1 CONSTITUTION OF THE LATINO BUSINESS STUDENTS ASSOCIATION CALIFORNIA STATE POLYTECHNIC UNIVERSITY, POMONA FOUNDING DATE: MAY 1, 1984 DATE REVISED: May 21, 2010 ARTICLE I PREAMBLE SECTION 1. PURPOSE: GENERAL The Latino Business Students Association exists for the betterment of the California State Polytechnic University, Pomona, as a whole. SECTION 2. PURPOSE: SPECIFIC The purpose of the Latino Business Students Association is to enable Latino students, as a whole, to increase their knowledge of the many opportunities in the business field and further develop each individual s skills and abilities through participation in club events and activities. The goals and objectives of the Latino Business Students Association shall be conceived from the leadership and membership of the current standing group, with the main emphasis being placed on further developing the whole Latino business student. The definition of the whole Latino business student shall be seen as Latino students who can professionally, personally and socially interact and participate successfully in the business world. SECTION 3. NONDISCRIMINATION The Latino Business Students Association shall not be discriminatory in terms of race, religion, color, age, sexual orientation, national origin, sex, physical or mental ability, marital status, financial or social status. In addition, all nonbusiness majors as well as non-latinos are welcome. SECTION 4. ON AND OFF-CAMPUS ISSUES This organization and/or its members, when taking stands on issues, recognizes and will fulfill the obligation to make clear that it/they in no way represent(s) the official position of the California State Polytechnic University, Pomona.
2 ARTICLE II NAME The official name of the organization shall be the Latino Business Students Association, California State Polytechnic University, Pomona. ARTICLE III TRUST ACCOUNT SECTION 1. MAINTENANCE This organization, pursuant to its chapter obligation, shall maintain a trust account with the ASI Business Office. Pursuant to the California State University Board of Trustees, the Executive Orders 648 and 731 states that all funds received on behalf of the University, its auxiliaries or affiliated organizations are required to be administered through the campus Chief Financial Officer, the Vice President of Administrative Affairs. Student clubs and organization are identified as affiliated organizations. The policy further states that any account with a bank or financial institution not approved by the campus Chief Financial Officer is strictly prohibited. SECTION 2. USAGE All monies of this organization shall be deposited in, and disbursed from, this account following procedures outlined by the ASI Business Office. SECTION 3. DISPERSAL OF FUNDS Should this organization become inactive by failing to apply for charter renewal, the trust account will be held as an inactive account for two (2) academic years. In the event this organization does not become active during the two (2) year period it is hereby declared that any funds remaining in said account are to be transmitted to the American Red Cross Pomona Valley Chapter 675 North Park Avenue, Pomona, CA 91768, an educational, charitable organization to aid this organization in carrying out its objectives. If said organization is no longer functioning at that time, or if its objectives are no longer consistent with its original education charitable purposes, then the funds of this organization shall be transferred to the Associated Students, Inc., California State Polytechnic University, Pomona, general fund. ARTICLE IV MEMBERSHIP Membership must constitute a minimum of 5 CSU students enrolled in at least one class. Up to 20% of the organization may be individuals who are not CSU students. Only students enrolled at the CSU campus may vote on issues that come before the organization. SECTION 1. CATEGORIES OF MEMBERSHIP A. Quarterly Membership a. Individuals that are interested in being members of LBSA for the current quarter b. Must pay dues
3 c. Has one vote B. Chartered Membership a. Individuals that are interested in being members of LBSA for the whole Academic Year (Summer - Spring) b. Must pay dues c. Has one vote C. Alumni Membership a. An Alumni member of LBSA Cal Poly Pomona b. Must have been an LBSA member for at least 1 quarter c. Must pay dues D. HONORARY MEMBER a. An individual who is not a student but an individual who has an interest in this organization and its objectives. b. Must be voted in by a 2/3 vote of the members present at a regularly scheduled meeting. c. Not required to pay dues. SECTION 2. ELIGIBILITY REQUIREMENTS Active members must be members of the Associated Students, Inc. at California State Polytechnic University, Pomona. A. Quarterly Membership a. Must pay quarterly dues dependent on the Executive Board b. Must commit a minimum of 5 hours to a committee of their choice B. Chartered Membership a. Must pay yearly dues dependent on the Executive Board b. Must commit a minimum of 5 hours to a committee of their choice each quarter C. Alumni Membership a. Must have been a member of LBSA Cal Poly Pomona in prior years SECTION 3. PROBATION AND SUSPENSION Any member, who exhibits disorderly conduct, displays disruptive behavior, violates university policies, regulations, or fails to meet the rules and requirements stated in this constitution, shall be placed on probation for at least one (1) week. Any Executive Board member, who does not maintain a 2.0 GPA, or a 2.5 GPA for the Director of Academic Affairs, shall be placed on automatic probation for the quarter. During probation due to GPA lower than a 2.0, the said Executive Board member shall not be permitted to attend any LBSA or LBSA affiliated social event. Any Executive Board member who fails to meet the requirements of his/her position shall be placed on probation for at least one (1) week. Any Executive Board member placed under probation for failing to fulfill their duties shall not be able to attend any LBSA or LBSA affiliated social event, they shall also be stripped of their voting rights, and subject to any other terms set forth by the Executive Council. The Executive Council shall look into the matter before placing a member on probation. A 2/3 vote by the Executive Council is
4 needed before any member is placed on probation. Duration of probation for any member shall be decided upon by a 2/3 vote by the Executive Council. Any member on probation can be reinstated only after a written appeal is submitted to the Executive Council. At the end of the probation period a 2/3 vote by the Executive Board in favor of reinstatement is required. A member may be suspended or removed for the above stated reasons following a hearing of the membership of the organization. SECTION 4. RULES AND CONDUCT No decision can be made without prior discussion with the Executive Board concerning any event, representation of the organization, change in the club constitution, club involvement with any other organizations or any other matter where the organization participates both physically and mentally. SECTION 5. DISMISSAL If the said member establishes no communication while on probation to the Executive Council accepting their probation status, the severity increases to a suspension of the member from the Executive Board for the remainder of the Academic year. ARTICLE V THE EXECUTIVE COUNCIL SECTION 1. CATEGORIES OF EXECUTIVE COUNCIL The authority of this organization shall be vested in the Executive Council, which shall include the following elected officers: President, Vice-President of Internal Affairs, Vice-President of External Affairs, Financial Advisor, and Executive Administrator. SECTION 2. DUTIES A. PRESIDENT (1) 1. Call general club meetings. 2. Prepare agendas for all general club meetings. 3. Be the official representative of this organization at all club involved events and activities, when no other Executive Board member is present. 4. No vote-casting ability. 5. Power to appoint any member to represent this organization at any meeting conducted by ASI and UBSS that the President is unable to attend. 6. Sign all necessary documents concerning any ASI sponsored event or club activity. 7. Serve as Chairperson of the Executive Council. He/She shall call all Executive meetings.
5 8. Power to appoint any member to any committee whenever a committee is short of club members or needs additional help. 9. Power to adopt special committees. 10. Power to delegate duties 6 and/or 8 to any elected officer. 11. Serve as a conflict mediator. 12. Should the committee chairperson be inactive then the President has the power to appoint a new chairperson. 13. Reserve a room for general meetings before the beginning of each quarter. 14. Take charge of any unmet needs/duties and/or reassign to the Executive Board. 15. Responsible for attending quarterly meeting with all UBSS presidents and Dean of the College of Business Administration. B. VICE-PRESIDENT OF INTERNAL AFFAIRS (1) 1. Responsible for being the official representative of LBSA for organizations within Cal Poly Pomona, such as La Union and the United Business Student Senate. 2. Responsible for attending all La Union and UBSS meetings. 3. Responsible for attending a minimum of 1 La Union event and 1 UBSS event per quarter (this does not include events in which LBSA is participating in). 4. Liaison between La Union organizations, UBSS organizations and LBSA. 5. Prepares and presents UBSS and ASI budget requests with the help of the Financial Advisor. 6. Facilitates voting for next year s Executive Board. This shall include a list of positions and a list of duties associated with positions. 7. Conduct member evaluations at the last meeting of every quarter. 8. Power to create a committee for any special event or project. C. VICE-PRESIDENT OF EXTERNAL AFFAIRS (1) 1. Responsible for being the official representative of LBSA for organizations outside Cal Poly Pomona, such as the National Hispanic Business Association and the United Latino Students. 2. Responsible for arranging the NHBA Leadership Conference and/or any other conferences. 3. Responsible for coordinating at least (1) external event with another LBSA organization per quarter. 4. Responsible for organizing the Annual Fashion Show. 5. Liaison between ULS organizations and LBSA. 6. Liaison between NHBA organizations and LBSA. 7. Responsible for attending all ULS meetings and events. 8. Power to appoint any Executive Board members to attend any ULS meetings or events when not able to attend. 9. Responsible for overseeing the preparation of Fundraising Socials. 10. Responsible for organizing the Annual Golf Tournament. 11. Power to create a committee for any special event or project.
6 D. FINANCIAL ADVISOR (1) 1. Provide a financial record keeping of all incoming and outgoing cash flows. 2. Provide financial reports to ASI as requested for any financial reasons. 3. Prepare all budget requests that shall be presented to UBSS with the assistance of the Vice-Presidents. 4. Collect membership dues and provide information to the Executive Administrator in order to keep an accurate account of members. 5. Responsible for obtaining the LBSA faculty advisor s signature on disbursement requests and purchase orders. 6. Sign all necessary financial documents concerning any ASI sponsored event or club activity. 7. Maintain funds in the Bronco Copy and Mail account. 8. Power to create a committee for any special event or project. E. EXECUTIVE ADMINISTRATOR (1) 1. Record minutes for Executive Board meetings and distribute them to the Executive Board. 2. Collect LBSA mail from the LBSA mail box in the OSL office and UBSS office. 3. Maintain an accurate attendance template for meetings, activities, and events via a sign in sheet for the Executive Board and members. 4. Responsible for documenting all club meetings and events in point spreadsheet. 5. Notify Executive Board or members for special meetings/events via phone messages or when necessary. 6. Create and maintain the member database. 7. Create and maintain Executive Board member roster. 8. Responsible for coordinating the Amigo/a system. 9. Responsible for updating the LBSA member application form. 10. Power to create a committee for any special event or project. ARTICLE VI BOARD OF DIRECTORS SECTION 1. CATEGORIES OF BOARD OF DIRECTORS The Board of Directors shall consist of the following elected officers: Director of Alumni Affairs, Director of Special Events, Director of Community Service, Directors of Corporate Relations, Directors of Fundraising, Historian, Directors of Public Relations, Director of Student Affairs, Director of Information Technology, and Director of Academic Affairs. SECTION 2. DUTIES A. DIRECTOR OF ALUMNI AFFAIRS (1) 1. Keep an updated database of Alumni.
7 2. Update the alumni with club news and activities. 3. Organize at least one (1) Alumni event per quarter. 4. Plan to have at least one (1) Alumni speaker per quarter. 5. Obtain internship and employment information for club members from Alumni. 6. Responsible for obtaining funds for the Alumni Scholarship if applicable. B. DIRECTOR OF SPECIAL EVENTS (1) 1. Responsible for organizing an Etiquette Dinner. 2. Responsible for organizing the End of the Year Banquet. 3. Responsible for organizing any other banquets that may be required throughout the year. C. DIRECTOR OF COMMUNITY SERVICE (1) 1. Responsible for keeping LBSA active in the community. 2. Organize at least one (1) community service event in the city of Pomona. 3. Organize at least one (1) community service event per quarter. D. DIRECTOR OF CORPORATE RELATIONS (2) 1. Organize activities that will benefit the membership on a professional and educational basis. 2. Contact guest speakers, arrange company tours, and arrange workshops and seminars. 3. Update the membership on employment and internship opportunities and any other activities that meet the purpose of this position. 4. Actively pursue any sponsorship that will benefit the organization as a whole. E. DIRECTOR OF FUNDRAISING (2) 1. Organize activities that will raise funds for the benefit of the organization. 2. Plan food sales; merchandise sales, and any other sales that meet the purpose of this position. F. HISTORIAN (1) 1. Responsible for keeping a record of photographs from all events and activities. 2. Responsible for keeping an updated scrapbook. 3. Responsible for keeping the organization s glass case updated. 4. Responsible for creating and presenting slide shows at the end or beginning of each quarter. 5. Upload pictures to the LBSA website of all events. G. DIRECTOR OF PUBLIC RELATIONS (2) 1. Promote the organization s image. 2. Publicize the organization s planned events and activities. 3. Recruit new members on a continuous basis.
8 4. Inform the University of the Goals and objectives of this organization by preparing and distributing all necessary fliers, posters, banners, newspaper advertisements, and a monthly newsletter. 5. The newsletter will include articles, pictures, a calendar of events, and any other information that will benefit the membership and university as a whole. 6. Responsible for presenting a budget to the Executive Council detailing the projected cost of each newsletter and will attempt to reduce the cost by seeking corporate sponsorship and community support. H. DIRECTOR OF STUDENT AFFAIRS (1) 1. Develop the social and personal attributes of the membership by planning activities with both on-campus and off-campus clubs and organizations on a social basis. 2. Organize at least one (1) social event per month. 3. Responsible for planning at least one (1) Amigo/a event per quarter. I. DIRECTOR OF INFORMATION TECHNOLOGY (2) 1. Responsible for keeping an updated website. 2. Responsible for providing the Executive Administrator with any membership applications received online. 3. Responsible for reporting any comments, suggestions, or questions that anyone may have posted to the website to the Executive Board. 4. Responsible for reporting these comments, suggestions, or questions with the approval of the Executive Board or the President if there is a time constraint at hand. 5. Responsible for conducting at least (1) chat session per week. J. DIRECTOR OF ACADEMIC AFFAIRS 1. Obtain internship and scholarship information for club members. 2. Inform members of internship and scholarship opportunities weekly. 3. Organize at least one (1) study night per week. 4. Organize activities that will academically benefit club members. 5. Develop the scholastic and academic attributes of the membership by planning activities with both on-campus and off-campus clubs and organizations on an educational basis. 6. Maintain at least a 2.5 GPA. SECTION 3. SPECIAL COMMITTEES Each Director has the power to create a special committee relative to the duties of their respective position. Each Director shall serve as their committee s chairperson. ARTICLE VII ALUMNI ADVISING BOARD
9 SECTION 1. CATEGORIES OF ALUMNI ADVISING BOARD The alumni advising board will consist of previous LBSA Executive Board members (exceptions can be made to active members by majority vote of the executive board). The advising board will consist of a 1:3 alumni to executive board ratio. SECTION 2. REQUIREMENTS 1. Must be an Alumni Member 2. Must be voted in by the Executive Board SECTION 3. DUTIES 1. Responsible of overseeing the Alumni Scholarship 1. Accepting and viewing applications 2. Verifying the requirements of each applicant 1. One page essay 2. Letter of recommendation 3. Determine the winner 2. Have two official formal meetings each quarter (summer, fall, winter, spring) with the executive board 1. Minutes must be taken for the meeting to be official ARTICLE VIII SENIOR SASH Seniors that will be graduating can be eligible to receive a sash from LBSA. The cost of the sash will be determined by the executive board. SECTION 1. REQUIREMENTS 1. Must hold chartered membership 2. Participate at 3 professional events 3. Participate at 3 community service events 4. Participate at 2 fundraising events 5. Attend 12 general meetings 6. Attend the end of the year banquet SECTION 2. EXCPTIONS 1. If records or the current member can prove he/she was an active member and meet the senior sash requirements for three years, then that individual will qualify for a senior sash of his/her graduating year. ARTICLE IX ELECTIONS SECTION 1. NOMINATIONS A voting member running for office must either be nominated by another voting member or else nominate him/herself. All nominated candidates must have been a member of this organization for at least one (1) quarter prior to elections. All nominated candidates running for the position of President must have been a member of the Executive Board for one (1) year prior to elections. Voting members can be nominated for more than one office but can only accept two of
10 the nominations. Nominations shall take place one week prior to the election. A candidate forum shall take place after the nominations but before the election. SECTION 2. TIME OF ELECTION Elections shall be held during the Spring Quarter no later than the seventh (7 th ) week. SECTION 3. PROCEDURE Officers shall be elected by a majority of the voting club membership. Voting will be by secret ballot. Any absentee ballots must be received prior to Election Day. Ballots shall be counted by the Executive Council, excluding any candidates running for office again, and verified by the LBSA faculty advisor. After the election results having been announced, club members may inspect the ballots. The LBSA faculty advisor shall hold on to the ballots for one week so members may inspect and verify the results under the supervision of the Executive Council. SECTION 4. ASSUMPTION OF OFFICE The officers-elect shall assume their duties during the last general meeting of the Spring Quarter. A transition period shall begin after the elections and shall last until all the officers-elect fully understand their duties. SECTION 5. VACANCIES If (a) the President resigns or is unable or unwilling to keep office, the Vice- President of Internal Affairs shall become the President. The new President shall then appoint a nominee for Interim Vice-President of Internal Affairs. If (b) the President and Vice-President of Internal Affairs resign or are unable or unwilling to keep office, the Vice-President of External Affairs shall become the President. The new President shall then appoint two nominees: the first nominee will be Interim Vice-President of Internal Affairs and the second nominee will be Interim Vice-President of External Affairs. If (c) the President, Vice-President of Internal Affairs, and Vice-President of External Affairs resign or are unable or unwilling to keep office, the Financial Advisor shall become the President. The new President shall then appoint three nominees: the first nominee will be Interim Vice-President of Internal Affairs, the second nominee will be Interim Vice-President of External Affairs, and the third nominee will be Interim Financial Advisor. If (d) the Executive Administrator or Financial Advisor resign or are unable or unwilling to keep office, the President shall appoint a nominee for that vacant office. All nominees for vacant offices must have member status, meet the eligibility requirements of the university, and be approved by a 2/3 vote of the Executive Board before assuming office. ARTICLE X MEETINGS
11 SECTION 1. REGULAR MEETINGS General club meetings will be held once a week at a time, date, and place to be determined by the Executive Board. The President shall call all general meetings. General meetings are held once a week to conduct general business. If the President and the two Vice-Presidents are unable to attend a general meeting, then the meeting becomes informal and those present can act upon no decisions or actions. SECTION 2. SPECIAL MEETINGS A quorum must be present at all special meetings and only the business for which the meeting is called for may be transacted at the meeting. Special meetings must be called at least two (2) days prior to the meeting. The President or Vice- Presidents shall call any special meetings. If the President and the two Vice- Presidents are unable to attend a special meeting, then the meeting becomes informal and those present can act upon no decisions or actions. ARTICLE XI QUORUM For official business, a quorum of 51% of the voting membership will be required at all general meetings. For special meetings, a quorum of 51% will be required from those to which the meeting pertains. ARTICLE XII COMMITTEES SECTION 1. ELIGIBILITY At the time of assuming responsibility for a committee and during tenure in office, a committee chair must meet all the eligibility requirements as stated by the university. SECTION 2. STANDING COMMITTEES All members of this organization may participate in any committee he/she chooses. Standing Committee Chairpersons shall be the respective Executive Board member for which the committee was established. Chairpersons shall conduct the committee meetings and report to the Executive Board on the progress of the committee. Excluding the Executive Council, a Chairperson may be replaced with a 2/3 majority vote of the committee members at a regularly scheduled Executive Board meeting. After removal, the committee members will select a new Chairperson. SECTION 3. SPECIAL COMMITTEES The President appoints committee members. Those appointed to a special committee must choose among themselves one Committee Chairperson who shall report to the President on the progress of the committee. Committee members shall serve until the purpose for which the committee was formed has been accomplished.
12 SECTION 4. REQUIREMENTS All active committees must meet the minimum requirement 1. Meet at least once a month ARTICLE XIII DUES The Financial Advisor shall collect membership dues from all voting members from the beginning to the end of each quarter. The specific amount of dues shall be determined by the Executive Board by the beginning of the academic school year. Dues will not be prorated. ARTICLE XIV ADVISOR SECTION 1. ELIGIBILITY The Latino Business Students Association shall have an advisor over 21 years of age who shall be a full-time member of the faculty, administration, or staff of the California State Polytechnic University, Pomona. The advisor may not be on leave of absence at any time during his/her term of appointment. SECTION 2. SELECTION AND APPOINTMENT After an advisor has been nominated by the organization and approved by his/her Department Head, final approval and actual appointment will be made by the Director, Office of Student Life. If the advisor is the Department Head, then the immediate supervisor would also need to approve before final appointment is made by the Director of Student Life. SECTION 3. DUTIES The advisor s responsibilities include: attendance and participation in as many organizational meetings and activities as is practical, signing all forms related to the scheduling of activities and the disbursement of funds, verifying Executive Board member s GPA requirements at the beginning of every quarter, and the other duties outlined in Office of Student Life s Advisor s Guide. SECTION 4. INTERACTION Any advisor selected by the club membership should interact with faculty and staff on behalf of this organization. SECTION 5. SPECIAL AUTHORITY The advisor has special authority to appoint members to a special election committee if ever the five highest ranked officers simultaneously resign, do not meet the eligibility requirements, or are suspended by the organization. ARTICLE XV AMENDMENT
13 SECTION 1. MEANS OF AMENDMENT The amendment(s) to this constitution shall originate in the Executive Board, be passed by a 2/3 vote of the officers, and then passed by a 2/3 vote of the membership before the amendments takes effect. SECTION 2. APPROVAL All amendments to this Charter shall be filed with Office of Student Life, submitted with the Change of Amendment Form, indicating the date and method of adoption. Revisions shall be incorporated into a fully revised copy of the charter. Any amendment(s) which change(s) the purpose or intent of the organization or substantively modify the Charter s provisions shall be approved by the University before taking effect. SECTION 3. COMPLIANCE This charter shall not conflict with the By-Laws of the Associated Students, Inc., or with the policies and regulations of the California State Polytechnic University, Pomona, the Trustees of the California State University and Colleges, or the State of California. Any stipulations applying to all chartered organizations made by the university shall be considered to be immediately enforceable, whether contained in these Charter Provisions or not.
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