Medical Review Criteria Dental and Oral Surgery Services

Transcription

1 Medical Review Criteria Dental and Oral Surgery Services Effective Date: April 13, 2016 Subject: Dental and Oral Surgery Services Policy: HPHC covers medically necessary dental/oral surgery services included under the member s HPHC benefits plan 1 when the relevant criteria below are met. For members enrolled through Massachusetts (MA) accounts, HPHC covers treatment of cleft lip and/or cleft palate for children under the age of eighteen. 2 This coverage includes benefits for dental and oral surgery, surgical management, orthodontic treatment and management, preventive and restorative dentistry, and follow-up care by oral surgeons when the attending physician or surgeon determines services are medically necessary and consequent to the treatment of the cleft lip and/or cleft palate. HPHC covers inpatient hospital or SDC charges 3 (as appropriate) when those settings are medically necessary for the safe delivery of dental and/or oral surgery services. For New Hampshire (NH) residents, HPHC covers medically necessary inpatient hospital or Surgical Day Care (SDC) facility charges and administration of general anesthesia for children under the age of 6 with a dental condition of significant dental complexity, exceptional medical circumstances or a developmental disability. 4 Authorization: Prior authorization is required for the following dental/oral surgery services: Orthognathic Surgery for correction of disabling functional malocclusion 1 Certain HPHC plans cover up to 4 preventive dental exams annually (including xrays, cleaning, and topical fluoride) for up to 3 years for members undergoing head and neck, or mantle radiation, and members undergoing chemotherapy, or bone marrow or solid organ transplantation. Prior authorization is not required for preventive dental exams. 2 Treatment of cleft lip and/or cleft palate for children under the age of 18 is covered in accordance with MA Chapter 234 of the Acts of Use of inpatient hospital/sdc settings includes medically necessary administration of general anesthesia by a licensed anesthesiologist or anesthetist. 4 Hospital or surgical day care facility charges, including administration of general anesthesia, are covered in accordance with NH Insurance Mandate RSA 415:18-g, RSA 420-A: 17-b, RSA 420-B: 8-ee. Dental and Oral Surgery Services Page 1 of 1

2 Periodontal surgery for treatment of drug-induced gingival hyperplasia Medical/Surgical care for osteonecrosis or osteoradionecrosis of the jaw Tooth Extraction Prior authorization is required for use of inpatient hospital or SDC setting for elective (non-emergent) dental and oral surgery services to be provided to members enrolled in commercial (HMO, POS, PPO) products. Prior authorization for inpatient hospital or SDC setting does not include coverage for discretionary or restorative dental/oral surgery services (e.g., tooth extraction prior to elective orthodontia) that are not covered under the member s HPHC benefit plan. Prior authorization is not required for covered dental/oral surgery services provided in an office setting, including emergency services provided after injury to sound natural teeth. 5 Criteria: Inpatient Hospital or SDC Setting: Inpatient hospital or SDC level of care is authorized when medically necessary for the indications listed below: Indication: Dental Rehabilitation for Children Authorized When Documentation confirms criterion 1 or 2 is met. 1. Child is enrolled through Massachusetts (MA) or Maine (ME) account, and meets ALL the following: a. Child aged 48 months or younger has rampant decay; and b. History of at least one unsuccessful attempt to treat the member in the office setting. 2. Child is a NH resident and meets a. Child is 6 years old or younger; b. PCP/Attending provider confirms member has ANY of the following*: Complex dental condition Developmental disability Exceptional medical circumstance(s) 5 For most members, HPHC covers emergency dental care provided within 3 days (72 hours) of the initial injury to sound natural teeth. For members enrolled through New Hampshire accounts, HPHC covers emergency dental care provided within 3 months of accidental injury to sound natural teeth or gums. Dental and Oral Surgery Services Page 2 of 2

3 Indication: Member with Functional or Behavioral Impairment Member with Extreme Apprehension and Anxiety Member with Coexisting Medical Condition, Comorbidity, or Physical Disability Authorized When * Clinical notes must clearly describe the member s condition or exceptional medical circumstance, and how/why the member s condition or circumstance inhibits the safe delivery of care in an office setting. Documentation confirms the member has a functional or behavioral impairment due to a medical or behavioral condition (e.g., autism, developmental delay) manifesting as severe oppositional and uncooperative behavior, and ANY of the following: Rampant decay, or dental needs of high complexity; History of 2 or more unsuccessful attempts to treat in the office setting, and documentation includes an evaluation by an oral maxillofacial surgeon (OMFS) or dentist who is certified in office based procedural sedation and analgesia; The PCP or attending practitioner clearly describes how/why the member s functional or behavioral impairment inhibits the safe delivery of care in an office setting considering the level of dental needs. Documentation confirms 1. Member with rampant decay and/or highly complex dental needs has extreme apprehension and anxiety manifesting as significant oppositional and uncooperative behavior during treatment; 2. History of at least 2 unsuccessful attempts to treat in the office setting, including an evaluation by an OMFS or dentist who is certified in office based procedural sedation and analgesia; 3. The PCP or attending practitioner clearly describes why the member s functional or behavioral impairment inhibits the safe delivery of care in an office setting. Documentation confirms 1. Member has ANY of the following conditions that might inhibit the safe delivery of care in an office setting: Medical condition(s) resulting in American Society of Anesthesiology physical status classification 6 Class 3 or higher; Pulmonary function measurement of FEV1 < 60% of predicted; Dental and Oral Surgery Services Page 3 of 3

4 Indication: Impacted Tooth Dental/Oral Surgery Complexity Authorized When Moderate to severe asthma that is poorly controlled; Acute cardiac disease, current angina, or class III or IV CHF; Moderate to severe aortic stenosis, or symptomatic mitral stenosis; Myocardial Infarction (MI) within past 6 months; Poorly controlled hypertension; Poorly controlled diabetes, or diabetes with vascular complications; Morbid Obesity (BMI > 40); Bleeding disorder that cannot be improved sufficiently to safely perform the procedure in an office setting; Uncontrolled seizures; Potential for difficult airway management (i.e. history of difficult intubation, neuromuscular disease, significant cervical spinal disease, deformities of the mouth or jaw impeding airway); History of adverse reaction to anesthesia or sedation; Other medical conditions felt to inhibit the safe delivery of care in an office setting. 2. Member has dental needs, and treatment cannot be safely delayed in order to try to stabilize the member s medical condition; 3. PCP or appropriate specialist consultant clearly documents why the dental procedure cannot be safely and effectively performed in an office setting. Documentation confirms that the impacted tooth meets ANY of the following: Is adjacent to a neuro-vascular bundle Is adjacent to a maxillary sinus at risk of persistent oro-antral fistula Removal risks fracture of the mandible Is associated with oral pathology (e.g., cyst, tumor) Is in an ectopic position Requests are decided on a case by case basis using individual consideration. Dental/Oral Surgery Services Dental/oral surgery services are authorized when required documentation confirms relevant medical necessity criteria (below) are met. (Documentation must be contemporary and representative of the patient s current pre-operative condition.) Dental and Oral Surgery Services Page 4 of 4

5 Requested Service Required Documentation Authorized When Orthognathic Surgery Authorization is valid for up to 6 months. 7 Orthognathic work-up is not separately reimbursed. Periodontal Surgery for Drug-Induced Gingival Hyperplasia Medical/Surgical Care for Osteonecrosis or Osteoradionecrosis of the Jaw 1. Narrative description of the functional impairment, patient history and symptoms, diagnosis, and proposed treatment plan; 2. Photographs of the occlusion (right, left, and center); 3. Panorex radiographs, and cephalometric radiographs including lateral and posterioranterior orientation (where indicated) and analysis; 4. Tracings, imaging, or other information that might support analysis or treatment plans. 1. Medication history including dosages of relevant drugs (e.g., Dilantin, Calcium Channel Blockers) 2. Periodontal charting 3. Photographs. 1. Narrative description of relevant clinical findings 2. X-rays and/or CT scan report 3. Photographs demonstrating bone involvement (when applicable) Documentation confirms ANY of the following: Member has a disabling functional malocclusion with jaw misalignment that significantly impairs chewing and eating functions; OR Attending physician or surgeon has determined that correction of the functional malocclusion is medically necessary and consequent to the treatment of the cleft lip and/or cleft palate for a child under age 18 who is enrolled through a MA account. Documentation confirms the presence of druginduced gingival hyperplasia with ANY of the following: Pocket depths > 5mm; Difficulty with hygiene due to orthodontic brackets impinging on the gingiva. Documentation confirms the presence of ANY: Osteonecrosis of the jaw secondary to ANY of the following: Chemotherapy Bone marrow or solid organ transplant HIV immunodeficiency IV bisphosphonate therapy; or Osteoradionecrosis due to either head and neck, or mantle field radiation 7 Procedures performed more than 6 months after initial authorization must be reviewed before re-authorization to confirm continued medical necessity. Submission of contemporary records is required. Dental and Oral Surgery Services Page 5 of 5

6 Requested Service Required Documentation Authorized When Tooth Extraction 1. Narrative description of clinical history and relevant findings 2. X-rays and/or CT scan report 3. Photographs demonstrating bone involvement (when applicable) Documentation confirms ANY of the following: Member is pre-or post head and neck/mantle field radiation therapy, pre-chemotherapy; Member is pre-bone marrow or solid organ transplant; Member has severe immunodeficiency (e.g., post organ transplant, peri-chemotherapy); Member has osteonecrosis of the jaw related to chemotherapy, bone marrow or solid organ transplant, HIV immunodeficiency, or IV bisphosphonate therapy; Member has osteoradionecrosis due to head and neck, or mantle field radiation. Exclusions: HPHC does not cover: Inpatient hospital or SDC level of care for members receiving discretionary dental procedures. Routine or restorative dental services other than described above. Oral surgery services or periodontal services other than described above. Prosthodontic services or devices, orthodontic services, endodontic services other than described above. Genioplasty except in situations where the attending physician or surgeon determines services are medically necessary and consequent to the treatment of the cleft lip and/or cleft palate for a child under age 18. Coding: Codes are listed below for informational purposes only, and do not guarantee member coverage or provider reimbursement. The list may not be all-inclusive. Approval/Revision History: Approved by UMCPC: 4/13/16 Revised: 1/03, 8/03, 9/04, 10/05, 11/06, 10/07, 9/09, 9/10, 9/11, 9/12, 2/13, 2/13, 4/14, 4/15; 4/16 Initiated: 11/01 Dental and Oral Surgery Services Page 6 of 6

7 Summary of Changes Date Revisions 4/16 Minor formatting edits. 3/15 Language and formatting changes. Expand impacted tooth criteria to include 1) tooth adjacent to a maxillary sinus at risk of persistent oro-antral fistula, and 2) tooth removal risks fracture of the mandible. Dental and Oral Surgery Services Page 7 of 7