O David R. Cheriton School of Computer Science Department of E&CE David R. Cheriton School of Computer Science David R. Cheriton School of Computer Science Department of E&CE David R. Cheriton School of Computer Science Department of C&O Department of C&O Department of E&CE Department of E&CE Department of E&CE Department of E&CE Department of E&CE Department of E&CE Past Students Edward Knapp, Ph.D., Dec 2012 Present position: Google, US Brandon Weir, M.Math., Dec 2012 Present position: Ph.D. student, University of Waterloo Danielle Drainville, M.Math., Dec 2012 Present position: Unknown

67 SECTION 4. PEOPLE 16 Mehrdad Nojoumian, Ph.D., Aug 2012 Present position: Southern Illinois University, US Marwa Nabil Ismail, Ph.D., Aug 2012 Present position: Unknown Alexsander Essex, Ph.D., Aug 2012 Present position: CHEO Research Institute, Canada Benjamin Weggenmann, Aug 2012 Present position: escrypt, US Edgar Mateos, Ph.D., Apr 2012 Present position: Unknown Gurleen Grewal, M.Math., Apr 2012 Present position: Bank of Montreal, Canada Dale Brydon, M.Math., Apr 2012 Present position: Unknown Rob Smits, M.Math., Dec 2011 Present position: Google, US Anuchart Tassanaviboon, Ph.D., Dec 2011 Present position: King Mongkut s University of Technology Thonburi, Thailand Qi Chai, Ph.D., Dec 2011 Present position: Oracle, US Abdulaziz Alkhoraidly, Ph.D., Aug 2011 Present position: Unknown Fei Huo, M.ASc., Aug 2011 Present position: PhD student, University of Waterloo Femi Olumofin, Ph.D., Aug 2011 Present position: Pitney Bowes, US Kewei Yu, M.Math., Aug 2011 Present position: Unknown Jeremy Clark, Ph.D., May 2011 Present position: Postdoc, Carleton University, Canada

68 SECTION 4. PEOPLE 17 Patrick Longa, Ph.D., Apr 2011 Present position: Microsoft Research, US Marcio Juliato, Ph.D., Apr 2011 Present position: Postdoc, University of Waterloo Solmaz Ghaznavi, Ph.D., Apr 2011 Present position: Unknown Toufik Zitouni, M.ASc., Dec 2010 Present position: Unknown Marko Komlenovic, M.ASc., Dec 2010 Present position: Unknown Zhijun Li, Ph.D., Dec 2010 Present position: Cisco, Canada Ryan Henry, M.Math., Dec 2010 Present position: PhD student, University of Waterloo Vladimir Soukharev, M.Math., Dec 2010 Present position: PhD student, University of Waterloo Greg Zaverucha, Ph.D., Aug 2010 Present position: Microsoft Research, US Jalaj Upadhyay, M.Math., Aug 2010 Present position: PhD student, University of Waterloo Qi Xie, M.Math., Aug 2010 Present position: Unknown Can Tang, M.Math., Aug 2010 Present position: Microsoft, US Ning Zhang, M.Math., Aug 2010 Present position: Unknown Aniket Kate, Ph.D., Aug 2010 Present position: Saarland University, Germany Wanying Luo, M.Math., Apr 2010

69 SECTION 4. PEOPLE 18 Present position: EISI, Canada Koray Karabina, Ph.D., Apr 2010 (M.Math., Dec 2006) Present position: Bilkent University, Turkey Xinxin Fan, Ph.D., March 2010 Present position: Postdoc, University of Waterloo Amir Ali Khatibzadeh, Ph.D., Dec 2009 Present position: Postdoc, University of Waterloo Safaa Zaman, Ph.D., Aug 2009 Present position: Kuwait University, Kuwait Jiang Wu, Ph.D., Aug 2009 Present position: Queens s University Belfast, UK Douglas Stebila, Ph.D., Apr 2009 Present position: Queensland University of Technology, Australia David Kenney, M.ASc., Dec 2008 Present position: Research in Motion, Canada Kayo Yoshida, M.Math., Dec 2008 Present position: Denso Corporation, Japan Colleen Swanson, M.Math., Dec 2008 Present position: PhD student, University of Waterloo Ed Knapp, M.Math., Dec 2008 Present position: PhD student, University of Waterloo Atefeh Mashatan, Ph.D., Dec 2008 Present position: CIBC, Canada Joel Reardon, M.Math., Aug 2008 Present position: PhD student, ETH Zurich, Switzerland Ge Zhong, M.Math., Aug 2008 Present position: Thales, US Kevin Henry, M.Math., Aug 2008 Present position: PhD student, University of Waterloo

70 SECTION 4. PEOPLE 19 Berkant Ustaoglu, Ph.D., Aug 2008 Present position: Izmir Institute of Technology, Turkey Jiayuan Sui, M.Math., Aug 2008 Present position: Cloakware, Canada Agustin Dominguez, Ph.D., Apr 2008 Present position: ITESM Campus Queretaro, Mexico Pujan Patel, M.ASc., Aug 2008 Present position: Cisco, Canada

71 Section 5 Research CACR offers an active research environment with faculty conducting research in many areas of cryptography and information security, both theoretical and applied. There are several ongoing multi-disciplinary projects with participation from faculty and students in the departments of Combinatorics and Optimization (C&O), Computer Science (CS), Electrical and Computer Engineering (E&CE), Physics (PHY), and Pure Mathematics (PMath). There are also a number of collaborative projects sponsored by industry. 5.1 Research Topics The following are some research groups and labs at the University of Waterloo that are led by CACR faculty members: Communications Security Lab; Guang Gong, Department of E&CE. Laboratory for Side-Channel Security of Embedded Systems; Cathy Gebotys, Department of E&CE. Cryptography, Security and Privacy Research Group; Ian Goldberg, Urs Hengartner and Doug Stinson, David R. Cheriton School of Computer Science. The following is a sampling of the research areas that are represented at CACR. Fundamentals of Cryptography Hash Functions: The recent discovery of collision-finding algorithms for many popular hash functions has led to an increased interest in the development and analysis of hash functions. Recent work includes analysis of multicollision attacks 20

72 SECTION 5. RESEARCH 21 on hash functions and analysis of reductions among fundamental computational problems involving hash functions. Pseudorandom Sequences: Pseudorandom sequences have many important applications in communications and cryptography. Randomness of a sequence refers to the unpredictability of the sequence. Any deterministically generated sequence used in practical applications is not truly random. The course of this research has two directions. Sequence design for wireless code division multiplexing (CDMA) communication systems. In wireless CDMA systems, multiple users share a common channel. The problem is to find good signal sets having low correlation (decreasing interferences among users in the detection process), large linear span (for providing certain security features for the users who are assigned those sequences, e.g. preventing cloning of cell phones), and a large number of sequences (so that more users can be supported). These problems have many connections with combinatorics and Boolean functions. For example, sequences having 2-level auto-correlation corresponds to cyclic Hadamard difference sets, and the polynomial functions used to generate binary sequences correspond to Boolean functions. Constructions of Boolean functions with high nonlinearity (against linear cryptanalysis), high order correlation immunity or resilience (against various correlation attacks and differential cryptanalysis), and high algebraic immunity (against algebraic attacks) for both stream cipher and block ciphers are also being pursued. Sequence design for applications in stream ciphers and pseudorandom number generators. Since transmission errors are more likely in wireless communications than in wireline communications, stream ciphers are preferred over block ciphers. CACR researchers are designing pseudorandom sequence generators with good randomness properties which can be efficiently and securely implemented in hardware. Also being studied are the pseudorandom number generators that arise from the sequence generators. Computational Number Theory: In the last twenty-five years, computational number theory and cryptology have become closely intertwined. Number theory provides most of the hard computational problems that can be used to guarantee the security of public-key cryptographic schemes. The main aim of computational number theory is the design, implementation, and analysis of algorithms for solving problems in number theory. Apart from algorithms for problems arising in cryptography such as the integer factorization problem or the discrete logarithm problem in various structures, this includes algorithms for computing fundamental invariants in algebraic number fields and algebraic function fields. CACR researchers have made many contributions to the discrete logarithm problem in finite fields, elliptic curves and hyperelliptic curves. We have also studied

73 SECTION 5. RESEARCH 22 combinatorial approaches to generic algorithms for the discrete logarithm problem, and considered low hamming weight variants of the problem. Distributed Cryptographic Protocols: Many cryptographic tools can be adapted to a distributed setting where the authority to perform a certain cryptographic computation is shared among various entities in a network. For example, we might desire a certain threshold of entities in order to compute a signature, decrypt a ciphertext, etc. The simplest example of this type of scheme is a secret sharing scheme, in which an authorized subset of entities (say at least t out of n) is required in order to reconstruct a certain secret, where each entity holds a piece of the secret called a share. The advantage of a distributed protocol (as compared to a one-to-one protocol) is increased security against attacks (since there is no longer a single point of failure) and fault-tolerance (the desired action can be completed even if some of the entities are not functioning correctly). Many types of cryptographic protocols have been investigated in a distributed setting, including oblivious transfer and broadcast encryption. Applied Cryptography and Communications Network Security Security for Pervasive Computing Environments: Pervasive computing environments allow users to seamlessly interact with embedded computers, depending on the users current context. These new environments raise a variety of privacy and security challenges. For example, context-sensitive services can easily leak information about a users context or uncertainty about a user s context might lead to wrongfully disclosed information. In our research, we examine pervasive computing environments for security and privacy challenges. We address these challenges by applying cryptographic algorithms in new ways and by implementing and evaluating these algorithms in prototype applications. Key Distribution: Distribution of keys by a trusted authority to users in a network is a fundamental tool in enabling secure communication. Security of key distribution schemes can be based on computational assumptions; however, it is also possible to design schemes that are unconditionally secure. Schemes of this type are proven secure using combinatorial or information-theoretic techniques, independent of the computing power of an adversary. Of particular interest are key distribution schemes for sensor networks, where it is imperative to minimize storage requirements and computational costs. In this setting, it may not be appropriate to ensure that every pair of nodes shares a

74 SECTION 5. RESEARCH 23 common key, so efficient methods for establishing secure multi-hop communication paths are necessary. Security in Ad Hoc Networks: Internet, wireless networks, and ad hoc networks have vastly differing characteristics such as the availability of a fixed infrastructure, the network topology, the capabilities of network nodes, and the availability of a centralized authority. These variations result in different requirements and constraints for implementing security features such as key distribution, authentication, encryption, and integrity checking. In general, an ad hoc network does not have a fixed infrastructure, the network topology changes frequently, and the nodes have limited computational, bandwidth, and power resources. In practice, ad hoc networks may be associated with Personal Area Networks (PANs), as for instance wireless communications among PDAs, cellular phones, and laptops using the Bluetooth protocol, or sensor networks. CACR researchers are developing applications-based security protocols for authentication among nodes in an ad hoc network and for authenticated key distributions or session key establishment. Symmetric, hybrid (for example, public-key cryptography with passwords), and asymmetric (i.e., public-key approach using threshold cryptography and identity-based schemes) solutions are being sought. Both single-hop and multi-hop scenarios are being considered. The performance of our proposed solutions will be evaluated through simulations. Privacy Protection and Authentication Mechanisms for RFID Systems: Radio frequency identification (RFID) is a technology for the automated identification of physical entities using radio frequency transmissions. Typically, RFID systems consist of RFID devices or so called tags, RFID readers or interrogators, and backend networks. An RFID tag is a simple and low-cost electronic device (transponder) that is attached to a physical object for wireless data transmission. It transmits data over the air in response to interrogation by an RFID reader. An RFID reader is a more powerful device (transceiver) that can queue data s- tored in tags. Multiple readers can then connect to a network that acts as a data processing subsystem and database. In the past ten years, RFID systems have gained popularity in many applications, such as supply chain management, library systems, e-passports, contactless cards (e.g., proximity cards, automated toll-payment transponders, and payment tokens), identification systems, and human implantation (such as medical-record indexing, and physical access control). Future applications could include smart appliances, shopping, and medication compliance monitoring. RFID is one of the most promising technologies in the field of ubiquitous and pervasive computing. Many new applications can be created by embedding an object with RFID tags. However, the rapid development of RFID

75 SECTION 5. RESEARCH 24 systems raises serious privacy and security concerns that could prevent the benefits of RFID technology from being fully utilized. The concerns about RFID systems arise from a) privacy concerns of users about clandestine physical tracking and inventorying of tags; b) authentication problems from counterfeit or cloned tags; and c) communication attacks: jamming, traffic analysis, spoofing, eavesdropping, relay or man-in-the-middle attacks, denial of service attacks, and side-channel attacks, all of which are easy to launch for both RFID tags and readers. Overcoming these concerns will be a significant challenge, because RFID tags do not have sufficient computational power and memory capacity to support standard cryptographic primitives. Physical Layer Security in Wireless Networks: The physical-layer security under the information-theoretic (perfect) security models can get exponentially close to perfect secrecy in theory. However, the information-theoretic security is an average-information measure. The system can be designed and tuned for a specific level of security. e.g., with very high probability a block is secure, but it may not be able to guarantee security with probability 1. So any deployment of a physical-layer security protocol in a classical system would be part of a layered security solution where security is provided at a number of different layers, each with a specific goal in mind. The physical-layer security can provide an additional layer of security for wireless networks. We investigate a novel MIMO aided security scheme. By exploiting an extra dimension provided by MIMO systems for adding artificial noise to the transmission process, which let the attacker s signal be a degraded version of the legitimate receiver s signal, the physical-layer security is enhanced as a result. We also investigate a novel framework for Physical layer Assisted message Authentication (PAA) under public key infrastructure (PKI) in wireless communication networks. Copyright Protection: Copyright protection is a fundamental goal of digital rights management. Two methods of copyright protection are broadcast encryption and tracing. Broadcast encryption ensures that an encrypted broadcast can be decrypted only by designated authorized receivers. Tracing schemes use certain codes to allow pirated data or decoders to be traced back to their rightful owners. Efficient and Secure Implementations of Cryptographic Primitives Design and Implementation of Lightweight Crypto Engine: Due to the tight cost and constrained resources of high-volume consumer devices such as RFID tags, smart cards and wireless sensor nodes, it is desirable to employ lightweight and specialized cryptographic primitives for many security applications. The key issue of designing lightweight cryptographic algorithms is to deal with the trade-off among

76 SECTION 5. RESEARCH 25 security, cost, and performance. CACR researchers have made contributions on designing new lightweight cryptographic primitives as well as implementing those algorithms on a wide range of embedded software and hardware platforms. Cryptographic Computations - Algorithms, Architectures and Fault Tolerance: Many cryptosystems are based on computations in very large finite fields. Dedicated hardware realization of processors or accelerators for such computations requires a large number of logic gates. A number of CACR researchers are working towards development of efficient algorithms for cryptographic computations. These algorithms are in turn mapped onto high performance and/or resource constrained architectures to meet requirements of various applications C from web servers to smart-cards. Research is also being carried out to devise efficient schemes for performing correct cryptographic computations in presence of hardware faults caused by defects of silicon devices or malicious acts of attackers. Side-Channel Attacks and Countermeasures: Side-channel attacks reveal information about cryptographic keys by capture and analysis of electromagnetic emission or power dissipation from embedded systems. A side-channel analysis laboratory has been established which supports the verification of countermeasures and attacks through real measurement of electromagnetic emissions and power. Software-based and VLSI countermeasures to thwart side-channel attacks in wireless embedded systems are being investigated. Cryptography in a Quantum World The true limitations and capabilities of an information processing device are determined by the laws of physics, and therefore we must ask how quantum technologies affect the theory and practice of providing information security objectives. In some cases quantum theory allows us to perform tasks previously believed to be infeasible, such as finding discrete logarithms in general groups or factoring large numbers. If large-scale quantum computers will be built (and fault-tolerant quantum error correction suggests that there is no fundamental obstacle) computationally secure cryptography will require an understanding of which problems are tractable and which are intractable on a quantum computer. Quantum information also has special properties which allow tasks previously believed to be impossible. Quantum mechanics implies an intrinsic, quantifiable, trade-off between the amount of information an eavesdropper extracts from a physical system and the amount of disturbance caused to the system. Thus, eavesdropping can be detected with high probability, and this opens the door for a wide range of new cryptographic tasks whose security is guaranteed by quantum mechanics.

77 SECTION 5. RESEARCH 26 Information Privacy and Computer Network Security Location Proofs: Location-based services provide services to a person based on his location. But what if the person lies about his location to get unauthorized access? We have developed technologies that allow people to prove that they are at a location, but without becoming trackable. Location Privacy: A location-based service allows a person to learn information that is relevant to her current location, such as nearby restaurants. However, considering that the person s location might allow conclusions about her interests or her activities, she could be reluctant to reveal her location to the locationbased service. We have designed and implemented privacy-enhancing algorithms that allow a person to benefit from location-based services without forcing her to reveal detailed location information to a service. Privacy for Online Social Networking: Users of social networking sites, such as Facebook, need to trust a site to properly deal with their personal information. Unfortunately, this trust is not always justified. We have developed privacy-enhancing technologies that protect people s privacy while using an online social networking site. Privacy for Mobile Social Networking: Social-networking applications have started to appear on mobile phones, which exploit the phones positioning capabilities to facilitate interaction between people. From a privacy point of view, this trend is troublesome, because it gives the provider of a social-networking application real-time access to people s location. We have designed and implemented privacy-enhancing technologies that allow location-sensitive interactions between people without requiring the continuous release of location information to an application provider. Coercion Resistance for End-to-End Voter-Verifiable Voting Systems: Endto-end voter-verifiable voting systems allow voters to verify that their votes were included in the final tally, without revealing which candidate they voted for. Coercion resistance is required to prevent vote buying and selling. We have studied coercion resistance in existing voter-verifiable voting systems and have developed a coercion-resistant voter-verifiable voting system for the Internet. Simpler End-to-End Voter-Verifiable Voting Systems: Most existing end-toend voter-verifiable voting systems are understandable only to an expert audience. We have designed a new system that uses fewer and simpler cryptographic primitives. Useful Security and Privacy Technologies: The security and privacy research community has continually faced many problems that have limited the impact

78 SECTION 5. RESEARCH 27 our work has had on the world. Despite decades of research in security systems, millions of people continue to fall victim to phishing attacks, have their computers hijacked for use in botnets, and leave wide trails of personal information, ripe for the picking by identity thieves. The aim of this research is to provide secure and private access to various Internet services following the principles of what we call Useful Security and Privacy technologies. We say a technology is useful if it is really making a difference in the real world; in this context, we mean that it actually does improve people s security or privacy. We have identified four important principles of designing Useful Security and Privacy technologies that will help meet this goal. The first principle, and one of the most important, is usability. It has been a hard-learned lesson in the security community that if a security system is difficult to use, people will either use it incorrectly, or more likely, not at all. In addition to ease-of-use, we must consider the user s experience; for example, if a technology improves security, but at the same time severely degrades performance, users will avoid it. Hand-in-hand with usability is deployability: in addition to making a system easy to use, it must be reasonable to use. For example, requiring end users to dramatically change their usual way of doing thingsfrom changing their instant messaging clients to changing their operating systemsmakes the results of research meant to help them less relevant. Effectiveness and robustness are two other important principles of Useful Security and Privacy. Once people are using a technology, it needs to actually do them some good. Many proposed, and even widely deployed, security systems contain major flaws that greatly compromise their efficacy; it is important that these flaws are discovered, and users warned about them, in order to minimize their damage. Additionally, many systems are designed so that they work as advertised, but only so long as things go according to plan. Reality is more brittle: users forget their passwords, their computers are vulnerable to malware, they misunderstand security-relevant messages, they fall victim to phishing attacks, etc. Useful systems need to maintain as much security as possible, even in the face of problems like these. This robustness principle in particular is one that most security technologies today overlook; we hope to make significant advances in the design of systems that can withstand various kinds of security failures. Enhancing the Usefulness of Tor: Tor is a particular technology we will be examining, in order to improve its usefulness. Tor allows users to maintain their privacy while obtaining real-time access to many Internet services, and the worldwide web in particular.

79 SECTION 5. RESEARCH 28 The security and privacy properties of Tor rely on the number of Tor users; if there are only a handful, simply being identified as one of them can degrade or compromise a user s privacy. Currently, Tor can take many seconds to perform simple operations, such as loading a web page. This poor performance discourages people from using it, or from using it regularly. This negatively affects not only their own privacy, but the privacy of all Tor users. We plan to examine the sources of Tor s observed poor performance and see what we can do to improve it. We will also continue our study of the Tor protocols themselves to analyze their security and privacy properties, especially in the face of common types of failures. 5.2 Technical Reports Research results are disseminated by invited and contributed presentations at seminars, workshops and conferences around the world, and by publishing papers in the CACR Technical Report series and in academic journals and conference proceedings. A list of CACR technical reports is provided below. These reports are available from our web site ( Technical Reports 1. B. Zhu, G. Gong, X. Lai and K. Chen Another View on Cube Attack, Cube Tester, AIDA and Higer Order Differential Cryptanalysis 2. R. Henry and I. Goldberg Solving Discrete Logarithms in Smooth-Order Groups with CUDA 3. K. Karabina, E. Knapp and A. Menezes Generalizations of Verheul s Theorem to Asymmetric Pairings 4. R. Henry and I. Goldberg Batch Proofs of Partial Knowledge 5. A. Barsoum and M. Anwar Hasan Enabling Data Dynamic and Indirect Mutual Trust for Cloud Computing Storage Systems 6. K. Mandal and G. Gong Probabilistic Generation of Good Span n Sequences from Nonlinear Feedback Shift Registers

80 SECTION 5. RESEARCH G. Zaverucha Hybrid Encryption in the Multi-User Setting 8. H. Mohajeri Moghaddam, B. Li, M. Derakhshani and I. Goldberg SkypeMorph: Protocol Obfuscation for Tor Bridges 9. Q. Chai and G. Gong A Cryptanalysis of HummingBird-2: The Differential Sequence Analysis 10. L. Harn and G. Gong Conference Key Establishment Using Polynomials 11. T. Elahi, K. Bauer, M. AlSabah, R. Dingledine and I. Goldberg Changing of the Guards: A Framework for Understanding and Improving Entry Guard Selection in Tor 12. M. AlSabah, K. Bauer and I. Goldberg Enhancing Tor s Performance using Real-time Traffic Classification 13. M. Anwar Hasan and C. Negre Sequential Multiplier with Sub-linear Complexity 14. N. Koblitz and A. Menezes Another Look at Non-Uniformity 15. N. Koblitz and A. Menezes Another Look at HMAC 16. M. Cenk, A. Alrefai, C. Negre and M. Anwar Hasan A New Approach to Low Complexity Binary Elliptic Curve Arithmetic 17. G. Grewal, R. Azarderakhsh, P. Longa, S. Hu and D. Jao Efficient Implementation of Bilinear Pairings on ARM Processors 18. Y. Yang, G. Gong and X. Tang On the Perfect Cyclically Conjugated Even and Odd Periodic Autocorrelation Properties of Quaternary Golay Sequences 19. Y. Yang, X. Tang and G. Gong Even Periodic and Odd Periodic Complementary Sequence Pairs from Generalized Boolean Functions 20. K. Mandal and G. Gong Cryptographically Strong de Bruijn Sequences with Large Periods

81 SECTION 5. RESEARCH G. Gong Character Sums and Polyphase Sequence Families with Low Correlation, DFT and Ambigiuty 22. S. Paul, E. Homsirikamol and K. Gaj A Novel Permutation-based Hash Mode of Operation FP and The Hash Function SAMOSA 23. J. Adikari, M. A. Hasan and C. Negre Towards Faster and Greener Cryptoprocessor for Eta Pairing on Supersingular Elliptic Curve over F R. Azarderakhsh and K. Karabina A New Double Point Multiplication Method and its Implementation on Binary Elliptic Curves with Endomorphisms 25. D. Moody, S. Paul and D. Smith-Tone Indifferentiability Security of the Fast Wide Pipe Hash: Breaking the Birthday Barrier 26. R. Henry and I. Goldberg All-but-k Mercurial Commitments and their Applications 27. K. Mandal and G. Gong Cryptographic D-morphic Analysis and Fast Implementations of Composited De Bruijn Sequences 28. X. Fan, K. Mandal and G. Gong WG-8: A Lightweight Stream Cipher for Resource-Constrained Smart Devices 29. K. Mandal and G. Gong Filtering Nonlinear Feedback Shift Registers using Welch-Gong Transformations for Securing RFID Applications 30. G. Gong, M. Aagaard and X. Fan Resilience to Distinguishing Attacks on WG-7 Cipher and Their Generalizations 31. H. El-Razouk, A. Reyhani-Masoleh and G. Gong New Implementations of the WG Stream Cipher 32. Z. Li and G. Gong Efficient Data Aggregation with Secure Bloom Filter in Wireless Sensor Networks 33. T. Elahi and I. Goldberg CORDON - A Taxonomy of Internet Censorship Resistance Strategies

82 SECTION 5. RESEARCH O. Ahmadi and I. Shparlinski Exponential Sums over Points of Elliptic Curves 2011 Technical Reports 1. C. Lam, M. Aagaard and G. Gong Hardware Implementations of Multi-output Welch-Gong Ciphers 2. A. Childs, D. Jao and V. Soukharev Constructing Elliptic Curve Isogenies in Quantum Subexponential Time 3. C. Moreno and M. Anwar Hasan SPA-Resistant Binary Exponentiation with Optimal Execution Time 4. R. Henry, F. Olumofin and I. Goldberg Practical PIR for Electronic Commerce 5. P. Mittal, F. Olumofin, C. Troncoso, N. Borisov and I. Goldberg PIR-Tor: Scalable Anonymous Communication Using Private Information Retrieval 6. M. AlSabah, K. Bauer, I. Goldberg, D. Grunwald, D. McCoy, S. Savage and G. Voelker DefenestraTor: Throwing out Windows in Tor 7. J. Taverne, A. Faz-Hernandez, D. Aranha, F. Rodriguez-Henriquez, D. Hankerson and J. Lopez Software Implementation of Binary Elliptic Curves: Impact of the Carry-less Multiplier on Scalar Multiplication 8. H. Hu and G. Gong Periods on Two Kinds of Nonlinear Feedback Shift Registers with Time Varying Feedback Functions 9. S. Chatterjee, A. Menezes and B. Ustaoglu A Generic Variant of NIST s KAS2 Key Agreement Protocol 10. M. Juliato and C. Gebotys FPGA Implementation of an HMAC Processor based on the SHA-2 Family of Hash Functions 11. I. Goldberg, D. Stebila and B. Ustaoglu Anonymity and One-Way Authenatication in Key Exchange Protocols 12. K. Bauer, M. Sherr, D. McCoy and D. Grunwald ExperimenTor: A Testbed for Safe and Realistic Tor Experimentation

83 SECTION 5. RESEARCH C. Moreno and M. Anwar Hasan Fast SPA-Resistant Exponentiation Through Simultaneous Processing of Half- Exponents 14. Q. Chai, X. Fan and G. Gong An Ultra-Efficient Key Recovery Attack on the Lightweight Stream Cipher A2U2 15. Z. Hu, P. Longa and M. Xu Implementing 4-Dimensional GLV Method on GLS Elliptic Curves with j-invariant G. Gong, F. Huo and Y. Yang Large Zero Autocorrelation Zone of Golay Sequences and 4 q -QAM Golay Complementary Sequences 17. S. Brânzei, T. Elahi and I. Goldberg Local Anonymity: A Metric for Improving User Privacy in Tor 18. A. Hamel, J-C. Grégoire and I. Goldberg The Mis-entropists: New Approaches to Measures in Tor 19. J. Day, Y. Huang, E. Knapp and I. Goldberg SPEcTRe: Spot-checked Private Ecash Tolling at Roadside 20. T. Wang, K. Bauer, C. Forero and I. Goldberg Congestion-aware Path Selection for Tor 21. R. Smits, D. Jain, S. Pidcock, I. Goldberg and U. Hengartner SPATor: Improving Tor Bridges with Single Packet Authorization 22. Q. Chai and G. Gong Verifiable Symmetric Searchable Encryption for Semi-honest-but-curious Cloud Services 23. A. Alkhoraidly and M. Anwar Hasan Adaptive Error Recovery for Transient Faults in Elliptic Curve Scalar Multiplication 24. S. Pidcock, R. Smits, U. Hengartner and I. Goldberg NotiSense: An Urban Sensing Notification System To Improve Bystander Privacy 25. N. Koblitz and A. Menezes Another Look at Security Definitions 26. L. Fuentes-Castaneda, E. Knapp and F. Rodriguez-Henriquez Faster Hashing to G2

84 SECTION 5. RESEARCH S. Chaterjee, A. Menezes and P. Sarkar Another Look at Tightness 28. A. Barsoum and M. Anwar Hasan On Verifying Dynamic Multiple Data Copies over Cloud Servers 29. M. AlSabah, K. Bauer, T. Elahi and I. Goldberg The Path Less Travelled: Overcoming Tor s Bottlenecks with Multipaths 30. M. Cenk, C. Negre and M. Anwar Hasan Improved Three-Way Split Formulas for Binary Polynomial and Toeplitz Matrix Vector Products 31. K. Bibak Additive Combinatorics with a View Towards Computer Science and Cryptography: An Exposition 32. D. Jao and L. De Feo Towards Quantum-Resistant Cryptosystems from Supersingular Elliptic Curve Isogenies 33. P. Tysowski and M. Anwar Hasan Towards Secure Communication for Highly Scalable Mobile Applications in Cloud Computing Systems 34. B. Zhu and G. Gong Guess-then-Meet-in-the-Middle Attacks on the KTANTAN Family of Block Ciphers 35. G. Gong A Closer Look at Selective DFT Attacks 2010 Technical Reports 1. N. Yu and G. Gong New Construction of M-ary Sequence Families With Low Correlation From the Structure of Sidelnikov Sequences 2. N. Méloni, C. Ngre and M. Anwar Hasan High Performance GHASH Function for Long Messages 3. K. Karabina, A. Menezes, C. Pomerance and I. Shparlinski On the Asymptotic Effectiveness of Weil Descent Attacks 4. A. Namin, G. Li, J. Wu, J. Xu, Y. Huang, O. Nam, R. Elbaz and M. Anwar Hasan FPGA Implementation of CubeHash, Grostel, JH, and SHAvite-3 Hash Functions

85 SECTION 5. RESEARCH R. Henry, K. Henry and I. Goldberg Making a Nymbler Nymble using VERBS 6. C. Tang and I. Goldberg An Improved Algorithm for Tor Circuit Scheduling 7. D. Stinson and J. Upadhyay On the Complexity of the Herding Attack and Some Related Attacks on Hash Functions 8. D. Jao and V. Soukharev A Subexponential Algorithm for Evaluating Large Degree Isogenies 9. Q. Chai and G. Gong A Lightweight Protocol to Robust TID-Based Anti-Counterfeiting 10. A. Kate, G. Zaverucha and I. Goldberg Polynomial Commitments 11. P. Longa and C. Gebotys Efficient Techniques for High-Speed Elliptic Curve Cryptography 12. M. A. Hasan, N. Meloni, A. Namin and C. Negre Block Recombination Approach for Subquadratic Space Complexity Binary Field Multiplication based on Toeplitz Matrix-Vector Product 13. A. Barsoum and M. A. Hasan On Implementation of Quadratic and Sub-Quadratic Complexity Multipliers using Type II Optimal Normal Bases 14. K. Guo and G. Gong New Constructions of Complete Non-cyclic Hadamard Matrices, Related Function Families and LCZ Sequences 15. P. Longa and C. Gebotys Analysis of Efficient Techniques for Fast Elliptic Curve Cryptography on x86-64 based Processors 16. C. Moreno and M. Anwar Hasan An Adaptive Idle-Wait Countermeasure Against Timing Attacks on Public-Key Cryptography 17. F. Olumofin and I. Goldberg Revisiting the Computational Practicality of Private Information Retrieval

86 SECTION 5. RESEARCH S. Chatterjee, D. Hankerson and A. Menezes On the Efficiency and Security of Pairing-Based Protocols in the Type 1 and Type 4 Settings 19. M. A. Hasan, A. H. Namin and C. Negre New Complexity Results for Field Multiplication using Optimal Normal Bases and Block Recombination 20. S. Chatterjee and P. Sarkar Practical Hybrid (Hierarchical) Identity-Based Encryption Schemes Based on the Decisional Bilinear Diffie-Hellman Assumption 21. Z. Li, G. Gong and Z. Qin Secure and Efficient LCMQ Entity Authentication Protocol 22. Z. Li and G. Gong On Data Aggregation with Secure Bloom Filter in Wireless Sensor Networks 23. R. Henry and I. Goldberg Extending Nymble-like Systems 24. R. Henry and I. Goldberg Formalizing Anonymous Blacklisting Systems 25. Withdraw 26. R. Henry Pippenger s Multiproduct and Multiexponentiation Algorithms 27. X. Fan, G. Gong, K. Lauffenburger and T. Hicks Design Space Exploration of Hummingbird Implementations on FPGAs 28. K. Karabina Torus-Based Compression by Factor 4 and K. Karabina Squaring in Cyclotomic Subgroups 30. D. Aranha, K. Karabina, P. Longa, C. Gebotys and J. Lopez Faster Explicit Formulas for Computing Pairings over Ordinary Curves 31. D. Aranha, J.-L. Beuchat, J. Detrey and N. Estibals Optimal Eta Pairing on Supersingular Genus-2 Binary Hyperelliptic Curves 32. A. Barsoum and M. Anwar Hasan Provable Possession and Replication of Data over Cloud Servers

87 SECTION 5. RESEARCH F. Olumofin and I. Goldberg Preserving Access Privacy Over Large Databases 34. A. Broadbent, S. Jeffery and A. Tapp Exact, Efficient and Information-Theoretically Secure Voting with an Arbitrary Number of Cheaters 2009 Technical Reports 1. Z. Wang and G. Gong New Sequences Design from Weil Representation with Low Two-Dimensional Correlation in Both Time and Phase Shifts 2. P. Longa and C. Gebotys Novel Precomputation Schemes for Elliptic Curve Cryptosystems 3. H. Hu and G. Gong New Sequence Families with Zero or Low Correlation Zone via Interleaving Techniques 4. G. Gong, S. Ronjom, T. Helleseth and H. Hu Fast Discrete Fourier Spectra Attacks on Stream Ciphers 5. A. Dominguez-Oviedo and M. Anwar Hasan Algorithm-level Error Detection for ECSM 6. A. Alkhoraidly and M. Anwar Hasan Error Detection and Recovery for Transient Faults in Elliptic Curve Cryptosystems 7. G. Zaverucha and D. Stinson Anonymity in Shared Symmetric Key Primitives 8. S. Chatterjee, D. Hankerson, E. Knapp and A. Menezes Comparing Two Pairing-Based Aggregate Signature Schemes 9. J. Reardon and I. Goldberg Improving Tor Using a TCP-over-DTLS Tunnel 10. D. Stebila, M Mosca and N. Lütkenhaus The Case for Quantum Key Distribution 11. M. A. Hasan and C. Negre Subquadratic Space Complexity Multiplier for a Class of Binary Fields using Toepliz Matrix Approach

88 SECTION 5. RESEARCH Z. Wang and G. Gong A Note on the Diagonalization of the Discrete Fourier Transform 13. N. Méloni and M. A. Hasan Elliptic Curve Point Scalar Multiplication Combining Yao s Algorithm and Double Bases 14. N. Méloni and M. A. Hasan Exponentiation Using a Large-Digit Representation and ECC Applications 15. K. Hoeper and G. Gong Monitoring-Based Key Revocation Schemes for Mobile Ad Hoc Networks: Design and Security Analysis 16. H. Hu and G. Gong New Ternary and Quaternary Sequences with Two-Level Autocorrelation 17. F. Morain Edwards Curves and CM Curves 18. M. Juliato, C. Gebotys and R. Elbaz Efficient Fault Tolerant SHA-2 Hash Functions for Space Applications 19. D. Jao and K. Yoshida Boneh-Boyen Signatures and the Strong Diffie-Hellman Problem 20. G. Zaverucha and D. Stinson Group Testing and Batch Verification 21. C. Alexander, J. Reardon and I. Goldberg Plinko: Polling with a Physical Implementation of a Noisy Channel 22. F. Olumofin, P. Tysowski, I. Goldberg and U. Hengartner Achieving Efficient Query Privacy for Location Based Services 23. J. Wu and B. Ustaoglu Efficient Key Exchange with Tight Security Reduction 24. N. Yu and G. Gong Near-complementary Sequences With Low PMEPR for Peak Power Control in Multicarrier Communications 25. N. Yu and G. Gong Multiplicative Characters, The Weil Bound, and Polyphase Sequence Families With Low Correlation

89 SECTION 5. RESEARCH K. Karabina Factor-4 and 6 Compression of Cyclotomic Subgroups of F 2 4m 27. I. Goldberg, B. Ustaoglu, M. Van Gundy and H. Chen Multi-party Off-the-Record Messaging and F 3 6m 28. A.H. Namin and M.A. Hasan Hardware Implementation of the Compression Function for Selected SHA-3 Candidates 29. D. Engels, X. Fan, G. Gong, H. Hu and E. Smith Ultra-lightweight Cryptography for Low-cost RFID Tags: Hummingbird Algorithm and Protocol 30. J. Balakrishnan, J. Belding, S. Chisholm, K. Eisenträger, K. Stange and E. Teske Pairings on Hyperelliptic Curves 31. M. Young, A. Kate, I. Goldberg and M. Karsten Practical Robust Communication in DHTs Tolerating a Byzantine Adversary 32. A. Dominguez-Oviedo, M. Anwar Hasan and B. Ansari Fault-Based Attack on Montgomery s Ladder ECSM Algorithm 33. A. Kate and I. Goldberg Using Sphinx to Improve Onion Routing Circuit Construction 34. S. Chatterjee and A. Menezes On Cryptographic Protocols Employing Asymmetric Pairings - The Role of ψ Revisited 35. K. Karabina Double-Exponentiation in Factor-4 Groups and its Applications 36. S. Chatterjee, A. Menezes and B. Ustaoglu Reusing Static Keys in Key Agreement Protocols 37. F. Olumofin and I. Goldberg Privacy-preserving Queries over Relational Databases 2008 Technical Reports 1. M. A. Hasan and C. Negre Subquadratic Space Complexity Multiplication over Binary Fields with Dickson Polynomial Representation

90 SECTION 5. RESEARCH R. Stedman, K. Yoshida and I. Goldberg A User Study of Off-the-Record Messaging 3. X. Fan, G. Gong and D. Jao Efficient Pairing Computation on Genus 2 Curves in Projective Coordinates 4. X. Fan, G. Gong and D. Jao Speeding Up Pairing Computations on Genus 2 Hyperelliptic Curves with Efficiently Computable Automorphisms 5. X. Fan and G. Gong Key Revocation Based on Dirichlet Multinomial Model for Mobile Ad Hoc Networks 6. P. Longa and C. Gebotys Setting Speed Records with the (Fractional) Multibase Non-Adjacent Form Method for Efficient Elliptic Curve Scalar Multiplication 7. A. Menezes and B. Ustaoglu Comparing the Pre- and Post-Specified Peer Models for Key Agreement 8. D. Hankerson, A. Menezes and M. Scott Software Implementation of Pairings 9. J. Wu and D. Stinson How to Ensure Forward and Backward Untraceability of RFID Identification Schemes By Using A Robust PRBG 10. J. Wu and D. Stinson On the Securty of The ElGamal Encryption Scheme and Damgard s Variant 11. J. Sui A Security Analysis of Some Physical Content Distribution Systems 12. A. Mashatan and D. Stinson Recognition in Ad Hoc Pervasive Networks 13. D. Stebila, P. Udupi and S. Chang Multi-Factor Password-Authenticated Key Exchange 14. U. Hengartner Design and Evaluation of an Architecture for Location Privacy 15. A. Mashatan and D. Stinson A New Message Recognition Protocol for Ad Hoc Pervasive Networks

91 SECTION 5. RESEARCH D. Hankerson, K. Karabina and A. Menezes Analyzing the Galbraith-Lin-Scott Point Multiplication Method for Elliptic Curves over Binary Fields 17. U. Hengartner and G. Zhong A Distributed k-anonymity Protocol for Location Privacy 18. M. Juliato and C. Gebotys An Approach for Recovering Satellites and their Cryptographic Capabilities in the Presence of SEUs and Attacks 19. A. H. Koblitz, N. Koblitz and A. Menezes Elliptic Curve Cryptography: The Serpentine Course of a Paradigm Shift 20. Z. Li and G. Gong A Survey on Security in Wireless Sensor Networks 21. H. Wen and G. Gong A MIMO Based Cross-Layer Approach to Augment the Security of Wireless Networks 22. I. Goldberg, A. Mashatan and D. Stinson A New Message Recognition Protocol With Self-Recoverability for Ad Hoc Pervasive Networks 23. D. Brown and S. Vanstone The Number of Polynomial Basis Sets of a Finite Field 24. A. Menezes and B. Ustaoglu On Reusing Ephemeral Keys in Diffie-Hellman Key Agreement Protocols 25. A. Kate and I. Goldberg Distributed Key Generation for the Internet

92 Section 6 Workshop CACR is committed to sustaining existing relationships and to developing new links with industry and government. As part of this commitment, we have organized numerous workshops and conferences around the world. Agendas for theses workshops and conferences are available from our web site ( Conferences The 7th International Conference on Sequences and Their Applications (SETA 2012) June 4-8, 2012, University of Waterloo Conferences Joint German-Canadian Workshop on Embedded Systems, Signal Processing, and IT Security (ESSPRITS 2011) October 20-21, 2011, University of Waterloo. The 11th Privacy Enhancing Technologies Symposium (PETS 2011) July 27-29, 2011, University of Waterloo Conferences The 17th Annual Workshop on Selected Areas in Cryptography (SAC 2010) August 12-13, 2010, University of Waterloo Conferences The 13th Workshop on Elliptic Curve Cryptography (ECC 2009) August 24-26, 2009, University of Calgary. 41

93 SECTION 6. WORKSHOP Conferences The 12th Workshop on Elliptic Curve Cryptography (ECC 2008) September 22-24, 2008, Utrecht, The Netherlands.

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96 June 3, 2013 To: Mike Grivicic, Secretary, Senate Graduate & Research Council From: Lynn Judge, Director, Graduate Academic Services Re: Senate Graduate & Research Council Items for Approval Graduate Studies Calendar PhD Thesis Examining Committee - External Examiners of Doctoral Theses Thesis Defence - Decisions The following are changes for approval and to be listed in the Graduate Studies Calendar: 1) PhD Thesis Examining Committee - External Examiners of Doctoral Theses At Graduate Operations Committee meetings held earlier this year, a proposal was presented for enhancing the guideline for determining conflict of interest, recommendation and approval regulation for the external examiners of doctoral theses. The proposed changes were informed by regulations at other Canadian universities and the Tri-council s statement on conflict of interest. The proposed revisions for the PhD Thesis Examining Committee regulation as recorded in the Graduate Studies Calendar are highlighted below. PhD Thesis Examining Committee The Examining Committee consists of a minimum of five members: an external examiner, either the supervisor and three other members of the university, or the co-supervisors and two other members of the university. At least one of the non-supervising members must be from the home department, and at least one must be external to the home department (referred to as the internal-external). Normally, UW members of the Examining Committee will be drawn from the student's Advisory Committee. In some specialized fields, identifying an internal-external who is able to make a meaningful contribution to the examination is problematic. In such circumstances, the requirement that at least one of the UW members of the Examining Committee be external to the department may be waived by the Faculty Associate Dean (Graduate Studies). Holding an adjunct or cross appointment in the home department does not preclude serving as an internal-external. The external examiner must be at arm's length from the candidate s thesis, candidate and supervisor(s). Normally, this means the external examiner is free of potential conflict of interest for the past seven years with the candidate, supervisor(s), and examination committee members if they have played a collaborative role in the candidate s thesis. This includes full disclosure of all past affiliation is required to assist in confirming an arm's-length relationship. Recommendations to the Faculty Associate Dean (Graduate Studies) concerning external examiners must be accompanied by a curriculum vitae and a conflict-of-interest statement. The Associate Dean is responsible for determining whether the external examiner proposed is at arm's length. The external examiner must hold a doctorate and be knowledgeable in the field of the candidate s research. In addition, to ensure fairness and impartiality, the external examiner must be at arm's length from the candidate s thesis, candidate and supervisor(s), and must not be in a potential conflict of interest with regards to the outcome of the thesis examination. There is a conflict of interest when: A proposed external examiner is, or was in the last six years, from the same university, Page 1 of 3

97 organization or department, or belongs or belonged, in the last six years, to the same research unit as the supervisor(s) or candidate; or There is an administrative or family link between the proposed external examiner and the supervisor(s) or candidate (e.g., head of the department, dean of the faculty, etc.); or A proposed external examiner is an industrial or government representative or professional who is or was in the last six years directly involved in collaborative activities with the supervisor(s) or candidate; or A proposed external examiner is a former research supervisor or graduate student of the supervisor(s) or candidate; or A proposed external examiner has collaborated or published with the supervisor(s) or candidate within the past six years; or A proposed external examiner is a planned future research supervisor or employer of the candidate or plans to collaborate or publish with the candidate in the foreseeable future; or The proposed external examiner is uncomfortable with reviewing the proposal due to previous conflicts or any other reason (e.g., past student or supervisor, even if more than six years ago, or personal conflict); or The Faculty Associate Dean, Graduate Studies, has reason to believe that a specific proposed external examiner should not be involved in the review. In cases where the candidate s thesis research has involved collaborations with other local members of the examining committee beyond the supervisor(s) within the past six years, the external examiner must be free of potential conflict of interest under the guidelines above with those members as well. Recommendation of an individual to serve as external examiner is made by the supervisor(s) or graduate officer/associate chair, graduate studies, as appropriate. Recommendations to the Faculty Associate Dean (Graduate Studies) concerning external examiners must be accompanied by a curriculum vitae covering the past six years and a conflict-of-interest statement, as well as full disclosure of any past affiliations involving the candidate and supervisor(s) to assist in confirming an arm's-length relationship. The Faculty Associate Dean is responsible for determining whether the external examiner proposed is at arm's length and the contact for the external examiner up to the time of the defence. 2) Thesis Defence - Decision At Graduate Operations Committee meetings held earlier this year, doctoral defence decisions were reviewed. A change to the time limit from one calendar year to four months under the Accepted Conditionally decision category was proposed. The regulation change is highlighted below. Decision The decision of the PhD Thesis Examining Committee is based both on the thesis and on the candidate's ability to defend it. Four decisions are open to the PhD Thesis Examining Committee: Page 2 of 3

98 A. Accepted Thesis may require typographical and/or minor editorial corrections to be made to the satisfaction of the supervisor normally within one month. B. Accepted Conditionally Thesis is acceptable but requires content changes that do not require re-examination. The PhD Thesis Examining Committee's report must include a brief outline of the nature of the changes required and must indicate the time by which the changes are to be completed. In any case, changes must be completed to the Committee's satisfaction within one calendar year four months of the date of the defence or the student must withdraw from the program. C. Decision Deferred Thesis requires modifications of a substantial nature, the need for which makes the acceptability of the thesis questionable. The PhD Thesis Examining Committee's report must contain a brief outline of the modifications expected and should indicate the time by which the changes are to be completed. The revised thesis must be re-submitted to the Associate Dean (Graduate Studies) of the Faculty for reexamination. Normally, the re-examination will follow the same procedures as for the initial submission except that the display period may be reduced or eliminated at the discretion of the Associate Dean. Normally, the same PhD Thesis Examining Committee will serve. A decision to defer is open only once for each candidate. D. Rejected Thesis is rejected. The PhD Thesis Examining Committee shall report the reasons for rejection. A student whose doctoral thesis has been rejected will be required to withdraw from the PhD program. The departmental Graduate Officer/Associate Chair will confirm in writing the decision of the PhD Thesis Examining Committee to the student and the requirement to withdraw within one week of the date of the examination. If the PhD Thesis Examining Committee is not prepared to reach a decision concerning the thesis at the time of the thesis defence, it is the responsibility of the Chair to determine what additional information is required by the Committee to reach a decision, to arrange to obtain this information for the Committee, and to call another meeting of the Committee as soon as the required information is in his or her hands. It is also the responsibility of the Chair to inform the candidate that the decision is pending. Candidates should not normally be required to present themselves before the PhD Thesis Examining Committee at the second meeting. If all but one member of the Committee agree on a decision, the decision shall be that of the majority, except when the one dissenting vote is that of the External Examiner and the External Examiner is present. In this case, the occurrence must be reported to the Associate Dean (Graduate Studies) of the Faculty concerned who will inform the Associate Provost, Graduate Studies. The Associate Provost will seek the advice of the Associate Deans (Graduate Studies) and come to a decision, which will be reported back to the PhD candidate and the Chair of the PhD Thesis Examining Committee. In very exceptional cases, the Associate Provost, Graduate Studies may wish to take the matter before the Senate Graduate and Research Council, which is specifically given authority to make such decisions. If two or more dissenting votes are recorded, the case must be referred to the Associate Dean (Graduate Studies) of the Faculty who will ascertain what is needed to reach a consensus. Page 3 of 3

99 June 3, 2013 To: Mike Grivicic, Secretary, Senate Graduate & Research Council From: Lynn Judge, Director, Graduate Academic Services Re: Senate Graduate & Research Council Items for Information and Approval Graduate Academic Integrity Initiative Academic Integrity Courses 1) Graduate Academic Integrity Initiative attached for information (Bruce Mitchell) 2) Graduate Academic Integrity Courses for approval (Lynn Judge) In April, the Academic Integrity Initiative was endorsed at Deans Council. At a discussion with the Associate Deans, Graduate Studies held in April 2013, block enrolment was identified as the method by which the Academic Integrity tutorial would be applied to the students records on their admission term. It was determined with the Registrar that only a single new subject code (ACINTY) would be implemented for courses related to academic integrity. The new graduate course numbers will be distinguished for each Faculty, allowing for a range of numbers for any future courses which may be initiated by the Academic Integrity Office and/or a Faculty. Course ACINTY 600 ACINTY 610 ACINTY 620 ACINTY 630 ACINTY 640 ACINTY 650 ACINTY 660 Faculty Applied Health Sciences Arts Engineering Environment Mathematics Science Theology (for the Conrad Grebel University College program: Master of Theological Studies, and the St. Jerome s University program: Master of Catholic Thought) Senate Graduate and Research Council course forms are attached for approval.

100 Graduate Academic Integrity Initiative Background: Academic integrity (AI) became a priority at Waterloo under the Sixth Decade Plan ( ), which was endorsed by the Board of Governors in October, Deans Council shortly thereafter requested that a report be prepared on the state of academic integrity at the University of Waterloo, which resulted in the document: Toward a level playing field: Enhancing academic integrity at the University of Waterloo (2007). Out of this report, the Office of Academic Integrity was established, and a number of other recommendations were made such as: Recommendation 9: All undergraduate and graduate, and distance education students must complete an on-line academic integrity module before completing their first academic term at UW. Successful completion of a module will include submission of an electronic sign off form confirming that the student did the work on the module, understands the content and who to contact for further advice, and commits to behave consistently with academic integrity. (p. 26) In August 2009, an academic integrity on-line graduate tutorial, which had been developed by three librarians, was made live for all users via a link on the academic Integrity website ( The intention at that time was for all graduate students to have reviewed this tutorial before they participated in a Faculty-specific AI session. The goals were to decrease duplication of tutorials across campus, reduce the need for updates if the information was centrally maintained, and allow Faculties to build on the basic tenets by adding specifics relevant to each discipline. Current State: All six Faculties cover academic integrity to various degrees, with several Faculties directing students to review the basic AI tutorial on the academic integrity office website. At present, three Faculties (AHS, ARTS, SCI) have a mandatory session on academic integrity for graduate students, where students must be present and sign a document stating that they will uphold academic integrity. A graduate student s failure to complete this session results in the inability for him/her to graduate, until they meet this requirement. Over time, the desire to have a mechanism to educate, monitor and ensure that graduate students are informed of uwaterloo s academic integrity (AI) expectations has grown. At present, the basic AI tutorial that was developed in 2009 is voluntary and does not seem to be well utilized by graduate students.

101 In order to have the capability to monitor, promote and enforce academic integrity, Bruce Mitchell and Faye Schultz (Office of Academic Integrity) had the Centre for Extended Learning (CEL) develop a 'course' shell in D2L, based on the format of the learning objectives in the existing tutorial, and with input on the quiz questions from the librarians who were part of the original development. A test pilot of the graduate tutorial and quiz was offered for all Faculties to participate, if they desired. A successful pilot was conducted with two online Master s courses in Winter Recommendations from the pilot were: to add more scenarios, specifically more examples of collaboration; continue to add quiz questions on a regular basis; and, to delineate between questions for Master s students and doctoral students, so the individual completing the quiz is only asked questions relevant to their degree. Based on the feedback from the pilot, a revised tutorial and quiz is being developed. Feedback from associate deans, faculty, students, teaching assistants, and staff, as well as data from a recent AI survey, conducted in Fall 2012, indicate the need for more AI education and also support a mandatory tutorial. The implementation of a graduate academic integrity course module would benefit uwaterloo by: Providing consistent and readily available information on academic integrity Ensuring that all graduate students have reviewed a tutorial and passed a brief quiz on AI Reinforcing the 5 values (honesty, trust, fairness, respect and responsibility) which uwaterloo promotes Decreasing the incidence of academic misconduct Decreasing the number of student claims that they were not informed about AI at uwaterloo Reducing the workload at a Faculty level by covering the basics of academic integrity, allowing them to focus on specific application Making the tutorial and quiz mandatory shows that uwaterloo takes AI seriously On March 7, 2013 all the Associate Deans, Graduate Studies met with regard to making raduate utorial uiz a requirement for all graduate students. Consensus was to proceed with a mandatory academic integrity tutorial and quiz. Deans Council endorsed this initiative on April 17, Three Faculties (AHS, ARTS, SCI) will incorporate the graduate academic integrity course module with preexisting requirements, and the Faculties (ENG, ENV, MATH) will begin to require this new course module. Such proposals will be submitted to their respective Faculty Councils, and once approval has been obtained from them a proposal for all six Faculties will be submitted to Senate Graduate and Research Council and then to Senate for information. The Office of Academic Integrity has met with the Graduate Studies Office and the Centre for Extended Learning to discuss and prepare for implementation, ideally for Fall 2013.

102 Next Steps: Incoming graduate students will be notified by the GSO about the required Graduate Academic Integrity module. GSO identifies and block registers all new students as of September 8, 2013, and thereafter, to complete the Graduate Academic Integrity module as a course in LEARN (assuming Senate approval by not later than September 2013). Each new student has up to 8 weeks to review the module and successfully achieve 75% to pass an academic integrity quiz. Students who do not achieve 75% will have to retake the quiz until they attain this minimum score. Students who do not comply within the 8 weeks will be contacted by the Office of Academic Integrity and advised to complete the module within 14 days. Students who do not complete the module will not be able to pre-register in future courses until they have completed this mandatory credit. Further action for non-compliance beyond this point will need to be determined.

103 GRADUATE STUDIES OFFICE Waterloo, Ontario, Canada N2L 3G1 uwaterloo.ca/graduate-studies Fax Senate Graduate and Research Council Course/Milestone New/Revision/Inactivation form Faculty: Applied Health Science Effective term: Term/Year Fall 2013 Course New Revision Inactivation Milestone New Revision Inactivation New milestone title: Choose an item. For course revisions, indicate the type(s) of changes: (e.g. consent, description, title, requisites) Course Subject code: ACINTY Course number: 600 Course Title (max. 100 characters incl. spaces): Academic Integrity Module Course Short Title (max. 30 characters incl. spaces): Academic Integrity Module Grading Basis: CREDIT/NO CREDIT Course Credit Weight: 0.00 Course Consent Required: Choose an item. Course Description: Every new UW graduate student must complete this online academic integrity module in their first academic term. Regardless of the term when the new student starts he/she will be automatically enrolled in the academic integrity module in LEARN. The student then has eight weeks to review the module and successfully achieve 75% to pass an academic integrity quiz. Students who do not achieve 75% will have to retake the quiz until they attain the minimum score. Students who do not comply within the 8 weeks will be contacted by the Office of Academic Integrity and advised to complete the module within 14 days. Students who do not complete the module will not be allowed to enroll in future courses until they have completed this mandatory credit. New course description (for revision only): Meet Type(s): Primary Meet Type: Tutorial Tutorial Antirequisite(s) Corequisite(s) Prerequisite(s): NA Special topics course: Yes No Cross-listed: Yes No Course Subject(s) to be cross-listed with and approval status: NA Sections combined/heldwith: NA Rationale for request: An Academic Integrity initiative to implement a mandatory tutorial and quiz was agreed upon by the Faculty Associate Deans, Graduate Studies in March The Academic Integrity initiative was endorsed by Deans Council (April 2013). See the Academic Integrity Initiative document for background and rationale. Prepared by: L. Judge, Graduate Studies Office Date: 31-May-13

104 GRADUATE STUDIES OFFICE Waterloo, Ontario, Canada N2L 3G1 uwaterloo.ca/graduate-studies Fax Senate Graduate and Research Council Course/Milestone New/Revision/Inactivation form Faculty: Arts Effective term: Term/Year Fall 2013 Course New Revision Inactivation Milestone New Revision Inactivation New milestone title: Choose an item. For course revisions, indicate the type(s) of changes: (e.g. consent, description, title, requisites) Course Subject code: ACINTY Course number: 610 Course Title (max. 100 characters incl. spaces): Academic Integrity Module Course Short Title (max. 30 characters incl. spaces): Academic Integrity Module Grading Basis: CREDIT/NO CREDIT Course Credit Weight: 0.00 Course Consent Required: Choose an item. Course Description: Every new UW graduate student must complete this online academic integrity module in their first academic term. Regardless of the term when the new student starts he/she will be automatically enrolled in the academic integrity module in LEARN. The student then has eight weeks to review the module and successfully achieve 75% to pass an academic integrity quiz. Students who do not achieve 75% will have to retake the quiz until they attain the minimum score. Students who do not comply within the 8 weeks will be contacted by the Office of Academic Integrity and advised to complete the module within 14 days. Students who do not complete the module will not be allowed to enroll in future courses until they have completed this mandatory credit. New course description (for revision only): Meet Type(s): Primary Meet Type: Tutorial Tutorial Antirequisite(s) Corequisite(s) Prerequisite(s): NA Special topics course: Yes No Cross-listed: Yes No Course Subject(s) to be cross-listed with and approval status: NA Sections combined/heldwith: NA Rationale for request: An Academic Integrity initiative to implement a mandatory tutorial and quiz was agreed upon by the Faculty Associate Deans, Graduate Studies in March The Academic Integrity initiative was endorsed by Deans Council (April 2013). See the Academic Integrity Initiative document for background and rationale. Prepared by: L. Judge, Graduate Studies Office Date: 31-May-13

105 GRADUATE STUDIES OFFICE Waterloo, Ontario, Canada N2L 3G1 uwaterloo.ca/graduate-studies Fax Senate Graduate and Research Council Course/Milestone New/Revision/Inactivation form Faculty: Engineering Effective term: Term/Year Fall 2013 Course New Revision Inactivation Milestone New Revision Inactivation New milestone title: Choose an item. For course revisions, indicate the type(s) of changes: (e.g. consent, description, title, requisites) Course Subject code: ACINTY Course number: 620 Course Title (max. 100 characters incl. spaces): Academic Integrity Module Course Short Title (max. 30 characters incl. spaces): Academic Integrity Module Grading Basis: CREDIT/NO CREDIT Course Credit Weight: 0.00 Course Consent Required: Choose an item. Course Description: Every new UW graduate student must complete this online academic integrity module in their first academic term. Regardless of the term when the new student starts he/she will be automatically enrolled in the academic integrity module in LEARN. The student then has eight weeks to review the module and successfully achieve 75% to pass an academic integrity quiz. Students who do not achieve 75% will have to retake the quiz until they attain the minimum score. Students who do not comply within the 8 weeks will be contacted by the Office of Academic Integrity and advised to complete the module within 14 days. Students who do not complete the module will not be allowed to enroll in future courses until they have completed this mandatory credit. Meet Type(s): Primary Meet Type: Tutorial Tutorial Antirequisite(s) Corequisite(s) Prerequisite(s): NA Special topics course: Yes No Cross-listed: Yes No Course Subject(s) to be cross-listed with and approval status: NA Sections combined/heldwith: NA Rationale for request: An Academic Integrity initiative to implement a mandatory tutorial and quiz was agreed upon by the Faculty Associate Deans, Graduate Studies in March The Academic Integrity initiative was endorsed by Deans Council (April 2013). See the Academic Integrity Initiative document for background and rationale. Prepared by: L. Judge, Graduate Studies Office Date: 31-May-13

106 GRADUATE STUDIES OFFICE Waterloo, Ontario, Canada N2L 3G1 uwaterloo.ca/graduate-studies Fax Senate Graduate and Research Council Course/Milestone New/Revision/Inactivation form Faculty: Environment Effective term: Term/Year Fall 2013 Course New Revision Inactivation Milestone New Revision Inactivation New milestone title: Choose an item. For course revisions, indicate the type(s) of changes: (e.g. consent, description, title, requisites) Course Subject code: ACINTY Course number: 630 Course Title (max. 100 characters incl. spaces): Academic Integrity Module Course Short Title (max. 30 characters incl. spaces): Academic Integrity Module Grading Basis: CREDIT/NO CREDIT Course Credit Weight: 0.00 Course Consent Required: Choose an item. Course Description: Every new UW graduate student must complete this online academic integrity module in their first academic term. Regardless of the term when the new student starts he/she will be automatically enrolled in the academic integrity module in LEARN. The student then has eight weeks to review the module and successfully achieve 75% to pass an academic integrity quiz. Students who do not achieve 75% will have to retake the quiz until they attain the minimum score. Students who do not comply within the 8 weeks will be contacted by the Office of Academic Integrity and advised to complete the module within 14 days. Students who do not complete the module will not be allowed to enroll in future courses until they have completed this mandatory credit. New course description (for revision only): Meet Type(s): Primary Meet Type: Tutorial Tutorial Antirequisite(s) Corequisite(s) Prerequisite(s): NA Special topics course: Yes No Cross-listed: Yes No Course Subject(s) to be cross-listed with and approval status: NA Sections combined/heldwith: NA Rationale for request: An Academic Integrity initiative to implement a mandatory tutorial and quiz was agreed upon by the Faculty Associate Deans, Graduate Studies in March The Academic Integrity initiative was endorsed by Deans Council (April 2013). See the Academic Integrity Initiative document for background and rationale. Prepared by: L. Judge, Graduate Studies Office Date: 31-May-13

107 GRADUATE STUDIES OFFICE Waterloo, Ontario, Canada N2L 3G1 uwaterloo.ca/graduate-studies Fax Senate Graduate and Research Council Course/Milestone New/Revision/Inactivation form Faculty: Mathematics Effective term: Term/Year Fall 2013 Course New Revision Inactivation Milestone New Revision Inactivation New milestone title: Choose an item. For course revisions, indicate the type(s) of changes: (e.g. consent, description, title, requisites) Course Subject code: ACINTY Course number: 640 Course Title (max. 100 characters incl. spaces): Academic Integrity Module Course Short Title (max. 30 characters incl. spaces): Academic Integrity Module Grading Basis: CREDIT/NO CREDIT Course Credit Weight: 0.00 Course Consent Required: Choose an item. Course Description: Every new UW graduate student must complete this online academic integrity module in their first academic term. Regardless of the term when the new student starts he/she will be automatically enrolled in the academic integrity module in LEARN. The student then has eight weeks to review the module and successfully achieve 75% to pass an academic integrity quiz. Students who do not achieve 75% will have to retake the quiz until they attain the minimum score. Students who do not comply within the 8 weeks will be contacted by the Office of Academic Integrity and advised to complete the module within 14 days. Students who do not complete the module will not be allowed to enroll in future courses until they have completed this mandatory credit. New course description (for revision only): Meet Type(s): Primary Meet Type: Tutorial Tutorial Antirequisite(s) Corequisite(s) Prerequisite(s): NA Special topics course: Yes No Cross-listed: Yes No Course Subject(s) to be cross-listed with and approval status: NA Sections combined/heldwith: NA Rationale for request: An Academic Integrity initiative to implement a mandatory tutorial and quiz was agreed upon by the Faculty Associate Deans, Graduate Studies in March The Academic Integrity initiative was endorsed by Deans Council (April 2013). See the Academic Integrity Initiative document for background and rationale. Prepared by: L. Judge, Graduate Studies Office Date: 31-May-13

108 GRADUATE STUDIES OFFICE Waterloo, Ontario, Canada N2L 3G1 uwaterloo.ca/graduate-studies Fax Senate Graduate and Research Council Course/Milestone New/Revision/Inactivation form Faculty: Science Effective term: Term/Year Fall 2013 Course New Revision Inactivation Milestone New Revision Inactivation New milestone title: Choose an item. For course revisions, indicate the type(s) of changes: (e.g. consent, description, title, requisites) Course Subject code: ACINTY Course number: 650 Course Title (max. 100 characters incl. spaces): Academic Integrity Module Course Short Title (max. 30 characters incl. spaces): Academic Integrity Module Grading Basis: CREDIT/NO CREDIT Course Credit Weight: 0.00 Course Consent Required: Choose an item. Course Description: Every new UW graduate student must complete this online academic integrity module in their first academic term. Regardless of the term when the new student starts he/she will be automatically enrolled in the academic integrity module in LEARN. The student then has eight weeks to review the module and successfully achieve 75% to pass an academic integrity quiz. Students who do not achieve 75% will have to retake the quiz until they attain the minimum score. Students who do not comply within the 8 weeks will be contacted by the Office of Academic Integrity and advised to complete the module within 14 days. Students who do not complete the module will not be allowed to enroll in future courses until they have completed this mandatory credit. New course description (for revision only): Meet Type(s): Primary Meet Type: Tutorial Tutorial Antirequisite(s) Corequisite(s) Prerequisite(s): NA Special topics course: Yes No Cross-listed: Yes No Course Subject(s) to be cross-listed with and approval status: NA Sections combined/heldwith: NA Rationale for request: An Academic Integrity initiative to implement a mandatory tutorial and quiz was agreed upon by the Faculty Associate Deans, Graduate Studies in March The Academic Integrity initiative was endorsed by Deans Council (April 2013). See the Academic Integrity Initiative document for background and rationale. Prepared by: L. Judge, Graduate Studies Office Date: 31-May-13

109 GRADUATE STUDIES OFFICE Waterloo, Ontario, Canada N2L 3G1 uwaterloo.ca/graduate-studies Fax Senate Graduate and Research Council Course/Milestone New/Revision/Inactivation form Faculty: Theology Effective term: Term/Year Fall 2013 Course New Revision Inactivation Milestone New Revision Inactivation New milestone title: Choose an item. For course revisions, indicate the type(s) of changes: (e.g. consent, description, title, requisites) Course Subject code: ACINTY Course number: 660 Course Title (max. 100 characters incl. spaces): Academic Integrity Module Course Short Title (max. 30 characters incl. spaces): Academic Integrity Module Grading Basis: CREDIT/NO CREDIT Course Credit Weight: 0.00 Course Consent Required: Choose an item. Course Description: Every new UW graduate student must complete this online academic integrity module in their first academic term. Regardless of the term when the new student starts he/she will be automatically enrolled in the academic integrity module in LEARN. The student then has eight weeks to review the module and successfully achieve 75% to pass an academic integrity quiz. Students who do not achieve 75% will have to retake the quiz until they attain the minimum score. Students who do not comply within the 8 weeks will be contacted by the Office of Academic Integrity and advised to complete the module within 14 days. Students who do not complete the module will not be allowed to enroll in future courses until they have completed this mandatory credit. New course description (for revision only): Meet Type(s): Primary Meet Type: Tutorial Tutorial Antirequisite(s) Corequisite(s) Prerequisite(s): NA Special topics course: Yes No Cross-listed: Yes No Course Subject(s) to be cross-listed with and approval status: NA Sections combined/heldwith: NA Rationale for request: An Academic Integrity initiative to implement a mandatory tutorial and quiz was agreed upon by the Faculty Associate Deans, Graduate Studies in March The Academic Integrity initiative was endorsed by Deans Council (April 2013). See the Academic Integrity Initiative document for background and rationale. Prepared by: L. Judge Date: 31-May-13

110 1 M E M O R A N D U M Office of the Dean Faculty of Applied Health Sciences BMH 3110 ext TO: FROM: Mike Grivicic, Secretariat Tracy Taves, Faculty Graduate Coordinator DATE: April 4, 2013 SUBJECT: Graduate Studies Report The following items were approved by the Applied Health Sciences Faculty Council on March 22, 2013 and are being forwarded to Senate Graduate & Research Council. Would you please place them on the agenda for the next Senate Graduate & Research Council meeting. Thank you!

111 2 GRADUATE STUDIES FACULTY OF APPLIED HEALTH SCIENCES REPORT TO SENATE GRADUATE & RESEARCH COUNCIL 1. COURSE CHANGES (for approval) 1.1 School of Public Health and Health Systems NEW COURSES (for approval) 2.1 School of Public Health and Health Systems REGULATIONS AND PROCEDURAL CHANGES (for approval) 3.1 School of Public Health and Health Systems...4

112 3 TO SENATE GRADUATE & RESEARCH COUNCIL FROM APPLIED HEALTH SCIENCES FACULTY COUNCIL Graduate calendar changes for Applied Health Sciences 1. COURSE CHANGES 1.1 School of Public Health and Health Systems To change the title, course description, and prerequisites for PHS 634, effective May 2013 (see attached): From: Environmental Epidemiology in Public Health Epidemiological methods used to characterize the major environmental risks to public health, including major pathways for microbial and chemical contamination. Methods for estimating exposure to hazardous substances carried by ambient and indoor air, drinking water, food, food production and services systems, and methods for control to reduce the risk of air, water, and food contamination. Course open to MPH students. Others may be admitted with consent of instructor. Prereq: PHS 606 Master of Public Health student's only To: Environmental Epidemiology for Public Health This course will cover epidemiological theories, methods, and applications used to address major environmental risks to public health, through a focus on the design, conduct, and interpretation of results from epidemiological studies of various designs. Public health risks will include the major pathways for exposure to microbial, chemical and physical hazards (e.g. ambient and indoor air, drinking and recreational water, food, physical contact). Pre-requisite: PHS 606 or HSG 606 Rationale: The course title and description are approximately 6 years old, dating to the start of the MPH program. However, this course has only now been developed for the first time, and will be delivered for the first time in Spring Revised course title and description reflects emphasis on epidemiologic methods, and minimization of overlap with other existing MPH courses. Revised prerequisites allow other, non-mph graduate students from SPHHS access to the course. 2. NEW COURSES 2.1 School of Public Health and Health Systems That the three proposed elective courses, SWK 650R, SWK 651R and SWK 652R be accepted for the Master of Social Work Program, effective May 2013 (see attached). Rationale: Our Master of Social Work program was launched this year. Two of the courses offered in the program are deemed electives but there are only the two options. This course will expand our elective offering. This course was designed and is offered through the IPODE project which has as its vision to be a world leader in the provision of excellent, innovative, inter-professional psychosocial oncology education to enhance the capacity of health care professionals to provide personcentered cancer care. The courses are offered as graduate level electives through partner universities. The courses combine independent learning activities with real-time, weekly seminars for small, inter-professional groups of learners. The courses provide participants with opportunities to examine theory, research and clinical practice in psychosocial oncology and to develop expertise in inter-

113 professional collaboration for person-centered practice. More information can be obtained at 3. REGULATION AND PROCEDURAL CHANGES 3.1 School of Public Health and Health Systems To revise the referee letter requirements and wording for applicants to the MSW program, effective May 2013) From: Three letters of reference; one must be academic and two must be professional. An applicant selects three individuals who have current knowledge (preferably within the last two years) of the candidate s potential for undertaking graduate studies in Social Work. To: Three letters of reference; two must be professional and the third may be academic or professional. An academic reference is recommended. An applicant selects three individuals who have current knowledge (preferably within the last two years) of the candidate s potential for undertaking graduate studies in Social Work. 4 Rationale: We are requesting flexibility because we recognize the need for an alternative to an academic reference for people who were students many years previously. Because an MSW is a professional degree, our ideal student is someone who has some years of experience in the field. For some this means 10+ years and those folks have great difficulty getting an academic reference. This is creating a barrier to our best potential students.

114 GRADUATE STUDIES OFFICE Waterloo, Ontario, Canada N2L 3G1 uwaterloo.ca/graduate-studies Fax Senate Graduate and Research Council Course/Milestone New/Revision/Inactivation form Faculty: Effective date: 2/4/2013 APPLIED HEALTH SCIENCES Course X Milestone Milestone title: New Revision X Inactivation Subject code (applicable for courses only): PHS Course number: PHS634 For course revision, indicate the type(s) of changes e.g. consent, description, title, requisites: Title, Description, Prerequisites Course title (maximum 100 characters): Course short title (maximum 30 characters): Grading Basis: Consent Required: NUM None Credit Weight 0.50 Course description: Environmental Epidemiology in Public Health Environmental Epidemiology in Public Health Epidemiological methods used to characterize the major environmental risks to public health, including major pathways for microbial and chemical contamination. Methods for estimating exposure to hazardous substances carried by ambient and indoor air, drinking water, food, food production and services systems, and methods for control to reduce the risk of air, water, and food contamination. Course open to MPH students. Others may be admitted with consent of instructor. Prereq: PHS 606 Master of Public Health student's only New course description (for course description revision): Environmental Epidemiology for Public Health This course will cover epidemiological theories, methods, and applications used to address major environmental risks to public health, through a focus on the design, conduct, and interpretation of results from epidemiological studies of various designs. Public health risks will include the major pathways for exposure to microbial, chemical and physical hazards (e.g. ambient and indoor air, drinking and recreational water, food, physical contact). Pre-requisite: PHS 606 or HSG 606

115 Meet type(s): ONLINE Choose an item. Choose an item. Primary meet type: ONLINE Requisites: Special topics course: Yes No X Cross-listed: Yes No X Course subject(s) to be cross-listed with and approval status: Sections combined/heldwith: Rationale: The course title and description are approximately 6 years old, dating to the start of the MPH program. However, this course has only now been developed for the first time, and will be delivered for the first time in Spring Revised course title and description reflects emphasis on epidemiologic methods, and minimization of overlap with other existing MPH courses. Revised prerequisites allow other, non-mph graduate students from SPHHS access to the course. Prepared by: Shannon Majowicz Date: 1/24/2013

116 GRADUATE STUDIES OFFICE Waterloo, Ontario, Canada N2L 3G1 uwaterloo.ca/graduate-studies Fax Senate Graduate and Research Council Course/Milestone New/Revision/Inactivation form Faculty: APPLIED HEALTH SCIENCES Effective date: 4/1/2013 Course Milestone Milestone title: New Revision Inactivation Subject code (applicable for courses only): SWK Course number: 650R For course revision, indicate the type(s) of changes e.g. consent, description, title, requisites: Course title (maximum 100 characters): Interprofessional Psychosocial Oncology: Introduction to Theory and Practice Course short title (maximum 30 characters): Intro Psychosocial Oncology Grading Basis: NUM Consent Required: Department Credit Weight 0.50 Course description: This elective course provides graduate students with an introduction to the field of psychosocial oncology. Emphasis will be placed on understanding and interpreting the experience of cancer informed by theory, evidence and illness narratives. Case based learning in small interprofessional groups will allow students to explore a variety of key learning themes relevant to psychosocial oncology including distress assessment, depression, anxiety, adjustment and coping, sexuality, loss and grief. Small group work will allow students to develop a rich understanding of the cancer experience and competency in psychosocial oncology assessment, interprofessional collaboration, and cultural safety. Attention to diversity will be integrated throughout the course. New course description (for course description revision): Meet type(s): ONLINE Choose an item. Choose an item. Primary meet type: ONLINE Requisites: NONE Special topics course: Yes No Cross listed: Yes No Course subject(s) to be cross listed with and approval status: Sections combined/heldwith: Rationale:

117 Our Master of Social Work program was launched this year. Two of the courses offered in the program are deemed electives but there are only the two options. This course will expand our elective offering. This course was designed and is offered through the IPODE project which has as its vision to be a world leader in the provision of excellent, innovative, interprofessional psychosocial oncology education to enhance the capacity of health care professionals to provide person-centered cancer care. The courses are offered as graduate level electives through partner universities. The courses combine independent learning activities with real-time, weekly seminars for small, interprofessional groups of learners. The courses provide participants with opportunities to examine theory, research and clinical practice in psychosocial oncology and to develop expertise in interprofessional collaboration for person-centered practice. More information can be obtained at Prepared by: Marion Reid Date: 11/16/2012

118 GRADUATE STUDIES OFFICE Waterloo, Ontario, Canada N2L 3G1 uwaterloo.ca/graduate-studies Fax Senate Graduate and Research Council Course/Milestone New/Revision/Inactivation form Faculty: APPLIED HEALTH SCIENCES Effective date: 4/1/2013 Course Milestone Milestone title: New Revision Inactivation Subject code (applicable for courses only): SWK Course number: 651R For course revision, indicate the type(s) of changes e.g. consent, description, title, requisites: Course title (maximum 100 characters): Relational Practices with Families in Oncology and Palliative Care Course short title (maximum 30 characters): Relational Practices with Families Grading Basis: NUM Consent Required: Department Credit Weight 0.50 Course description: Using case based learning in small interprofessional groups, students will explore a variety of key learning themes relevant to the interprofessional care of families. Themes that will be addressed include: family theory, models of family & couple counseling (particularly from a systemic and strengths based perspective), family assessment, therapeutic conversations and interventions. Case examples will be drawn from the experience of families across the cancer illness trajectory, from diagnosis through to death and dying, bereavement and long term survivorship. Small group work will allow student to develop a rich understanding of the cancer experience from the perspective of families, as well as competency in family assessment, intervention, interprofessional collaboration, and cultural safety. Attention to diversity will be integrated throughout the course. New course description (for course description revision): Meet type(s): ONLINE Choose an item. Choose an item. Primary meet type: ONLINE Requisites: NONE Special topics course: Yes No Cross listed: Yes No Course subject(s) to be cross listed with and approval status: Sections combined/heldwith: Rationale:

119 Our Master of Social Work program was launched this year. Two of the courses offered in the program are deemed electives but there are only the two options. This course will expand our elective offering. This course was designed and is offered through the IPODE project which has as its vision to be a world leader in the provision of excellent, innovative, interprofessional psychosocial oncology education to enhance the capacity of health care professionals to provide person-centered cancer care. The courses are offered as graduate level electives through partner universities. The courses combine independent learning activities with real-time, weekly seminars for small, interprofessional groups of learners. The courses provide participants with opportunities to examine theory, research and clinical practice in psychosocial oncology and to develop expertise in interprofessional collaboration for person-centered practice. More information can be obtained at Prepared by: Marion Reid Date: 11/16/2012

120 GRADUATE STUDIES OFFICE Waterloo, Ontario, Canada N2L 3G1 uwaterloo.ca/graduate-studies Fax Senate Graduate and Research Council Course/Milestone New/Revision/Inactivation form Faculty: APPLIED HEALTH SCIENCES Effective date: 4/1/2013 Course Milestone Milestone title: New Revision Inactivation Subject code (applicable for courses only): SWK Course number: 652R For course revision, indicate the type(s) of changes e.g. consent, description, title, requisites: Course title (maximum 100 characters): Sexual Health & Counseling in Cancer Course short title (maximum 30 characters): Sexual Health & Counseling in Cancer Grading Basis: NUM Consent Required: Department Credit Weight 0.50 Course description: Cancer causes wide ranging impacts on sexual health and wellbeing and numerous studies have identified that people affected by cancer want support, education and counseling in this area. While health professionals consistently acknowledge that sexuality is within their scope of practice, few health professionals consistently assess or intervene in sexual health problems in cancer settings. This course is designed to provide graduate students in the health professions with the knowledge and skills to intervene with the sexual problems that arise in cancer. New course description (for course description revision): Meet type(s): ONLINE Choose an item. Choose an item. Primary meet type: ONLINE Requisites: NONE Special topics course: Yes No Cross listed: Yes No Course subject(s) to be cross listed with and approval status: Sections combined/heldwith: Rationale:

121 Our Master of Social Work program was launched this year. Two of the courses offered in the program are deemed electives but there are only the two options. This course will expand our elective offering. This course was designed and is offered through the IPODE project which has as its vision to be a world leader in the provision of excellent, innovative, interprofessional psychosocial oncology education to enhance the capacity of health care professionals to provide person-centered cancer care. The courses are offered as graduate level electives through partner universities. The courses combine independent learning activities with real-time, weekly seminars for small, interprofessional groups of learners. The courses provide participants with opportunities to examine theory, research and clinical practice in psychosocial oncology and to develop expertise in interprofessional collaboration for person-centered practice. More information can be obtained at Prepared by: Marion Reid Date: 11/16/2012

122 SCHOOL OF SOCIAL WORK RENISON UNIVERSITY COLLEGE MEMORANDUM To: FROM: Rhona Hanning, Applied Health Sciences Susan Cadell, Director, School of Social Work DATE: January 7, 2013 RE: Change to Referee Requirements MSW Program We are requesting a change of wording for our reference letters for applicants to our MSW program. Present wording: Three letters of reference; one must be academic and two must be professional. An applicant selects three individuals who have current knowledge (preferably within the last two years) of the candidate s potential for undertaking graduate studies in Social Work. Proposed wording: Three letters of reference; preferably one academic and two professional. An applicant selects three individuals who have current knowledge (preferably within the last two years) of the candidate s potential for undertaking graduate studies in Social Work. Rationale: The requested change is to use the language "PREFERABLY one academic reference". We are requesting this because we recognize the need for an alternative to an academic reference for people who were students many years previously. Because an MSW is a professional degree, our ideal student is someone who has some years of experience in the field. For some this means 10+ years and those folks have great difficulty getting an academic reference. This is creating a barrier to our best potential students.

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124 MEMORANDUM To: From: Raymond Legge Associate Dean, Graduate Studies and International Agreements Faculty of Engineering Hamid Jahed Associate Chair for Graduate Studies Mechanical and Mechatronics Engineering Department Date: April 18, 2013 Subject: Graduate Diploma (Type 3) in Green Energy In the Departmental meeting of April 17, 2013, the Department of Mechanical and Mechatronics Engineering passed the following motions that relate to Type 3 Graduate Diploma in Green Energy: Department of Mechanical and Mechatronics Engineering approves the new Graduate Diploma (type 3) in Green Energy. The detail of this program is attached to this memorandum. <Graduate Diploma in Green Energy_Final_ April 1_2013.pdf>

125 UNIVERSITY OF WATERLOO GRADUATE EXPEDITED PROPOSAL OF THE GRADUATE DIPLOMA (TYPE 3) IN GREEN ENERGY IN MECHANICAL AND MECHATRONICS ENGINEERING Submitted to the Ontario Universities Council on Quality Assurance [March 2013] VOLUME I PROPOSED BRIEF

126 Table of Contents 1. Brief Description and Rationale Objectives of the program Degree Requirements Program Structure Green Energy Core Courses Mode of Delivery Assessment of Teaching and Learning Resources for All Programs Quality and Other Indicators Projected Enrollment Page 1 of 15

127 1. Brief Description and Rationale The Graduate Diploma in Green Energy is a for-credit graduate program offered to domestic and international students to advance their professional knowledge and skills in the growing discipline of green energy engineering. It is an online, coursebased, professional development program for practicing engineers interested in expanding and updating their knowledge in the areas of green energy engineering. Currently, the Department of Mechanical and Mechatronics Engineering (MME) offers Graduate Diploma Type 1 and 2 in Green Energy in conjunction with the Master of Engineering in Mechanical Engineering which have been approved as Diplomas by the Ontario University Council on Quality Assurance. The proposed Type 3 standalone Diploma has the exact same courses as the existing Type 1 and Type2 Diplomas. The difference is that they are being offered online and to a different group of students. The proposed program will be open to international students whereas only domestic students are eligible for admission to existing graduate diplomas. Due to the growing need for green energy expertise in many industries such as power generation, automobile, manufacturing, transportation, medical care, agriculture, the demand for a focused program with remote participation capabilities is increasing. The online offering of the proposed program allows practitioners with busy schedules to participate. It will also enable the MME department to address the request from international institutions to have their experts attend the program remotely. The program is offered for part-time and full-time study. MME currently offers a general MEng in Mechanical Engineering program as well as MEng in Mechanical Engineering with Graduate Diplomas/Certificates in Green Energy, Fire Safety and Design, respectively. All three certificates have recently been approved by the Ontario Quality Council. The MEng in Mechanical Engineering with Green Energy Certificate is the most successful specialization in the Department with over 55 graduates since its launch in However, the MEng programs in MME have traditionally been limited to students with Canadian or Permanent Resident status, with increasing demand for energy generated from clean, natural and renewable resources to replace fossil fuels, the need for mechanical engineers with training in green energy is expected to grow significantly. MME has a team of faculty with expertise in key technologies for harvesting renewable energies and for improving efficiencies. The courses offered in the program range from renewable energy sources such as solar, wind, biomass and fuel cells to energy efficient buildings. As the renewable engineering sector is expanding and scaling up globally, we anticipate considerable interest in this Graduate Diploma program both from the domestic and international engineering practitioners. Page 2 of 15

128 2. Objectives of the program According to the University of Waterloo Strategic Research Plan, The University of Waterloo s mission is to advance learning and knowledge through teaching, research and scholarship in an environment of free inquiry and expression. The University fulfills this mission by: offering undergraduate and graduate students the best possible educational experience in selected regular, co-operative and professional programs; engaging in basic and applied research and scholarly activity that is recognized nationally and internationally; and providing service to society through the transfer of knowledge and cultural enrichment. The proposed Graduate Diploma in Green Energy aligns with the mission of the university by offering graduate students the best possible educational experience for working professionals who wish to upgrade their education in an emerging area of global importance. The program will engage practitioners with topics on the science of renewable energy generation, best practices, technology trends, and new research directions. As the renewable energy industry continues to expand globally, the program will strengthen the knowledge base of the engineering work force in the renewable energy and building construction sectors. The extension of the offering to international students will lead to the recognition of the University of Waterloo as a center of excellence for expertise in green energy engineering. In summary the objectives are: To educate engineers with more specialized technical training in the emerging field of Green Energy To offer a course-work professional development graduate program for practicing engineers to be formally trained in the area of Renewable Energies To provide new immigrants and foreign-trained engineers, external to the University, a degree program that facilitates earlier entry to the Canadian workforce in the globally growing field of Green Energy To provide newly graduated engineers an opportunity to pursue graduate education in Green Energy The proposed program may be taken by full-time candidates and those who wish to study on a part-time basis while remaining in full-time employment, external to the University. The candidate in this program is expected to be financially self-supporting. The outcomes of the program are listed in Table 1. These outcomes have been mapped against Graduate Degree-Level Expectations (GDLE) as shown in the table. Page 3 of 15

129 Table 1: Green Energy Graduate Diploma Program Outcomes Mapped to the GDLE Program Outcomes To develop more breadth and depth of knowledge about the technical, economic, environmental, political, and social issues related to green energy and energy conservation To be up-to-date on advancements in green energy sciences and technologies To have a strong understanding of the role that conservation and low energy systems play in successfully implementing alternative energy technologies To be able to effectively select, design, and implement suitable alternative energy and energy conservation solutions To develop the ability to effectively communicate with individuals working on the design and/or implementation of green energy technologies To highly motivate individuals in use of alternative energy and energy conservation technologies To have conducted critical analysis of novel issues or new applications related to green energy or energy conservation To recognize limits of knowledge and continue to learn 1. Depth and Breadth of Knowledge 2. Research and Scholarship 3. Level of Application of Knowledge 4. Professional Capacity /Autonomy 5. Level of Communication Skills 6. Awareness of Limits of Knowledge x x x x x x x x x x x x x x x x x x x x x x Page 4 of 15

130 2) Admission Requirements The admission requirements are the same as those admitted to master s program, which are summarized as follows: An honours Bachelor's degree (or equivalent) in an acceptable discipline, from a university of recognized standing, with at least a B (75%) standing or equivalent for international applicants, Two letters of reference, from professors (one must be academic) Proof of competency in English (if applicable). A score of at least 550 is required in the Test of English as a Foreign Language (TOEFL), along with a minimum score of 4.0 in the Test of Written English (TWE). 3. Degree Requirements The proposed program degree requirements are as follows: Four, one-term graduate level courses (or courses acceptable for graduate credit). They would include the mandatory course, ME 760: Special Topics in Thermal Engineering: Energy & the Environment, plus three courses from the Green Energy core courses listed in Table 3. Additional Faculty regulations concerning Master's degree requirements are: o the candidate must obtain a passing grade in all courses credited to his or her program, with a minimum overall average of no less than 70% 4. Program Structure The normal graduation requirements for this program include accumulating a total of four courses. The program entails one mandatory core courses and three elective courses. The candidates who are registered in the proposed program are expected to complete the minimum amount of courses in one to four academic terms. Full time students can complete four courses in two terms, and part time students may take courses on an on-and-off basis, but they are expected to complete all four courses in six terms. The appropriateness of the programs structure to meet specific outcomes reported in Table 1 is demonstrated through mapping the program outcomes versus the program courses. Table 2 shows the mapping. Page 5 of 15

131 Table 2: Green Energy Courses and Key Learning Experiences Course/Learning Experience Ma-major development of outcome Mi-minor development of outcome Blank-outcome not addressed To develop more breadth and depth of knowledge about the technical, economic, environmental, political, and social issues related to alternative energy and energy conservation To be up-to-date on advancements in alternative energy sciences and technologies To have a strong understanding of the role that conservation and low energy systems play in successfully implementing alternative energy technologies To be able to effectively select, design, and implement suitable alternative energy and energy conservation solutions To develop the ability to effectively communicate with individuals working on the design and/or implementation of alternative energy technologies To highly motivate individuals in use of alternative energy and energy conservation technologies To have conducted critical analysis of novel issues or new applications related to alternative energy or energy conservation To recognize limits of knowledge and continue to learn Core (Mandatory) Technical Electives (Specific Courses:3 from the following) ME 760 ME 738 ME 751 ME 753 ME 760 ME 760 ME760 ME 765 Special Topics in Thermal Engineering: Energy and the Environment Special Topics in Materials: Hydrogen Storage Materials Fuel Cell Technology Solar Energy Special Topics in Thermal Engineering: Low Energy Building Systems Special Topics in Thermal Engineering: Building Energy Performance Special Topics in Thermal Engineering: Air Pollution and Green House Gases Emission Control Special Topics in Thermal Engineering: Wind Energy Ma Ma Ma Ma Ma Ma Ma Ma Ma Ma Ma Mi Ma Ma Ma Mi Ma Ma Mi Mi Mi Mi Mi Mi Mi Ma Mi Mi Ma Ma Ma Mi Mi Ma Mi Mi Mi Mi Mi Mi Mi Mi Ma Ma Ma Ma Ma Ma Ma Mi Mi Mi Mi MI Mi MI MI MI= Minor Impact MA=Major Impact Page 6 of 15

132 5. Green Energy Core Courses The Green Energy core courses are listed in Table 3, and their offering schedule is in Table 4. Table 3: Green Energy Core courses Graduate Diploma in Green Energy Cat. # Course Name ME 760* Special Topics in Thermal Engineering: Energy & the Environment ME 738 Special Topics in Materials Engineering: Hydrogen Storage Materials ME 751 Fuel Cell Technology ME 753 Solar Energy ME 760 a Special Topics in Thermal Engineering: Building Energy Performances (1) ME 760 b Special Topics in Thermal Engineering: Low Energy Building Systems (2) ME 760 c Special Topics in Thermal Engineering: Air Pollution and Green House Gases Emission Control ME 765 Special Topics in Fluid Mechanics: Wind Energy *Mandatory course Table 4: Green Energy courses offering schedule (C= compulsory, E=Elective) Year 1* Year 2 Year 3 Year 4 Year 5 Cat. # F W S F W S F W S F W S F W S ME 760 C C C C C ME 738 E7 E7 ME 751 E4 E4 E4 E4 E4 ME 753 E1 E1 E1 E1 E1 ME 760 a E5 E5 E5 E5 E5 ME 760 b E2 E2 E2 E2 E2 ME 760 c E3 E3 E3 E3 E3 E3 ME 765 E6 E6 E6 Total courses New courses *Academic year Course Descriptions are as follows: ME 760* Special Topics in Thermal Engineering: Energy & the Environment Introduction to energy situation, impact of energy and energy paradox, basic principles of global energy, energy policy and energy production/consumption such as growth rate, doubling time, and Hubert Theory. Issues related to fossil fuels and Page 7 of 15

133 solar balance. Conventional and novel heating systems, efficiency measurement, Rankin cycle and Decision making (local and system view). Technical issues related to direct and indirect energy conversion, Energy conversion technologies and nuclear energy. ME 738 Special Topics in Materials Engineering: Hydrogen Storage Materials Motivation for the hydrogen economy (crude oil depletion, CO 2 increase, availability of PEM fuel cells); operating conditions of PEM fuel cells in relation to the solid state hydrogen storage requirements-as an example the Andromeda fuel cell); three fundamental methods of hydrogen storage advantages/disadvantages; targets for automotive hydrogen storage-doe old and most recent targets; hydrides available for solid hydrogen storage-calculations of theoretical gravimetric capacity; reversibility problems and off board recharging; how can we improve properties of available hydrides-nanostructuring and nanosized catalytic additives and catalytic precursors; methods of nanostructuring; milling processes and equipment; mechanisms of nanostructuring; stresses and deformation in ball milling; elastic and plastic deformation; nanostructure formation; Hall-Petch relationship; estimations of nanograins size (XRD; Scherrer; Williamson-Hall); hydrogen interaction with nanostructure; thermodynamics of hydrogen storage (calculations of enthalpy of hydrogen desorption/absorption); kinetics of hydrogen desorption/absorption (calculations of activation energy for hydrogen desorption/absorption); selected examples of solid state hydrogen storage materials. Team project: Design of a Hydrogen Storage Reservoir for a re-designed Toyota Prius utilizing the following methods and materials: 1. Gaseous H2 at 35MPa; 2. Gaseous H2 at 70MPa; 3. by an electric coil heater; 5. NaAlH4 catalyzed with metal chlorides heated to the suitable temperature; 6. LiAlH4 catalyzed with metal chlorides. ME 751 Fuel Cell Technology Introduction to the principle and operation of various types of fuel cells (such as alkaline, proton exchange membrane, phosphoric acid, molten carbonate, solid oxide, and direct methanol fuel cells). Configuration of individual cell, stack and fuel cell system. Overview of fuel cell technology. Thermodynamics of fuel cells. Introduction to electrochemical kinetics. Transport-related phenomena and conservation equations for reacting multi-component systems. Fuel cell system design, optimization and economics. Fuel cell performance modelling. Challenges of fuel cell commercialization. ME 753 Solar Energy Terrestrial and extra-terrestrial solar radiation; radiative and optical properties of materials; basic and advanced flat plate solar thermal converters, focusing converters, solar-electric converters, solar photovoltaic cells, thermal storage; applications to building heating and cooling systems, industrial heat and central electric plants. ME 760 a: Special Topics in Thermal Engineering: Building Energy Performances (1) An overview of energy use in buildings, including technical, economic, and environmental considerations: basic calculations of energy flows through exterior Page 8 of 15

134 envelope; basic energy calculations for mechanical/electrical equipment and systems, including HVAC, water heating, and lighting; aspects of energy-use benchmarking, energy-auditing, and building energy simulation. Additional topics may include: integrated design process; building energy codes; green building rating systems; measurement of energy use; building commissioning. ME 760 b: Special Topics in Thermal Engineering: Low Energy Building Systems (2) An overview of concepts for designing energy-efficient HVAC systems for buildings: design for efficient operation at part-load; variable-flow hydronic systems; ventilation heat-recovery systems; high-efficiency heating and cooling equipment; waste-heat recovery; aspects of air- and ground-source heat-pump systems. Additional topics may include: aspects of building energy management systems; considerations for integration of future energy sources (i.e. solar-energy, cogeneration systems). ME 760 c: Special Topics in Thermal Engineering: Air Pollution and Green House Gases Emission Control This course is designed for graduate students with mechanical, chemical and environmental engineering background. It covers the following topics (time permitting): introduction to air, air quality and air pollution, impact of air pollution and greenhouse gases on health and climate change energy and air pollution. Fundamentals of fossil fuel combustion and combustion related air pollution, and properties of air pollutants. Pre-combustion emission control strategies: fossil fuel cleaning/refinery and green energy, in-combustion emission control, post-combustion air pollution control. GHG emission control technologies. ME 765: Special Topics in Fluid Mechanics: Wind Energy This course will attempt to survey the wind energy field with a particular emphasis on the fluid mechanic and aerodynamic aspects of wind energy. The course covers wind energy history, background, current state of the art, Canadian development. The Wind as an Energy Source: energy extraction, boundary layers, turbulence, experimental measurements, instrumentation, wind modeling. Fundamentals of Wind Machines: Dimensionless groups, scaling, performance parameters. Aerodynamics: Momentum and Disc theory, Blade Geometry, Stall, Blade Design, Aeroacoustics, wind farm development. The course will involve lectures, group discussion, guest lectures, independent study, laboratory demonstrations. 6. Mode of Delivery This program will be delivered online, via an interactive video facility. Domestic students may choose to take courses on campus, but international students are only allowed to participate in the classroom lectures remotely. Students will be able to interact with the instructor and classroom in real time, or learn by video on demand. The state-of-the-art E5-Live facility has already been installed in the MME department. The use of smart boards along with multi-point interactive video conferencing in this facility will provide an immersive, real-time experience where Page 9 of 15

135 students seamlessly participate with the class. The facilities allow the use of any smart mobile device such as the Blackberry and iphone. The proposed system will enable remote access lectures in the following three ways: a. Fully Interactive Experience : allows students to watch and participate in the course live including asking questions at any time. b. Partially Interactive Experience : allows the users to watch the live session and call into the bridge where a moderator will monitor any questions asked. c. On Demand : allows users to watch a pre-recorded session. 7. Assessment of Teaching and Learning Teaching Assessment High standard of teaching excellence and quality learning experience is the key to uwaterloo education and reputation. Teaching evaluation and student feedback will be collected to evaluate this quality. Like other courses, the Faculty of Engineering Course Evaluation Questionnaire will be employed to assess the teaching quality. In addition to the quality indicators therein, the students will be given an opportunity to evaluate the online education experiences with an open-ended question. Surveys will be generated and analyzed at the departmental level, through the Office of Graduate Studies to ensure each student s anonymity and encourage honest feedback. Results will not be released until final marks have been reported to the Office of the Registrar. Data will be used by Course developers and instructors to improve course content and presentation, Learning Assessment All the policies applied to the in-class on-campus graduate students will apply to the remote students. Each individual instructor will be given the power to evaluate the students based on his/her best judgment of the students performances. In addition, depending on the individual instructor, the evaluation methods may also rely more on the online tools. Students will be evaluated by taking part in: online quizzes, complete virtual laboratory activities where applicable, participate in online group discussions, online assignments and projects, and final exam. Students are encouraged to share their technical experiences while giving them opportunities to exchange information amongst class-mates. These online class activities are considered to be an effective tool for the assessment of students learning. The University of Waterloo s Center for Extended Learning will coordinate the proctoring of final exams for remote students in their exam centers nationally and internationally. 8. Resources for All Programs Page 10 of 15

136 Human Resources There are at least nine experienced tenure-track faculty members and consulting engineers (Category 1) who are competent in teaching in the program. Faculty members who will be the core instructors of the proposed program are Professors Mike Collins, Roydon Fraser, David Johnston, Xianguo Li, Fue-Sang Lien, Zhongchao Tan, Robert Varin, John Wen, and John Wright. MME also engages professional engineers to be instructors (e.g. David Mather) particularly in the courses related to energy efficient buildings and technologies with applications to smart building to save energy and the environment. Table 5 presents faculty members who will participate in the program (CV s of Category I faculty members are provided in Volume II of this proposal). Professors Kyle Daun, George Davidson, David Mather, Carolyn Ren, Armaghan Salehian, Gerry Schneider, Beth Weckman, and Mustafa Yavuz will provide necessary support to the proposed program as Category 2 faculty members; In addition, Professors, Baris Fidan, Soo Jeon, and Gordon Stubley are Category 3 professors who will provide support to the Program. The proposed new Graduate Diploma program has been carved out of the existing MEng in Mechanical Engineering Green Energy Certificate which has been offered since 2007 by the complement of the above named faculty. Therefore, no new human resources are needed to launch the program. Table 5: Core faculty members involved in the program Name Gender Home Supervisory Rank Status Unit Privileges Category 1 Mike Collins M MME Yes Associate Tenured Professor Roydon Fraser M MME Yes Professor Tenured David Johnston M MME Yes Associate Tenured Professor Xianguo Li M MME Yes Professor Tenured Fue-Sang Lien M MME Yes Professor Tenured Zhongchao Tan M MME Yes Associate Tenured Professor Robert Varin M MME Yes Professor Tenured John Wen M MME Yes Assistant Tenure-track Professor John Wright M MME Yes Professor Tenured Category 2 Kyle Daun M MME YES Associate Tenured Professor David Mather M MME No Lecturer Definite- term Page 11 of 15

137 Carolyn Ren F MME YES Associate Tenured Professor Armaghan Salehian F MME YES Assistant Tenure-track Professor Gerry Schneider M MME YES Professor Tenured Beth Weckman F MME YES Professor Tenured Mustafa Yavuz M MME YES Professor Tenured George Davidson M MME YES Professor Category 3 Emeritus Tenured Baris Fidan M MME YES Assistant Tenure-track Professor Soo Jeon M MME YES Assistant Tenure-track Professor Gordon Stubley M MME YES Professor Tenured As documented in their CVs, the faculty members have a proven record of accomplishments, in both teaching and research. They have been actively involved in curriculum developments through novel pedagogies while being committed to utilize active learning methods in their lectures. Their commitment to teaching has resulted in outstanding evaluations in their courses when some have received teaching excellence awards and teaching recognition letters from the Office of the Dean. As well, they have been fully engaged in cutting-edge renewable energies research programs ranging from bio-fuels and bioenergy, sustainable buildings, fuel cells, solar and wind energies, and many more as highlighted in their CVs. Financial Resources Existing human and financial resources have been in place to support the MEng Mechanical Engineering with Green Energy Certificate (type 1 and 2 Graduate Diplomas). To launch this new program, MME has installed new state-of-the-art classrooms equipped with interactive video facilities, while the University of Waterloo has installed specialized main server facilities to support video interactive teaching and video archiving capabilities. All installations are already in place and ready to support the proposed program. o Teaching Assistants The Department will provide each course with 0.5-1TA to assist the instructor in online delivery of the course and assessing the learning outcome. o Compensation to instructors Page 12 of 15

138 Compensation, as detailed in financial plan and/or arranged by the department Chair, will be offered to the key instructors who teach the core courses of Green Energy courses. o Funding for program promotion The Department will provide funding for local and global advertisement in international conferences, domestic and international newspapers, and travel to international institutes. o License expansion of E5-Live Link Currently the available licenses for remote connection to the state-of-the-art facilities in E5-Live Links are 20. As the program expands this number needs to increase by purchasing extra software/hardware licenses. Based on the projected student cohort/intake the extra license should be in place by the end of the second year of the program. 9. Quality and Other Indicators The proposed program is structured to ensure each student acquires theoretical, practical and professional skills commensurate with a graduate degree program, as indicated in learning outcomes and its mapping to the course structure (see Table 1 and Table 2). The department of Mechanical and Mechatronics Engineering has a unique team of faculty with expertise in key technologies for harvesting renewable energies and for improving efficiencies. The expertise cover a wide range of renewable energy sources such as solar, wind, biomass and fuel cells to energy efficient buildings (see Vol II of this proposal). The appropriateness of the collective faculty expertise is evidence that they are able to contribute substantively to the success and quality of the proposed program. 10. Projected Enrollment Table 4 presents the projected number of part-time and full-time students enrolled in this program over the next six years. It is estimated that a steady annual course enrolment of 80 enrollments can be reached. Full-time students are expected to finish in 2 terms and part-time students are expected to finish in 4 terms. Page 13 of 15

139 Table 6: Projected intake and course enrollments of part- and full-time students* Year Term Full time Part time CPR CPR Int l Int l CPR CPR Int l Int l Intake Enrolment Intake Enrolment Intake Enrolment Intake Enrollment Total Students (term) Total Enrollment (term) Total Students Total Enrollment Fall Winter Spring Fall Winter Spring Fall Winter Spring Fall Winter Spring Fall Winter Spring *Four terms are considered for completion of the program for part-time and two terms for full-time students Page 14 of 15

140 10. PROMOTION PLAN Upon approval of this proposal, the program will be advertised in the publications of domestic and international professional societies and newspapers etc. It will also be delivered to our own graduates; as some of them may want to continue their part time education. Faculty members are encouraged to travel to international conferences and other countries to promote the program. 11. FINANCIAL PLAN Please see attached spread sheet detailing a financial plan for the first five years up to the steady state enrollment. Page 15 of 15

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146 MEMORANDUM May 28, 2013 TO: FROM: Mike Grivicic, Assistant University Secretary, Senate Graduate and Research Council Heidi Mussar, Assistant Director, Graduate Financial Aid & Awards RE: Agenda items for Senate Graduate & Research Council June 2013 Items for Approval A. Energy Council of Canada Energy Policy Research Fellowship trust funds Annual fellowships valued a $15,000 for Master s students and $25,000 for Doctoral students will be awarded to eligible full time graduate students registered at the University of Waterloo. Students must demonstrate interest in energy policy research and more specifically be conducting research consistent with the identified Energy Policy Research Topic(s) defined annually by the Waterloo Institute for Sustainable Energy (WISE) in conjunction with Energy Council of Canada (ECC). Selection will also be based on academic excellence (minimum cumulative average of 80%). Current and prospective students interested in applying for this fellowship must complete the application found on the WISE website. A Selection Committee will review the applications and select recipients by April. This fund is made possible by a donation of $500,000 from the Energy Council of Canada. The funds will be donated in annual contributions beginning in 2013 and continuing to and including The annual sums paid will be a minimum of $40,000 but may differ in some years which may accelerate the pledge payment period. B. RBC Water Scholars Graduate Entrance Scholarship trust funds Entrance scholarships, valued at $5,000 for Master s students and $10,000 for Doctoral students, will be awarded annually to full time graduate students registered at the University of Waterloo who are conducting research in water and are registered in the collaborative Integrated Water Management Program. Recipients will be selected based on their commitment to a water focused program of study and academic excellence (minimum 80% average in each of the last two years of full time academic study). The Integrated Water Management Program Committee and academic departments participating in the Integrated Water management program will select recipients. This fund is made possible by a total gift of $1,750,000 from Royal Bank Financial Group. This gift will be pledged over 8 years, a portion of which ($950,000) will be designated to this purpose. Scholarships will be awarded to up to 8 PhD and 10 Master s students per year for an eight year period starting in September 2013.

147 C. Graduate Excellence Award in Computer Science operating funds The Graduate Excellence Award in Computer Science, valued at $5,000 per year, will be awarded to doctoral students registered full time in the School of Computer Science at the University of Waterloo. Applicants for the David R. Cheriton Graduate Scholarship in Computer Science will be automatically considered for this award. D. Indian Institutes of Technology (IIT) Doctoral Entrance Scholarship operating funds *Note: this is a formal establishment of a set of terms for an existing scholarship, which was previously lacking terms of reference The IIT Doctoral Entrance Scholarship, valued at $5,000, will be awarded to international students admitted into a full time doctoral research program at Waterloo, who have previously received either their Bachelor s or Master s degree from an Indian Institute of Technology prior to being admitted. Students must hold a valid Canadian study permit and have achieved a firstclass average in each of the last two years of full time study prior to being awarded the IIT Scholarship. Only students admitted to the Faculty of Engineering, the Faculty of Mathematics or the Faculty of Science will be considered. Each department will review the applications for admission to their doctoral program each year and submit a ranked list of nominated candidates to the Faculty Associate Dean of Graduate Studies for final selection in March. Each of the three Faculties will receive an annual allocation: Engineering = 4, Mathematics = 2, Science = 2