HOW TO ARRANGE A SEALIFT WITH TSC

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1 HOW TO ARRANGE A SEALIFT WITH TSC 1. COMPLETE AND SUBMIT A BOOKING FORM Please complete a booking form and e mail it to [email protected] or fax it to or they can be completed at TSC when you are delivering your order. Even if you have hired TSC in the past we require this information every season as a control for your order. Please complete all sections of your booking form prior to submission. Insurance values may be estimated and corrected upon completion. Preferred sailing dates need to be indicated in order for TSC to make the proper arrangements and provide quality service. If you are unsure please indicate TBA and update it when the information becomes available. Upon submission of your booking form you will be assigned a unique order number that is exclusive to your order, please use this number on all labeling. If you need to make changes to your booking info please submit them in writing by e mail to [email protected] or fax to SAILING SCHEDULE Please indicate the sailing date that best suits your needs on your booking form. There are generally 3 shipping cycles per season. June / July the first sailing arrives shortly after the sea ice disappears and it is safe for ships to sail. August, the same ships are used for the second sailing so they must make all their stops and return to port in Montreal. The second sailing is used to deliver to the destinations further north because of issues with weather early in the season and late in the season, these destinations will take priority on the second sailing. September / October, the same ships are used for the 3rd sailing so they must make all their deliveries and return to port. The schedule will change throughout the season. The ETA s quoted at the beginning of the season will be different by the end of the season, delays are inevitable. 3. DELIVERING YOUR ORDER TO TSC All items delivered should have a label on them, please notify anyone delivering on your behalf of your customer number, this will be required for TSC to accept your delivery Labels should include at minimum; your name, order number and city of destination. If you require labels, TSC staff would be happy to provide you with some. 1

2 Orders can be delivered without prior notice Mon Fri, 8am to 4pm. We are not open on weekends or holidays but arrangements can be made for deliveries. If you need to make a delivery outside this time schedule please call 24hrs in advance to schedule an appointment. Deliveries can be made on multiple dates, however due to space limitations we ask you make special arrangements if they will span more than 1 week. Please ensure you notify a member of TSC s staff of your delivery. Your sealift order should be packed sufficiently to be loaded into crates. Case orders from stores are sufficient without extra packaging. Over the years we have learned that some food products will absorb the smell of scented, powdered detergents and dryer sheets. We suggest packing your detergents in Ziploc bags, plastic totes or garbage bags sealed with tape. We received a large number of calls in 2011 claiming that the plastic bottles containing liquid laundry detergent had broken. We suggest packing your liquid detergents in totes to contain any breakage or spills that may happen. 4. SCHEDULING A PICK UP TSC will pick up at most stores in the Ottawa area. A standard pick up costs $58.00 this would include up to 4 skids of groceries at 1 location. Furniture pick ups are generally more depending on the size of the order. Please put your pick up details on your booking form. Or submit in writing by e mail to [email protected] or fax to TSC will not pick up at Ikea (no exceptions). TSC will receive from Ikea with conditions. Either the consignee (purchaser) will be present upon delivery to count and sign or, we will sign for the units we receive under the condition that we will not be responsible for any missing items from Ikea. Lumber and building supply orders should be delivered by the store they are purchased from. They have the specialized equipment required to properly handle these orders. Please have them delivered to TSC at 6431 Bank St. Metcalfe, ON K0A 2P0 5. SHIPPING A VEHICLE TSC recommends that vehicles are shipped empty and will assume no responsibility for items left inside the vehicle. The ocean carrier will not tolerate a vehicle with more than 150kg of belongings stowed inside. They will refuse delivery and the vehicle will need to be returned and emptied. No parcels are allowed on the front seats, no cargo is to exceed the lower level of the cabin windows and all cargo in the trunk must respect the maximum 150kg limit and the trunk should be locked. 2

3 The fuel tank should contain no more than ¼ of its capacity and have enough to be moved during loading and unloading operations. Vehicles that are not in working condition may be subject to additional charges based on handling requirements. 6. SHIPPING BEER WINE & SPIRITS When delivering beer, wine & spirits for shipping to Nunavut please respect Nunavut s Liquor Act. Please refer to if you are unsure of the regulations. TSC will require an inventory of your beer, wine and spirits and will count and verify your liquor order with your permit. Orders without a valid permit will not be shipped. 7. SHIPPING DANGEROUS GOODS Shipping dangerous goods by sea is regulated. There are specific guidelines that must be followed. Failure to do so may result in fines and demurrage of sea shipments. TSC is certified to package and ship dangerous goods according to the regulations. Please declare all dangerous goods to the person receiving your order. Proper packaging, labeling and documentation is required. 8. RECEIVING YOUR ORDER IN NUNAVUT You must be available to receive your order when it arrives, if you can not be available please ask someone to receive your order for you. The Ocean Carrier will contact you prior to your delivery to make sure you know when it is coming and that someone is available to receive it. Please inspect your crate thoroughly for damage when it arrives and make note of any damage to the crate immediately with the person delivering the crate no matter how insignificant it may seem. If there is damage to the crate please take photographs. 9. PAYMENT FOR YOUR SEALIFT ORDER TSC will require a credit card number upon submission of your Form, no payment will be submitted before your total charges are calculated and you have been notified. Payment in full is required prior to delivery of your crate to the Ocean Carrier. Credit is available, payment arrangements must be made prior to your sealift order being shipped. 3

4 If you have any comments or suggestions regarding this information please do not hesitate to contact us. Furthermore if you require any information that is not covered within we would be happy to assist in answering any questions you may have. SEALIFT SCHEDULE 1ST DEPARTURE LAST WEEK OF JUNE CUT OFF DATE FOR DANGEROUS GOODS: MAY 18 CUT OFF DATE FOR CRATING: MAY 27 NUNAVIK NUNAVUT Akulivik (AKU) Aupaluk (AUP) Inukjuak ((INK) Ivujivik (IVU) Kangiqsualujjuaq (KAJ) Kangiqsujuaq (KAG) Kangirsuk (KAN) Kuujjuaq (KUU) Kuujjuaraapik (KIK) Puvirnituq (PUV) Quaqtaq (QUA) Salluit (SAL) Tasiujaq (TAS) Umiujaq (UMI) Arviat (ARV) Baker Lake (BAK) Cape Dorset (DOR) Chesterfield Inlet (CHE) Coral Harbour (COR) Iqaluit (IQA) Kimmirut (KIM) Pangnirtung (PAG) Rankin Inlet (RAN) Sanikiluaq (SNQF) Whale Cove (WHA) 2ND DEPARTURE DURING FIRST WEEK OF AUGUST CUT OFF DATE FOR DANGEROUS GOODS: JUNE 24 CUT OFF FOR CRATING: JULY 8 NUNAVUT NUNAVIK Arctic Bay (ARB) Arviat (ARV) Baker Lake (BAK) Bathurst Inlet (BTI) Cambridge Bay (CAM) Cape Dorset (DOR) Chesterfield Inlet (CHE) Clyde River (CLY) Gjoa Haven (GOH) Grise Fiord (GRI) Hall Beach (HAL) Igloolik (IGL) Iqaluit (IQA) Kimmirut (KIM) Kugluktuk (KGL) Pond Inlet (PON) Pangnirtung (PAG) Rankin Inlet (RAN) Repulse Bay (RPB) Resolute Bay (RES) Umingmaktok (UMG) Taloyoak (TAL) Whale Cove (WHA) *Kugaaruk (Pelly Bay) (KGA) *Cargo for Kugaaruk is shipped from Montreal to Nanisivik only. From Nanisivik to Kugaaruk, please contact the CANADIAN COAST GUARD. Kuujjuaq (KUU) 4

5 Qikiqtarjuaq (QKQ) 3RD DEPARTURE DURING THIRD WEEK OF SEPTEMBER CUT OFF DATE FOR DANGEROUS GOODS: AUGUST 18 CUT OFF DATE FOR CARGO PACKAGING: SEPTEMBER 1 Akulivik (AKU) Aupaluk (AUP) Inukjuak (INK) Ivujivik (IVU) Kangiqsualujjuaq (KAJ) Kangiqsujuaq (KAQ) Kangirsuk (KAN) Kuujjuaq (KUU) NUNAVIK Kuujjuaraapik (KIK) Puvirnituq (PUV) Quaqtaq (QUA) Salluit (SAL) Tasiujaq (TAS) Umiujaq (UMI) NUNAVUT Arviat (ARV) Cape Dorset (DOR) Chesterfield Inlet (CHE) Coral Harbour (COR) Iqaluit (IQA) Kimmirut (KIM) Pangnirtung (PAG) Rankin Inlet (RAN) Repulse Bay (RPB) Sanikiluaq (SNQF) Whale Cove (WHA) FREQUENCY AND DESTINATIONS MAY BE MODIFIED 5

6 RATES CRATING SERVICES 1. Crating 1 20 Cubic meters $ % Fuel surcharge per meter 2. Complete a booking with the maritime carrier $50.00 admin fee 3. Local small pick ups (up to 4 skids from a dock) $50.00 each 4. Local pick ups of large orders to be negotiated on a case by case basis 5. Private residence pick ups are additional $25.00 each 6. Tailgate pick ups are additional $30.00 each INCLUDED IN CHARGES 1. Receiving and checking goods on your behalf 2. Crating in closed, solid, plastic lined wooden crates 3. Steel banding of all wooden crates 4. Labeling and marking crates 5. Making a delivery appointment at the maritime carrier s dockyard 6. Delivering crates to the maritime carrier s dockyard AUTOMOBILES 1. Flat rate to receive auto at our location at 6431 Bank St. Metcalfe, ON K0A 2P0 and deliver to the maritime carrier s dockyard $ GST 2. Price includes inspection of condition and labeling as required for the maritime carrier. 3. Making an appointment at the maritime carrier s dockyard and delivery to the dockyard 6

7 SOME STORES IN OTTAWA THAT ARE FAMILIAR WITH SEALIFT 1. The Country Grocer 729 Ridgewood Ave. Ottawa, ON Costco 1900 Cyrville Rd. Ottawa, ON Costco 1849 Merivale Rd. Nepean, ON Loblaws South Keys Shopping Centre 2210 Bank St, Ottawa, ON K1V 1J5 (613) Canadian Tire 330 Coventry Rd, Ottawa, ON K1K 4S3 (613) Canadian Tire 1170 Heron Rd, Ottawa, ON K1V 6B2 (613) The Beer Store 1860 Bank St Ottawa, ON (613) LCBO 1100 Polytek Street, Ottawa, ON K1J 0B3 (613) PetsMart 1750 Innes Rd, Gloucester, ON K1B 3K5 (613) The Wine Station 2400 Bank St, Ottawa, ON K1V 8S1 (613) Defalco s 957 Gladstone Ave Ottawa, ON (613) The Home Depot 1616 Cyrville Rd Gloucester, ON (613) Rona 1880 Innes Rd Gloucester, ON (613) Rona 585 W Hunt Club Rd Nepean, ON (613) Sears 1250 St Laurent Blvd Ottawa, ON (613) Leon s 1718 Heron Rd Ottawa, ON (613) Leon s 2600 Queensview Dr Ottawa, ON (613) The Brick 350 W Hunt Club Rd Nepean, ON (613) The Brick 1960 Cyrville Rd Gloucester, ON (613) The Real Canadian Superstore, 4270 Innes Rd. Orleans, ON Phone:(613)

8 Order # TSC The Sealift Company Form Name: Telephone: Mobile: PO Box # & Address City/Town/ Postal code Destination: Do you want TSC to book space on the ship? YES NO If NO please provide your booking # A $50.00 administration fee applies. Indicate preferred sailing: Cut-off May First Sailing Cut-off June Second Sailing Cut-off Aug Third Sailing Do you require pick up services in Ottawa? Provide details - Name: Address: Brief description of items to pick up: Date: Will you be delivering or have someone delivering items for you? Contact: Provide details Name: Brief description of items being delivered: Date: TSC will not be responsible for short shipped orders from any supplier. Do you wish to purchase optional additional Marine Cargo Insurance? The premium is calculated based on the estimated declared value of the property being insured. Calculate value by adding the cost of purchase, crating, forwarding, tax and add 10%.Declared Value = Insurance is purchased on your behalf with the Marine Carrier, claims will be subject to their terms and conditions as set out in their policy. Are you shipping Beer, Wine or Spirits? Signature Have you provided TSC with a valid permit? Date: TSC The Sealift Company Star Top Rd. Ottawa, ON K1B 3W6 Phone: Fax: [email protected] By signing this or putting your name on the signature line electronically you acknowledge that TSC acts as a middle person between you and ocean carriers. Consequently, TSC cannot be held and assumes no risk for the obligations, or any default or negligence, of third-party providers and for any damages including among other things, damages due to delay, cancellation, loss of goods, accident, quality of services, inconvenience, loss of enjoyment, disappointment, acts of god or force majeure.

9 Order # TSC The Sealift Company Form for Vehicles Name: Telephone: Mobile: PO Box # & Address City/Town/ Postal code Destination: Do you want TSC to book space on the ship? YES NO If NO please provide your booking # A $50.00 administration fee applies. Indicate preferred sailing: Cut-off May First Sailing Cut-off July 2 nd Sailing Cut-off Aug Third Sailing Year: Make: Model: VIN # Plate # Weight in kg: Vehicle Dimensions in metres. Length Width Height Is there an aftermarket alarm system installed? Yes No Please explain starting procedure if any Do you wish to purchase optional additional Marine Cargo Insurance? The premium is calculated based on the estimated declared value of the property being insured. Declared Value = Insurance is purchased on your behalf with the Marine Carrier, claims will be subject to their terms and conditions as set out in their policy. Signature Date: TSC The Sealift Company Star Top Rd. Ottawa, ON K1B 3W6 Phone: Fax: [email protected] By signing this or putting your name on the signature line electronically you acknowledge that TSC acts as a middle person between you and ocean carriers. Consequently, TSC cannot be held and assumes no risk for the obligations, or any default or negligence, of third-party providers and for any damages including among other things, damages due to delay, cancellation, loss of goods, accident, quality of services, inconvenience, loss of enjoyment, disappointment, acts of god or force majeure. TSC will not assume any responsibility for lost or stolen items left in the vehicle. We strongly suggest you do not leave any valuables inside the vehicle during sealift shipping.