How To Switch Your Bank To Highlands State Bank

Transcription

1 SWITCH KIT FOR BUSINESS ACCOUNTS

2 SWITCHING HAS NEVER BEEN EASIER OR MORE CONVENIENT! Our mission at Highlands State Bank is to help make banking more convenient, easy and an enjoyable experience for our customers. We are always looking for better ways to improve our products and services, and our Switch Kit is our newest service in helping you make the Switch to Highlands State Bank -where banking is easy. Let us help you Switch your banking today to Highlands State Bank by following these 5 easy steps: STEP 1 OPEN A HIGHLANDS STATE BANK FREE BUSINESS CHECKING ACCOUNT! See a Customer Service Representative at one of our 3 convenient locations. You may find the closest location to you by visiting our website, and selecting the Hours/Location tab. Our Customer Service Representatives will help you determine what account(s) and services fit your banking needs best. To make the process even faster, bring the following when you come to open your Highlands State Bank Free Business Checking account: 1. Business Profile Sheet (provided in this Switch Kit) 2. Proof of ownership: Articles of Incorporation, Certificate of Formation, Partnership Agreement, or Trade Name Certificate 3. Copy of Driver s license for each signer on the account STEP 2 STOP USING YOUR PREVIOUS CHECKING ACCOUNT. Allow time for outstanding checks to clear. Destroy your ATM and/or Debit cards, any unused checks, and deposit slips. For your convenience, bring them to one of our 3 locations and we ll have them shredded for you. STEP 3 TRANSFER ANY AUTOMATIC PAYMENTS AND DEBITS TO HIGHLANDS STATE BANK. First use the Automatic Payment Checklist to determine what automatic payments will be switched. Then use the Automatic Payment Request to assist you in quickly making the switch. Some Automatic Payments may include Merchant Services transactions, monthly bill payments, and monthly loan payments. STEP 4 CHANGE YOUR ACCOUNT FOR YOUR PAYROLL PROCESSING. If you currently use an outside source to process your payroll, use the Payroll Processing Request to notify the company to begin processing your payroll from your new Highlands State Bank account. STEP 5 CLOSE YOUR PREVIOUS CHECKING ACCOUNT. Use the Account Closing Request to close your previous checking account.

3 BUSINESS PROFILE SHEET BUSINESS INFORMATION TYPE OF BUSINESS Sole Proprietorship Corporation Partnership LLC Other NAME OF BUSINESS CONTACT INFORMATION STREET ADDRESS CITY STATE ZIP CODE MAILING ADDRESS CITY STATE ZIP CODE PHONE NO. FAX NO. TAX ID ADDRESS SIGNER NUMBER ONE NAME (FIRST, MIDDLE, LAST) SOCIAL SECURITY NO. DATE OF BIRTH HOME ADDRESS CITY STATE ZIP CODE CELL PHONE TITLE / POSITION ADDRESS SIGNER NUMBER TWO NAME (FIRST, MIDDLE, LAST) SOCIAL SECURITY NO. DATE OF BIRTH HOME ADDRESS CITY STATE ZIP CODE CELL PHONE TITLE / POSITION ADDRESS SIGNER NUMBER THREE NAME (FIRST, MIDDLE, LAST) SOCIAL SECURITY NO. DATE OF BIRTH HOME ADDRESS CITY STATE ZIP CODE CELL PHONE TITLE / POSITION ADDRESS ACCOUNTS & SERVICES (Please check all accounts and services that you currently use or are interested in) Business Checking Business Debit Card Business Money Market Business Savings Business Internet Banking Desktop Banking ACH Services Business Bill Pay Commercial Loan Commercial Line of Credit Merchant Services Safe Deposit Box Commercial Real Estate Loan Business CD

4 AUTOMATIC PAYMENT REQUEST INSTRUCTIONS After you ve identified the Automatic Payments from your Automatic Payment Checklist, use the Automatic Payment Request to notify the merchant of new your new bank information. Don t forget you can also manage your payments with Highlands State Bank s Internet Banking and Online Bill Pay. It s FREE with Highland State Bank! Before sending the Automatic Payment Request: STEP 1 IDENTIFY ANY EXISTING AUTOMATIC PAYMENTS BY USING THE AUTOMATIC PAYMENT CHECKLIST STEP 2 STEP 3 USE THE ENCLOSED FORM TO REQUEST THAT YOUR AUTOMATIC PAYMENT BE ESTABLISHED AT HIGHLANDS STATE BANK. MAINTAIN THE ACCOUNT AT YOUR PREVIOUS BANK UNTIL YOU HAVE CONFIRMED THAT THE AUTOMATIC PAYMENT HAS BEEN SWITCHED TO YOUR HIGHLANDS STATE BANK ACCOUNT.

5 AUTOMATIC PAYMENT CHECKLIST TYPE OF PAYMENT COMPANY ACCOUNT NUMBER PAYMENT DATE Mortgage/Rent Equipment Loans Commercial Line of Credit Equipment Insurance Liability Insurance Workman s Comp Insurance Other Insurance Gas/Oil Electric Water/Sewage Telephone Cell Phone Garbage/Recycling Equipment Fuel Expenses Internet Provider Pension Fund Credit Card Credit Card Credit Card Merchant Services Other Other Other Other Other

6 AUTOMOTIC PAYMENT REQUEST COMPANY NAME ADDRESS CITY, STATE, ZIP ATTN: Accounts Receivable/Accounting RE: Changing My Automatic Payment To Whom It May Concern: Please accept this as authorization to change my automatic payment/withdrawal to your company. Please discontinue debiting my old bank account and begin making automatic payments/withdrawals from my new Highlands State Bank account. If you have any questions regarding this request, please contact me by mail or call me at the phone number listed below. Thank you for your prompt assistance in this matter. Sincerely, AUTHORIZED SIGNATURE DATE PRINT NAME / TITLE Automatic Payment Information COMPANY NAME COMPANY PHONE MAILING ADDRESS CITY STATE ZIP CODE PAYMENT OR REASON DATE OF PAYMENT PAYMENT AMOUNT (OR AMOUNT DUE ) OLD BANK NAME ROUTING NO. ACCOUNT NO. NEW BANK NAME Highlands State Bank ROUTING NO ACCOUNT NO.

7 PAYROLL PROCESSING REQUEST INSTRUCTIONS It s now time to let your payroll processor know that you have opened a new checking account at Highlands State Bank. Using the Payroll Processing Request in this packet, you can notify your payroll processor of the change and when to stop using your old account number for your payroll deductions and when to begin using your new Highlands State Bank checking account.

8 PAYROLL PROCESSING REQUEST COMPANY NAME ADDRESS CITY, STATE, ZIP ATTN: Account Maintenance RE: Change Accounts for my Payroll Processing To Whom It May Concern: Effective, please stop processing my payroll from my old bank account and begin processing my payroll from my new Highlands State Bank account. If you have any questions regarding this request, please contact me by mail or call me at the phone number listed below. Thank you for your prompt assistance in this matter. Sincerely, AUTHORIZED SIGNATURE DATE PRINT NAME / TITLE Account Information OLD BANK NAME ROUTING NO. ACCOUNT NO. NEW BANK NAME Highlands State Bank ROUTING NO ACCOUNT NO.

9 ACCOUNT CLOSING REQUEST INSTRUCTIONS Before sending the Account Closing Request: STEP 1 STEP 2 STEP 3 CHECK WITH YOUR PREVIOUS BANK TO MAKE SURE NO ADDITIONAL FORMS OR INFORMATION IS REQUIRED. INQUIRE ABOUT ANY POSSIBLE PENALTIES WITH RESPECT TO EARLY WITHDRAWAL BEFORE YOU CLOSE YOUR ACCOUNT. IF YOU HAVE CERTIFICATES OF DEPOSIT (CD S), IT IS IMPORTANT TO CHECK THE MATURITY DATES. BE SURE THAT ALL AUTOMATIC TRANSACTIONS HAVE BEEN SWITCHED TO YOUR HIGHLANDS STATE BANK ACCOUNT BEFORE CLOSING YOUR OLD ACCOUNT. After you ve sent the Account Closing Request: STEP 1 CHECK ACCOUNT STATEMENTS TO VERIFY THAT ALL ACCOUNTS HAVE A ZERO BALANCE AND HAVE BEEN CLOSED.

10 ACCOUNT CLOSING REQUEST BANK NAME ADDRESS CITY, STATE, ZIP ATTN: Account Maintenance RE: Close My Accounts To Whom It May Concern: This letter is to inform you I am closing my accounts with your bank. Please close the following account(s) listed below and send a check for the remaining balance(s) to my address. If you have any questions regarding this request, please contact me by mail or call me at the phone number listed below. Thank you for your prompt assistance in this matter. Sincerely, AUTHORIZED SIGNATURE DATE PRINT NAME / TITLE Account Information ACCOUNT #1 ACCOUNT #2 ACCOUNT #3 COMPANY NAME COMPANY PHONE MAILING ADDRESS CITY STATE ZIP CODE