Document Management E-Discovery

Transcription

1 Network with and gain insight from: AOL Citigroup Federal Express Ford Motor Company General Electric Hewlett-Packard The Home Depot IBM International Speedway Corporation Merrill Lynch Merck Microsoft Morgan Stanley Verizon Viacom Don t Miss the Interactive Workshop September 19, 2008 Best and most useful seminar I have ever attended Senior Vice President & AGC, Odyssey America Re American Conference Institute s 6 th Annual Advanced Forum on Document Management E-Discovery Progressive Strategies and Expert Insights for Streamlining Data Management and Reducing Litigation Costs September 17-18, 2008 New York Marriott East Side New York City THE LEADING CROSS-INDUSTRY FORUM FOR CORPORATE COUNSEL, LITIGATORS & TECHNOLOGY PROFESSIONALS Obtain proven strategies and insightful advice for: Developing a cohesive and cost-efficient in-house e-discovery team Complying with U.S. discovery obligations without violating EU privacy laws Avoiding the mistakes made in Qualcomm through improved risk management strategies and responsive attorney/client relationships EARN CLE ETHICS CREDITS Primer on the Technology Underlying Document Management Systems Lead Sponsor: Supporting Sponsor: Associate Sponsors: Conference Partners: Register Now AmericanConference.com/edisc

2 Document Management & E-Discovery In the typical corporation, over 95% of all new information is created electronically. Last year, over 16 billion business s were sent every day. This year, the number will be even higher. Add to this the fact that the number of devices capable of sending and receiving electronic data is likely only going to increase in the coming years, and the picture is clear: every company, regardless of size, needs to ensure that its document management policies and procedures are up to the unique challenges that e-discovery presents. Failure to prepare now will lead to costly legal and procedural consequences later. Despite an escalation in litigation and the rapid increase in the flow of information, the seemingly overwhelming amounts of data and the skyrocketing costs associated with them can be effectively managed and brought under control. American Conference Institute s 6 th Annual Advanced Forum on Document Management & E-Discovery has been developed to help you do exactly that. We have brought together document management and electronic discovery experts from AOL, Citigroup,, Federal Express, Ford Motor Company, General Electric, Hewlett-Packard, The Home Depot, IBM, International Speedway Corporation, Merrill Lynch, Merck, Microsoft, Morgan Stanley, Verizon, and Viacom, as well as federal judges and leading private practice attorneys, to provide you with effective strategies and expert advice for: Implementing a document management system tailored to your specific needs Protecting your company from becoming the next Qualcomm Improving the communication and interconnectedness of in-house legal teams, IT departments, outside counsel, and vendors Maximizing economic gains and minimizing security and compliance risks when outsourcing Ensuring the admissibility of electronic evidence Take advantage of this opportunity to network with industry experts while gaining the knowledge and insights that you need in order to navigate the evolving e-discovery landscape. Register today by calling or by faxing your registration form to You can also register online at Who You Will Meet Corporate Counsel Chief Information Officers Chief Compliance Officers Corporate Litigation Managers Attorneys specializing in: - E-Discovery - Products Liability - Class Actions - Complex Litigation - Technology IT Professionals Records Managers Electronic Discovery Consultants GLOBAL SPONSORSHIP OPPORTUNITIES ACI, along with our sister organization based in London, C5 Conferences, works closely with sponsors in order to create the perfect business development solution catered exclusively to the needs of any practice group, business line or corporation. With over 350 conferences in the United States, Europe, the Commonwealth of Independent States (CIS) and China, ACI/C5 Conferences provide a diverse portfolio of first-class events tailored to the senior level executive spanning multiple industries and geographies. 2 For more information about this program or our global portfolio of events, please contact: Wendy Tyler Group Leader & Business Development Executive American Conference Institute Tel: x242 Fax: [email protected]

3 Progressive Strategies and Expert Insights for Streamlining Data Management and Reducing Litigation Costs D ISTINGUISHED FACULTY Co-Chairs Managing Director, Office of General Counsel Speakers Benjamin Barnett Partner, Dechert LLP (Philadelphia, PA) William P. Barnette Counsel Commercial Litigation, The Home Depot (Atlanta, GA) Diane Barrasso Principal, Forensic & Dispute Services, Deloitte Financial Advisory Services LLP Michael Bogdonoff Partner, Dechert LLP (Philadelphia, PA) Kelli Brooks Principal, Forensic Technology Services KPMG LLP (Cypress, CA) Jay Brudz Senior Counsel Legal Technology, General Electric Company (Fairfield, CT) Scott Cole Principal, McKool Smith (Austin, TX) Honorable Robert B. Collings District of Massachusetts (Boston, MA) Georges de La Loyère Commissioner in charge of European and International Affairs, Commission Nationale de l Informatique et des Libertés (CNIL) (Paris, France) Edward Efkeman Senior Counsel Litigation Federal Express Corporation (Memphis, TN) Amor Esteban Partner, Shook, Hardy & Bacon L.L.P. Richard Gomes SVP Corporate IT Risk Management Policy, Worldwide Records Management Program Citigroup Jonathan P. Hayden Shareholder, Head of the firm s E-Discovery Practice Heller Ehrman LLP Janet Heins Director of E-Discovery, Records Management, and IT Compliance Merck & Co., Inc. (West Point, PA) Liane Komagome Discovery Counsel & Litigation Manager Hewlett-Packard Ralph Losey Shareholder, Co-Chair of the E-Discovery Group Akerman Senterfitt (Orlando, FL) Rosemary Lumpkins Senior Attorney, Microsoft (Redmond, WA) Edward McNicholas Partner, Sidley Austin LLP (Washington, DC) Christopher O'Neill Corporate Litigation IBM Corporation (Westchester, NY) Glenn Padgett Vice President & Chief Counsel Operations International Speedway Corporation (Daytona Beach, FL) Honorable Andrew J. Peck Southern District of New York Fred Pulzello Executive Director Morgan Stanley Jeffrey Seymour Principal Deloitte Financial Advisory Services LLP Warren Solow VP, Information & Knowledge Management, Law Dept. Viacom Inc. Kara Tertzag Lividini, Esq. Office of the General Counsel Ford Motor Company (Dearborn, MI) Jennifer Tomaino Litigation & E-Discovery Specialist, Verizon Communications, Inc. (Arlington, VA) Donna Vitalie Corporate Records Manager AOL LLC (Dulles, VA) David J. Walton Member, Cozen O Connor (West Conshohocken, PA) Mark Yacano Shareholder, LeClairRyan (Richmond, VA) Day One: Wednesday, September 17, 2008 AGENDA- AT- A-GLANCE Day Two: Thursday, September 18, :00 Opening Remarks from Conference Co-Chairs 9:15 Insourcing: The How-To, Costs, and Benefits of Creating an In-House E-Discovery Team 11:00 E-Discovery Case Studies: Practical Advice for Implementing a System Tailored to Your Company s Specific Needs 12:15 Luncheon for Speakers and Delegates 1:30 Legal Process Outsourcing: When, Where, and What to Outsource to Increase Efficiency and Reduce Costs 3:00 Document Management in a Global Context: Achieving Cross-Border Integration of Your Company s Processes and Procedures 4:00 Using Emerging Technology to Improve Your Document Management Capabilities 5:00 Cocktail Reception hosted by Dechert LLP 9:00 Co-Chairs Recap and Remarks 9:15 Privilege, Communication, and Accountability: What Has Changed Since Qualcomm? 11:00 Overcoming Conflicts Between EU Privacy Laws and U.S. Discovery Requirements 12:30 Luncheon for Speakers and Delegates 1:45 Overcoming Admissibility Hurdles Unique to Electronic Records 3:00 E-Discovery Ethical Considerations for In-House and Outside Counsel 4:00 Conference Concludes 3

4 Document Management & E-Discovery Day 1 Wednesday, September 17, :00 Registration Opens and Continental Breakfast Q 9:00 Opening Remarks from Conference Co-Chairs Managing Director, Office of General Counsel 9:15 Insourcing: The How-To, Costs, and Benefits of Creating an In-House E-Discovery Team Warren Solow VP, Information & Knowledge Management, Law Dept., Viacom Inc. Managing Director, Office of General Counsel Ralph Losey Shareholder, Co-Chair of the E-Discovery Group Akerman Senterfitt (Orlando, FL) Jeffrey Seymour Principal Deloitte Financial Advisory Services LLP Deciding whether and when an in-house e-discovery team makes sense for you Determining the composition of your in-house team Defining the scope and core responsibilities of the legal and IT departments Anticipating and budgeting for the initial costs of setting up an in-house e-discovery team Obtaining coordination and effective communication amongst team members Working in collaboration with outside counsel Attaining the necessary levels of technological sophistication amongst lawyers and support staff 10:45 Networking Coffee Break Q 11:00 E-Discovery Case Studies: Practical Advice for Implementing a System Tailored to Your Company s Specific Needs Janet Heins Director of E-Discovery, Records Management, and IT Compliance Merck & Co., Inc. (West Point, PA) Glenn Padgett Vice President & Chief Counsel Operations International Speedway Corporation (Daytona Beach, FL) Jennifer Tomaino Litigation & E-Discovery Specialist Verizon Communications, Inc. (Arlington, VA) Donna Vitalie Corporate Records Manager AOL LLC (Dulles, VA) Moderator: There is no universal e-discovery solution that will work for every company. Company culture, size, regulatory environment, technical infrastructure, business processes and litigation strategy impact which solutions are right for you. The best environment will enhance information access and ensure that the company is adequately prepared for litigation, compliance concerns, and data privacy issues. In this unique panel session, e-discovery and records management professionals from Fortune 100 companies, a Fortune 1000 company, and a smaller company will discuss the approaches that their companies have taken to e-discovery and document management, what has worked, and what hasn t. 12:15 Networking Luncheon 1:30 Legal Process Outsourcing: When, Where, and What to Outsource to Increase Efficiency and Reduce Costs Liane Komagome Discovery Counsel & Litigation Manager Hewlett-Packard Scott Cole Principal McKool Smith (Austin, TX) Diane Barrasso Principal, Forensic & Dispute Services Deloitte Financial Advisory Services LLP What is legal process outsourcing? Factors driving outsourcing 4

5 Progressive Strategies and Expert Insights for Streamlining Data Management and Reducing Litigation Costs Considerations for determining if and when to outsource Strategies for lowering discovery costs - Consolidation of discovery practices in cheaper markets - Contract attorneys Offshoring obtaining professional and costeffective document review when outsourcing beyond U.S. borders - India - Israel - Philippines Security, compliance, ethical and training considerations when outsourcing outside of the U.S. 2:45 Afternoon Refreshment Break 3:00 Document Management in a Global Context: Achieving Cross-Border Integration of Your Company s Processes and Procedures Richard Gomes SVP Corporate IT Risk Management Policy, Worldwide Records Management Program Citigroup Fred Pulzello Executive Director Morgan Stanley Michael Bogdonoff Partner Dechert LLP (Philadelphia, PA) Amor Esteban Partner Shook, Hardy & Bacon L.L.P. Implementing universal data management procedures in multinational firms - Accounting for local legal and regulatory variances - Overcoming challenges of creating a firmwide document management system Best practices for collecting and consolidating information from non-u.s. offices Avoiding disruptions of a foreign office s operations Overcoming language, communication, and formatting barriers 4:00 Using Emerging Technology to Improve Your Document Management Capabilities Jay Brudz Senior Counsel Legal Technology General Electric Company (Fairfield, CT) Edward Efkeman Senior Counsel - Litigation Federal Express Corporation (Memphis, TN) Managing technological integration at each stage of e-discovery Achieving an optimal balance of technology and personnel Overcoming the technical and procedural hurdles associated with automating records retention mechanisms Implementing new technologies to increase search efficiency - Concept searching - Network searching Reducing litigation exposure through advanced data protection procedures 5:00 Cocktail Reception Hosted by: Day 2 Thursday, September 18, :30 Continental Breakfast Q 9:00 Co-Chairs Recap and Remarks Managing Director, Office of General Counsel 9:15 Privilege, Communication, and Accountability: What Has Changed Since Qualcomm? Honorable Andrew J. Peck Southern District of New York Managing Director, Office of General Counsel Benjamin Barnett Partner Dechert LLP (Philadelphia, PA) Moderator: Rosemary Lumpkins Senior Attorney Microsoft (Redmond, WA) Impact on the relationship between clients and their outside counsel When discovery requirements trump attorneyclient privilege Avoiding the mistakes made in Qualcomm 5

6 Document Management & E-Discovery - Corporate Counsel - Outside Counsel Retaining oversight when outsourcing to third parties Risk management strategies for both corporate and outside counsel 10:45 Networking Coffee Break Q 11:00 Overcoming Conflicts Between EU Privacy Laws and U.S. Discovery Requirements 6 Honorable Robert B. Collings District of Massachusetts (Boston, MA) Georges de La Loyère Commissioner in charge of European and International Affairs Commission Nationale de l Informatique et des Libertés (CNIL) (Paris, France) Christopher O'Neill Corporate Litigation IBM Corporation (Westchester, NY) Edward McNicholas Partner Sidley Austin LLP (Washington, DC) Kelli Brooks Principal, Forensic Technology Services KPMG LLP (Cypress, CA) How U.S. courts approach cross-border conflicts involving discovery and privacy Working with opposing counsel and the court to avoid such conflicts Complying with EU data processing requirements Overcoming EU cross-border data transfer hurdles - Safe Harbor Framework - Model Contracts - Binding Corporate Rules 12:30 Networking Luncheon 1:45 Overcoming Admissibility Hurdles Unique to Electronic Records Honorable Andrew J. Peck Southern District of New York Mark Yacano Shareholder LeClairRyan (Richmond, VA) David J. Walton Member Cozen O Connor (West Conshohocken, PA) Expectations of courts regarding admissibility Implementing company-wide policies and procedures to maintain authenticity Technological solutions to electronic authentication problems Proving the unaltered status of data 2:45 Afternoon Refreshment Break 3:00 E-Discovery Ethical Considerations for In-House and Outside Counsel William P. Barnette Counsel Commercial Litigation The Home Depot (Atlanta, GA) Kara Tertzag Lividini, Esq. Office of the General Counsel Ford Motor Company (Dearborn, MI) Jonathan P. Hayden Shareholder, Head of the firm s E-Discovery Practice Heller Ehrman LLP Sources of ethical obligations pertaining to e-discovery Ethical implications of tension between in-house and outside counsel Ethical issues that arise when discovery problems are encountered - How to respond - What can be revealed Ethical implications of receiving metadata from opposing counsel Impact of technology on the ethics of e-discovery 4:00 Conference Concludes Friday, September 19, 2008 POST-CONFERENCE WORKSHOP 9:30 a.m. 12:30 p.m. (Registration begins at 9:00 a.m.) Primer on the Technology Underlying Document Management Systems Both corporate and outside counsel must be familiar with their firms IT infrastructures in order to effectively manage the e-discovery process. Failure to do so could subject counsel to sanctions, as well as cost their clients time and money. Participants will become familiar with the current and emerging technologies used in document management systems, including different technical approaches to processing and culling data and advanced search engine options, allowing them to better communicate with IT professionals and reduce the time and money spent on e-discovery. Further, participants will leave this workshop with the knowledge of what tools are available for document management and which are best suited to their needs. This was an outstanding program. Best conference I ve been to in 3 years.,

7 Progressive Strategies and Expert Insights for Streamlining Data Management and Reducing Litigation Costs Deloitte Discovery is a continuum of discovery services from litigation readiness, to collection, processing, hosting, and review provided by the professionals of Deloitte Financial Advisory Services LLP. With powerful technology and processes, and the right people, we can assist legal counsel in addressing the challenges of today s litigation and investigation environment. Knowing that each circumstance is unique and not suited to a simple one size fits all solution, we work with clients and their legal counsel to develop and tailor the resources, diagnostic tools and approaches for each situation. Our goal is to help our clients reduce their risk, while managing their costs. For more information visit or contact Scott Read at Dechert LLP is a national leader in product liability and mass torts defense, handling every aspect of today's complex cases. Dechert s significant e-discovery experience, developed through a number of major mass torts in recent years, positions us to strongly and effectively handle clients discovery needs. Our lawyers help to develop and implement strategies that meet legal discovery requirements our clients face in litigation while simultaneously preparing for the impact of future evolution in technology. Dechert has acted as national discovery counsel in some of the most complex torts ever filed, involving class actions with millions of class members and litigation including more than 40,000 individual cases. From collection and intake to confidentiality and privilege reviews, to coding and production, we have managed millions of documents in discovery. CONTINUING EDUCATION CREDITS EARN CLE ETHICS CREDITS Accreditation will be sought in those jurisdictions requested by the registrants which have continuing education requirements. This course is identified as nontransitional for the purposes of CLE accreditation. ACI certifies that the activity has been approved for CLE credit by the New York State Continuing Legal Education Board in the amount of 13.0 hours, 1.0 of which will apply to ethics. An additional 3.5 credit hours will apply to workshop participation. ACI certifies that this activity has been approved for CLE credit by the State Bar of California in the amount of 11.0 hours, 1.0 of which will apply to ethics. An additional 3.0 credit hours will apply to workshop participation. ACI has a dedicated team which processes requests for state approval. Please note that event accreditation varies by state and ACI will make every effort to process your request. American Conference Institute: The leading networking and information resource for counsel and senior executives. Each year more than 21,000 in-house counsel, attorneys in private practice and other senior executives participate in ACI events and the numbers keep growing. Guaranteed Value Based on Comprehensive Research ACI s highly trained team of attorney-producers are dedicated, full-time, to developing the content and scope of our conferences based on comprehensive research with you and others facing similar challenges. We speak your language, ensuring that our programs provide strategic, cutting edge guidance on practical issues. Unparalleled Learning and Networking ACI understands that gaining perspectives from and building relationships with your fellow delegates during the breaks can be just as valuable as the structured conference sessions. ACI strives to make both the formal and informal aspects of your conference as productive as possible. ALUMNI Expand Your Network The complimentary ACI Alumni Program is designed to provide returning delegates with unique networking and learning opportunities beyond the scope of their conference experience. Highlights include: Search for and contact fellow Alumni Post a question or look for answers in our Industry Forums Join a live Industry Chat in progress Build your own community Earn Forum points towards free conferences & workshops Expand your Network at 7

8 Interactive Workshop: September 19, 2008 Primer on the Technology Underlying Document Management Systems 5 Easy Ways to Register MAIL American Conference Institute 41 West 25th Street New York, NY PHONE FAX ONLINE AmericanConference.com/edisc Hotel Information American Conference Institute is pleased to offer our delegates a limited number of hotel rooms at a preferential rate. Please contact the hotel directly and mention the ACI E-Discovery conference to receive this rate. VENUE: New York Marriott East Side ADDRESS: 525 Lexington Avenue at 49 th St., New York, NY RESERVATIONS: or Registration Fee The fee includes the conference, all program materials, continental breakfasts, lunches, refreshments and complimentary membership of the ACI Alumni program Payment Policy Payment must be received in full by the conference date. All discounts will be applied to the Conference Only fee (excluding add-ons), cannot be combined with any other offer, and must be paid in full at time of order. Group discounts available to individuals employed by the same organization. Cancellation and Refund Policy Substitution of participants is permissible without prior notification. If you are unable to find a substitute, please notify American Conference Institute (ACI) in writing up to 10 days prior to the conference date and a credit voucher valid for 1 year will be issued to you for the full amount paid, redeemable against any other ACI conference. If you prefer, you may request a refund of fees paid less a 25% service charge. No credits or refunds will be given for cancellations received after 10 days prior to the conference date. ACI reserves the right to cancel any conference it deems necessary or remove/restrict access to the ACI Alumni program and will not be responsible for airfare, hotel or other costs incurred by registrants. No liability is assumed by ACI for changes in program date, content, speakers, venue or arising from the use or unavailability of the ACI Alumni program American Conference Institute s 6 th Annual Advanced Forum on Document Management E-Discovery Progressive Strategies and Expert Insights for Streamlining Data Management and Reducing Litigation Costs September 17-18, 2008 New York Marriott East Side New York City Incorrect Mailing Information REGISTRATION FORM If you would like us to change any of your details please fax the label on this brochure to our Database Administrator at , or [email protected]. PRIORITY SERVICE CODE: 622L09.INH ATTENTION MAILROOM: If undeliverable to addressee, please forward to: Litigation Counsel, Corporate Counsel, General Counsel CONFERENCE CODE: 622L09-NYC YES! Please register the following delegate for DOCUMENT MANAGEMENT & E-DISCOVERY NAME POSITION APPROVING MANAGER POSITION ORGANIZATION ADDRESS CITY STATE ZIP CODE TELEPHONE FAX TYPE OF BUSINESS CONFERENCE PUBLICATIONS To reserve your copy or to receive a catalog of ACI titles go to or call SPECIAL DISCOUNT We offer special pricing for groups and government employees. Please or call for details. Promotional Discounts May Not Be Combined. ACI offers financial scholarships for government employees, judges, law students, non-profit entities and others. For more information, please or call customer care. FEE PER DELEGATE Conference Conference & Workshop Corporate Counsel and IT/IS Professionals $1395 $1895 Private Practice Attorneys $1895 $2395 Consultants and Service Providers $2195 $2695 I would like to add copies of the conference materials on CD-ROM to my order - $299 each I cannot attend but would like information regarding conference publications Please send me information about related conferences PAYMENT Please charge my VISA MasterCard AMEX Please invoice me Number Exp. Date Signature (for credit card authorization and opt-in marketing) I have enclosed my check for $ made payable to American Conference Institute (T.I.N )