GRANTWRITING WORKSHOP. Cathreena Kang Mission Programs Manager

Transcription

1 GRANTWRITING WORKSHOP Cathreena Kang Mission Programs Manager

2 AGENDA Introductions Background Overview of the community grants process Community Profile and funding priorities Request for Applications Grantwriting tutorial

3 WORKSHOP GOALS Familiarize applicants with the vision, mission, and strategies of Susan G. Komen and Komen North Texas Inform potential applicants about funding opportunities Help applicants develop a successful application

4 ABOUT SUSAN G. KOMEN Vision: A world without breast cancer Promise: The Susan G. Komen promise is to save lives and end breast cancer forever by empowering people, ensuring quality care for all and energizing science to find the cures Since 1982, we ve invested more than $3 billion in groundbreaking research, community health outreach, advocacy, and programs in more than 30 countries

5 ABOUT SUSAN G. KOMEN NORTH TEXAS

6 KOMEN NORTH TEXAS SERVICE AREA Texas has the highest rate of uninsured residents in the country (32%) Our counties have significantly higher incidence rate than the state average In our 13 counties, we have no county hospitals One half of our Service Area is identified as medically underserved There is a much older population in our rural communities than state averages A smaller percentage of women receive regular screenings as compared to Texas and US

7 OVERVIEW OF THE COMMUNITY GRANTS PROCESS

8 HOW AFFILIATE FUNDS ARE DISTRIBUTED 75% is invested in community grants for programs that offer breast cancer screening, treatment, education, or support empowering people, ensuring quality care for all Up to 25% is invested to fund scientific research at the national level to find the cures energizing science to find the cures

9 BREAST CANCER CONTINUUM OF CARE

10 OVERVIEW OF KOMEN COMMUNITY GRANTS PROCESS Learn from the Community Profile Manage and Monitor the Grants Develop the Request for Applications (RFA) Approve and Award Community Grants Solicit Applications Review Applications

11 IMPORTANT DATES Action Last day to begin a grant application Grant application deadline Date Monday, December 14, 12pm CST Wednesday, December 16, 12pm CST Grant applications reviewed by grant review panel January 2016 Grant slate approved by Affiliate Board of Directors February 2016 Grantees notified Early March 2016 First check issued upon execution of contract Six-month progress report due, second check issued upon receipt and formal acceptance of six month progress report May vary October 30, 2016 Site visits Fall 2016 Final report and return of any unspent funds due May 15, 2017

12 COMMUNITY PROFILE WHAT? An assessment of breast cancer and breast health services in Komen North Texas service area WHY? To ensure effective and targeted efforts it is vital to understand the needs and barriers experienced by members of the community related to breast health, current programs, and service gaps that exist HOW? Collection and analysis of data including the voices of providers, breast cancer survivors, local leaders, and community residents

13 COMMUNITY PROFILE AFFILIATE TARGET COMMUNITIES Collin and Denton Counties Urban, ethnically diverse, higher level of access to care Higher rates of breast cancer incidence, mortality and late-stage diagnosis Cooke, Montague and Wise Rural, medically underserved Older female population, higher uninsured population Grayson, Fannin and Hunt Rural, medically underserved Older population, higher percentage of individuals living below 100% poverty level Archer, Baylor, Clay, Wichita, Wilbarger Rural, medically underserved Higher rates of breast cancer incidence

14 COMMUNITY PROFILE AFFILIATE TARGET COMMUNITIES Collin and Denton Counties Barriers: Larger urban population Responding to unique needs of diverse ethnic populations Community assets: Many providers, but free/low-cost programs are in short supply Proposed solutions: Continued support of breast health services who are culturally and linguistically competent, available to reach community where they are

15 COMMUNITY PROFILE AFFILIATE TARGET COMMUNITIES Rural Counties Barriers: Smaller rural population, data often suppressed Access to free/low-cost programs Lack of knowledge regarding breast self-awareness and local community resources Community assets: Community clinics, local providers, possible to link to larger health systems Strong grassroots organizations Social networks, community culture Proposed solutions: Continued support of breast health services who are culturally and linguistically competent, available to reach community where they are Increase awareness of breast self-awareness education and resources Work with existing health care structure

16 REQUEST FOR APPLICATIONS

17 FUNDING PRIORITIES Priority #1: Screening and Diagnostics Promote and enhance access to breast cancer screening and diagnostic services by reducing barriers for low-income, uninsured, underinsured, and otherwise underserved populations. Providing free or low-cost breast cancer screening and diagnostic services Priority #2: Breast Cancer Treatment and Survivorship Services Support strategies that are designed to reduce the economic, physical, and emotional burdens of a breast cancer diagnosis by providing access to treatment and treatment support services statewide for those who are low-income, uninsured, underinsured and otherwise underserved.

18 FUNDING PRIORITIES Priority #3: Rural Education and Outreach Educate women of living in rural counties about breast cancer risk factors, prevention, and the benefits of early detection through existing Community Health Worker models and/or initial entry points to health care, example: community health clinics. Provide women living in rural counties breast health referrals and resources to accessing local screening programs and diagnostic services. Eligible counties for services include: Archer, Baylor, Clay, Cooke, Fannin, Grayson, Hunt, Montague, Wichita, Wilbarger, Wise

19 FUNDING CAPS Funding range from $10,000 up to $150,000 Grant award amounts are based on the region the applicant is providing services, and what services they are providing Example: Priority #1: Screening and Diagnostics Region Maximum grant request A: Collin and Denton Counties $96,000 B: Cooke, Montague, Wise Counties $48,000 C: Grayson, Fannin, Hunt Counties $48,000 D: Archer, Baylor, Clay, Wichita and Wilbarger Counties $48,000

20 ELIGIBILITY Program must be specific to breast health and/or breast cancer All past and current Komen-funded grants and awards are up to date and in compliance Applicant has documentation of current non profit status Be located in or providing services in one of more of the following counties: Archer, Baylor, Clay, Collin, Cooke, Denton, Fannin, Grayson, Hunt, Montague, Wichita, Wilbarger and Wise Free of conviction of fraud or crime involving financial or administrative impropriety since December 16, 2014

21 ALLOWABLE EXPENSES Salaries and fringe benefits for program staff Consultant fees Clinical services or patient care costs Meeting costs Supplies Reasonable travel costs related to the execution of the program Other direct program expenses Equipment, essential to the breast health related program to be conducted Indirect costs, not to exceed 25 percent of direct costs

22 FUNDING RESTRICTIONS Research Education regarding breast self-exams/use of breast models Development of educational materials or resources Construction or renovation of facilities Political campaigns or lobbying General operating funds (in excess of allowable indirect costs) Debt reduction Fundraising Education via mass media Event sponsorships Projects completed before the date of grant approval Payments/reimbursement made directly to individuals Land acquisition Program-related investments/loans Scholarships Thermography

23 IMPORTANT GRANTING POLICIES INSURANCE REQUIREMENTS Certain insurance coverage must be demonstrated through a certificate of insurance at the execution of the grant agreement, if awarded. Coverage Type Commercial General Liability Minimum Limits Workers Compensation $500,000 Excess/Umbrella $5,000,000 Automobile Liability* $1,000,000 Medical Malpractice Coverage** * If providing transportation services ** If providing direct medical services $1,000,000 per occurrence $2,000,000 in the aggregate $1,000,000 per occurrence $3,000,000 in the aggregate Grantees are required to name Susan G. Komen Breast Cancer Foundation, Inc., Susan G. Komen [Affiliate name], its officers, employees and agents as Additional Insured on the above policies.

24 SUBMISSION REQUIREMENTS All proposals must be submitted online through the Komen Grants e-management System (GeMS): Applications must be received on or before Wednesday, December 12pm CST. No late submissions will be accepted. Remember the submission process requires your organization s Authorized Signer to officially submit the application make sure you allow time and monitor their schedule to ensure you they are able to submit the application before the deadline

25 EDUCATIONAL MATERIALS To reduce confusion and reinforce learning, we only fund programs that involve educational messages and materials that are consistent with those promoted by Komen. Please visit the following webpage before completing your application and be sure that your organization can agree to promote these messages: Komen will not fund education programs that teach or endorse the use of monthly breast self-exams or use breast models. Komen Affiliate grantees must use/distribute only Komen-developed or Komen-approved educational resources. Therefore, applicants should not request funding for educational material creation without approval from the Affiliate and Komen HQ.

26 REVIEW PROCESS Each criteria is scored on a scale of 1-7 Statement of Need 15% Program Design 15% Impact 15% Organization Capacity 15% Monitoring and Evaluation 15% Addressing Affiliate Target Areas 25%

27 REVIEW PROCESS Compliance review by Affiliate staff and/or Grants Committee Peer Review Panel Volunteers recruited by the Affiliate Composed of diverse individuals and may include: Survivors Public health professionals Health care providers Community leaders Representatives from the Target Communities A minimum of three review panel members score each application Review Panel meets to determine the slate of programs to recommend to the Affiliate Board of Directors Board of Directors votes to approve the recommended grant slate

28 PROJECT NARRATIVE NEW THIS YEAR! Project narrative categories have changed Statement of Need Program Design Organization Capacity Monitoring and Evaluation Addressing Affiliate Target Areas NEW THIS YEAR! Each category allows 5,000 characters (increased from 3,500)

29 PROJECT NARRATIVE STATEMENT OF NEED Population to be served Evidence of risk/need within the population Population characteristics Explain how program aligns with the Affiliate's target communities and/or funding priorities

30 PROJECT NARRATIVE PROGRAM DESIGN Describe program s goal and objectives How will program increase the percentage of people entering, remaining in, and progressing through the Continuum of Care Explain how program is culturally competent Describe the evidence-based or promising practices program will utilize Describe potential and existing collaborations Rationale for selection of collaborators Strengths of these partnerships

31 PROJECT NARRATIVE ORGANIZATION CAPACITY Explain why your organization and staff are best suited to lead the program Describe successes delivering breast health services to the proposed population Resources your organization possesses to implement the program Current fiscal state and internal controls for management of grant dollars Sustainability plan to secure and allocate resources following the conclusion of the grant period Internal communication plan for organization leadership to ensure long-term support of the program

32 PROGRAM NARRATIVE MONITORING & EVALUATION Describe in detail how the organization will measure progress toward goal and objectives Explain how the organization will access the effect the program had on selected priorities Explain how you will assess program delivery Describe the monitoring and evaluation resources and expertise at your organization Include documentation as appropriate surveys, logic models, templates, etc.,

33 ADDRESSING AFFILIATE TARGET AREAS How has the project addressed the needs of the target areas as defined in the initial Komen North Texas RFA? How is your program impacting the priority areas of Screening/Diagnostics, Treatment and Survivor Support Services, and/or Rural Education and Outreach for which your organization has been funded?

34 PROJECT WORK PLAN Goal - high level statement that provides overall context for what the program is trying to achieve Each program will have one goal Objectives - specific statements that describe what the program is trying to achieve to meet the Goal. An objective should be evaluated at the end of the program to establish if it was met or not met. No limit to the number of objectives, must have one Objectives must be: Specific Measurable Attainable Realistic Time-bound Who, What, By when, How much?

35 PROJECT WORK PLAN EXAMPLE Goal: Provide patient navigation to women with screening abnormalities in order to reduce delays in and barriers to diagnostic care. Objective 1: During grant period, patient navigator will contact all women with an abnormal screening within three business days to schedule follow-up appointment. Who? Women with an abnormal screening What? Patient navigator will contact to schedule follow-up appointment By when? Within three business days How much? All women with an abnormal screening Objective 2: By end of grant period, provide 30 uninsured/underinsured women free/reduced cost diagnostic procedures. Who? Uninsured/underinsured women What? Free/reduced cost diagnostic procedures By when? End of grant period How much? 30 women

36 KEY PERSONNEL/SALARIES NEW THIS YEAR! The key personnel and salary pages have been combined into one page Name Job Title Role on Project Attach Resume/Job Description Attach job description for vacant positions Total Salary Benefits % of Salary on Project Total

37 BUDGET PATIENT CARE NEW THIS YEAR! This section should now include all services for patient care including survivorship support

38 BUDGET PROJECT BUDGET SUMMARY

39 SUPPORTING DOCUMENTS The following attachments are required at the time of submission per the RFA: Attachment Resumes/Job Descriptions Proof of Tax Exempt Status Current Certificate of Insurance or letter stating that your organization has the ability to purchase this level of coverage within 30 days of grant award GeMS Page Key Personnel/Salaries Project Budget Summary Project Budget Summary

40 GRANTWRITING TUTORIAL

41 GRANTWRITING TUTORIAL Developing a Proposal Writing an Abstract Developing Objectives Program Evaluation Budgeting Helpful Hints

42 PLANNING THE PROPOSAL Read everything! Consider the funding priorities carefully Read the Community Profile Discuss ideas with decision-makers in your organization Explore opportunities for collaboration Prepare proposal together do not work in a silo Start early, allow time to craft an innovative application that is truly responsive to the identified needs in the community

43 PROPOSAL ABSTRACT First impressions are important Brief statement of your case and a summary of your proposal Be compelling & concise! Include: The target community served and need to be addressed by the program A description of key activities The expected number of individuals served The expected or resulting change(s) your program will likely bring in your community Do not exceed 1,000 characters (about 200 words)

44 EVALUATION PROCESS EVALUATION What happened How it happened How much Where To whom

45 EVALUATION IMPACT EVALUATION Changes in: Behavior Knowledge Attitudes Beliefs Change among Individuals Providers Organizations Communities

46 BUDGET & EXPENSES Projects become reality because the central idea is solid, not because the proposal is cheap! Be realistic! Ask for what you need. Justify expenses. Do your costs follow with narrative program description?

47 HELPFUL HINTS Read the RFA carefully follow ALL directions Be innovative, realistic, specific Write clearly, use active rather than passive voice Avoid jargon or acronyms Allow plenty of time

48 APPLICANT SUPPORT Contact with questions: Cathreena Kang Mission Programs Manager Use the Applicant Manual to guide you through all steps of the application process, from user registration to application submission

49 DEADLINE Application must be submitted by your organization s Authorized Signer no later than Wednesday, December 12pm CST

50 Questions and Answers