PREPARING TO HOST CYO GAMES

Transcription

1 PREPARING TO HOST CYO GAMES Youth and Young Adult Ministry and CYO Office 7911 Detroit Avenue Cleveland, OH Russell Avenue, Akron, OH

2 Youth and Young Adult Ministry and CYO Office 7911 Detroit Avenue Cleveland, OH P , F Russell Avenue, Akron, OH P , F Diocese of Cleveland CYO Staffing a CYO Site Welcome to the Diocese of Cleveland CYO Athletic Year. We would like to welcome you as an extension to the CYO staff and thank you for allowing our athletes, coaches, and spectators access to your facility. As the Diocese of Cleveland CYO moves forward, we are looking to provide ways to improve our parish facilities and venues for the upcoming year. When hosting CYO events venues are able to use stipends to put back into their own parish programs. CYO has a strong commitment to using some of the best of facilities in Northeast Ohio. As always, we appreciate all of your hard work and effort to promote our Mission Statement of: CYO endeavors to help young people be more Christ-like in the way they live. Staffing a CYO Site can be broken down into 4 categories: Pre-Event Management Pre-Game Preparations Game Time Post Game Management 2

3 DATE: May 7, 2015 TO: Pastoral Designees, High School Athletic Directors and Site Directors FROM: CYO Athletic Administration SUBJECT: Facility Application We are beginning to plan for the volleyball matches, cross country meets, soccer matches, and football games that we will have to schedule for the CYO Fall Season. We need your continued help to accommodate these events. Please complete the information below in order for CYO to schedule games, meets or matches at your venue. The fall season opens August 29, Please return this application no later than 6/19/2015. Please use additional sheets if needed, the usage of your facility and your generosity are greatly appreciated. Facilities Available Cross Country Flag Football Football Soccer Volleyball Staff Needed Contact person for course preparations 1 Site Director, 2 play counters (must be high school age) 1 Site Director, 2 play counters (must be high school age) Contact person to report on field conditions 1 Site Director, 1 scorer and 1 tracker (must be high school age) Name of Facility Facility Phone Address of Facility w/zip Name of Facility Contact Address (if different from above) Cell Phone This facility is available for Cross Country Flag Football Football Soccer Volleyball This facility is suitable for the Intermediate Youth Cadet Developmental Indicated levels of play: Elemental Minor Novice Primary Soccer Field Size of Field 6v6 8v8 Regulation Site Director The actual person who will manage the facility/games and be on site for CYO games, matches or meets. Site Directors must be 25 years or older. If it is the same person as listed above, write same in the name line below. The Site Director(s) must register for and attend one of the meetings. Tuesday, August 18 7:30PM Center for Pastoral Leadership Wednesday August 19 7:30PM Magnificat High School If there is more than one Site Director, please supply their information. Name Address Cell Phone Name Address Cell Phone Include ALL Site Directors Information Site Provided Staff: The individuals that will work the site. Volleyball scorers & trackers must be at least high school age. List more on additional paper.the volleyball scorers/trackers must register for & attend one of the trainings prior to each season. Tuesday March 18 6:30PM Center for Pastoral Leadership Wednesday March 19 6:30PM Magnificat High School Name Cell Phone Name Cell Phone Name Cell Phone Name Cell Phone Name Cell Phone Include ALL Scorers Information Total cost to CYO per match/game $ Please itemize the cost to the following areas: Facility Rent: $ Site Director $ VB Scorer #1 $ VB Tracker #1 $ Play Counter #1 $ _ Play Counter #2 $ Other (please explain) Each month CYO will pay each site for the game hosted. Checks will be payable to the facility and sent to: Name Tax ID Number Address City Zip ALL INFORMATION MUST BE COMPLETED 3

4 Saturdays begin at 9:00am and conclude at 9:00pm. Venue needs to be available at least 30 minutes before the 1 st contest of the day. Example: Enter at 8:00am - match would start no earlier than 8:30am. Exit at 5:00pm - last game would start no later than 4:00pm. Sundays begin at 1:00pm and conclude at 9:00pm. Venue needs to be available at least 30 minutes before the 1 st contest of the day. Example: Enter at 12:30pm - match would start no earlier than 1:00pm. If exit at 6:00pm - last match would start no later than 5:00pm. Cross Country Meets are expected to last 2.5 hours. Teams may arrive 1 hour prior to meet and take 30 min to clean-up after the meet. In the table below, please check the box next to the dates the facility IS AVAILABLE. If the facility is UNAVAILABLE/CLOSED, please leave that cell blank. Also indicate what time we may enter the facility and what time we need to exit the facility. It is a goal of CYO to start and events after 7:00pm. The Fall Season will begin August 29. Dates shaded in yellow may be playoff dates and will require additional staffing. DATES TIMES AVAILABLE DATES TIMES AVAILABLE August 29 Enter: Exit: August 30 Enter: Exit: September 5 Enter: Exit: September 6 Enter: Exit: September 12 Enter: Exit: September 13 Enter: Exit: September 19 Enter: Exit: September 20 Enter: Exit: September 26 Enter: Exit: September 27 Enter: Exit: October 3 Enter: Exit: October 4 Enter: Exit: October 10 Enter: Exit: October 11 Enter: Exit: October 17 Enter: Exit: October 18 Enter: Exit: October 24 Enter: Exit: October 25 Enter: Exit: October 31 Enter: Exit: November 1 Enter: Exit: November 7 Enter: Exit: November 8 Enter: Exit: Special Notes - Please indicate any time limits or restrictions (if any) Week Night Availability Beginning August 31 Available Mondays Yes No Enter: Exit: Available Tuesdays Yes No Enter: Exit: Available Wednesdays Yes No Enter: Exit: Available Thursdays Yes No Enter: Exit: Available Fridays Yes No Enter: Exit: Notes: PLEASE RETURN BOTH PAGES OF THIS APPLICATION NO LATER THAN June 19, Akron Office: 795 Russell Avenue, Akron, OH, Telephone Fax Cleveland Office: 7911 Detroit Avenue, Cleveland, OH, Telephone Fax Toll Free

5 Staffing Requirements The foundation of a safe and well managed facility is the site staff. Each facility is responsible to provide personnel for all events assigned. Below is a breakdown of the appropriate staffing each facility is required to have during the regular season and Championships. Regular Season Staffing Site Director This person will supervise the facility, teams, officials, and crowd management during all games. The Site Director is responsible for reading aloud the announcements and the Pre-Game and Post-Game Prayers to the spectators, coaches, and athletes. This individual is responsible for inputting all scores within 48 hours of the completion of the event. All Site Directors must submit a Site Director Application form to the CYO Athletic Office. Site Directors appointed by the facility must be at least 25 years old, or be approved by the CYO Athletic Administration. Scoreboard and Clock Operator This individual is responsible for accurately keeping score throughout each game on the scoreboard. This person is also in charge of operating the game clock. Official Scorer/Tracker/Play-Counter This individual is responsible for accurately keeping score, participation, and substituting throughout each game on the official score sheet. Course Monitors (Cross Country) These individual are responsible for keeping the runners on the course. Event Leader (Track & Field) This individual is responsible for the administration of a specific field event. Concession Workers (if applicable) We encourage each facility to provide a concession stand as an opportunity to serve our spectators and a chance for the facility to create revenue. Please see staffing under the sports specific section for additional personnel that may be needed. Championship Tournament Staffing In addition to the staffing listed above, each facility assigned Tournament Championship games must provide the following additional staff: Gate Person This individual will collect admission, t-shirt, and program sales. PA Announcer This individual is responsible for introductions and announcements during Tournament Championship Games. 5

6 Site Staff Requirements Bylaw 7, Section 4 Site Staff The Site Director must submit a Site Director Application form to the CYO Athletic Office. Each person that will serve as a site director must submit an application. Site Directors appointed by the facility must be at least 25 years old, or be approved by the CYO Athletic Administration All site staff must attend Virtus, supervision and scorer/timing/volunteer training as required All site staff must complete background checks as required All site staff must Read and acknowledge the Diocese of Cleveland, Policy for the Safety of Children in Matters of Sexual Abuse and the Diocese of Cleveland, Standards of Conduct for Ministry as required All Site Directors must complete the National Federation of State High School Associations Concussion in Sports - What You Need to Know on-line training program and submit the certificate of completion to the CYO Athletic Administration or Pastoral Designee. Site Director Responsibilities The CYO Site Director is responsible for the overall coordination of the facility, equipment and personnel needed to host the event. The CYO Site Director should be aware of means to handle emergencies that should arise. Pre-Event Management Attend CYO Site Director Meeting Coordinate Staffing score table workers, concessions, etc. Develop Emergency Plan Set-up signage and supplies Check that sound system and scoreboard is operating Make sure you have pinnies (those sites that requested them were given ones) Know the chain of command. Who do you call with questions or issues CYO Commissioner Pre-Game Management Greet teams and coaches as they enter the facility o Instruct them on pregame process On-court warm-up time Pre-Game Announcements & Pre-Game Prayer o Give the coach the score sheet to complete o Show the teams to meeting/locker-room areas o Pinnies- When two teams have the same color of uniform; the officials will flip a coin to determine which team will wear the pinnies. The home team, as listed on the schedule, will call the flip. 6

7 Greet the officials as they enter the facility o Instruct them of the need for a pre-game conference o Instruct on uniform rule o Instruct on rules - See CYO Handout Clock Rules Participation/Substitution o Forfeit - called 15 minutes after scheduled start time. In-Game Management Circulate through the site in order to monitor the score table & team area, crowd and site conditions. Make announcements as needed to maintain a sportsmanship friendly environment. Do not let any non-player or coach on the court/field during time outs or pre/post game. Incident Reports should be filled out immediately when an incident occurs. Post-Game Management Coordinate and maybe execute the postgame announcement & prayer Have the officials sign the arbiter sign-in form. If any ejections or injuries or other incidents occurred, complete an incident report form and call your CYO Commissioner immediately with the details. Input scores in Sports Tech program - input scores on-line by Monday evening. Site Directors will submit score sheets, score reporting form, and arbiter official s sign-in sheets every other week to their assigned commissioners. Severe Weather Lightning & Inclement Weather When the officials recognize inclement weather they are duty bound to suspend the game. Coaches and Pastoral Designees are responsible for application of this policy at practice. When thunder is heard or a lightning bolt is seen at a practice or competition, the teams must suspend play and take shelter immediately. Play cannot resume until at least 30 minutes after the last thunder heard or lightning flash seen. When snow has reached severity a decision will be made by the Athletic Director(s) to cancel games. Announcements related to the status of competitions will be posted on the main page of the schedule. Please refer to the sports rules and By-Law 2 for additional weather related information 7

8 Site Director Meetings and Site Staff Trainings In the eyes of the coaches, players and fans, Site Personnel are the front-line representatives for CYO on the court, field and track. It is important that all Site Personnel be an example of Christian behavior during competitions since they represent the CYO program as a whole. Site Personnel are required to attend a training or meeting before each season. The purpose of the training and meeting is to provide staff with the necessary training, expectations, and resources for the upcoming season. As they represent the whole CYO program, site personnel need to be punctual and responsible in the fulfillment of their obligations. This includes but is not limited to arriving on time, demonstrating good public relation skills and being knowledgeable of the CYO Charter & Bylaws, sport rules and responsibilities of their position. Please refer to the Team Registration Packet for dates and locations for the Staff Trainings and Site Director Meetings. Fall 2015 Site Staff Meetings Tuesday, August 18 6:30PM 7:30PM Center for Pastoral Leadership Wednesday, August 19 6:30PM 7:30PM Magnificat High School *Volleyball Scorer s Training starts at 6:30PM, All-Sports Site Director Meeting starts at 7:30PM Winter 2015 Site Staff Meetings Tuesday, November 17 6:30PM 7:30PM TBA Wednesday, November 18 6:30PM 7:30PM TBA Thursday, November 19 6:30PM 7:30PM TBA *Basketball Scorer s Training starts at 6:30PM, Site Director Meeting starts at 7:30PM Spring 2016 Site Staff Meetings Tuesday, March 21 6:30PM 7:30PM TBA Wednesday, March 22 6:30PM 7:30PM TBA *Volleyball Scorer s Training starts at 6:30PM, All-Sports Site Director Meeting starts at 7:30PM 8

9 What Determines How Many Games A Facility is Assigned? The Diocese of Cleveland CYO scheduled 9,127 games, matches and meets in the regular seasons while utilizing 237 facilities. The CYO Athletic Directors try their best to allocate scheduled games to all available facilities. When scheduling games, we pay close attention to the following criteria when selecting venues to utilize. Facility Is the facility a Diocesan Parish/School or a Private Site? Does the facility provide adequate availability throughout the season? Price Is the rental rate appropriate? Is the facility restricted to certin levels of play? Does the facility provide a lower rate for home games? Staffing Does the facility provide a reliable staff? Did the Site Personnel attend CYO trainings? Does the Site Director handle conflict and incidents well? Does the Site Director properly fill out score sheets? Location Is the facility geographically centralized? Does the facility provide adequate parking? Is the facility easy to access? Atmosphere Does the facility provide an approperiate playing surface? Does the facility provide adequate seating? Does the facility provide a proper lighting? Does the facility provide a positive experience for the teams and spectators? Home Games Does the facility have home teams? Does the facility offer a discount for home games? Scheduling Priority Intermediate & Youth Cadet Developmental, Elemental, Minor Varsity Junior Varsity 9

10 Application for a Site Director in CYO Athletic Programs Site/Location: Name: Address: City: Employer: Sport: Phone (Home): Phone (Work): Occupation: Are you over 18 years of age? YES NO If not what is your age: Are you a certified C.Y.O. Coach? YES NO Year of Certification: Are you certified in First Aid/CPR? YES NO Expiration Date: Have you attended a Virtus Session? YES NO If yes, Date of Session: Have fingerprints been taken for CYO? YES NO If yes, where were they taken & may we request a copy? Taken by: YES NO Have you been convicted of any violation of the law (except minor traffic violations)? YES NO If yes, give full particulars of every conviction. Include dates, conviction, present disposition & location. The existence of a criminal record does not constitute an automatic bar to this position. Have you coached/been involved in CYO Sports? YES NO If yes, list sports, years, parish, grade. Have you been involved in other youth sports programs? YES NO If yes, list sports, years, organization. Have you worked with youth in non-athletic programs? YES NO If yes, list activities and dates: Are you active in other parish activities? YES NO If yes, list activities and dates: Have you ever been disciplined or removed by another parish, program or organization? YES NO If yes, give an explanation. 10

11 Why do you want to be a Site Director? What areas of supervising a site can the CYO help train/prepare you? References - You are Required to Provide Three Name Relationship Phone I certify that the above answers are accurate and true to the best of my knowledge. I agree abide by the CYO Charter/Bylaws and sport rules. in the execution of my duties. I will comply to the Code of Conduct of the CYO and meet the training requirements needed. I understand that to be a Site Director I must be approved by the CYO Administrative Staff and the Pastoral Designee/Director of the facility. I understand that I am required to be fingerprinted prior to the start of the season and that the Virtus program must be attended and continued through required updates. Failure to meet these requirements will disqualify me from this position. I also understand that the CYO and facility has the right to end my my position as deemed, despite satisfactory performance. I hereby give CYO permission to contact my employer, references and others they find necessary in determining my eligibility for this position. Also, I will not hold any of the above, nor individuals, liable for furnishing the information requested, and waive my right to receive written notice of any such information provided. Because of the nature of our program, each candidate will be subject to a routine inquiry with respect to relevant background information. Each case is evaluated on an individual basis and reviewed in terms of, among other things, the severity of the issue, when it occurred and the position sought. I hereby acknowledge that I have read and understand the above statements. I certify that all the statements made by me are true, complete and correct to the best of my knowledge and belief, and are made in good faith, and that I have withheld nothing that would if, disclosed, affect this application unfavorably. Signature: Date: Return this completed application the the CYO Athletic Office prior to the start of the season. Akron Athletic Office Russell Avenue, Akron, Ohio Fax Cleveland Athletic Office Detroit Avenue, Cleveland, Ohio Fax CYO OFFICE USE ONLY Date of Received: Reviewed by: Sport: Date Reviewed: Accepted Rejected Site Assigned: CYO Staff Signature: Title: Date: 11

12 Sport Program: Facility Information Sheet To be returned to the CYO office & posted in prominent place in the facility Name of Facility: Address: Telephone: Name of Facility Contact: Name of CYO Site Director: Telephone (H): Telephone (W): Facility Detail: Site Telephone: Fax: Fax: Cell Phone: (For use during competition) Type of phone: Office Cell Pay Phone Location where information sheet is posted: Emergency Information: Police 911 Other Phone - City: Fire 911 Other Phone - City: EMS 911 Other Phone - City: Nearest Medical Facility: Location of First Aid Kit: Location of Ice at facility: Location of Incident Report Forms: Incident Procedures: In the case of an incident at this facility; Those staffing the site are to complete an Incident Report Form that details what occurred. If the CYO Site Director is not present he/she should be contacted immediately. The Site Director will contact the CYO Office and CYO Sport Commissioner as soon as possible The Site Director will collect the completed Incident Report Form and Submit a copy to the CYO Office and the Facility Office. 12

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14 Baseball/Softball Facility and Equipment Needs A. Field Size Baseball a. Intermediate & Youth Divisions i. The distance between bases will be 80 feet ii. The pitching distance will be 55 feet, measured from the front of the pitching plate to the back point of home plate. b. Cadet Division i. The distance between bases will be 70 feet ii. The pitching distance will be 50 feet, measured from the front of the pitching plate to the back point of home plate. c. Developmental, Elemental & Minor Divisions i. The distance between bases will be 60 feet ii. The pitching distance will be 46 feet, measured from the front of the pitching plate to the back point of home plate. d. Fields must be lined and bases set to the proper distance prior to the start of every game. B. Field Size Softball a. Intermediate & Youth Divisions i. The distance between bases will be 60 feet ii. The pitching distance will be 40 feet, measured from the front of the pitching plate to the back point of home plate. iii. A 16-foot diameter pitchers circle will be used around the pitcher plate b. Cadet, Developmental, Elemental, & Minor Divisions i. The distance between bases will be 60 feet ii. The pitching distance will be 35 feet, measured from the front of the pitching plate to the back point of home plate. iii. A 16-foot diameter pitchers circle will be used around the pitcher plate c. Fields must be lined and bases set to the proper distance prior to the start of every game. Coaches and the umpires will adjust the bases and mound accordingly on days with back to back games. C. Game Balls a. All game balls will be given to the coaches prior to the start of the season D. Field Management a. The Site Personnel is responsible for the prepping of the field prior to the start of the scheduled game time. This includes but is not limited to: i. Drag and line the field ii. Set the three bases at the appropriate distances iii. Place the pitching plate at the appropriate distance Staffing A. Championship Tournaments Each facility assigned Championship games must provide a Gate Person. This individual will collect admission, t-shirt sales, and program sales. a. There must be controlled access to the field for the Gate Person to collect admission. Basketball Facility and Equipment Needs A. Court Size a. The basketball court shall be no greater than 94 feet in length by 50 feet in width. The ideal basketball court size is 84 feet in length by 50 feet in width. If your basketball court does not meet this requirement please indicate the size of your court on your Facility Application. Your parish/school may still be able to host lower levels of play depending on the court size. 14

15 b. There shall be at least 3 feet, preferable 10 feet of unobstructed space around the perimeter of the playing court. If on an unofficial court and there is less than 3 feet of unobstructed space outside any sideline or end line, a narrow dashed line shall be marked on the court parallel with and 3 feet inside that boundary. This includes but is not limited to the scorer s table, custodial equipment, trash cans, bleachers, and team benches. c. Games shall be played on the appropriate floor size depending on the level of play B. Free Throw Markings a. Intermediate, Youth and Cadet Divisions will use the 15-foot free throw line b. Developmental, Elemental and Minor Divisions will use the 12-foot free throw line c. Facilities are encouraged to lay floor tape on the gym floor to indentify the free throw lines. C. All facilities are responsible for providing the following equipment a. Scorer s Table b. Scoreboard c. Game Clock d. Possession Arrow e. Team Benches f. Seating for Spectators g. PA System D. Game Balls & Score Sheets a. Regulation balls and score sheets will be provided at the Site Directors Meeting before each season for all facilities. Staffing A. Each facility is responsible for providing the following staff: a. Site Director b. Scorer This individual is responsible for accurately keeping score on the official score sheet. This includes keeping track of substitutions, timeouts, and participation. c. Timer This individual will keep score on the scoreboard, run the play clock, and keep track of the possession arrow. d. Concession Workers (if applicable) B. Championship Tournaments In addition to the staffing listed above, each facility assigned Championship games must provide a Gate Person. This individual will collect admission, t-shirt sales, and program sales. Entering Scores A. All scores must be entered in Sports Pilot within 24 hours of the conclusion of the game. B. Forfeit Score If a team forfeits, enter 0 for the team that forfeited and a 2 for the team that is awarded the victory. Cheer Facility and Equipment Needs A. During games, squads are permitted to perform from the sidelines within reasonable distance of the out-of-bounds line. B. Specific Guidelines when cheering at football or soccer games. a. The performance location shall be behind the bench area of their team. b. If time allows, prior to the game, each squad may perform one (1) short cheer on the field. c. At half time each, each squad may perform two (2) cheers or dance routines of no longer than 2 minutes total per squad, time permitting. d. On-field cheers are not allowed during timeouts. C. Specific Guidelines when cheering at basketball games. 15

16 a. The performance location shall be located at the end(or side) of the basketball court near their team s bench. A cheer squad is not to be positioned under the basket or by the bench of the opposing team. b. If time allows, prior to the game, each squad may perform one (1) short cheer on the floor. c. At half time each squad may perform two (2) cheers or dance routines of no longer than 2 minutes total per squad, time permitting. d. Short cheers may be allowed on the floor during timeouts. Squads should alternate time-out performances. e. Squads must leave the floor at the referee s whistle and are not to be with-in the court boundaries while the game is in play. f. Sites may limit/restrict performances/size due to space and safety concerns. D. Competitions/Expos a. Facility needs to provide a minimum of seats for spectators and participants. b. Facility is responsible for enclosing the competition area and if possible provide mats (wrestling) on the floor of the competition area. c. Facility needs to provide a sound system for announcements and competition music. d. Facility needs to provide staffing to assist with event operations; 2 gate workers, 2 result runners, one person to work with the sound system and one person to manage the performance clock. Cross Country Facility and Equipment Needs A. Course Length Sites must provide a 1.5 and 2.0 mile course B. Accessible Parking Parking lot should provide a minimum 350 parking spaces C. Amenities a. Restrooms b. Spectator Area D. All courses are responsible for providing the following equipment: a. Map of courses 2 weeks prior to meet. b. Map of facility and parking 3 weeks prior to meet. c. Marking of course. d. Set-up of course supplies i. Finish Line Chute ii. Cones iii. Directional Flags Staffing A. Each facility is responsible for providing the following staff: a. Site Director b. Event Workers 15 volunteers to assist with the supervision of the course and help with the finish line. B. CYO will provide Result Workers C. Championship Tournaments Courses are in charge of providing the staff listed above. D. In addition, CYO will approve course layout and provide a PA Announcer and Finishing Line Personnel. Flag Football Facility and Equipment Needs A. Field Size a. The size of the field must be 60 yards in length by 30 yards wide 16

17 b. The end zones will be 5 yards deep. c. Hash marks will be placed approximately 10 yards from the sideline. d. The field must be opened and free of equipment 5 yards surrounding the perimeter of the field. e. Games will only be played on grass fields. B. Equipment a. Chains, down markers must be provided on the home team sideline b. Goal posts must be padded when applicable A. Game Balls a. Elemental & Minor Divisions will use the Junior size ball. Teams are permitted to use either a composite or leather ball b. Novice & Primary Divisions will use the Pee Wee size ball. Teams are permitted to use either a composite or leather ball Staffing A. Each facility is responsible for providing the following staff: a. Site Director b. Play Counters (2) Responsible for ensuring that all eligible players have completed their required amount of plays. c. Concession Workers (If applicable) Entering Scores A. All scores must be entered in Sports Pilot within 24 hours of the conclusion of the game. B. Forfeit Score If a team forfeits, enter 0 for the team that forfeited and a 1 for the team that is awarded the victory. Football Facility and Equipment Needs A. Field Size a. The size of the football field must be 120 yards in length by yards in width b. 8-Man Football The size of the field is NFHS regulation length and the width will be measured from sideline to opposite hash mark c. The field must be opened and free of equipment 5 yards around the perimeter of the field. Field markings must be in compliance with the National Federation of State High School Associations guidelines d. Turf fields take priority over grass fields. It is recommended that Intermediate and Youth games be played on turf fields. B. Equipment a. Chains, down markers must be provided on the home team sideline b. Goal posts must be padded when applicable C. Game Balls a. Intermediate, Youth, Cadet, and Developmental Divisions will use the Youth size ball. Teams are permitted to use either a composite or leather ball b. Elemental Division will use the Junior size ball. Teams are permitted to use either a composite or leather ball Staffing B. Each facility is responsible for providing the following staff: a. Site Director b. Play Counters (2) Responsible for ensuring that all eligible players have completed their required amount of plays. c. Concession Workers (If applicable) C. Championship Tournaments In addition to the staffing listed above, each facility assigned tournament games must provide a Gate Person. This individual will collect 17

18 admission, t-shirt sales, and program sales. This person will be paid for every tournament game worked. Entering Scores A. All scores must be entered in Sports Pilot within 24 hours of the conclusion of the game. If a team forfeits, enter 0 for the team that forfeited and a 1 for the team that is awarded the victory. Soccer Facility and Equipment Needs A. Field Size a. Intermediate & Youth Regulation 11 V 11 ( X yards) b. Cadet & Developmental 8 V 8 (70-80 X yards) c. Elemental & Minor 6 V 6 (45-60 X yards) d. All field must be lined for games B. Goal Size a. Intermediate & Youth ( 8 X 24 ) b. Cadet & Developmental ( 7 x 21 ) c. Elemental & Minor ( 6 x 18 ) C. Equipment a. Each field must provide two goal nets and lining of field b. Amenities i. Restrooms ii. Bleachers (if applicable) D. The Home Team listed on the schedule is to provide the official Game Ball Staffing A. Each facility is responsible for providing the following staff: a. Site Coordinator This individual is responsible for sending the Score Report Form to the CYO Office after the conclusion of the game day. b. Concession Stand/Worker (if applicable) B. Championship Tournaments In addition to the staffing listed above, each facility assigned Championship games must provide a Gate Person. This individual will collect admission, t-shirt sales, and program sales. a. There must be controlled access to the field for the Gate Person to collect admission. Entering Scores A. All scores must be entered in Sports Pilot within 24 hours of the conclusion of the game. B. Forfeit Score If a team forfeits, enter 0 for the team that forfeited and a 1 for the team that is awarded the victory. Track & Field Facility and Equipment Needs A. All sites are required to provide the following equipment: a. 400 Meter Track minimum of 6 lanes. b. High Jump Pit, Standards & High Jump Bar. High Jump- Lowest setting needs to be 3 feet. c. Hurdles 40 for 8 lane track, 30 for 6 lane track; hurdles must be placed on 300m markings. d. Rakes, Shovels, and Brooms for Long Jump & Standing Jump. e. Long Jump to the sand pit- Can be the edge of the runway or maximum of 6 feet from the long jump board to the pit. f. Standing Long Jump to the sand- Edge of the runway to the sand pit. g. Discus Cage h. Shot Put Circle and Board i. Tables & chairs at Finish Line 18

19 j. PA System k. Accessible Parking spaces. B. At the sites request, CYO can provide the following equipment: a. Tape measures, shots, discuses, clipboards, flags, field event official helpers, pens, pencils, sign s, timing systems, stop watch, cones, site director badges and volunteer badges Staffing A. Each site is responsible for providing the following staff: a. Meet staff will be coordinated by the site and compensated, Finish line judge, Clock Operator, Time Recorder, Long Jump Judge, Shot Put Judge, High Jump Judge, Discus Judge, Standing Jump Judge b. Teams scheduled at the venues will be coordinated to provide the following support help at the meet; Finish line results (3), Timers (6 or 8), Long Jump(3), Shot Put(3), High Jump(2), Discus(3), Standing Jump(2). B. CYO will provide up to 3 Certified Officials for each meet to manage the event in coordination with the Site Director C. Championship Meets In addition to the staffing listed above, each facility assigned Championship meets must provide the following: a. Gate Person (2-3) These individuals will collect admission, t-shirt sales, and program sales. b. Announcer To announce results throughout meet. c. Exchange Zone Judges (6) These individuals monitor the exchange zones in the 4x100m and 4x200m relays. d. Award Personnel (1) This individual will oversee the distribution of awards into team envelopes. Volleyball Facility and Equipment Needs A. Court Size a. The length of the volleyball court must be at least 60 feet in length by 30 feet in width. If your volleyball court does not meet this requirement please indicate the size of your court on your Facility Application. Your parish/school may still be able to host lower levels of play depending on the court size. b. It is recommended there shall be at least 6 feet of unobstructed space around the perimeter of the playing court. This includes but is not limited to the scorers table, custodial equipment, trash cans, bleachers, and team benches. B. Service Area a. Intermediate and Youth The serving area will be beyond each end-line from sideline to sideline. b. Cadet, Developmental, and Elemental The serving area will include an area that will be 6 feet from the end-line and extend the entire width of the court. Facilities are encouraged to lay floor tape on the gym floor to identify this serving area. c. Minor The serving area will include an area that will be 10 feet from the endline and extend the entire width of the court. Facilities are encouraged to lay floor tape on the gym floor to identify this serving area. C. Net Size a. The net should be 3 feet wide and at least 32 feet in length. The height of the net measured in the center shall be 7 4-1/8 for all divisions. The net measurements at the ends shall not exceed this height by more than ¾. Net antennas shall be attached to the net in line with the outside of the sideline. D. Game Balls a. Game balls will be provided at the Site Directors Meeting before each season 19

20 i. The Intermediate and Youth divisions use a regulation leather ball. ii. The Cadet, Developmental, Elemental, and Minor divisions use a Volley- Lite ball. Staffing A. Each facility is responsible for providing the following staff: a. Site Director b. Scorer This individual is responsible for accurately keeping score throughout each match on the official scoresheet and the scoreboard. c. Tracker This individual will track the serving rotation on the Lineup Roster. This person will also keep the official tracking rotation Tracking Form for Intermediate division only. d. Concession Workers (if applicable) B. Championship Tournaments a. In addition to the staffing listed above, each facility assigned Championship matches must provide additional staffing: i. Gate Person This individual will collect admission, t-shirt and program sales. ii. Two (2) Line Judges These two individuals must be an experienced high school athlete or an adult to judge the out-of-bounds areas. This is a volunteer position. Entering Forfeit Score A. All scores must be entered in Sports Pilot within 24 hours of the conclusion of the game. B. If a team forfeits, enter 0 for all three sets of the team who forefeited. Enter 25 for two sets and 15 for one set of the team awarded the victory (NFHS Rule). 20