(Critical) Researches wellness program offerings for compliance with laws and regulations to mitigate legal risks.

Transcription

1 General Information Company: Northwestern Michigan College Salary Grade: 12 Functional Job Title: Employee Wellness Coordinator Effective Date: 10/2/2013 Functional Job Code: CORDEMPWELL Pricing Method: Internal Exemption Status: Exempt Position Summary The position coordinates, plans, organizes and evaluates the employee wellness program, focuses on improving employee health and preventing disease and disability, and assists departments in conducting health-related training and developing and implementing program goals and objectives. Essential Responsibilities (Critical) Plans, develops, coordinates and evaluates a comprehensive employee wellness program aimed at reducing health risks and improving health status and raising awareness of the factors that can affect health and longevity. (Critical) Researches wellness program offerings for compliance with laws and regulations to mitigate legal risks. (Critical) Coordinates activities with internal committees and department teams, and develops partnerships with external agencies and resources. (Critical) Conducts educational health presentations and training programs (Critical) Develops promotion/marketing plans for the wellness program, and coordinates health fairs, health screenings and various health-related workshops. (Critical) Assembles data from a variety of sources for use in assessment and planning of health education and wellness programs. (Critical) Serves as Chairperson of the employee Wellness Committee. (Very Important) Provides design and content input for employee wellness website and writes wellness-related articles for web and other internal communications. (Very Important) Stays abreast of current wellness-related trends and information and serves as a role model. (Very Important) Assists with program budget development and allocations, and monitors monthly expenditures. (Very Important) Coordinates payment of wellness program-related invoices and reimbursements. (Important) Connects employees with NMC Health and Fitness related resources (fitness center, health and fitness classes, EAP). (Important) Coordinates employee health assessments and biometric screenings to aid in determining health and wellness needs.

2 Foundational Competencies ETHICAL BEHAVIOR AND INTEGRITY Displays honesty, trustworthiness, and ethical behavior. Earns respect. Behaves in a straightforward manner with others with no hidden agendas. Builds trust and credibility through reliability and authenticity. Leads by example; words and actions are consistently aligned. COMMITMENT TO LIFELONG LEARNING Actively pursues learning and development. Stays current in content area, acquiring and refining technical and professional skills. COMMITMENT TO QUALITY SERVICE, RESPONSIBLE STEWARDSHIP, CONTINUOUS IMPROVEMENT Displays a commitment to excellence and to providing quality service to learners, co-workers, or others they serve. Consistently seeks feedback and looks for ways to improve service, promote quality, and make effective use of college resources. CREATING/CONTRIBUTING TO A CULTURE OF INNOVATION and THOUGHTFUL RISK-TAKING Creates/contributes to an environment of safety and trust. Seeks to solve problems rather than affix blame. Willing to experiment and learn. AGILITY/ ADAPTABILITY/ TOLERANCE FOR AMBIGUITY Easily adjusts to organizational and environmental changes; adapts responses and tactics to shifting or evolving situations; deals effectively with ambiguity and uncertainty. VALUING ALL PEOPLE Genuinely interested in others. Shows concern and empathy for others. Shows patience, understanding, and acceptance of people with varied backgrounds and perspectives. Treats learners, co-workers, and direct reports respectfully and fairly. COLLABORATION/TEAMWORK Actively and enthusiastically works with others to achieve a shared common goal. Gives credit and recognition to those who have contributed. Shares information and own expertise with others to enable them to accomplish group goals. Creates a sense of belonging in the team, a culture of inclusion. Collaborates across boundaries. Looks at problem solving at the institutional level (not just in own area or department). Open to sharing resources, working with other departments and organizations. ACCOUNTABILITY/PERSONAL RESPONSIBILITY Meets commitments and keeps promises; gets things done. Acknowledges and learns from mistakes. Holds self and others accountable. Takes responsibility for achieving goals. General Competencies Building Effective Relationships + Relates well with all kinds of people in a variety of situations. Develops and maintains effective communication and relationships. Demonstrates understanding, friendliness, courtesy, tact, and empathy to others. Is approachable; makes time for others. Is sensitive to cultural diversity, race, gender, disabilities, and other individual differences. Level 4 +: Somewhat greater than : Excellent interpersonal skills; understands how he/she is perceived by others; reads a social situation and responds appropriately; adjusts own behavior in response to others' non-verbal cues; understands why people and groups behave the way they do; gives constructive feedback in a way that produces positive change rather than resentment or anger; provides direct, specific feedback respectfully and in a timely manner. Communications / Active Listening Has good sense of who needs to know what and keeps others informed. Communicates in a clear, concise, organized, and compelling manner. Gives others their full attention; listens without interrupting. Seeks to understand others' points of view. Interprets both the words spoken and the non-verbal cues used by others. Level 3 : Accurately hears implied as well as expressed messages; accurately interprets non-verbal cues; communicates more complex information effectively; adjusts vocabulary and approach to improve understanding; speaks and/or writes in a well-organized, clear, and concise manner. Global Awareness / Internationally Skilled Basic+

3 Understands the complexities and interdependency of world events and issues. Understands one's own culture and history in relationship to others. Is open to new opportunities, ideas and ways of thinking. Is self- aware about identity and culture; demonstrates sensitivity and respect for differences. Level 2 Basic +: Somewhat greater than Basic: Demonstrates sensitivity and respect for cultural differences. Strategic Understanding / Leadership Explains how their role supports NMC's mission and vision. Recognizes opportunities to help the organization accomplish its goals. Considers a broad range of internal and external factors in establishing goals and priorities. Consistently ensures a fit between individual or group actions and the organizational mission/strategy. Level 3 : Identifies the trends in the world and within higher education that will impact the organization; thinks broadly, placing current task or issue in the context of long-term implications; considers the impact of decisions on areas outside their own. Functional Competencies Analytical Skills (Generic) Competency Source: HRToolbench Frames issues and problems; collects information, identifies Level 3 : Applies basic problem solving techniques to options; weighs the pros and cons, and recommends a course of gain greater understanding of a problem and potential solutions. action. Building Consensus / Managing Conflict (Generic) Good at working with people and considering all sides of a Level 3 : Effectively diffuses diverse situations involving position. Able to clearly see multiple points of view. Listens to conflict, confrontations, or disagreements to minimize negative concerns; engages others in resolving them. Actively listens to personal impact; skilled at facilitating shared problem solving to identify goals, concerns behind whatever positions people take. find third alternatives that address those goals/concerns; Can find common ground. Skilled at facilitating shared problem creates an environment where everyone believes they were solving to find third alternatives that address those heard. goals/concerns. Can clearly communicate constraints while encouraging creative problem-solving. Business Knowledge / Business Sense / Understands How Business Works (Generic) Basic+ Understands NMC's financial model the elements that affect NMC's financial viability/sustainability. Knows how businesses work. Knowledgeable about how policies, practices, trends, technology, and information affect an organization. Knows the competition. Is aware of how strategies and tactics work in the marketplace. Level 2 Basic +: Somewhat greater than Basic: Knows current market conditions; identifies trends in their field; applies best practices within the organization. Communicating a Shared Vision (Generic) Encourages the development of a common vision. Demonstrates openness to new ideas. Is decisive; influences, inspires, motivates, and challenges others to accomplish goals aligned to those of the organization's vision Level 3: Ensures others are committed to shared organizational values and goal accomplishment; shows others how their longterm interests can be realized by enlisting in a common vision.

4 Measuring Results (Generic) + Can identify useful outcome and process measures. Disciplined in listening to learners, stakeholders; monitoring measures. Can conceptualize, apply, analyze, synthesize, and evaluate information gathered from observation, experience, reflection. Can use measurements to make sound decisions, judgments, and/or predictions. Level 4 +: Somewhat greater than : Able to determine what measures will be most useful in assessing success for their unit or team; designs feedback loops and tracking processes into work; uses findings for continuous improvement efforts. Presentation Skills (Generic) Makes clear and effective formal presentations. Uses audiovisual aids, technology tools, and other supporting material effectively. Adapts communication for different audiences. Handles questions and answer sessions well. Advanced Level 5 Advanced: Adapts the content and delivery of formal presentations to fit the needs of the audience; explains complex concepts that are easily understood by the non-technical constituents; speaks with poise and composure on controversial topics; presents information in an engaging and persuasive manner. Running Effective Meetings (Generic) + Runs meetings that are productive and make good use of valuable time and resources. Level 4 +: Somewhat greater than : Can manage group conflict effectively and uses tools to build consensus. Setting Priorities (Generic) Effectively handles conflicting priorities and demands; knows when to say no, or to let some tasks go; spends his/her time and the time of others on what's important; focuses on key objectives, not minor detail. + Level 4 +: Somewhat greater than : Discriminates between vital (high payoff) tasks and tasks with limited payoff; focuses on the "vital few." Web Site and Publication Design (Marketing / Advertising) Competency Source: HRToolbench Importance: Important Basic+ Applies principles and skills in graphic design, web development, and usability to develop effective web and print media. Level 2 Basic +: Somewhat greater than Basic: Uses basic understanding of design to develop routine materials for publication; updates existing web site as needed. Written Communication (Generic) Competency Source: HRToolbench Recognizes or uses correct English grammar, punctuation, and spelling; communicates information (e.g., facts, ideas, or messages) in a clear, concise, and organized manner with content and wording appropriate for the intended audience. + Level 4 +: Somewhat greater than : Readily comprehends written information in area of commercial and technical expertise; composes effective and professional written communications and documentation for non-routine, commercial and/or technical matters; presents information and ideas in a systematic and logical sequence of writing. Leadership

5 Scope Supervises a single work unit within a department, or is an intermediate-level professional individual contributor. Activities Instruct and train others Build consensus by drawing together the ideas of others Provide guidance and stability Share special or technical information with others Guide or facilitate projects Manage expenses Bring commitment and drive into the workplace. Lead by example Serve as a spokesperson or advocate Plan work Serve as a role model Empower others to take responsibility and to be accountable Subordinates Direct: Indirect: Tools and Equipment Adobe Photoshop Automobile Calculator Content Management System Copy Machine Desk Top Computer Internet Microsoft Publisher MS Excel MS Power Point MS Word Overhead Projector Printer SurveyMonkey Telephone Video Camera Education and Experience Education: Four year Bachelor's Degree Experience: Between 2 and 5 years Work Environment Lifting Activities Weight Height Distance Frequency Most Frequently Lifted Object Under 10 lbs. Waist level 1-9 feet Several times per day Heaviest Object Lifted lbs. Waist level 1-9 feet Occasionally Non-Lifting Repetitive Activities Other Physical Demands Arm Movement Several times per day Bending Several times per day Gripping Several times per day Kneeling Several times per day Sitting Several times per day Standing Several times per day Talking Continuously Typing Several times per day Walking Several times per day Writing Several times per day Muscular endurance Prolonged visual work Mental Demands Other Challenges

6 Exercising Independent Judgment Minimal Guidance or Direction Performing Multiple Functions/Activities Persuading Others Protecting the physical safety of others Safeguarding organization assets and property Licenses, Professional Certifications and Other Qualifications Bachelor s degree (required) Minimum of two years related work experience (required) Certified Wellness Practitioner (CWP) (preferred) Certified Worksite Wellness Program Manager (CWWPM) (preferred) Certified Worksite Wellness Specialist (CWWS) (preferred) Experience designing websites or writing articles (preferred) Registered Dietitian or background in nutrition (preferred) Contacts with Others Internal Contacts Purpose Frequency Employees in your function Interact with or advise Several times per week Managers in your function Interact with or advise Several times per week Senior executives in your function Share Information Monthly Employees in departments outside your function Interact with or advise Daily Managers in departments outside your function Interact with or advise Daily Senior executives outside your function Interact with or advise Monthly Executive leadership Interact with or advise Monthly Board of Directors Share Information Annually External Contacts Purpose Frequency Vendors, Suppliers, Subcontractors Interact with or advise Monthly Customers Interact with or advise Daily