Strengthening Statistics for Development

Transcription

1 THE REPUBLIC OF UGANDA Strengthening Statistics for Development ENERGY AND MINERAL DEVELOPMENT SECTOR STRATEGIC PLAN FOR STATISTICS 2007/ /12

2 MINISTRY OF ENERGY AND MINERAL DEVELOPMENT Sector Strategic Plan for Statistics 2007/ /12 Ministry of Energy and Mineral Development P.O. Box 7270 Kampala Website: energyandminerals.go.ug April 2008 Copyright 2008 Ministry of Energy and Mineral Development The material in this document may be freely reproduced provided due acknowledgement is made to the publisher and source i

3 TABLE OF CONTENTS ACRONYMS... iii FOREWORD... iv EXECUTIVE SUMMARY... v 1.0 BACKGROUND Mandate and Structure Significance of sector statistics Process of developing the Plan Structure of the Plan SITUATIONAL ANALYSIS Stakeholder Analysis Status of Data Production Quality of data Challenges SWOT Analysis STRATEGIC FRAMEWORK FOR THE SSPS Vision Mission Strategic objectives Values and Principles STRATEGY FOR IMPROVING STATISTICS PRODUCTION SO1: Coordination and Management SO2: Human Resource Development and Management SO3: Statistical Development Programs IMPLEMENTATION PLAN Mechanisms Monitoring and Evaluation Risk Analysis Financing Plan...15 ANNEX A: STATISTICAL PRODUCTION SCHEDULE ANNEX B: LOGICAL FRAMEWORK ANNEX C: ACTIVITY SCHEDULE (2007/ /12) ANNEX D: BUDGET ESTIMATES (2007/ /12) (Uganda Shillings 000 ) ANNEX E: CHALLENGES, STRATEGIES AND PRIORITY ACTIVITIES (2008) ANNEX F: MEMD ORGANOGRAM ii

4 ACRONYMS BOU EMDMIS EMDSSPS ERA MEMD NEMA NFA NSFR NSS PNSD REA SSPS SPU UBOS UEDCL UEGCL UETCL UIA UMA URA UREA Bank of Uganda Energy and Mineral Development Management Information System Energy and Mineral Development Sector Strategic Plan for Statistics Electricity Regulatory Authority Ministry of Energy and Mineral Development National Environment Management Authority National Forestry Authority National Strategic Fuel Reserves National Statistical System Plan for National Statistical Development Rural Electrification Agency Sector Strategic Plan for Statistics Sector Planning Unit Uganda Bureau of Statistics Uganda Electricity Distribution Company Limited Uganda Electricity generation Company Limited Uganda Electricity Transmission Company Limited Uganda Investment Authority Uganda Miners Association Uganda Revenue Authority; Uganda Renewable Energy Association iii

5 FOREWORD The Ministry of Energy and Mineral Development is mandated To establish, promote the development, strategically manage and safeguard the rational and sustainable exploitation and utilization of energy and mineral resources for social and economic development. Quality Statistics are undoubtedly an important tool in the execution of this mandate. In spite of this, data management in the sector has remained departmentalized and ad hoc. This has led to limited utilization of data within and outside the sector. The plan provides a framework for setting up a statistical system for efficient and effective management as well as sustainable generation of sector statistics. The key indicators for tracking performance in the sector include: rate of electrification, energy balance, mineral production, imports and exports, and petroleum supplies and distribution. The EMD statistical system is envisaged to continuously generate such and other related statistics to facilitate planning, monitoring, evaluation and accountability for the sector resources. The success of this plan hinges mainly on the presence of adequate skilled human resource in the Ministry s Sector Planning/Policy Analysis Unit to produce, analyze and supply statistics efficiently and effectively as well as availability of the supportive infrastructure and financial resources. The Ministry is thankful to its stakeholders for their active participation in the formulation of this plan and continued support as we build a strong, reliable and sustainable EMD statistical system. iv

6 EXECUTIVE SUMMARY The Ministry of Energy and Mineral Development (MEMD) is one of the sectors participating in the second phase of the developing Sector Strategic Plans for Statistics (SSPSs). The SSPSs are the building blocks of the Plan for National Statistical Development (PNSD). The PNSD is the framework within which the Uganda Bureau of Statistics (UBOS) coordinates the National Statistical System (NSS). The Energy and Mineral Development Sector Strategic Plan for Statistics (EMDSSPS) is a 5-year (2007/8 2011/12) plan intended to strengthen the Ministry s Statistical activities. The plan proposes strategies for coordinating and managing the entire Energy and Mineral Development Sector Statistical System through promoting best practices, and ensuring the production of better statistics for better planning and effective implementation of policies and development programmes in the Sector. The plan was developed through a participatory process with key stakeholders. A comprehensive assessment of the current status of the EMD statistical system was conducted through which the following challenges were identified: limited co-ordination arrangements within and among producers and users of statistics at all levels of administration; limited user capacity and demand for EMD statistics; insufficient institutional, infrastructural, technical and financial resources to meet statistical needs and address existing capacity gaps; inappropriate methodologies and procedures for collecting, processing, analyzing, disseminating and storing statistical data; and poor IT policies, standards and databases. In order to successfully implement the Plan, it is important to set up a system for coordination and management of data production. This will ensure the production of accurate and reliable statistics at all levels. It is also fundamental to strengthen, motivate and build capacity of the human resource engaged in data compilation, processing and analysis as well as securing and allocating sufficient financial resources for the planned activities. v

7 Budget The plan has been costed at 1.1billion Uganda shillings, the equivalent of US$ at the ruling market rate over the five year period. The major source of funding will initially be from development partners and subsequently by the Government of Uganda. MEMD SSPS Summary Budget (Uganda Shillings 000 ) Strategic Area Yr 07/08 Yr 08/09 Yr 09/10 Yr 10/11 Yr 11/12 5 yr TT Coordination and Management 82, ,700 87,200 70,200 76, ,850 Human Resource Development and Management Statistical Development Programs 29,000 23,000 67,000 86,000 86, ,000 23,200 58,300 64, ,200 74, ,100 Total (Ug.Shs) 134, , , , ,400 1,100,950 US$ (1:2000Ugshs) US$ = 2000 Uganda Shilling vi

8 1.0 BACKGROUND 1.1 Mandate and Structure The mandate of the Ministry of Energy and Mineral Development (MEMD) is To establish, promote the development, strategically manage and safeguard the rational and sustainable exploitation and utilization of energy and mineral resources for social and economic development. The structure of the Ministry (Annex F) provides for one cabinet Minister, supported by two (2) Ministers of state one in charge of Energy and the other in charge of Mineral Development. At the technical level, the Permanent Secretary who is also the Accounting Officer is the Chief Executive of the Ministry. The Ministry consists of one technical Directorate, made up of four Departments namely; Energy Resources, Petroleum Exploration and Production, Geological Survey and Mines, and Petroleum Supplies. The support services section consists of the Finance and Administration Department, Sectoral Planning / Policy Analysis Unit (SPU) and the Resource Centre. The statistics component which is managed by a Senior Statistician and a Statistician is operationalised in the SPU. 1.2 Significance of sector statistics Quality Statistics are undoubtedly an important tool for informed decision-making, accountability and management of the MEMD. They are used in policy-making and budgeting by relating financial and other resources to the various cost centres and drivers to bring about the target results and outcomes of various programmes and projects. The Energy and Mineral Development Sector Strategic Plan for Statistics (EMDSSPS) will therefore go a long way in strengthening the Ministry s Statistical activities. The Plan will be used to coordinate the entire Energy and Mineral Development Sector Statistical System (EMDSSS), promote best practices, and ensure that quality statistics are produced for better planning and effective implementation of policies and development of programmes. Regular and continuous collection, processing and use of data, as well as tracking of performance indicators are critical for the successful management and operation of the sector. It provides the necessary support for Results Oriented Management (ROM) by generating relevant statistics to facilitate effective monitoring and evaluation. 1

9 1.3 Process of developing the Plan The plan was developed through a consultative process with major stakeholders. The Uganda Bureau of Statistics (UBOS) requested the Ministry to nominate a contact person to coordinate the process of developing the Plan. The person was drawn from the Sector Planning Unit (SPU) given that the Unit coordinates statistical information management in the Ministry. A Sector Statistics Committee (SSC) was set up with representation from all the user Departments including Accounts and Personnel sections within the Ministry. The SSC was given terms of reference and requested to present the status of data and information produced within their respective departments as well as the data requirements and challenges. The top management was sensitized to support the process. Finally, UBOS engaged a strategic management consultant to support the development of the Sector Strategic Plan for Statistics (SSPS) Structure of the Plan The plan is divided into six sections. The first section covers the background information, the second provides a situational analysis of the sector, the third and the fourth sections address strategic issues for statistics including the goal, purpose and the strategy for improving statistical production. Section five presents the implementation plan while the last section presents the annexes. 2

10 2.0 SITUATIONAL ANALYSIS 2.1 Stakeholder Analysis The data produced by the sector is used by several stakeholders to formulate new policies, revise/review existing policies, formulate and implement projects and provide advice to investors. The key stakeholders in the generation and use of the sector statistics include government Ministries, Departments and Agencies (MDAs) and the Private Sector. The Government MDAs i. Uganda Electricity Distribution Company Limited (UEDCL); ii. Uganda Electricity Generation Company Limited (UEGCL); iii. Uganda Electricity Transmission Company Limited (UETCL); iv. Electricity Regulatory Authority (ERA); v. Rural Electrification Agency (REA); vi. Uganda Bureau of Statistics (UBOS); vii. National Forestry Authority (NFA); viii. Uganda Revenue Authority (URA); ix. National Environment Management Authority (NEMA); x. National Strategic Fuel Reserves; xi. Bank of Uganda (BoU); xii. Uganda Investment Authority (UIA); xiii. Other Government Ministries and the MEMD Departments. The Private sector i. Uganda Renewable Energy Association (UREA); ii. Kenya Pipeline Company; iii. Oil companies; iv. Uganda Miners Association; v. Heritage Oil and Gas Limited vi. Hardman Petroleum Africa Pty Limited vii. Energy Africa (Uganda) Limited/ Tullow Oil Plc viii. Neptune Petroleum Uganda Limited ix. Uganda Sugarcane Technologist Association; x. ESKOM; xi. Energy Intelligence group; 3

11 xii. xiii. xiv. xv. xvi. xvii. xviii. xix. xx. xxi. xxii. xxiii. Kilembe Mines; Uganda Chamber of Miners Uganda Quarry Operators Association Kasese Cobalt Company Limited Tororo Cement Limited Canmin Resources (U) Limited Hima Cement Industry Busitema Mining Cie Limited Private Sector Foundation UMEME Limited Platts (an international Association which monitors daily petroleum prices) and Solar companies. 2.2 Status of Data Production Types of Data Key data for tracking performance in the sector can be generated on; the rate of electrification; energy balance; mineral production, imports and exports; and petroleum supplies and distribution. The statistical system is envisaged to continuously generate such and other related statistics to facilitate planning, monitoring, evaluation and accountability for the sector resources Data Use Currently data is collected and stored by the various Divisions within the different Departments. The data is accessed on request from the respective Heads of Department. The Geological Survey and Mines Departments are in the process of developing an online mining cadastre that will boost the information status and metadata description. Some generic information can be obtained from the Ministry s website at 4

12 2.3 Quality of data The quality of data is determined by several attributes including; accuracy, completeness, consistency, relevancy and timeliness. The quality of statistical products by the sector is rated as follows: (Strictly observed 3 Observed 2 Not Observed 1) QUALITY MEASURE Score Why? 1. Integrity 1.1 Independence of statistical Operations 1.2 Culture of professional and ethical standards 2. Methodological soundness International/regional standards implemented 3. Accuracy and reliability 3 The principles of collection, compilation and dissemination of statistics are highly observed 2 Professionalism still lacking as most of the people handling data production are not adequately trained 2 The known standards are implemented 3.1 Adequacy of data source 2 The data sources are satisfactory 3.2 User response monitoring 1 The mechanism to monitor response are non existent and in some cases rarely given 3.3 Validation of administrative Data 2 This is done whenever such data is collected 3.4 Validation of intermediate and final outputs 4. Serviceability 2 Outputs are assessed and validated when there is need 4.1 User consultation 1 Users are not usually consulted before data production. 4.2 Timeliness of statistical Outputs 4.3 Periodicity of statistical Outputs 5. Accessibility 1 Some providers of information delay to deliver 2 This is observed as reminders are always given 5.1 Clarity of dissemination 2 Data is understandable save for the technical language which is familiar to only main users 5.2 Updated metadata 1 There is some reluctance on this but improving slowly 5

13 2.4 Challenges The challenges faced by the Ministry in the production of Statistics include: Inadequate resources to support statistical production within the Ministry (Human resource, finance and infrastructure i.e. equipment and office space). Limited statistical knowledge and skill to produce present and report information in standard formats. Scattered offices and data collection centres. SPU has inadequate budgetary allocations for coordination, monitoring and data collection from the scattered locations. Understaffing in the Statistics Unit. 2.5 SWOT Analysis This section analyses the internal (Strengths and Weaknesses) and external (Opportunities and Threats) factors affecting the production and dissemination of statistics in the Ministry. Strengths Existence of staff with statistical skills under various postings in the Ministry handling data management. Disciplined staff. Existence of data produced by the various departments. Resource Centres at departmental levels and the Headquarters which provide library services and disseminate statistics. Existence of the Energy Data bank which was designed using Geographic Information System (GIS) that guides different users especially investors on energy investment opportunities. Weaknesses Limited facilitation for monitoring and collecting data from the various data collecting centres. Limited funds for communication and other statistical related services. Lack of up to date statistical packages and upgraded computers to statistical officials. Staff handling statistical activities at the departmental levels without adequate statistical training. Lack of a one stop centre for storing data. Inability to capture data from Artisanal and Small Scale miners due to limited funds. 6

14 Lack of Local Area Network (LAN) to link up Departments. Two of the Departments are located in Entebbe while the rest are at the Headquarters in Kampala. Most of the data at the Departments is not analyzed and is stored in unfriendly user formats. Opportunities Existence of development programmes that contribute towards proper statistical management at departmental levels. Existence of a reasonable number of officers with the basic training in Statistics. Existence of good coordination and collaboration between the Ministry and UBOS. Threats Sustainability of funding to support statistical development. Technological advancement which require regular updating of knowledge on statistical packages and software. 7

15 3.0 STRATEGIC FRAMEWORK FOR THE SSPS 3.1 Vision To be a coherent, reliable, efficient and demand-driven sector statistical system that supports management and development initiatives of the Energy and Mineral sector. 3.2 Mission "To produce high quality statistics for evidence based decision making, planning and management in the Energy and Mineral sector". 3.3 Strategic objectives The three strategic objectives of the Plan are: SO1: To develop a coherent, reliable, efficient and demand-driven Energy and Mineral sector statistical system that supports management and development initiatives through effective ''Coordination and Management''. SO2: To strengthen Human Resource Development and Management capacity for collection, analysis, dissemination and utilisation of Energy and Mineral statistics. SO3: To strengthen Statistical Development Programs through generating and disseminating demand-driven statistics. 3.4 Values and Principles Stakeholders in the national Energy and Mineral system in Uganda share and will be guided by the following set of values and principles: Quality: The Ministry will be committed to producing increasingly better quality products conforming to the international quality principles of timeliness, coherence, completeness, accessibility, reliability and relevance. The Ministry shall lobby for investment in human resource development and create a framework that recognizes and promotes quality. Efficiency: Promoting efficiency, teamwork, networking, co-operation, motivation, responsibility, innovation and resource awareness. 8

16 Best practices: The production and dissemination of statistics in the sector will follow the international best practice aimed at facilitating correct interpretation of sector data. Effective coordination with our stakeholders: The sector shall emphasize effective coordination with the key stakeholders to achieve consistency and efficiency in statistics production, management, dissemination and use. 9

17 4.0 STRATEGY FOR IMPROVING STATISTICS PRODUCTION The following are detailed strategies and activities for improving the production, storage and dissemination of Energy and Mineral Development statistics and indicators. 4.1 SO1: Coordination and Management Issue There is limited coordination and management of statistics production in the ministry, coupled with an under resourced Statistics Unit. These factors have had adverse effects on the capacity of the Ministry to meet user data requirements and expectations. Effective coordination and management of statistics production will ensure that data producers at all levels produce accurate, efficient and quality statistics that meet user needs. Main Strategies In order to address the above issue, the following strategies will be pursued; Establishing a robust and effective coordination and data management structure for data collection, processing and dissemination within the Ministry of Energy and Mineral Development. Coordinating and collaborating with other sectors in the production and dissemination of social sector related statistics. Streamlining and strengthening the institutional framework for statistical production in the Ministry. Specific Actions Equip and strengthen the EMD Statistical Unit and resource centre. Establish and operationalise the EMD Sector Statistics Committee. Develop EMD webpage for statistics linked to the NSS website. Integrate and support EMD SSPS within the Ministry planning and budget framework. Align EMD data production processes to government planning and development processes. Develop and implement an M&E framework for the Ministry. 10

18 Assess the EMD statistical systems (IT infrastructure, institutional frameworks/information flow, and human capacity). Sensitize producers and users of EMD statistics on production of harmonized statistics and utilization procedures. Raise the profile of statistics in the Ministry. Procure, install and maintain physical, IT infrastructure/equipment and statistical data management software. Conduct monthly reviews to monitor SSPS implementation. 4.2 SO2: Human Resource Development and Management The Issue Understaffing in the Statistics Unit and inadequate specialized officers to execute the statistical function in the respective technical departments has impacted negatively on the scope and quality of the sector data produced. Main Strategies In order to address the above issue, the following strategies will be pursued; Developing and strengthening the man power capacity for the sector to manage a sound data production and management system. Collaborating and building capacity for statistics production and utilization across the entire SSPS. Specific Actions Recruit and train staff for the EMD Statistics Unit to collect, analyze, and disseminate statistics. Train EMD autonomous sector agencies and other stakeholders involved in the production and management of statistics in the data collection and analysis standards. Train data production staff in use of GIS, website design and maintenance. Train staff in data quality assurance. 11

19 Train staff in Monitoring and evaluation. Participate in attachments and conferences to build capacity and experience for EMD staff in the generation of statistics. 4.3 SO3: Statistical Development Programs The Issue Poor quality of statistics is the major factor limiting its use in the sector. The different dimensions of data quality which need attention include; relevance, consistency, completeness, accuracy, timeliness, accessibility and data disaggregation. It is therefore important to substantially improve the quality and management of data in the sector. Main Strategies In order to address the above issue, the following strategies will be pursued; Improving data production and management for timely reporting and dissemination to inform the sector initiatives and processes. Establishing and strengthening networking and information sharing with sector stakeholders. Specific Actions The above strategies will be achieved through the following specific actions Assess the data compilation management processes. Design an Energy and Mineral Development Information System (EMDIS). Develop and maintain a comprehensive sector data bank. Conduct Energy and Mineral Development surveys. Produce and publish baseline statistical data on MEMD sector. Develop and implement a MEMD dissemination strategy. Install and maintain the electronic networking (WAN and LAN) between the Ministry and its data producing centers. 12

20 Develop/Review policy guidelines and standard data management tools, methods and classifications for production of quality EMD data. Procure software licenses. 13

21 5.0 IMPLEMENTATION PLAN 5.1 Mechanisms Implementation will be phased over a period of five years. The priorities for the implementation of this plan during the first and subsequent years will be based on the need for strengthening the state of statistics production and usage, putting into consideration basic strategies of statistical advocacy, organizational and institutional development, physical and statistical infrastructure, human resource development, data development, data dissemination and monitoring and evaluation. Furthermore, the established SSC in collaboration with the Policy and Planning Department will serve as the steering committee for the implementation of this Plan. Detailed activities are highlighted in the logical framework and activity schedule. 5.2 Monitoring and Evaluation Monitoring and evaluation will be carried out regularly to track progress during implementation. This will be done to ensure that the resources allocated towards the implementation of this plan are converted into outputs which translate into long-term impacts in the sector. The Policy and Planning Department of the Ministry will coordinate the M&E activities. The SSC will meet once every month to review progress of the SSPS implementation. A set of performance indicators will be designed to measure progress towards achievement of the objectives envisaged in this Plan. These indicators are presented in the appended Logical Framework (Annex B). At the end of the implementation period, there will be an evaluation to assess the most significant constraints, the most successful activities and to generally assess how well the strategies in the Plan will have addressed the set objectives. 14

22 5.3 Risk Analysis Successful implementation of the statistics plan is contingent upon the following; Sustainable financial support for statistical activities in the Ministry. High start up costs for installation of quality statistical software, hardware and IT infrastructure to support the statistics development function. Timely procurement processes. 5.4 Financing Plan The MEMD SSPS will be financed by Government and contributions from development agencies over the next five years. It is expected that the donor contribution will progressively go down with time as Government contributions increase. 15

23 ANNEX A: STATISTICAL PRODUCTION SCHEDULE Level of disaggregation Statistics produced (Current) Indicators Design Administrative Gender Frequency of production Publication /Report National Grid Electrification rate Surveys and Pre-conditioned Censuses Electricity generation by source Administrative PEAP Electricity Demand Pre-conditioned Administrative Electricity Imports Pre-conditioned Administrative Electricity Exports Pre-conditioned Administrative Energy Losses Pre-conditioned Administrative Consumption/Sales of Petroleum Pre-conditioned Administrative Products Energy Consumption per capita PEAP Administrative Imports of Petroleum Products Pre-conditioned Administrative International Prices of Petroleum Pre-conditioned Administrative Products Local Pump Prices of Petroleum Products Pre-conditioned Administrative Petroleum Distribution Facilities Pre-conditioned Administrative National Stock Levels Pre-conditioned Administrative Energy Contribution to GDP PEAP Administrative Earthquake Events Pre-conditioned Administrative National No Annually Report National No Quarterly Report National and No Quarterly Report sub-county National No Quarterly Report National No Quarterly Report National No Quarterly Report National and No Monthly Report regional National No Monthly Report National No Monthly Report National No Monthly Report National No Monthly Report National No Annually Report National No Annually Report National No Annually Report National No Daily Report 16

24 Level of disaggregation Statistics produced (Current) Indicators Design Administrative Gender Frequency of production Publication /Report Mineral Concessions Pre-conditioned Administrative Mineral Royalties PEAP Administrative Licenses issued Pre-conditioned Administrative Mineral Production Pre-conditioned Administrative Mineral Exports Pre-conditioned Administrative Mineral Imports Pre-conditioned Administrative Statistics (Future) Petroleum Products produced by type Pre-conditioned Administrative and amount Exports of Petroleum Products Pre-conditioned Administrative Contribution of Petroleum Products to Pre-conditioned Administrative GDP National and regional No Monthly Report National and Yes Monthly Report regional National and Yes Annually Report regional National No Annually Report National No Annually Report National No Annually Report National No Annual Report National No Annual Report National No Annual Report 17

25 ANNEX B: LOGICAL FRAMEWORK Hierarchy of Objectives Indicators (Baselines need to be established) Means of Verification Assumptions Overall Objective "To be a coherent, reliable, efficient and demand-driven sector statistical system that supports management and development initiatives of the Energy and Mineral Sector". World Bank statistical capacity indicator score improved from 73% in 2006 to 85% by All statistics produced according to internationally recognized standards and in compliance with GDDS standards by World Bank IMF Reports, UN Reports Purpose To produce high quality statistics for evidence based decision making, planning and management in the Energy and Mineral sector. % increase in Sectoral / national EMD policies reviewed as a result of informed decisions aided by statistics by 2012/3. % increase in resource allocation to EMD Statistical development in MTEF by 2011/12. % increase in EMD basket fund resources released and allocated for national development as a result of evidence based planning by 2011/12. % reduction in delays in decision making, implementation and delivery of results by 2011/12. % increase in statistical utilization in monitoring and evaluation of the NDP and related sectoral strategies by % increase in utilization EMD statistics by the public. Sector review reports Ministerial Policy Statements Budget Framework Paper Estimate of Recurrent and Development books Evaluation report for statistical Development Users satisfaction Reports Research papers published Statistics produced is easily accessed and utilized. MDAs comply with the standards and guidance for data production. Statistical development is prioritized in the National Budget. Political and economic stability. Government, non-government, local and national stakeholders operate effectively at appropriate levels. Priority research agenda identified and implemented by 2011/12. 20% increase in user satisfaction in sectoral statistics from 2008/9 to 2011/12. 18

26 Hierarchy of Objectives Indicators (Baselines need to be established) Means of Verification Assumptions Results/Outputs O.P1: Coherent, reliable, efficient coordinated Energy & Mineral Development sector statistical system established and functional 1.1 EMD Statistical Unit revitalized, strengthened and operational by 2008/ The EMD Sector Statistics Committee established and functional by 2008/ EMD Strategic Plan for Statistics developed and operational by 2008/ Internal management and coordination of statistics streamlined by the end of 2009/ Stakeholder collaborative linkages established and strengthened by 2009/ EMD web page for Statistics developed, functional and linked to the NSS website by 2010/ Policy guidelines and standards for statistical production and management developed and operationalized by 2009/ EMD SSPS integrated and supported within the Ministry planning and budget framework. 1.9 Resource mobilization and allocation to development of EMD statistics increased by 2010/ All EMD statistics aligned to government and development processes by 2009/ M&E Statistical framework established by 20011/ EMD statistical systems and infrastructure assessed by 2009/ EMD IT infrastructure developed and strengthened by 2009/ Institutional framework for production and dissemination of EMD Development sector statistics developed and harmonized by 19 Actual Statistics Unit in place Progress/ M & E Reports Minutes of the Statistics Committee Appointment letters to SSC EMDSSPS in place & Minutes of SSC Minutes of SSC Consultative Minute/Reports Web page operational Policy guidelines Compendium of concepts Ministry BFP Financial Reports NSS statistics calendar M&E Reports M&E Framework in place Assessment Reports Assets Register Data production and dissemination guidelines Metadata manual Activity Reports Adequate commitment and capacity to collect and use health statistics is maintained. Effective mechanisms for widespread statistics collection and usage exist and are userfriendly. Costs (time, money, personnel) do not compromise gains arising out of decisions based on statistics. Adequate and reliable funding of statistics function.

27 Hierarchy of Objectives Indicators (Baselines need to be established) Means of Verification Assumptions 2009/ Producers and users of EMD statistics sensitised on statistical production and utilisation procedures annually. O.P2: Capacity for collection, analysis, dissemination and utilisation of EMD sector statistics strengthened. 2.1 Capacity to collect, analyze, and disseminate EMD statistics built and strengthened by 2011/ WB statistical capacity indicator score improved from 73% in 2006 to 85% by All statistics produced according to internationally recognised standards and in compliance with GDDS standards by Capacity building reports O.P3: Demand-driven statistics produced and disseminated 3.1 Data management processes assessed by Mechanisms and tools for collection, processing and dissemination Reviewed and standardized by 2009/ Quality and timely statistics produced. 3.4 Surveys and studies conducted according institutional timelines. 3.5 Sector data Bank developed and regularly updated. 3.6 Sector statistics disseminated in line with the NSS dissemination calendar. Assessment reports Review reports Guidelines Statistical publications, databank, M&E Reports Study & survey reports Databases Dissemination reports 20

28 Hierarchy of Objectives Inputs Budget Assumptions Activities Coordination and Management 1.1 Equip and strengthen the EMD Statistical Unit and resource centre. 1.2 Establish and operationalise the EMD Sector Statistics Committee. 1.3 Develop EMD web page for statistics linked to the NSS website. 1.4 Integrate and support EMD SSPS within the Ministry planning and budget framework. 1.5 Align EMD data production processes to government planning and development processes. 1.6 Develop and implement an M&E framework for the Ministry. 1.7 Assess the EMD statistical systems (IT infrastructure, institutional frameworks/information flow, and human capacity). 1.8 Sensitize producers and users of EMD statistics on production of harmonized statistics and utilization procedures. 1.9 Raise the profile of statistics in the Ministry Procure, install and maintain physical, IT Stationery M&E Tools Technical expertise Office space Consumables Furniture & fixtures Equipment Meeting venues Communication costs Transport costs Hospitality costs TORs for the specialized personnel Trainers Training manuals Software ,850, 000 UGX Potential, effective partnerships with adequate capacity for generation and use of statistics information exist. Adequate human, physical and financial resources are maintained within the statistics function of the sector and other partners. Management committed to implement SSPS. Adequate resources available for implementation of SSPS. Technical capacity available. Internal and external. collaborations. Timely release of funds. Competent personnel in place. Available and reliable equipment. Conducive working environment. Minimal bureaucratic procedures.

29 Hierarchy of Objectives Inputs Budget Assumptions Activities infrastructure/equipment and statistical data management software Conduct monthly reviews to monitor SSPS implementation. Human Resource Development and Management 2.1 Recruit and train EMD Statistics Unit staff to collect, analyze, and disseminate statistics. 2.2 Train EMD autonomous sector agencies and stakeholders involved in production and management of statistics in standards, data collection and analysis. 2.3 Train in use of GIS, website design and maintenance. 2.4 Train staff in data quality assurance. 2.5 Train staff in Monitoring and evaluation. 2.6 Participate in attachments and conferences to build capacity and experience for EMD staff in the generation of statistics.. Stationery M&E Tools Technical expertise Office space Consumables Equipment Meeting venues Communication costs Transport costs Hospitality costs 291,000, 000 UGX 22

30 Hierarchy of Objectives Inputs Budget Assumptions Activities Statistical Development Programs 3.1 Assess the data compilation and management processes. 3.2 Design an Energy and Mineral Development Information System (EMDIS). 3.3 Develop and maintain a comprehensive sector data bank. 3.4 Conduct Energy and Mineral Development surveys. 3.5 Produce and publish baseline statistical data on MEMD sector. 3.6 Develop and implement a MEMD dissemination strategy. 3.7 Install and maintain the electronic networking (WAN and LAN) between the Ministry and its data producing centers 3.8 Develop/Review policy guidelines and standard data management tools, methods and classifications for production of quality EMD data. 3.9 Procure software licenses. Venue Transport Fuel Allowances Computers Dissemination materials 328,100,000 UGX 23

31 Pre-conditions: 1. Timely and sufficient financial, human and physical resources to support the sectoral statistical system are available from government, non-government and development partners. 2. Strategic partners, with adequate capacity and skills for collecting and using sectoral statistics exist. Note: O-Out put; P-Purpose; R-Result For Example O.P1 stands for Output for Purpose 1. 24

32 ANNEX C: ACTIVITY SCHEDULE (2007/ /12) In order to achieve the strategic objectives, the activities below will be undertaken over the time indicated in the action plan. Activity Yr 07/08 Yr 08/09 Yr 09/10 Yr 10/11 Yr 11/12 1 Coordination and Management 1.1 Sensitize producers and users of EMD statistics on production of harmonized statistics and utilization procedures 1.2 Conduct monthly reviews to monitor SSPS implementation 1.3 Raise the profile of statistics in the Ministry 1.4 Procure, install and maintain physical, IT infrastructure/equipment and statistical data management software 1.5 Develop and implement an M&E framework for the Ministry 1.6 Establish and operationalise the EMD Sector Statistics Committee. 1.7 Equip and strengthen the EMD Statistical Unit and the Resource Centre 1.8 Develop an EMD web page for statistics linked to the NSS website 1.9 Integrate and support EMD SSPS within the Ministry planning and budget framework 1.10 Assess the EMD statistical systems (IT infrastructure, institutional frameworks/information flow and human capacity) 2 Human Resource Development and Management 2.1 Recruit and train EMD Statistics Unit staff to collect analyze and disseminate statistics. 2.2 Train EMD autonomous sector agencies and stakeholders involved in the 25

33 Activity Yr 07/08 Yr 08/09 Yr 09/10 Yr 10/11 Yr 11/12 production and management of statistics in standards, data collection and analysis. 2.3 Train in use of GIS, website design and maintenance 2.4 Train staff in data quality assurance 2.5 Train staff in Monitoring and Evaluation 2.6 Participate in attachments and conferences to build capacity and experience for EMD staff in the generation of statistics. 3 Statistical Development Programs 3.1 Assess the data compilation and management processes 3.2 Design an Energy and Mineral Development Information System (EMDIS) 3.3 Develop and maintain a comprehensive sector data bank 3.4 Conduct Energy and Mineral Development surveys 3.5 Produce and publish baseline statistical data on the EMD sector 3.6 Develop and implement an EMD dissemination strategy 3.7 Install and maintain the electronic networking (WAN and LAN) between the Ministry and its data producing centers 3.8 Develop/Review policy guidelines and standard data management tools, methods and classifications for production of quality EMD data. 3.9 Procure software licenses 26

34 ANNEX D: BUDGET ESTIMATES (2007/ /12) (Uganda Shillings 000 ) Strategy/Activities Yr 07/08 Yr 08/09 Yr 09/10 Yr 10/11 Yr 11/12 5 yr TT 1 Coordination and management Sensitize producers and users of EMD statistics on the production of harmonized statistics and utilization procedures 2,500 2,500 2,500 2,500 2,500 12,500 Raise the profile of statistics in the Ministry ,500 Procure, install and maintain physical, IT infrastructure/equipment and statistical data management software 68,850 89,500 69,000 48,500 51, ,850 Conduct monthly reviews to monitor SSPS implementation 1,000 1,000 1,500 2,000 2,500 8,000 Equip and strengthen the EMD Statistical Unit and resource centre ,000 2,000 2,500 6,500 Integrate and support EMD SSPS within the Ministry planning and budget framework Assess the EMD statistical systems (IT infrastructure, institutional frameworks/information flow, and human capacity) 0 2,000 2,000 2,000 2,000 8, ,500 Develop EMD web page for statistics linked to the NSS website 0 60, ,000 Develop and implement an M&E framework for the Ministry 8,000 9,000 10,000 12,000 15,000 54,000 Sub total 82, ,700 87,200 70,200 76, ,850 2 Human Resource Development and Management Recruit and train EMD Statistics Unit staff to collect, analyze, and disseminate statistics Train EMD autonomous sector agencies and stakeholders involved in production and management of statistics in standards, data collection and analysis 2, ,000 4,000 4,000 14,000 20,000 20,000 62,000 Train in use of GIS, website design and maintenance 9,000 9,000 19,000 20,000 20,000 77,000 27

35 Train staff in data quality assurance 4,000 4,000 14,000 20,000 20,000 62,000 Train staff in Monitoring and evaluation 4, ,000 20,000 20,000 58,000 Participate in attachments and conferences to build capacity and 6,000 6,000 6,000 6,000 6,000 30,000 experience for EMD staff in the generation of statistics Sub total 29,000 23,000 67,000 86,000 86, ,000 3 Statistical Development Programs Assess the existing data compilation and management processes 3,500 3,500 4,500 5,500 3,500 20,500 Design an Energy and Mineral Development Information System (EMDIS) ,100 Develop and maintain a comprehensive sector data bank 8,000 8,000 8,000 8,000 8,000 40,000 Conduct Energy and Mineral Development surveys 0 22,000 22,000 22,000 22,000 88,000 Produce and publish baseline statistical data on MEMD sector 0 2,000 2,000 2,500 3,000 9,500 Develop and implement a MEMD dissemination strategy 0 8, ,000 Install and maintain the electronic networking (WAN and LAN) between the Ministry and its data producing centers Develop/review policy guidelines and standard data management tools, methods and classifications for production of quality EMD data ,000 2,000 2,000 2,000 2,000 10,000 Procure software licenses Sub-total 23,200 58,300 64, ,200 74, , , , , , ,400 1,100,95 GRAND TOTAL 0 US$ (1:2000Ugshs)

36 ANNEX E: CHALLENGES, STRATEGIES AND PRIORITY ACTIVITIES (2008) Challenges Strategies Priority Activities for the Initial year MINISTRY OF ENERGY AND MINERAL DEVELOPMENT Implementing Department: Sector Planning/Policy Analysis Unit Implementing Head: Senior Statistician/Head Statistics Section Limited resources for statistical development. Limited IT infrastructure for statistical activities. Limited experience and statistical capacity to generate meaningful data. Limited coordination functions by the SPU that limit harmonization of data. Statistics is collected but needs to be in standardized format. Some data especially on minerals is provided by investors who may under declare cost due to fear of taxation. Strengthening capacity for the production, dissemination & use of energy & Mineral statistics. Coordinating and supervising the production, and management EMD statistics. Developing a clear EMD statistical programme. Develop mechanisms and institutional arrangements for the coordination and management of EMD sector data. Training in development of a database. Undertake and inventory and develop an Energy and Mineral Development Database. Train EMD professionals (e.g. engineers) in basic statistical concepts, and analysis. Acquisition of Software licenses and IT Infrastructure. Dissemination of existing data to the public. 29

37 ANNEX F: MEMD ORGANOGRAM Minister of Energy and Mineral Development Minister of State for Energy Minister of State for Mineral Development Electricity Regulatory Authority (ERA) Uganda Electricity Generation Co. Ltd Uganda Electricity Transmission Co. Ltd Uganda Electricity Distribution Co. Ltd Permanent Secretary Kilembe Mines Rural Electrification Agency (REA) Directorate of Energy and Mineral Development (D/E&MD) Finance & Administration Department Energy Resources Department Petroleum Supply Department Petroleum Exploration & Production Dept Geological Survey & Mines Dept Sectoral Planning / Policy Analysis Unit New & Renewable Energy Sources Div Geology Div Geology Div Resource Centre Energy Efficiency Div Geophysics Div Laboratory Div Electric Power Div Mines Div Geodata Div 30