Kaipātiki Local Board OPEN AGENDA

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1 I hereby give notice that an ordinary meeting of the will be held on: Date: Time: Meeting Room: Venue: Wednesday, 9.00am Office 90 Bentley Avenue Glenfield OPEN AGENDA MEMBERSHIP Chairperson Deputy Chairperson Members Kay McIntyre, QSM Ann Hartley, JP Dr Grant Gillon John Gillon Danielle Grant Richard Hills Lorene Pigg Lindsay Waugh (Quorum 4 members) Blair Doherty Kaipatiki Local Board Democracy Advisor 6 July 2016 Contact Telephone: (09) [email protected] Website: Note: The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted. Should Members require further information relating to any reports, please contact the relevant manager, Chairperson or Deputy Chairperson.

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3 Members Kay McIntyre QSM Chairperson Ph DDI Mobile Portfolios: Finance lead Planning, policy and governance lead Built environment, streetscapes and urban design associate Danielle Grant Local Board Member Mob Office Home Portfolios: Arts, culture and events lead Economic development lead Natural environment associate John Gillon Local Board Member Mob Office Home Portfolios: Libraries lead Parks and playgrounds (passive) lead Civil defence and emergency management associate Lorene Pigg Local Board Member Mob Office Portfolios: Civil defence and emergency management lead Finance associate Regulatory, bylaws and compliance associate Sport, recreation services and parks (active) associate Ann Hartley JP Deputy Chairperson Mob Office Home Portfolios: Community Development and Facilities lead Sport, recreation services and parks (active) lead Regulatory, bylaws and compliance lead Parks and playgrounds (passive) associate Planning, policy and governance associate Grant Gillon MPP, PhD Local Board Member Mob Office Portfolios: Natural environment lead Libraries associate Lindsay Waugh Local Board Member Mob Office Home Portfolios: Built environment, streetscapes and urban design lead Arts, culture and events associate Transport and infrastructure associate Richard Hills Local Board Member Mob Office Portfolios: Transport and infrastructure lead Community Development and Facilities associate Economic development associate

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5 ITEM TABLE OF CONTENTS PAGE 1 Welcome 7 2 Apologies 7 3 Declaration of Interest 7 4 Confirmation of Minutes 7 5 Leave of Absence 7 6 Acknowledgements 7 7 Petitions 8 8 Deputations 8 9 Public Forum 8 10 Extraordinary Business 8 11 Notices of Motion 9 12 Open Unconfirmed Meeting Minutes Kaipatiki Local Board, Wednesday 8 June 2016 and Wednesday 22 June Kaipatiki Local Board Arts, Community and Events Work Programme 2016/ Approval of proposed 2016/2017 local environment and development work programme Kaipatiki Economic Development Budget and Work Plan Grant of new community lease to North Shore Women's Centre at the Mayfield Centre, 5 Mayfield Road, Glenfield Road Name Approval Report for jointly accessed shared Driveway/Right of Way at 90A Onewa Road, Northcote Point Health, Safety and Well-being May 2016 Update Housing for Older People Partnering Proposal Draft 2016 Elected Members Expenses Policy Auckland Transport Monthly Update - July Kaipatiki Community Facilities Trust Quarterly Report Local Board Services Monthly Report Governing Body and Independent Maori Statutory Board Members' Update Members' Reports Workshop Records - Workshops - Wednesday, 15 June 2016 and Wednesday, 22 June Record of Portfolio Briefings held in June Consideration of Extraordinary Items Page 5

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7 1 Welcome 2 Apologies At the close of the agenda no apologies had been received. 3 Declaration of Interest Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have. The Auckland Council Code of Conduct for Elected Members (the Code) requires elected members to fully acquaint themselves with, and strictly adhere to, the provisions of Auckland Council s Conflicts of Interest Policy. The policy covers two classes of conflict of interest: i) A financial conflict of interest, which is one where a decision or act of the local board could reasonably give rise to an expectation of financial gain or loss to an elected member; and ii) A non-financial conflict interest, which does not have a direct personal financial component. It may arise, for example, from a personal relationship, or involvement with a non-profit organisation, or from conduct that indicates prejudice or predetermination. The Office of the Auditor General has produced guidelines to help elected members understand the requirements of the Local Authority (Member s Interest) Act The guidelines discuss both types of conflicts in more detail, and provide elected members with practical examples and advice around when they may (or may not) have a conflict of interest. Copies of both the Auckland Council Code of Conduct for Elected Members and the Office of the Auditor General guidelines are available for inspection by members upon request. Any questions relating to the Code or the guidelines may be directed to the Relationship Manager in the first instance. 4 Confirmation of Minutes That the : a) confirm the ordinary minutes of its meeting, held on Wednesday, 8 June 2016 and the extraordinary minutes of its meeting, held on Wednesday, 22 June 2016, as a true and correct record. 5 Leave of Absence At the close of the agenda no requests for leave of absence had been received. 6 Acknowledgements At the close of the agenda no requests for acknowledgements had been received. Page 7

8 7 Petitions At the close of the agenda no requests to present petitions had been received. 8 Deputations Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting. At the close of the agenda no requests for deputations had been received. 9 Public Forum A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members. At the close of the agenda no requests for public forum had been received. 10 Extraordinary Business Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states: An item that is not on the agenda for a meeting may be dealt with at that meeting if- (a) (b) The local authority by resolution so decides; and The presiding member explains at the meeting, at a time when it is open to the public,- (i) (ii) The reason why the item is not on the agenda; and The reason why the discussion of the item cannot be delayed until a subsequent meeting. Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states: Where an item is not on the agenda for a meeting,- (a) That item may be discussed at that meeting if- (i) (ii) That item is a minor matter relating to the general business of the local authority; and the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but (b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion. Page 8

9 11 Notices of Motion At the close of the agenda no requests for notices of motion had been received. Page 9

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11 Item 12 Open Unconfirmed Meeting Minutes Kaipatiki Local Board, Wednesday 8 June 2016 and Wednesday 22 June 2016 File No.: CP2016/00017 Purpose The open unconfirmed minutes of the Kaipatiki Local Board meeting held on Wednesday, 8 June 2016 and the open unconfirmed minutes of the Kaipatiki Local Board Extraordinary meeting held on Wednesday, 22 June 2016 are attached at item 12 of the Agenda for the information of the board only. Recommendation/s That the : a) note that the open unconfirmed minutes of the meeting held on Wednesday 8 June 2016 and the open unconfirmed minutes of the Kaipatiki Local Board Extraordinary meeting held on Wednesday, 22 June 2016 are attached at item 12 of the agenda for the information of the board only, and will be confirmed under item 4 of the agenda. Attachments No. Title Page A B Open unconfirmed minutes - Kaipatiki Local Board meeting held Wednesday, 8 June 2016 (Under Separate Cover) Open unconfirmed minutes - Kaipatiki Local Board Extraordinary meeting held Wednesday, 22 June 2016 (Under Separate Cover) Signatories Authors Blair Doherty - Kaipatiki Local Board Democracy Advisor Authorisers Eric Perry - Relationship Manager Open Unconfirmed Meeting Minutes Kaipatiki Local Board, Wednesday 8 June 2016 and Wednesday 22 June 2016 Page 11

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13 Item 13 Kaipatiki Local Board Arts, Community and Events Work Programme 2016/2017 File No.: CP2016/11469 Purpose 1. This report presents the Arts, Community and Events (ACE) 2016/2017 Kaipātiki Local Board work programme for approval. Executive summary 2. This report provides information to support local boards to make decisions required to approve the ACE 2016/2017 work programme. 3. The proposed ACE work programme aims to provide a defined work programme for the 2016/2017 financial year. The work programme covers the following areas: Community Empowerment; Arts and Culture; Events; and Community Places. 4. The ACE work programme for the aligns with the following Plan priorities: community facilities, assets and services that are high quality, well managed and meet our communities needs; proud, positive communities that embrace the diversity of Kaipātiki; and vibrant, town and village centres and a thriving local economy. 5. Local boards are being requested to approve the ACE work programme for FY 2016/ Also presented for local board approval is: a funding request of $243,000 from the board s locally driven initiatives (LDI) operational budget to deliver a range of neighbourhood based, community wide, programmes, events and activities and initiatives including youth programmes and jobs for youth; and the 2016/2017 funding agreement with Northart Society Incorporated, to the value of $82,425, from its asset based services (ABS) operational budget. Recommendation/s That the : a) approve the 2016/2017 Arts, Community and Events work programme presented as Attachment A to the agenda report. b) approve funding of $243,000 from its locally driven initiatives operational budget to deliver a range of neighbourhood based, community wide, programmes, events and activities and initiatives including youth programmes and jobs for youth. c) approve the 2016/2017 funding agreement with Northart Society Incorporated from its asset based services operational budget, to the value of $82,425 (uninfated) Kaipatiki Local Board Arts, Community and Events Work Programme 2016/2017 Page 13

14 Item 13 Comments 7. The ACE work programme for 2016/2017 has been developed using a co-ordinated departmental approach. The programme reflects the community empowerment approach through a number of cross-unit and cross-departmental activities. Over time, the principles of community empowerment will drive the ACE work programme. Future work programmes will demonstrate a more joined-up departmental approach. Each ACE unit has aligned their projects and initiatives to the Auckland Plan directives and the plan The ACE work programme aligns to the following Plan priorities: community facilities, assets and services that are high quality, well managed and meet our communities needs; by providing funding for a number of community-led centres and houses in the local board area; proud, positive communities that embrace the diversity of Kaipātiki; through the delivery of numerous events and initiatives targeted at a broad cross section of the community; and vibrant, town and village centres and a thriving local economy; by delivering business seminars and clinics for businesses owned by migrants in the Northcote town centre. 9. The ACE work programme 2016/2017 for the includes the following areas of activity: Community Empowerment: These projects and programmes aim to deliver a range of social outcomes for local residents. This includes the implementation of intergenerational programmes to encourage community involvement for all ages, supporting youth to have input on local issues that affect them and funding the Kaipatiki Community Facilities Trust (KCFT) to deliver a range of local events and activities. Arts and Culture: This includes funding the Northart Society Incorporated to deliver arts and culture facilities management. Events: This work programme includes a range of community events such as Christmas parades, the Community Volunteer Awards and Urbanesia. Community Places: This includes the support to community-led community centres such as Highbury House and Bayview Community Centre, as well as developing an operational plan for the Marlborough Youth Facility. 10. The work programme includes scoped initiatives that align with local board priorities, as well as budget allocation and established timelines. 11. The local board considered the draft work programme at a workshop with ACE staff on 25 May Staff incorporated the local board s feedback into the work programme. 12. The Community Empowerment Unit (CEU) is operationalising the Empowered Communities Approach, a new way of working. Community empowerment means communities having a sense of control over what happens at a local level and council fostering the conditions that support this. For 2016/2017 the unit is focused on delivery within four key areas: initiatives that are joined up and delivered with other departments of council and the CCOs and that support local board plans; capacity building programmes and projects for the community and voluntary sector and residents; initiatives designed to enhance participation and engagement in council decision making; and Kaipatiki Local Board Arts, Community and Events Work Programme 2016/2017 Page 14

15 Item 13 collaborative Auckland-wide initiatives that respond to complex issues where the advantage of council s size will have a significant impact on outcomes. 13. The Empowered Communities Approach is demonstrated by the Community Empowerment Unit s governance and professional training initiative. The unit will build community capacity by developing training on governance and operational requirements for managers and trustees of community houses and organisations. 14. Local boards are requested to approve the ACE work programme for 2016/2017. ACE staff will continue to work with relevant portfolio holders and the local board to ensure these projects are delivered and evaluated. Other items for approval 15. This report also requests that the local board approve: a funding request of $243,000 from the board s locally driven initiatives (LDI) operational budget to deliver a range of neighbourhood based, community wide, programmes, events and activities and initiatives including youth programmes and jobs for youth; and the 2016/2017 funding agreement with Northart Society Incorporated, to the value of $82,425 from its asset based services (ABS) operational budget. Consideration Local board views and implications 16. The draft 2016/2017 work programme was considered by the local board at a workshop on 25 May Feedback from the local board was considered and incorporated into the local board work programme (refer Attachment A). Māori impact statement 17. Improving Māori outcomes is a priority for the region. One of the Auckland Plan targets is to increase targeted support to Māori community development projects. A key objective of ACE is to deepen and integrate relationships with mana whenua, mataawaka and marae, in our everyday work. 18. ACE is committed to supporting strong Māori communities through engagement and capacity building. The and Māori have aspirations to build a marae in Beach Haven to enable Māori wellbeing in the area. The Community Empowerment Unit is playing a key role in the community engagement and the coordination across council that is required for this project. Implementation 19. Once the work programme is approved, ACE staff will monitor and evaluate progress throughout 2016/2017. Staff will continue to meet with portfolio holders to provide updates on the work programme and ensure it is progressed in a timely way. The ACE work programme will be implemented within the Annual Plan 2016/2017 budget and updates on progress will be available at the end of each quarter. Attachments No. Title Page A Kaipatiki Local Board Arts, Community and Events Work Programme 2016/ Kaipatiki Local Board Arts, Community and Events Work Programme 2016/2017 Page 15

16 Item 13 Signatories Authors Authorisers Graham Bodman - General Manager Arts, Community and Events Eric Perry - Relationship Manager Kaipatiki Local Board Arts, Community and Events Work Programme 2016/2017 Page 16

17 Attachment A Item 13 Kaipatiki Local Board Arts, Community and Events Work Programme 2016/2017 Page 17

23 Item 14 Approval of proposed 2016/2017 local environment and development work programme File No.: CP2016/12442 Purpose 1. To approve the proposed 2016/2017 local environment work programme ($73,000 from the board s locally driven initiatives (LDI) budget), and local development work programmes ($2,370,000 from the board s asset based services (ABS) budget) for the Kaipatiki Local Board. Executive summary 2. The Kaipatiki Local Board has identified an aspiration in their Local Board Plan to achieve green open spaces and environments that enable active and healthy lifestyles and protect our natural heritage. 3. To give effect to this aspiration, the board has committed $73,000 in total to local environmental projects in their locally driven initiatives (LDI) budget for 2016/2017. This funding includes: $45,000 for Kaipatiki Project environmental programmes; $8,000 for North West Wildlink; $12,000 for Environmental response fund; and $8,000 as a non-contestable grant to the Kaipatiki Community Facilities Trust (KCFT). 4. The local board has $2,370,000 in its asset based services (ABS) budget for two projects in the Birkenhead area. 5. To deliver on these budgets, a proposed work programme has been prepared and discussed at a workshop with the board on 25 May This report recommends that the board approve the local environment and development work programme and associated budgets for 2016/2017. Recommendations That the : a) approve the allocation of $2,443,000 for environment and development projects to be delivered by the Infrastructure and Environmental Services directorate in the 2016/2017 financial year as detailed in the agenda report and summarised in the table below Project Budget Kaipatiki Project environmental programmes $45,000 (Locally Driven Initiatives) North West Wildlink Assistance Programme Pest Free Kaipatiki Environmental response fund Eco neighbourhoods project Non contestable grant to Kaipatiki Community Facilities Trust for waste minimisation projects (to be included in the Kaipatiki Community Facilities Trust $8,000 (Locally Driven Initiatives) $12,000 (Locally Driven Initiatives) $8,000 (Locally Driven Initiatives) Approval of proposed 2016/2017 local environment and development work programme Page 23

24 Item 14 funding agreement administered by the Arts, Community and Events department) Birkenhead Main Street Upgrade $1,400,000 (Asset Based Services) Kaimataara o Wai Manawa (The Lookout of Wai Manawa), Birkenhead Avenue, Birkenhead Total budget $2,443,000 $970,000 (Asset Based Services) b) note that any changes to the local environment and development work programme will be brought back to the board for decision-making. Comments 7. To deliver local board plan outcomes of green open spaces and environments that enable active and healthy lifestyles and protect our natural heritage, the board has allocated $73,000 of its locally driven initiatives (LDI) budget to support the delivery of a local environment work programme. This board also has $2,370,000 of asset based services budget (ABS) available to support two projects to improve the Birkenhead area. 8. Staff met with the board at a workshop on 25 May 2016 to discuss the options for allocation of the local environment and development budgets, and to develop a work programme for the 2016/2017 financial year. Based on these discussions, it is proposed that five projects be delivered by the Infrastructure and Environmental Services directorate (I&ES) as part of the board s environment and development work programme in 2016/ The proposed non-contestable grant to the Kaipatiki Community Facilities Trust (KCFT) will be incorporated into the KCFT funding agreement administered by the Arts, Community and Events department (ACE). 10. A brief description of each of these projects is provided below. Kaipatiki Project environmental programmes ($45,000 LDI) 11. This budget is provided by the local board for operational funding for the Kaipatiki Project Environment Centre and delivery of environment volunteer programmes and courses. It is recommended the local board fund the Kaipatiki Project in the 2016/2017 financial year. 12. The programme and events delivered by the Kaipatiki Project Environment Centre provide opportunities for the Kaipatiki community to gain the skills, knowledge and resources to make positive behaviour changes for sustainable living, and encourage the community to actively engage in environmental stewardship activities. 13. Deliverables for the 2016/17 financial year include the Kaipatiki Project Environment Centre: being open to the public for at least 30 hours per week, for 48 weeks of the year providing up-to-date advice, information and support via phone, , website and visits to the centre; providing twice weekly volunteer opportunities for 48 weeks of the year for people to connect and contribute to environmental outcomes in the local board area; contributing at least 1,500 volunteer and staff hours to ecological restoration work within the local board area; and delivering at least 120 hours of courses from the environment centre with a focus on restoration of the environment and sustainability. 14. Funding for environment and sustainability-related events and ecological restoration initiatives in Kaipatiki Local Board area will be leveraged from external funders. The Kaipatiki Approval of proposed 2016/2017 local environment and development work programme Page 24

25 Item 14 Project also advocates for and delivers regional environment and sustainability events and programmes locally. The Kaipatiki Project is regularly represented at Kaipatiki Restoration Network meetings and plays a leadership role in the Pest-Free Kaipatiki initiative. North West Wildlink Assistance Programme Pest Free Kaipatiki ($8,000 LDI) 15. This project will connect and resource the community to undertake animal and plant pest control programmes on private properties within the Kaipatiki Local Board area to restore and increase biodiversity. 16. The programme will deliver: increased effective and co-ordinated pest control on private land; linked habitat and communities, buffers to protect bush reserve networks and increase native bird habitat; support for community groups to lead and undertake restoration action; and community engaged and partnering with council to protect biodiversity; 17. Expected deliverables for the 2016/17 financial year will be measured by the area of land supported, number of people and groups supported and the amount of materials and services supplied. Environmental response fund eco-neighbourhoods project ($12,000 LDI) 18. This project will establish eco-neighbourhood groups to connect residents and support them to live more sustainably. This involves developing groups of six or more individuals from different households, preferably living within five to 10 minutes walking distance from one another. 19. Once established, groups are facilitated and coordinated by a contracted project manager, and will be provided options from a suite of practical activities and devices that they can undertake to increase sustainable practices at a subsidised rate. Examples include installing rain water tanks, starting a compost bin, installing energy saving devices, planting fruit trees, or establishing a bulk purchasing group for low carbon products and technology. The project manager will organise meetings and visits, and capture information in order to monitor, evaluate and report progress. It should be noted that this project is not fully scoped at this stage and may be subject to further refinement. 20. It is recommended the local board fund this project in the 2016/2017 financial year from the board s environment response fund. Non-contestable grant to Kaipatiki Community Facilities Trust (KCFT) to be included in the KCFT funding agreement ($8,000) 21. At its workshop 25 May 2016 the local board signalled their intention to grant a further $8,000 to Kaipatiki Community Facilities Trust (KCFT) for zero waste initiatives. Staff have not scoped projects for this funding; however they are available to provide technical support to the trust. 22. The grant fund will be covered by the KCFT funding agreement administered by the Arts, Community and Events (ACE) department. As a result this funding does not appear in the I&ES work programme attached to this report. Birkenhead Main Street Upgrade ($1,400,000 ABS) 23. This project is an upgrade of Highbury Corner and consists of the design and construction of the Highbury Corner roundabout at the intersection of Birkenhead Avenue, Mokoia Road and Hinemoa Street. 24. The project will deliver direct benefits for town centre users through improved overall amenity, safety, accessibility, connectivity and ease of movement within the streetscape environment. Approval of proposed 2016/2017 local environment and development work programme Page 25

26 Item Key milestones for this project are the completion of consultation by July 2016, detailed design completed by October 2016, consents lodged by November 2016, construction commencing February 2017 and project completion in May A budget of $1,400,000 is available in the 2016/2017 financial year for this project. Kaimataara o Wai Manawa, Birkenhead Avenue, Birkenhead ($970,000 ABS) 27. This project involves the construction of an accessible public open space deck and café overlooking Le Roys Bush. It will future proof a physical connection with the bush and integrate and connect Le Roys Bush with Birkenhead Avenue. 28. Engagement to date has included a public information campaign, targeted engagement with key stakeholders, partnering with mana whenua and ongoing promotion through Our Auckland, newsletters and stakeholder liaison. 29. It is expected that completion of the base build construction will be in July A budget of $970,000 is available in the 2016/2017 financial year for this project Consideration Local board views and implications 31. The projects noted above align with the local board outcomes of green open spaces and environments that enable active and healthy lifestyles and protect our natural heritage and vibrant town and village centres and a thriving local economy as noted in the Kaipatiki Local Board Plan. 32. As detailed above this draft environment and development work programme was discussed with the board at a workshop on 25 May Feedback has been incorporated into the recommendations in this report. Māori impact statement 33. This report provides information for environment and development projects. It is recognised that environmental management, water quality and land management has integral links with the mauri of the environments and concepts of kaitiakitanga. 34. Some of the identified activities are of interest to Māori and, where appropriate, provisions for mana whenua participation, contribution, and consultation will be incorporated. The table below highlights how projects in the board s work programme are expected to contribute to Māori outcomes or require consultation and engagement. Project Environment Programmes Birkenhead Main Street Upgrade Kaimataara o Wai Manawa, Birkenhead Avenue, Birkenhead Māori Outcome Assessment No specific consultation with Māori on the environment LDI funded work programmes has been undertaken. Māori have an interest in projects designed to improve water quality and the mauri of the environment. Three hui were held in June and July 2015 with mana whenua regarding this project. Mana whenua from Ngāti Whātua Ōrākei, Ngāti Maru, Ngāi Tai Ki Tamaki and Te Kawerau a Maki attended these hui. Further consultation will be undertaken in July The Kaipatiki Local Board and Auckland Council have partnered with mana whenua from the concept stage through development of the design, consenting and construction. This important relationship has influenced the project in a number of ways, including mana whenua gifting the name Kaimataara o Wai Manawa. Mana Whenua artist interpretation has been used to help bring back the Wai Manawa korero and guidance used to assist everyone to contribute to the guardianship of Wai Manawa and the wider natural environment through reusable stormwater systems. Approval of proposed 2016/2017 local environment and development work programme Page 26

27 Item 14 Implementation 35. There are no further implementation issues arising from this report. Regular reporting on project delivery will be through the quarterly report from the I&ES department, or as required. Attachments No. Title Page A Kaipatiki Infrastructure and Enviromental Services Work Programme 16/17 29 Signatories Authors Authorisers Theresa Pearce - Relationship Advisor Barry Potter - Director Infrastructure and Environmental Services Eric Perry - Relationship Manager Approval of proposed 2016/2017 local environment and development work programme Page 27

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29 Attachment A Item 14 Approval of proposed 2016/2017 local environment and development work programme Page 29

30 Attachment A Item 14 Approval of proposed 2016/2017 local environment and development work programme Page 30

31 Item 15 Kaipatiki Economic Development Budget and Work Plan File No.: CP2016/12781 Purpose 1. To approve the local economic development (LED) programme for the 2016/17 financial year. Executive summary 2. This report introduces the proposed 2016/17 Local Economic Development Work Programme for the. 3. The proposed work programme (refer Attachment A) comprises, World Masters Games leverage, migrant business support and an impact assessment of investment in Highbury town centre. 4. The total value of the Local Economic Development programme is $30,000. Recommendation/s That the : a) approve the 2016/17 local economic development programme as follows; i) World Master Games leverage (to the value of $10,000 from its locally driven initiatives operational budget); ii) iii) Migrant business support (to the value of $5,000 from its locally driven initiatives operational budget); and Impact assessment of investment in Highbury town centre (to the value of $15,000 from its locally driven initiatives operational budget). Comments Background 5. The 2016/2017 local economic development (LED) programme has been developed having regard to the s priorities for local economic development set out in the Local Board Plan (2014) and the Kaipātiki Local Economic Development Action Plan. 6. The proposed LED programme comprises the following activities: World Masters Games leverage ($10,000) 7. The World Masters Games (WMG) will bring approximately 25,000 competitors to Auckland to compete in 28 sporting disciplines at over 45 venues across Auckland. This presents a great opportunity for the local board to work with business associations and other local businesses to maximise the benefits of the high number of competitors and their families coming to Auckland to participate at the games. 8. It is proposed that the local board allocates $10,000 from its locally driven initiatives operational budget towards leveraging off of the WMG to increase the economic benefits of the event to the local board area. Activities that could be undertaken include the development of promotional offers to encourage competitors and their families to stay and eat in the local board area and to visit local attractions. Activation / entertainment and short term visual improvements / artworks in local centres could be implemented to make the Kaipatiki Economic Development Budget and Work Plan Page 31

32 Item 15 centres more attractive and give competitors and their families a reason to visit, stay longer and spend in the local area. 9. The project will include work with business associations who have been briefed by the World Masters Games as to what to expect from the event and what the opportunities might be. There has been interested expressed by business associations in getting involved in some leverage activity. Business would be expected to also contribute to the costs of the activity. 10. In addition, the possibility of updating the Kaipātiki Explorer brochure in a format accessible to participants in the World Masters Games could be considered. Migrant business support ($5,000) 11. A key outcome of the Plan is to embrace the diversity of Kaipātiki. The local board has previously funded research and the delivery of business seminars and clinics for Chinese and Korean business owners. 12. It is proposed that the local board allocates $5,000 from its locally driven initiatives operational budget towards to support migrant businesses through a migrant focused business startup workshop to meet a need identified through the business seminars and business clinics delivered in April This project will build on the experience of those projects to help facilitate council and other support agencies communicate with Kaipātiki migrant owned businesses. Learnings from the work undertaken in March / April 2016 will be used to refine the delivery. This will focus less on the intensive engagement and delivery of a migrant specific events and more on ensuring information about existing services or key initiatives is effectively communicated to the migrant business owners in the area, using appropriate channels. 13. The following benefits are anticipated: Strengthened relationship between the local board and its migrant community, and an ability to communicate important information to that community; Migrant owned businesses provided the opportunity to access expert advice; Improved connectivity between migrant community and the business support infrastructure; Better business outcomes for supported businesses; and Recognition of the area as a supportive place for migrants to establish and grow their businesses. Impact assessment of investment in Highbury town centre ($15,000) 14. The local board has made significant investment in Highbury with a number of capital projects currently in delivery (Kaimataara o Wai Manawa, Rawene Road car park, Western Entrance, Highbury Corner and Mokioa Road bus stop) 15. It is assumed there will be an economic impact on the area from these investments (such as more visitors, more shoppers, higher value retail, and restaurant offerings) but the value of that is not understood. 16. In order to guide future investment it would be useful to understand the impact of this public realm investment. It is proposed that the local board allocates $15,000 from its locally driven initiatives operational budget towards an assessment on the impact of investment in Highbury town centre. 17. Marketview data is provided on a quarterly basis and allows the performance of the Highbury retail area to be monitored and compared with other similar town centres. In addition, visitor and shopper perception research can be used understand the value visitors to Highbury place on the improvements and indicate the characteristics of the projects that contribute most to delivering economic benefit. Kaipatiki Economic Development Budget and Work Plan Page 32

33 Item In December 2014 a study of the commercial property market in Kaipātiki was undertaken. This provided an assessment of the performance of the market in Highbury and identified the centre s strengths and weaknesses, some of which the recent physical work directly address. A brief update of that study (produced prior to commencement of the physical works) could be used to identify how the Highbury property market has developed subsequent to the investments made in the town centre. 19. A robust assessment of the impact of the investment will be useful information for the local board when it is looking to advocate for funds for physical works in its other town centres. Consideration Local board views and implications 20. The Plan has a focus on vibrant town and village centres and a thriving local economy. Capital works in Highbury are nearing completion, and the lessons learnt from that and the benefits it brings can be used to advocate for investment in other Kaipātiki centres in the Long-term Plan. 21. The Kaipātiki Local Economic Development Action Plan includes an action (action 1.14) to develop a programme to support ethnic and migrant-owned businesses in the Kaipātiki area, particularly in town centres (Birkenhead, Northcote and Glenfield) and Wairau Valley. This project continues the support of the local board in that area of work. 22. The Kaipātiki Local Economic Development Action Plan also includes an action (action 5.2) to develop actions to leverage the sporting, sporting events and open space facilities on and around Northcote Road, to support community, recreational and economic development outcomes. The World Master s Games is the largest sporting event in the world bringing with it 25,000 visitors to Auckland. There is an opportunity for, with its sporting venues and hospitality and tourism opportunities, to work with business associations and others to capitalise on this event and ensure visitor spend in the area is maximised. 23. The proposed LED programme was presented to the local board at its 25 May 2016 workshop with agreement on the above proposed projects. Māori impact statement 24. There are no direct impacts as a result of this report on Maori. However, in implementing the programme consideration will be given to the need to consult with iwi and consider any impacts on Maori arising from the specific project being undertaken. Implementation 25. Following approval by the local board the Local Economic Development team at ATEED will begin to implement the programme. Where there is a need further scoping of activities will be undertaken and presented back to the local board as required. Attachments No. Title Page A Proposed Kaipatiki Local Economic Development Work Programme 2016/ Signatories Authors Authorisers Jonathan Sudworth - Local Economic Development Advisor, ATEED Paul Robinson - Manager Local Economic Growth, ATEED Eric Perry - Relationship Manager Kaipatiki Economic Development Budget and Work Plan Page 33

34 Item 15 Kaipatiki Economic Development Budget and Work Plan Page 34

35 Attachment A Item 15 Kaipatiki Economic Development Budget and Work Plan Page 35

36 Attachment A Item 15 Kaipatiki Economic Development Budget and Work Plan Page 36

37 Item 16 Grant of new community lease to North Shore Women's Centre at the Mayfield Centre, 5 Mayfield Road, Glenfield File No.: CP2016/12448 Purpose 1. To seek approval to grant a new community lease, conditional upon the surrender of the existing monthly tenancy, to North Shore Women s Centre at the Mayfield Centre, 5 Mayfield Road, Glenfield. Executive summary 2. The council owned Mayfield Centre provides accommodation for a number of community groups. Part of the building is vacant and available for lease following the relocation of Multiple Sclerosis North Shore. 3. Expressions of interest were called for, resulting in one application from North Shore Women s Centre. The Women s Centre currently occupies space in the Mayfield Centre on a monthly tenancy agreement. 4. This report recommends the Kaipatiki Local Board grant a new community lease to North Shore Women s Centre for premises in the Mayfield Centre, 5 Mayfield Road, Glenfield following the surrender of the existing monthly tenancy held by the North Shore Women s Centre for the premises currently occupied. Recommendation/s That the : a) grant a new community lease to North Shore Women s Centre for the 108 metres squarded premises (outlined red in Attachment A of the agenda report) in the Mayfield Centre, 5 Mayfield Road, Glenfield subject to the following: i) term one year commencing 1 August 2016 with one right of renewal for one year; ii) iii) iv) rent - $1.00 plus Goods and Services Tax per annum if requested; operational charge (including utilities) - $2, per annum plus Goods and Services Tax; the North Shore Women s Centre Community Outcomes Plan as approved being attached to the lease document (refer to Attachment C of the agenda report); and v) the surrender of the monthly tenancy dated 18 March 2003 held by the North Shore Women s Centre for the premises currently occupied in the Mayfield Centre with effect from 31 July 2016 b) approve all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines July Comments 5. The premises previously occupied by North Shore Multiple Sclerosis Incorporated at the Mayfield Centre were advertised as being available for lease in February 2016 with a closing date for applications of 11 March One application was received, from North Shore Women s Centre. Grant of new community lease to North Shore Women's Centre at the Mayfield Centre, 5 Mayfield Road, Glenfield Page 37

38 Item North Shore Women s Centre is a registered charitable trust that has occupied premises at the Mayfield Centre since The Women s Centre provides support, advice; counselling and legal clinics to women and their families from all areas of the North Shore (refer to Attachment B).The Women s Centre is open Monday to Friday with evening and weekend clinics and sessions as required. The counsellors and social work staff at the Women s Centre have many years experience and are all registered with national bodies in their respective fields. Staff deal with a range of issues including family violence, employment, budgeting and housing. 8. The Women s Centre is operating at capacity. The additional space will enable the staff to increase client numbers and will be of particular benefit to those requiring confidential meeting and interview rooms. 9. The Women s Centre has an excellent relationship with Senior Net and Shakti, the other tenants at the Mayfield Centre, who support this application. 10. The Women s Centre has complied with all conditions of the current tenancy agreement. The financial accounts provided indicate that its funds will be sufficient to meet its liabilities and are being managed appropriately. 11. The Women s Centre holds all necessary insurance including current public liability cover. 12. The Mayfield Centre sits on land that is held in fee simple by Auckland Council as classified local purpose (community buildings) reserve. The land status permits the proposed activity. Consideration Local board views and implications 13. Council staff sought input at the Community Development and Facilities Portfolio meeting on 8 May 2016 regarding the expression of interest process, the recommendation and the timeframes for implementation. The members present raised no concerns regarding the proposal to grant a new community lease to the North Shore Women s Centre. 14. The recommendations within this report fall within the local board s allocated decisionmaking authority relating to local, recreation, sport and community facilities. This report asks the local board for a decision to grant a new community lease. Māori impact statement 15. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori. The council recognises these responsibilities are distinct from the Crown s Treaty obligations and fall within a local government Tāmaki Makaurau context. These commitments are articulated in the council s key strategic planning documents being the Auckland Plan, the Long-term Plan , the Proposed Auckland Unitary Plan and local board plans. 16. Support for Maori initiatives and outcomes is detailed in Te Toa Takitini, Auckland Council s Maori Responsiveness Framework. An aim of community leasing is to increase targeted support for Maori community development projects. Additionally it seeks to improve access to facilities for Maori living in the Kaipatiki Local Board area. Implementation 17. There are no cost implications for the local board if a new lease is granted to the North Shore Women s Centre. Grant of new community lease to North Shore Women's Centre at the Mayfield Centre, 5 Mayfield Road, Glenfield Page 38

39 Item 16 Attachments No. Title Page A The Mayfield Centre, 5 Mayfield Road, Glenfield. 41 B North Shore Women's Centre Activities 43 C North Shore Women's Centre Community Outcomes Plan 45 Signatories Authors Authorisers Maureen Buchanan - Lease Advisor Rod Sheridan - General Manager Community Facilities Eric Perry - Relationship Manager Grant of new community lease to North Shore Women's Centre at the Mayfield Centre, 5 Mayfield Road, Glenfield Page 39

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41 Attachment A Item 16 Grant of new community lease to North Shore Women's Centre at the Mayfield Centre, 5 Mayfield Road, Glenfield Page 41

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43 Attachment B Item 16 Grant of new community lease to North Shore Women's Centre at the Mayfield Centre, 5 Mayfield Road, Glenfield Page 43

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45 Attachment C Item 16 Grant of new community lease to North Shore Women's Centre at the Mayfield Centre, 5 Mayfield Road, Glenfield Page 45

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47 Item 17 Road Name Approval Report for jointly accessed shared Driveway/Right of Way at 90A Onewa Road, Northcote Point File No.: CP2016/12776 Purpose 1. The purpose of this report is to seek the Kaipatiki Local Board s approval for the naming of the existing private road at 90A Onewa Road, Northcote Point that services 28 existing dwellings that share the private road. Executive Summary 2. The owners of the dwellings are seeking to name the private road, as having a large number of properties under the current one address of 90A Onewa Road creates many issues for emergency service vehicles, taxis, postal and courier services, trades people and visitors. 3. The owners have proposed two names, Harbour View Lane and Bush View Lane. NZ Post have advised that a variation of their first choice, Harbour View Lane, is already in use in the wider Auckland region so is not appropriate for use. 4. The applicants are asking that the Kaipatiki Local Board approve Bush View Lane as the name for the existing private road at 90A Onewa Road. 5. The Auckland Council has road naming guidelines that require that road names either reflect a historical or ancestral linkage to an area or reflect a particular landscape, environmental or biodiversity feature, or reflect an existing or introduce a thematic identity in an area. Names need to be easily identifiable and intuitively clear thus minimising confusion. The guidelines also encourage the use of Maori names where appropriate. 6. The proposed name Bush View Lane is deemed to meet Council s road naming guidelines. Recommendation/s That the : a) consider for approval the road name Bush View Lane for the shared private road serving 28 existing dwelling houses at 90A Onewa Road, Northcote Point in accordance with section 319(1)(j) of the Local Government Act b) request that the owners of the properties at 90A Onewa Road, Northcote Point make arrangements for the erection of the road naming sign compliant with the Councils standards at their full cost. Comments 7. There are 28 dwellings that share the private road at 90A Onewa Road, Northcote Point. 8. Having a large number of properties under the current one address of 90A Onewa Road creates many issues for emergency service vehicles taxis, postal and courier services, trades people and visitors. 9. The properties are currently numbered but some also include lettering of A, for example the property at 21 is identified as 21A/90A Onewa Road. 10. The applicant s had first proposed Harbour View Lane however New Zealand Post have advised that a variation of this name is already in use in the wider Auckland region therefore it is not appropriate for use in this instance. Road Name Approval Report for jointly accessed shared Driveway/Right of Way at 90A Onewa Road, Northcote Point Page 47

48 Item Bush View Lane is the residents second choice for the driveway as it backs onto Le Roys Bush. 12. The applicants propose the use of Lane as the best reflection of the type of private road rather than using Road, Street, Place, Crescent or Avenue. The use of Lane meets the Auckland Council road naming guidelines. 13. The applicants propose to keep the proposed numbering system but have the drive/right of way identified with its new name. 14. The applicants have contacted 27 of the 28 possible residents. The 28 th resident is away for an extended period and signatures have bee recieved from 22 of the property owners. 15. The Land Information New Zealand (LINZ) database has been examined and the proposed name of Bush View Lane is unused and unique in the Auckland area. 16. The proposed road name is deemed to meet council s road naming guidelines. Consideration Local board views and implications 17. A decision is sought from the Kaipatiki Local Board to approve the new road name. Maori Impact Statement 18. The applicant approached 13 iwi for comment on the proposed name of Bush View Lane. Four of the 13 responded, with Ngāti Whātua o Kaipara, Ngāti Whātua o Orakei and Ngāti Tamaoho supporting the proposed name while Ngāti Te Ata Waiohua responded with no engagement required. The remainder of iwi contacted did not respond. General 19. Land Information New Zealand (LINZ) confirms that this name is appropriate and acceptable. Implementation issues 20. The owners will be advised and they are responsible for erecting the new road name sign. Attachments No. Title Page A 90A Onewa Road Location Map 49 Signatories Authors Authorisers John Benefield - Senior Subdivision Advisor, Northern Resource Consents Ian Smallburn - General Manager Resource Consents Eric Perry - Relationship Manager Road Name Approval Report for jointly accessed shared Driveway/Right of Way at 90A Onewa Road, Northcote Point Page 48

49 Attachment A Item 17 Road Name Approval Report for jointly accessed shared Driveway/Right of Way at 90A Onewa Road, Northcote Point Page 49

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51 Item 18 Health, Safety and Well-being May 2016 Update File No.: CP2016/12080 Purpose 1. The purpose of this report is to provide the Health, Safety and Well-being May 2016 Update report considered at the 24 May 2016 Audit and Risk Committee meeting, for the board s information. Executive summary 2. The Audit and Risk Committee resolved as follows: That the Audit and Risk Committee: a) receive the update report on Health, Safety and Wellbeing. b) refer this report to the Finance and Performance Committee for its consideration. c) note that this report will also be provided to all Local Boards for their information. Recommendation/s That the : a) note the report forwarded by the Audit and Risk Committee entitled Health, Safety and Well-being May 2016 Update. Attachments No. Title Page A Health, Safety and Well-being May 2016 Update report considered at the 24 May 2016 Audit and Risk Committee meeting (Under Separate Cover) Signatories Authors Sonja Tomovska - Local Board Democracy Advisor Authorisers Eric Perry - Relationship Manager Health, Safety and Well-being May 2016 Update Page 51

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53 Item 19 Housing for Older People Partnering Proposal File No.: CP2016/12081 Purpose 1. This report seeks feedback on Auckland Council s Housing for Older People (HfOP) partnering proposal. Executive summary 2. The council currently owns 1,412 HfOP units spread across 62 sites in the north, south and west of Auckland covering 26 hectares of land. A list of these sites is included in the HfOP Consultation document (refer Attachment A). 3. In June 2015, the Auckland Development Committee (ADC) resolved to explore how council could deliver the HfOP service through a partnership approach. In December 2015, the ADC endorsed Panuku Development Auckland (Panuku) to proceed with undertaking feasibility work with a preferred partner on the partnering proposal. 4. The partnering proposal, in summary, is for the council to: partner with a third-party social housing provider to create a new legal entity in the form of a new community housing provider (CHP). The CHP will have control over the portfolio assets, including responsibility for maintenance and tenancy services through a long-term lease, and will seek access to government subsidies; delegate to Panuku the authority to work with the third party community housing provider to redevelop the portfolio under a framework arrangement; and adopt a new policy on Housing for Older People partnering to apply to all decisionmaking on the proposal. 5. This proposal allows the council to benefit from external expertise to: improve the quality of housing - the CHP will be able to access the income-related rent subsidy (IRRS) from central government to help improve and develop the portfolio; and improve tenant satisfaction more tenants are dissatisfied with the service the council is currently able to provide. Partnering with a third party social housing provider will bring in new expertise into the operations so council can find new innovative and cost effective ways to lift satisfaction and redevelop the portfolio to improve the quality of housing. 6. As the HfOP portfolio is a strategic asset under both the LGA 2002 and the council s Significance and Engagement Policy, the proposal to transfer control of the portfolio triggers a statutory requirement to publicly consult on the proposal, and to amend the Long-term Plan (LTP) through a special consultative procedure before the council can agree to adopt the proposal. 7. The Governing Body approved a consultation document at its meeting on 25 May 2016, which will form the basis of consultation during the month of June Local boards are now invited to submit formal feedback on the partnership proposal (refer Attachment A) and a proposed new policy on HfOP partnering (refer Attachment B) through business meetings in June and July Housing for Older People Partnering Proposal Page 53

54 Item 19 Recommendation/s That the : a) provides feedback on the Housing for Older People Partnering Proposal. b) provides feedback on the proposed Housing for Older People Partnering Policy. Comments 9. Auckland Council currently owns 1,412 HfOP units spread across 62 sites in the north, south and west of Auckland covering 26 hectares of land. The portfolio is currently operated by Auckland Council s Arts, Community and Events (ACE) and Community Facilities departments. 10. In 2013, central government changed how social housing would be delivered in New Zealand by making a number of reforms. This included providing third party social housing providers with an income-related rent subsidy (IRRS), which was historically only provided to Housing New Zealand. Councils and council-controlled organisations are still unable to access this subsidy. 11. In June 2015, the Auckland Development Committee (ADC) resolved to explore changing how the council would deliver the HfOP service. It agreed to explore a partnership approach, where the council would partner with a third party social housing provider in the management of the portfolio and to establish a new community housing provider (CHP). 12. The council is committed to maintaining the 1,412 units within the HfOP portfolio as a strategic asset, and may seek to increase the number subject to further council approval on additional funding and any consultation requirements. 13. In December 2015, the ADC endorsed Panuku Development Auckland (Panuku) to proceed with undertaking feasibility work with the preferred partner on a partnering proposal. Panuku, on behalf of Auckland Council, issued a request for proposal. Council currently has a nonbinding partnership arrangement with The Selwyn Foundation as the potential third party social housing provider. What Auckland Council is proposing 14. Council is proposing that it partner with a third party social housing provider to enter into a management agreement over council s 1,412 units, and delegate Panuku Development Auckland (Panuku) to act on council s behalf to develop the portfolio. Management agreement a) Partner with a third party social housing provider to form a new legal entity, in which the council will have a minority interest. This will be a community housing provider (CHP) to manage council s Housing for Older People (HfOP) portfolio. b) The legal structure of this CHP will likely be in the form of a limited partnership (New Zealand registered) between Auckland Council and the third-party social housing provider under a framework arrangement. c) The CHP will have control over the portfolio assets, which includes responsibility for maintenance and tenancy services. Legal ownership will remain with the council. d) It will include a long-term lease, which from an accounting perspective requires a write-off of the assets from the council balance sheet. e) The CHP will be structured to be able to receive central government s income related rent subsidy (IRRS). Staff are unable to quantify how much will be received under this scheme as the subsidy, which is paid to the housing provider, is based on a percentage of a tenant s income. It will reflect the difference between the income Housing for Older People Partnering Proposal Page 54

55 Item 19 related rent and the market rent, and will only be paid out for future tenants (not current tenants). f) Council will provide a $32.5 million capital grant to the CHP, which is equivalent to the current budget for the portfolio renewal maintenance. Development agreement a) Authority will be delegated to Panuku to act on behalf of Auckland Council to work with the third-party social housing provider to redevelop the portfolio. b) Panuku, as Auckland Council s development agency, will provide skills and expertise to support the development of the HfOP portfolio. c) This includes, over time, selling some land and buildings to help fund the improvement of the quality of the HfOP portfolio. d) The council will provide a $20 million development loan facility that will support the development until sales proceeds can be realised. The sales proceeds will cover repayment of the facility and any associated interest. 15. These will be carried out in accordance with the new policy to be adopted. A representation of this is shown in Attachment A. Why Auckland Council is proposing these changes 16. The proposal allows the council to benefit from external expertise to improve tenant satisfaction and the quality of its social housing. There are a few areas of this portfolio that need improvement. To improve the quality of housing Currently, the HfOP portfolio has many poor quality units, which is clearly not acceptable for the council or its tenants. By partnering with a third party social housing provider, council will be able to ensure over time that: a) the portfolio can benefit from new external funding from central government through access to the IRRS; b) the portfolio will be upgraded and new housing developed to reflect modern standards; and c) the portfolio will become more connected to public transport and other necessary services. To improve tenant satisfaction More and more tenants are dissatisfied with the service the council is currently able to provide, as shown in Graph 1 below. This is unlikely to improve without changes to how council provides the service. Partnering with a third party social housing provider will improve tenant satisfaction by: a) adding new expertise into the operations of the service so council can find new innovative, cost effective ways of lifting satisfaction; and b) redeveloping the portfolio to improve the quality of housing, giving tenants a better quality of life. Housing for Older People Partnering Proposal Page 55

56 Item 19 Graph 1: Long-term Plan , Level of Service Measure: Tenant satisfaction over time How the proposal compares with other options 17. The council has been developing the HfOP partnership model proposal since April The options were developed on the basis that the council has opted to continue to provide housing for older people. Three main practical options (including the proposal) are explained in the table below. Other options identified by the council are listed in the Supporting Information but have not been considered as reasonably practical options at this stage. Option Service level impact Rates impact Debt impact Achieves the council s objectives? Advantages Disadvantages Status Quo Continue to manage and develop the housing without external support Actual tenant satisfaction levels are at 64 per cent, which is well under the target average of 75 per cent. This means the council will be increasingly unlikely to meet its targets over time. No impact however tenant satisfaction levels are unlikely to be met. No impact however tenant satisfaction levels are unlikely to be met. Does not grow the community housing sector. Does not improve quality of housing. Does not access non ratepayer funding. The council retains full control over the assets. No costs associated with change. Does not address the falling tenant satisfaction. Reliant on rates funding. Housing for Older People Partnering Proposal Page 56

57 Item 19 Sell or gift portfolio to a CHP Sell or gift the units and land to an existing CHP with conditions to ensure the provision of social housing remains. Tenant satisfaction will likely decrease, as it will be difficult for the council to control the quality of housing. Neutral to slightly positive The sales proceeds would depend on the conditions placed on the sale. Depending on the conditions placed this could significantly reduce the proceeds from the sale. Slightly positive to negative The debt impact would depend on whether the council would still provide the capital grant for the improvements to housing, and any other conditions placed on the sale. Partly. The council is no longer responsible for providing 1,412 housing for older people units. However, this may grow the wider community housing sector. The council no longer has any risk for operating the portfolio. This may grow the wider communit y housing sector. The council will have no ownership or control over the units. Long term provision of the service is not guaranteed. The council would not own land and buildings as assets. The proposal Partnering with a thirdparty housing provider under management and development agreements. Tenant satisfaction will increase, as the council will be able to rely on new expertise from the third party social housing provider, unlock access to central government funding and can redevelop the portfolio to improve quality. Negligible to slightly negative Negative Debt increases by $48.4 million for the management agreement, and a further potential $20 million for the development loan facility. Yes. The proposal aims to increase tenant satisfaction to targeted levels. Allows for an improvem ent of the quality of housing. Unlocks access to central governme nt funding. The council will lose some control over the units. Requires monitoring of an external entity. Devel opment could cause disruption for tenants. Proposed Housing for Older People Partnering Policy 18. In order to include this change in the current Long-term Plan (LTP) , a new enabling policy will need to be adopted. 19. This policy sets key decision making criteria that are designed to ensure that the council will maintain or improve the quality of housing and tenant satisfaction without overly exposing the council to financial impacts and risk, through: general decision making on the council s HfOP portfolio; the management of the HfOP portfolio by the new CHP; and Housing for Older People Partnering Proposal Page 57

58 Item 19 the arrangements for the possible redevelopment and/or sale of parts of the HfOP portfolio. A copy of the proposed policy is included in Attachment B. Requirement to consult 20. The HfOP portfolio is considered a strategic asset under both the Local Government Act (LGA) 2002 and the council s Significance and Engagement Policy. Any proposal to transfer control or ownership of a strategic asset(s) triggers a statutory requirement to publicly consult and to provide for it in the long-term plan. 21. In order to include this in the current Long-term Plan (LTP) , a new enabling policy will need to be adopted. 22. Public consultation in June and feedback from local boards will inform the Governing Body s decision 28 July 2016 regarding the partnership proposal and the proposed new policy on HfOP partnering. Public consultation 23. A consultation document (Attachment A) and supporting information has been approved by the Governing Body, and will be used to consult with the public regarding the proposal to transfer control of the HfOP portfolio to a CHP and redevelop the current housing units. 24. The consultation document lists the advantages and disadvantages of the proposal, as well as the two key alternatives on page 8. The assumptions underlying the proposal, including risks and details on the options analysis, are set out in the supporting information on pages 53, 54 and The consultation document also provides three main options that have been identified for the delivery of the council s HfOP service, with the preferred option being the partnership proposal. 26. The public consultation period runs from 1 June 2016 to 1 July The consultation document was delivered to 1,412 units, local board offices, service centres and libraries before 1 June The consultation document includes a feedback form that is expected to be the primary mechanism Aucklanders will use to provide their feedback on this consultation. The feedback form is also available online, in local board offices, service centres and libraries. Feedback forms can be submitted via freepost, or completed online. 29. There are various Have Your Say (HYS) events planned across the region. The locations were picked so that they are easily accessible for HfOP tenants to attend. These events are listed below: Venue Date Time Takapuna Library 7 June 2016 (Tuesday) 9am 1pm Devonport Library 8 June 2016 (Wednesday) 9am 1pm Northcote Library 9 June 2016 (Thursday) 11am 3pm Glenfield Library 10 June 2016 (Friday) 10am 11am New Lynn War Memorial Library 14 June 2016 (Tuesday) 9am 1pm Titirangi Library 15 June 2016 (Wednesday) 11am 3pm Waitakere Central Library 16 June 2016 (Thursday) 9am 1pm Te Atatu Peninsula Community Centre 17 June 2016 (Friday) 2pm 3pm Mangere Town Centre Library 21 June 2016 (Tuesday) 9am 1pm Sir Edmund Hillary Library, Papakura 22 June 2016 (Wednesday) 9am 1pm Pukekohe Library 23 June 2016 (Thursday) 9am 11am Waiuku Library 23 June 2016 (Thursday) 12pm 2pm Housing for Older People Partnering Proposal Page 58

59 Item 19 Otara Senior Citizens Club 24 June 2016 (Friday) 10am 11am 30. Public feedback will also be collected at HYS events scheduled from 7 to 24 June The primary purpose of these events is for elected members or delegates to listen to the views of Aucklanders. Staff will ensure public feedback is accurately recorded. 31. The role of elected members (and delegates) at these events is to listen and to provide members of the public with an opportunity to provide their views verbally. 32. Staff recommend that delegations are made to councillors, local board members and staff to hear feedback. This is to ensure there are a sufficient number of people able to have spoken interaction with public. 33. Staff will be in contact with tenants to coordinate logistics to ensure that they have the opportunity to attend the HYS events. 34. The ShapeAuckland website will be the digital hub for the HfOP communications and engagement campaign. There are a variety of ways in which digital and social media channels will be used to support the communications campaign. Consideration Local board views and implications 35. Local board members have received updates through quarterly performance reports, on the region-wide initiative led by Panuku to investigate options to partner with community housing providers to manage and develop the HfOP portfolio. 36. A briefing for local board members was held on this initiative on 30 November Local board members were updated in May 2016 through a memo outlining the consultation process, and received invitations to attend Have Your Say events to hear public feedback. 38. Local boards are now invited to submit formal feedback through business meetings in June and July The report to be presented to the Governing Body on 28 July 2016 will include all feedback received from local boards, which will inform Governing Body decision-making on this matter. Māori impact statement 40. The new CHP will have a role in giving effect to outcomes directed by the council s Māori Responsiveness Framework. This includes recognition and protection of Māori rights and interests within Tāmaki Makaurau and addressing and contributing to the needs and aspirations of Māori. In order to do this, throughout the development of this proposal various Māori groups have been consulted with. To progress this engagement, Panuku has established a Mana Whenua Governance Group comprising four senior representatives of mana whenua, plus senior representatives of Panuku and the preferred partner. Implementation 41. A report containing consultation feedback and advice on adopting the HfOP Partnering Policy to amend the LTP and a delegation to Panuku to carry out the partnering arrangement will be presented to the Governing Body at the meeting on 28 July Housing for Older People Partnering Proposal Page 59

60 Item 19 Attachments No. Title Page A B Housing for Older People (HfOP) Consultation Document (Under Separate Cover) Housing for Older People Partnering Policy (Under Separate Cover) Signatories Authors Authorisers Kat Teirney - Manager Community Occupancy, Community Places, Arts, Community and Events Graham Bodman GM, Arts, Community and Events Karen Lyons - Manager Local Board Services Eric Perry - Relationship Manager Housing for Older People Partnering Proposal Page 60

61 Item 20 Draft 2016 Elected Members Expenses Policy File No.: CP2016/12870 Purpose 1. To seek the views of the on the draft 2016 Auckland Council Elected Members Expenses Policy. Executive summary 2. Each electoral term, the Remuneration Authority requires all councils to adopt an expenses policy, and forward the adopted policy to the Remuneration Authority for its approval. 3. The expenses policy provides the rules for elected members reimbursement for expenses they incur whilst performing their duties. 4. The governing body last adopted an expenses policy in July The Remuneration Authority has requested the council s policy for July 2016 to June The governing body will be asked to adopt the 2016 policy at their 21 July Finance and Performance Committee meeting. 5. Staff have reviewed the operation of the current policy and have updated the policy to: have clear principles of what is considered appropriate elected member expenditure; remove the duplication of Remuneration Authority allowance tables; and replace complicated travel, development and conference attendance approvals with a one up approach, that requires Chairperson, or senior staff approval. 6. The amended policy is attached as Attachment A. In addition to the substantive changes, the language and presentation of the policy have been updated to make it more accessible. Recommendation/s That the : a) provide comments on the draft 2016 Elected Members Expense Policy to the governing body. Comments 7. The Remuneration Authority (the Authority) sets remuneration for elected positions in local government annually. It also sets the rules for reimbursement of costs met by members in the undertaking of their duties. 8. In its determination, the Authority details some work-related expenses for elected members: the maximum allowances payable by councils to elected members for certain activities, such as transport and communications; and the criteria for, and amounts payable to, elected members sitting on resource consent hearings. 9. Additionally, the Authority determines the nature of reimbursements made to elected members for costs undertaken on council business. 10. The Authority requires each council to adopt an expenses policy. The current policy was last approved in July It is necessary to review and update the policy prior to sending it to the Authority for approval. Draft 2016 Elected Members Expenses Policy Page 61

62 Item The Auckland Council Elected Members Expenses Policy sets out the council s rules, under which elected members may be reimbursed or paid allowances for personal costs, that arise in the course of council business. 12. In the draft policy, general travel, accommodation and insurance claim rules have been retained. The continued requirement for a business case for international travel and the publication of all elected member expenditure, will ensure transparency. Staff will continue to support the elected members with the required paperwork. The proposed changes relate to the authorisation of expenditure and the introduction of the council s Elected Member Development Programme. Substantive changes Professional development and attendance at conferences 13. The new policy includes provisions related to the Elected Member Development Programme. Professional development included in the core professional development programme will be pre-authorised. This means that elected members will not be required to provide a business case for development or attendance at conferences that are covered by the professionai development programme. 14. Pre-authorisation is subject to the principles of the policy. The funds must be budgeted for and authorised by the appropriate senior manager. 15. If elected members want to undertake professionai development activities outside the elected members core professionai development programme, a written request must be made to the Manager of Democracy Service or to the Manager of Local Board Services. Domestic travel approval 16. Changes have been made to approvals. The draft policy reflects a one up approach that requires Chairperson or senior staff approval. 17. Currently elected members are required to seek authorisation from a senior staff member and either the Mayor, the Deputy Mayor, the chairperson of a committee of the whole, or the chairperson of their local board. 18. To make authorisations more efficient, the draft policy has been amended to allow the Governance Director or the Manager Democracy Services to authorise travel and sundry expense claims for governing body members. 19. For local board members, the draft policy has been amended with the Governance Director proposed as the approver for local board members and chairpersons. International travel approval 20. For international travel for the Mayor and the Deputy Mayor, in addition to the Chief Executive, the Chairperson of the Finance and Performance Committee has been added as an approver. This gives additional flexibility for approval if the Chairperson of the Audit and Risk Committee is not available at that time. 21. For all other elected members the draft policy proposes that the Mayor or Deputy Mayor or the Chairperson of the Risk and Audit Committee or the Chairperson of the Finance and Performance Committee and the Chief Executive or the Governance Director are the approvers. 22. For sundry expense claims following international travel, the draft policy has been amended to allow the Chief Executive or the Governance Director to authorise the Mayor and the Deputy Mayor claims; the Governance Director or Manager Democracy Services to authorise governing body member claims; and the Governance Director or the Manager Local Board Services to authorise local board member claims. 23. The probity check to this approach is threefold: the trip must meet the principles of the policy; Draft 2016 Elected Members Expenses Policy Page 62

63 Item 20 it must be authorised by a Chairperson or senior staff member (a one up authorisation); and all expenditure incurred by elected members on council business, continues to be published. 24. The new approvals are in the table below. Changes are underlined. Table 1. Changes to approvals Item Proposed Previous term Approvals for domestic travel outside of Auckland Mayor Approvals for domestic travel outside of Auckland Deputy Mayor No change The Mayor; or the chairperson of the Audit and Risk Committee or the Chairperson of the Finance and Performance The chairperson of the Audit and Risk Committee or the chairperson of the Finance and Performance Committee The Mayor or the chairperson of a Committee of the Whole Approvals for domestic travel outside of Auckland councillors Approvals for domestic travel outside of Auckland local board chairperson Approvals for domestic travel outside of Auckland local board members Approvals for international travel - Mayor Approvals for international travel Deputy Mayor Approvals for international travel governing body members The Governance Director or the Manager Democracy Services The Governance Director or the Manager Local Board Services The Governance Director or the Manager Local Board Services A business case; the chairperson of the Audit and Risk Committee or the chairperson of the Finance and Performance Committee; and the Chief Executive A business case; the chairperson of the Audit and Risk Committee or the chairperson of the Finance and Performance Committee; and the Chief Executive A business case; the Mayor or the Deputy Mayor or the Chairperson of the Audit and Risk Committee or the Chairperson of the Finance and Performance The Deputy Mayor or the chairperson of a Committee of the Whole Governance Director and report to business meeting The local board chairperson and report to business meeting A business case; the chairperson of the Audit and Risk Committee; and the Chief Executive A business case; the Mayor or the chairperson of a committee of the whole; and the Chief Executive A business case; the Mayor or the Deputy Mayor; and the Chief Executive or the Director Governance Draft 2016 Elected Members Expenses Policy Page 63

64 Item 20 Item Proposed Previous term Committee; and Approvals for international travel local board members Development programmes and conferences Hosting official visitors the Chief Executive or Governance Director A business case and both: the Mayor or the Deputy Mayor or the chairperson of the Audit and Risk Committee or the chairperson of the Finance and Performance Committee and the Chief Executive or Governance Director Pre-approved, subject to the cost falling within the annual professional development budget If necessary, budget holder approval A business case; Endorsement by the local board; and then approval by the Chief Executive or the Director of Governance If urgent approval is needed: endorsement by the chairperson; then approval by the Chief Executive or the Director Governance; and then retrospective endorsement by the local board Various authorisation depending on the role of the requester Personal expenditure can be reimbursed 25. Other changes have been made throughout the policy to update, clarify or align the policy with current good practice. In addition the language and presentation of the policy have been updated to make it more accessible. Consideration Local board views and implications 26. This report is seeking local board views. Māori impact statement 27. This policy is a requirement of the Remuneration Authority. It is for internal use and does not have specific implications for Māori. Implementation 28. The Elected Members Expenses Policy will come into force once approved by the Remuneration Authority. This is expected to be in July Attachments No. Title Page A Draft Auckland Council Elected Members Expense Policy 2016 (Under Separate Cover) Draft 2016 Elected Members Expenses Policy Page 64

65 Item 20 Signatories Authors Authorisers Jo Iles - Business Hub Manager, Democracy Services Marguerite Delbet - Manager Democracy Services Lou Lennane - Acting Manager Local Board Services Eric Perry - Relationship Manager Draft 2016 Elected Members Expenses Policy Page 65

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67 Item 21 Auckland Transport Monthly Update - July 2016 File No.: CP2016/13464 Purpose The Auckland Transport Monthly Update Kaipatiki Local Board July 2016 report is attached. Recommendation/s That the : a) note the Auckland Transport Monthly Update Kaipatiki Local Board July Attachments No. Title Page A Auckland Transport Monthly Update Kaipatiki Local Board July Signatories Authors Blair Doherty - Kaipatiki Local Board Democracy Advisor Authorisers Auckland Transport Monthly Update - July 2016 Page 67

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69 Attachment A Item 21 Auckland Transport Monthly Update - July 2016 Page 69

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87 Item 22 Kaipatiki Community Facilities Trust Quarterly Report File No.: CP2016/14049 Purpose 1. The purpose of this report is to update members on the schedule of work achieved and completed, aligned to Schedule 1 of the contract delivery partnership. Executive Summary 2. The attached report provides members with an oversight of and Auckland Council s shared community development partnership with the Kaipātiki Community Facilities Trust. The Kaipātiki Community Facilities Trust leads and supports collaborative responses to improve community wellbeing in the area. Recommendation/s That the : a) receive the Kaipātiki Community Facilities Trust Quarter Four report. Attachments No. Title Page A Kaipatiki Community Facilities Trust Quarter 4 report - March Signatories Authors Blair Doherty - Kaipatiki Local Board Democracy Advisor Authorisers Eric Perry - Relationship Manager Kaipatiki Community Facilities Trust Quarterly Report Page 87

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89 Attachment A Item 22 Kaipatiki Community Facilities Trust Quarterly Report Page 89

103 Item 23 Local Board Services Monthly Report File No.: CP2016/14139 Purpose 1. The purpose of this report is to provide an update on the key activities of the Kaipātiki Local Board during June 2016, and to provide recommendations to matters requiring attention. 2. The updates in this report relate to the following areas: Community Facilities; Transport; and Policy and Planning. Executive Summary 3. The local board received the findings of a review of the Birkdale Beach Haven Community Project (BBCP) at its April 2016 business meeting. Following consideration of the review and its recommendations, the local board resolved to provide a one-off grant of $40,000 to strengthen BBCP (resolution number KT/2016/23). An update on the progress of strengthening BBCP has been provided to the local board (refer Attachment A). 4. The resource consent for the Skypath project is currently at mediation. The Environment Court have requested Auckland Transport undertake public consultation on potential parking changes in the Northcote Point area. The board may wish to provide feedback on the proposal however the details of the consultation are not available at the time of writing this report. 5. The governing body adopted the Annual Plan at its meeting on 30 June The adopted plan included the agreement, which the local board adopted at its 8 June 2016 meeting. Correspondence will shortly be sent to those residents who provided feedback on the Annual Plan (refer Attachment B). 6. At its 8 June 2016 meeting, the local board delegated the Sport, Recreation Services and Parks (Active) portfolio holder to prepare and submit feedback on the draft Community Access Scheme guidelines (resolution number KT/2016/66). The board feedback is presented as part of this report for retrospective endorsement (refer Attachment C). Recommendation/s That the : a) recieve the update report on the progress of strengthening Birkdale Beach Haven Community Project provided by Tattico Limited (Attachment A to the agenda report). b) endorse the board's feedback (Attachment B to the agenda report) on the draft Community Access Scheme guidelines for the Parks, Recreation and Sport Committee to consider at its 20 July 2016 meeting. Comments 7. A number of workshops and portfolio briefings were held in June Records of these meetings are attached to separate reports on this agenda. 8. The following regional and sub-regional briefings/meetings took place in June 2016: North Shore Events Centre Cluster workshop 1 June 2016; Local Board Services Monthly Report Page 103

104 Item 23 Health and Safety Legislation training session for elected members 2 June 2016; Auckland Development Committee (to consider/discuss Unitary Plan matters) 8 June 2016; Kai a te rangatira - Elected Members breakfast sessions with Dr Ella Henry 13 June 2016; Auckland Development Committee (to consider/discuss Unitary Plan matters) 22 June 2016; Community Centre Levels of Service Review (North) 23 June 2016; Local Board Chairs Forum 27 June 2016; Health and Safety Legislation briefing for community groups 29 June 2016; and Pest-free Kaipatiki stakeholder workshop 29 June The board's next workshops are scheduled for 20 and 27 July The board's next community forum meeting will be held on 27 July Strategic Updates Community Facilities Birkdale Beach Haven Community Project 11. The local board received the findings of a review of the Birkdale Beach Haven Community Project (BBCP) at its April 2016 business meeting. The review focused on the following areas: governance; funding (and in particular council funding); contractual relationship between council and BBCP; and how the council might assist BBCP. 12. The review identified the following four key initiatives to strengthen the work of BBCP in the future: appointment of a part time adviser for a six month period to work alongside the BBCP board and staff to help in their implementation of the rejuvenation process; completing a community engagement process to identify the needs in the community and ensure BBCP aligns to those needs; regular reporting to the during the rejuvenation period; and commitment of adequate funding from the to enable the rejuvenation and community engagement exercises and to underpin the delivery of quality community development programmes to the Birkdale and Beach Haven communities. 13. Following consideration on the review and its recommendations, the local board resolved the following (resolution number KT/2016/23): That the Kaipatiki Local Board: a) provides $40,000 from its community response fund to strengthen Birkdale Beach Haven Community Project, enabling Birkdale Beach Haven Community Project to implement immediate recommendations as identified in the report completed by Tattico (Attachment A to the agenda report), namely: i) undertaking community engagement on and production of a three-year business plan that will assist in determining the needs of the community and how Birkdale Beach Haven Community Project can best deliver to these; Local Board Services Monthly Report Page 104

105 Item 23 ii) iii) establishment of a senior project coordinator and house coordinator role in each of the two houses governed by Birkdale Beach Haven Community Project; and easing the pressure of current Birkdale Beach Haven Community Project administration to initiate the resource changes outlined in clauses i) and ii) above prior to the end of the 2015/2016 financial year. 14. John Duthie of Tattico Limited has been appointed as the part time advisor to BBCP by council s Arts, Community and Events department. As recommended in the review, an update on the progress of strengthening BBCP has been provided to the local board by Tattico (refer Attachment A). Transport Skypath 15. The resource consent for the Skypath project is currently at mediation. The Environment Court have requested Auckland Transport undertake public consultation on potential parking changes in the Northcote Point area. The details of the consultation are not available at the time of writing this report however are likely to be available at the time of the July 2016 board meeting. The board may wish to provide feedback on the proposal. If the timeframes permit, the feedback can be endorsed at the board s August 2016 business meeting. If the feedback is required earlier, the board could consider delegating the task of preparing and submitting feedback to the Transport portfolio holder, in consultation with local board members, for retrospective endorsement at the board s August 2016 business meeting. Policy and Planning Annual Plan 2016/ At its 30 June 2016 meeting, the governing body adopted the Annual Plan (AP). The AP included the agreement which the board adopted at its 8 June 2016 meeting. For those Kaipātiki residents who submitted feedback during the AP consultation process, a response that outlines the outcome of the AP will be distributed shortly. A copy of this correspondence is attached to this report (refer Attachment B) for the boards information. Feedback on the draft Community Access Scheme guidelines 17. Council s Sport and Recreation team have developed a draft set of guidelines for the regional sport and recreation Community Access Scheme. Following the development of the draft guidelines, the board was provided an opportunity to provide its views. 18. At its 8 June 2016 meeting, the board delegated the Sport, Recreation Services and Parks (Active) portfolio holder to prepare and submit feedback on the draft Community Access Scheme guidelines, in consultation with local board members (resolution number KT/2016/66). It was noted at this meeting that the final board feedback would be submitted prior to the next board meeting, and that the feedback would be presented to the board s 13 July 2016 business meeting for retrospective endorsement (refer Attachment C). 19. The feedback from the board will be included in the report to the Parks, Recreation and Sport Committee on 20 July 2016 seeking approval of the Community Access Scheme guidelines. Consideration Local board views and implications 20. This report is largely presented for the local board s information; however local board views are sought on endorsing feedback on the draft Community Access Scheme guidelines. Māori impact statement 21. There are no specific impacts on Māori arising from this report. The board can expect that matters significant to Māori will be captured within the operational documents between Local Board Services Monthly Report Page 105

106 Item 23 council and Birkdale Beach Haven Community Project and that sport and recreation outcomes from the Māori Plan will be considered as part of the community access scheme. Implementation 22. There are no implementation issues arising from the matters in this report. Attachments No. Title Page A Update report on Birkdale Beach Haven Community Project - June B Correspondence to submitters to the Annual Plan 2016/ C Feedback on the draft community access scheme guidelines - Kaipatiki Local Board 113 Signatories Authors Paul Edwards - Senior Local Board Advisor - Kaipatiki Authorisers Eric Perry - Relationship Manager Local Board Services Monthly Report Page 106

107 Attachment A Item 23 Local Board Services Monthly Report Page 107

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111 Attachment B Item 23 Local Board Services Monthly Report Page 111

112 Attachment B Item 23 Local Board Services Monthly Report Page 112

113 Attachment C Item 23 Local Board Services Monthly Report Page 113

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121 Item 24 Governing Body and Independent Maori Statutory Board Members' Update File No.: CP2016/00026 Executive summary An opportunity is provided for Governing Body and Independent Maori Statutory Board Members to update the board on Governing Body or Independent Maori Statutory Board issues, or issues relating to the. Recommendation/s That the : a) receive the Governing Body and Independent Maori Statutory Board Members verbal updates. Attachments There are no attachments for this report. Signatories Authors Authorisers Blair Doherty - Kaipatiki Local Board Democracy Advisor Eric Perry - Relationship Manager Governing Body and Independent Maori Statutory Board Members' Update Page 121

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123 Item 25 Members' Reports File No.: CP2016/00034 Executive summary An opportunity is provided for members to update the on the projects and issues they have been involved with since the last meeting. Recommendation/s That the : a) receive any verbal reports of members. Attachments There are no attachments for this report. Signatories Authors Authorisers Blair Doherty - Kaipatiki Local Board Democracy Advisor Eric Perry - Relationship Manager Members' Reports Page 123

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125 Item 26 Workshop Records - Workshops - Wednesday, 15 June 2016 and Wednesday, 22 June 2016 File No.: CP2016/00042 Purpose 1. The purpose of this report is to record the Workshops held on Wednesday, 15 June 2016 and Wednesday, 22 June Executive Summary 2. At the workshop held on Wednesday, 15 June 2016, the had briefings on: Parks Monthly session; Governance Framework review; and KCFT Work Programme 2016/ At the workshop held on Wednesday, 22 June 2016, the had briefings on: HNZ Northcote Central project; Seapath update; and Connections plan review. 4. Workshops records are attached to this report. Recommendation/s That the : a) receive the records for the Workshops held on Wednesday, 15 June 2016 and Wednesday, 22 June Attachments No. Title Page A Workshop Record - 15 June B Workshop Record - 22 June Signatories Authors Blair Doherty - Kaipatiki Local Board Democracy Advisor Authorisers Eric Perry - Relationship Manager Workshop Records - Workshops - Wednesday, 15 June 2016 and Wednesday, 22 June 2016 Page 125

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127 Attachment A Item 26 Workshop Records - Workshops - Wednesday, 15 June 2016 and Wednesday, 22 June 2016 Page 127

128 Attachment A Item 26 Workshop Records - Workshops - Wednesday, 15 June 2016 and Wednesday, 22 June 2016 Page 128

129 Attachment B Item 26 Workshop Records - Workshops - Wednesday, 15 June 2016 and Wednesday, 22 June 2016 Page 129

130 Attachment B Item 26 Workshop Records - Workshops - Wednesday, 15 June 2016 and Wednesday, 22 June 2016 Page 130

131 Item 27 Record of Portfolio Briefings held in June 2016 File No.: CP2016/00051 Purpose 1. The purpose of this report is to record the portfolio briefings held in June Executive summary 2. In June 2016, the held the following portfolio briefings: Arts and Culture.Thursday 9 June 2016; Built Environment.Thursday 16 June 2016; Community Development & Facilities Wednesday 8 June 2016; Economic Development Friday 17 June 2016; Events - Thursday 9 June 2016; Monday 20 June 2016 Finance Monday 13 June 2016; Libraries Thursday 30 June 2016; Natural Environment Tuesday 21 June 2016; Parks & Playgrounds (passive). Wednesday 22 June 2016; Sport, Recreation Services and Parks (active).thursday 16 June 2016; Transport and Infrastructure.Wednesday 8 June Portfolio briefing records are attached to this report. Recommendation/s That the : a) receive the record of portfolio briefings held in June Attachments No. Title Page A Portfolio briefing records - June Signatories Authors Blair Doherty - Kaipatiki Local Board Democracy Advisor Authorisers Eric Perry - Relationship Manager Record of Portfolio Briefings held in June 2016 Page 131

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133 Attachment A Item 27 Record of Portfolio Briefings held in June 2016 Page 133