SANOFI Our Charter

Transcription

1 SANOFI Our Charter

2 SANOFI Our Charter

3 EDITORIAL While the reduction of the environmental footprint of our administrative sites energy consumption, greenhouse gases, water and waste is the cornerstone of our charter for administrative buildings, it is not the only ambition. Offering pleasant and efficient working conditions to contribute to the Group employees health and wellbeing, as well as conveying the Group values and ethics and tackling sustainable development challenges in the cities where we are located, here are the objectives of the Charter. Three objectives of excellence are the cornerstones of our Charter for responsible buildings at our administrative properties: Health and wellbeing: Providing employees and stakeholders with healthy and comfortable work spaces Environment: Limiting the environmental footprint of administrative sites Involvement in the city: Incorporating Sanofi s buildings into the sustainable development programs in the cities where we operate Technical booklets accompany the Charter to detail the quality levels that the Group wants to reach for various real estate operations, when taking a new lease, renewing a lease, renewing existing spaces or operating an existing building. We have chosen to gradually implement the Charter worldwide on our administrative buildings stock in order to reach our objectives by 2020, taking account of each country characteristics. But our work is only beginning: we will make this charter evolve altogether in order to take into account your feedback. We are thankful for your active participation. Florence Péronnau Vice-President, Corporate Real Estate 3 summary

4 Summary charter CoNTEXT...p5 3 EXCELLENCE OBJECTIVES...p8 HEALTH AND COMFORT...p9 ENVIRONMENT...p10 INVOLVMENT IN THE CITY...p11 3 OBJECTIVES, 21 COMMITMENTS...p12 A Charter applicable to existing and future administrative buildings...p13 MOBILIZING...p15 IMPROVING...p16 RECOGNITION...p17 Measuring PERFORMANCE...p18 WORKPLACE Notre SANOFI 4 summary

5 charter CoNTEXT WORKPLACE Notre SANOFI 5 summary

6 Charter Context 3 EXCELLENCE OBJECTIVES A Charter applicable to existing and future administrative buildings Measuring PERFORMANCE Sanofi, a global care-oriented Corporate focused on employees and partners needs Through the definition and the implementation of the Sustainable Building Charter, the Sanofi Group wants to promote efficient working conditions and a pleasant working environment, in order to take part in our employees health and wellbeing. This approach, which conveys the values and ethics of the Group, answers to the sustainable development stakes and aims at attracting the brightest worldwide in the long term. Finally, the Sustainable Building Ambition helps to contribute to the human community and the planet resilience as much as possible. A Charter which is applicable to all of the Group s administrative buildings The Sanofi Group, operating in nearly 100 countries, makes up a community of more than 110,000 employees who are in contact with patients, researchers, public and private partners, health authorities, NGOs, and so on. We have administrative sites in all of the countries where the Group is present. More than a quarter of Sanofi employees work at these facilities, which cover administrative support, commercial activities, and conference centers among other. The Group s sites are important conveyors of our image and our values of innovation, ethics, appreciation for our employees, and respect for the environment. Decisions related to real estate are in line with Sanofi s CSR policy and contribute to reaching our objectives in the areas of Ethics ( Human Rights in the Supply Chain ), the Planet ( Energy and Carbon Footprint, Water Management ) and People ( Health and Safety in the Workplace, Diversity ). 6 summary

7 Charter Context 3 EXCELLENCE OBJECTIVES A Charter applicable to existing and future administrative buildings Measuring PERFORMANCE Three objectives of excellence are the cornerstones of our Charter for responsible buildings at our administrative properties: Health and wellbeing: Providing employees and stakeholders with healthy and comfortable work spaces Environment: Limiting the environmental footprint of administrative sites Involvement in the city: Incorporating Sanofi s buildings into the sustainable development programs in the cities where we operate This document constitutes the main body of the Charter, which seeks to support all those involved in Sanofi property management in the implementation of 21 commitments. Six technical booklets accompany the Charter, setting out the challenges, objectives, and processes for implementing it. Each situation depends on the type of property management conducted by Sanofi s internal teams in central positions, the local contacts, partners, real-estate consultants, property managers, and technical management providers at our buildings : For the construction or major renovation of a building under a new lease (technical booklet no. 1) When taking out a new lease on a building already built (technical booklet no. 2) When renewing an existing lease (technical booklet no. 3) For minor renovation of existing fit-out under a current lease (technical booklet no. 4) When operating and using a building (technical booklet no. 5) When implementing the Charter within the Master Planning processes (technical booklet no. 6) 7 summary

8 21 WORKPLACE Notre SANOFI EXCELLENCE OBJECTIVES: 3HEALTH AND COMFORT ENVIRONMENT INVOLVMENT IN THE CITY COMMITMENTS for RESPONSIBLE ADMINISTRATIVE SITES in the WORLD 8 summary

9 Charter Context 3 EXCELLENCE OBJECTIVES A Charter applicable to existing and future administrative buildings Measuring PERFORMANCE HEALTH AND COMFORT Providing a healthy and comfortable work setting for our employees and stakeholders Sanofi believes that the features of our buildings can play an important role in the health, comfort, and well-being of their occupants. Actions favoring healthy and comfortable work spaces are therefore a major focus of this Charter. They will be systematically sought and implemented in an optimal way according to the specificities of each project. The Charter sets out the following 11 commitments for health and comfort in Sanofi s administrative buildings: 1 Giving every workstation access to natural light, outdoor views, and high-quality artificial lighting 2 Providing good physiological conditions, e.g. hygrothermal comfort and acoustic environment 3 Putting in place the conditions for healthy air in the buildings 4 Providing access to high-quality drinking water in the buildings 5 Seeking out products and equipment with the best qualities in terms of health and comfort 6 Taking into account the best practices in terms of ergonomics and relying on the Group s ergonomic policy 7 Ensuring accessibility for people with all kinds of disabilities 8 Setting up pesticide-free management of green spaces and minimizing the presence of allergenic plants 9 Offering healthy and varied food service options 10 Offering employees services focused on health and well-being 11 Providing spaces for socializing and having fun inside and outside the buildings 9 summary

10 Charter Context 3 EXCELLENCE OBJECTIVES A Charter applicable to existing and future administrative buildings Measuring PERFORMANCE ENVIRONMENT Reducing the environmental footprint of our administrative sites In general, the real-estate sector is the area of activities with the largest environmental footprint in terms of energy consumption, greenhouse gas emissions, water use, and waste production. Our Charter reflects Sanofi s aim of helping to reduce the environmental footprint at our administrative buildings by means of 5 commitments: 12 Decreasing energy consumption and greenhouse gas emissions at all of the Group s administrative properties 13 Favoring energies with the lowest environmental impact 14 Controlling water consumption at each site 15 Diminishing impacts related to waste production through solutions such as at-source waste reduction and the recovery of materials 16 Minimizing the impacts of land use when selecting sites for administrative facilities 10 summary

11 Charter Context 3 EXCELLENCE OBJECTIVES A Charter applicable to existing and future administrative buildings Measuring PERFORMANCE INVOLVEMENT IN THE CITY Integrating our buildings within the sustainable development programs in the cities where we operate As part of our CSR program, the Sanofi Group wishes to participate actively in the sustainable development programs in the cities where we operate. In particular, we seek to contribute to the continuous improvement of sustainable urban practices. Our aim will be pursued through the following 5 commitments: 17 Promoting and encouraging the use of public transit and other environmentally friendly means of transportation for commutes to and from the Group s facilities 18 Developing well-balanced open-minded relations and engaging exchange with the local environment, in particular with the neighborhood 19 Having each site participate, in keeping with the Group s strategy, in the sustainable development and CSR action plans of local governments 20 Fostering and supporting biodiversity by applying Sanofi s 10 Best Practices at our sites 21 Facilitating access to art and encouraging artistic initiatives at the Group s facilities 11 summary

12 Charter Context 3 EXCELLENCE OBJECTIVES A Charter applicable to existing and future administrative buildings Measuring PERFORMANCE 3 OBJECTIVES, 21 COMMITMENTS HEALTH AND COMFORT Providing a healthy and comfortable work setting for our employees and stakeholders 1 Giving every workstation access to natural light, outdoor views, and high-quality artificial lighting 2 Providing good physiological conditions, e.g. hygrothermal comfort and acoustic environment 3 Putting in place the conditions for healthy air in the buildings 4 Providing access to high-quality drinking water in the buildings 5 Seeking out products and equipment with the best qualities in terms of health and comfort ENVIRONMENT Reducing the environmental footprint of our tertiary sites 12 Decreasing energy consumption and greenhouse gas emissions at all of the Group s tertiary properties 13 Favoring energies with the lowest environmental impact 14 Controlling water consumption at each site 15 Diminishing impacts related to waste production through solutions such as at-source waste reduction and the recovery of materials 16 Minimizing the impacts of land use when selecting sites for tertiary facilities 6 Taking into account the best practices in terms of ergonomics and relying on the Group s ergonomic policy 7 Ensuring accessibility for people with all kinds of disabilities 8 Setting up pesticide-free management of green spaces and minimizing the presence of allergenic plants 9 Offering healthy and varied food service options 10 Offering employees services focused on health and well-being 11 Providing spaces for socializing and having fun inside and outside the buildings INVOLVEMENT IN THE CITY Integrating our buildings within the sustainable development programs in the cities where we operate 17 Promoting and encouraging the use of public transit and other environmentally friendly means of transportation for commutes to and from the Group s facilities 18 Developing well-balanced open-minded relations and engaging exchange with the local environment, in particular with the neighborhood 19 Having each site participate, in keeping with the Group s strategy, in the sustainable development and CSR action plans of local governments 20 Fostering and supporting biodiversity by applying Sanofi s 10 Best Practices at our sites 21 Facilitating access to art and encouraging artistic initiatives at the Group s facilities 12 summary

13 A Charter applicable to existing and future administrative buildings WORKPLACE Notre SANO 13 summary

14 SustainableBuilding@Sanofi Charter Context 3 EXCELLENCE OBJECTIVES A Charter applicable to existing and future administrative buildings Measuring PERFORMANCE The scope of the Charter encompasses all of the Group s administrative buildings throughout the world. The technical booklets associated with the Charter are an itemization of the Charter s 21 commitments in the form of operational actions that depend on the real-estate situations encountered by Sanofi s internal and external teams: construction or major renovation of a building under a new lease 1 taking out a new lease on a building already built renewing an existing lease 2 3 minor renovation of existing fit-out under current lease 4 operating and using a building 5 implementing the Charter within the Master Planning processes 6 In addition, to take into account the variety of regulatory contexts and encountered practices, our Charter and its technical booklets have been designed to enable different approaches that still respect the following principles: Respecting the regulations of the country where a site is located Seeking higher levels than regulations require for Sanofi s priority commitments, in particular as regards comfort and health Use the specifications of internationally recognized environmental building certifications Have common objectives and performance levels across the whole Group 14 summary

15 Charter Context 3 EXCELLENCE OBJECTIVES A Charter applicable to existing and future administrative buildings Measuring PERFORMANCE MOBILIZING Each of these specific situations mobilizes various players at Sanofi and its partners. The implementation of the Charter therefore requires identifying the organizations and people who will be involved at different stages of an operation so that they can be kept informed of the commitments that it contains. Lessor Lessee Real Estate Corporate Brokers 2 Lessor Lessee Real Estate Corporate Brokers Prime contractor Project ownership assistance 1 Users 5 Lessor 5 Lessee Real Estate Corporate Facility Managers Stakeholders CONSTRUCTION OR MAJOR RENOVATION OF A BUILDING UNDER A NEW LEASE TAKING OUT A NEW LEASE ON A BUILDING ALREADY BUILT RENEWING AN EXISTING LEASE MINOR RENOVATION OF EXISTING FIT-OUT UNDER CURRENT LEASE OPERATING AND USING A BUILDING Lessor Lessee Real Estate Corporate Brokers 3 4 Lessor Lessee Project team Prime contractor Project ownership assistance IMPLEMENTING THE CHARTER WITHIN 6 THE MASTER PLANNING PROCESSES 15 summary

16 Charter Context 3 EXCELLENCE OBJECTIVES A Charter applicable to existing and future administrative buildings Measuring PERFORMANCE IMPROVING Our Charter is gradually implemented over a 5-year period. Since each situation in the various regions and countries is specific in terms of local regulations, practices, and rental markets, the Charter therefore is flexible and adaptable in its implementation. The technical booklets help taking the characteristics of each situation into account. Hence, requirements levels are increasing from operating and using a building (technical booklet no. 5) to construction or renovation of a building under a new lease (technical booklet no. 1). Compliance to the credits is getting more and more compulsory through the years to aim at improving. Moreover, Sanofi Group wants to comply with important prerequisites during the first year. For other actions, every project and every site can chose the actions they want to focus on. Technical booklet no. 1 (46 actions): construction or major renovation of a building under a new lease % % % % % Technical booklet no. 2 (40 actions): taking out a new lease on a building already built % 70 % 80 % 87 % 93 % Technical booklet no. 3 (36 actions): renewing an existing lease % % % % % Technical booklet no. 4 (27 actions): minor renovation of existing fit-out under current lease % % % % % Technical booklet no. 5 (46 actions): operating and using a building % % % % % summary

17 Charter Context 3 EXCELLENCE OBJECTIVES A Charter applicable to existing and future administrative buildings Measuring PERFORMANCE RECOGNITION The SustainableBuilding@Sanofi Charter is based on standards that are internationally recognized through environmental certifications. There are three levels of commitment depending on the situation encountered: Respect for prerequisites in all situations Implementation of an improvement process over a 5-year period Obtaining environmental certification: mandatory in the case of newly constructed turnkey buildings, desired for new leases, recommended in other situations, relying on the main environmental rating systems 17 summary

18 Measuring performance WORKPLACE Notre SANOFI 18 summary

19 Charter Context 3 EXCELLENCE OBJECTIVES A Charter applicable to existing and future administrative buildings Measuring PERFORMANCE The goal of the Charter is to improve the performance of all of the Group s administrative buildings as regards each of the three excellence objectives: Health and Comfort, Environment, Involvement in the City. To this end, a series of indicators has been selected: In the area of comfort and health: In the area of the environment: In the area of involvement in the city: For the general management of the Charter Indoor Air quality Potable Water quality Employees satisfaction rates, measured during Comfort and Health surveys Rate of employees absenteeism (sick days) at each site Greenhouse gas emissions at all of our properties Total final energy consumption Water consumption Waste production Waste material recovery Percentage of employees using public transit and other environmentally friendly means of transportation Number of sustainable development projects developed with local governments Number of sites respecting the 10 Best Practices to Enhance Biodiversity at Sanofi Sites Percentage of actions completed at each site and for each project* Number of certified m² in all of the administrative properties, and the number of employees working at certified sites, with the following details: > pending third-party certification > m² of sites under a new construction scheme > m² of sites certified under an operation & maintenance scheme On the basis of this set of indicators, measuring and performance monitoring tools are available to enable the Charter management * New build, major renovation or fit-out works 19 summary

20 Corporate Contributions for the Charter: Corporate Social Responsibility Health Safety and Environment Strategy Facility Management France Facility Management Purchasing Global Infrastructure Services Astrance Produced by the Corporate Real Estate version summary

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