Electronic Permit Submittals

Transcription

1 Central District Water Permitting Electronic Permit Submittals November 19, 2014

2 Electronic Submittal of Documents You can submit electronic applications and comply with the PE Sign, Seal, and Requirements. Central District s Standard Operating Procedure was updated on March 17, 2014 to include the Florida Board of Professional Engineers requirements outlined in 61G FAC Procedures for Signing and Sealing Electronically Transmitted Plans, Specifications, Reports or Other Documents. The SOP s Electronic Signature Process has been verified to be acceptable to the FBPE. 2

3 FBPE Requirements - Terminology The terms certification authority, digital signature and electronic signature shall have the meanings ascribed to them in Sections (2), (3) and (4), F.S. and referenced in 61G F.A.C. Certificate means a computer-based record which: (a) Identifies the certification authority. (b) Identifies the subscriber. (c) Contains the subscriber s public key. (d) Is digitally signed by the certification authority. Certification authority means a person who issues a certificate. 3

4 FBPE Requirements - Terminology Digital signature means a type of electronic signature that transforms a message using an asymmetric cryptosystem such that a person having the initial message and the signer s public key can accurately determine: (a) Whether the transformation was created using the private key that corresponds to the signer s public key. (b) Whether the initial message has been altered since the transformation was made. A key pair is a private key and its corresponding public key in an asymmetric cryptosystem, under which the public key (third party) verifies a digital signature the private key creates. An asymmetric cryptosystem is an algorithm or series of algorithms which provide a secure key pair. 4

5 FBPE Requirements - Terminology Electronic signature means any letters, characters, or symbols, manifested by electronic or similar means, executed or adopted by a party with an intent to authenticate a writing. A writing is electronically signed if an electronic signature is logically associated with such writing. 5

6 Authentication Code Secure Hash Algorithm (SHA-1) message digest described in Federal Information Processing Standard Publication Secure Hash Standard, October 2008 Board and can be obtained from These algorithms enable the determination of a message s integrity: any change to the message will, with a very high probability, result in a different message digest. 6

7 Difference in Digital vs Electronic Processing in 61G FAC Digital Signature Process referenced in rule Requires an outside Certification Agency Usually a cost associated Cryptography-Encrypting and Decrypting Certification Agency makes the submittal Electronic Signature Process (used by District) Uses the PDF Self Certifying Process No additional cost Requires a separate sign/seal/date sheet with SHA-l identification. PE must retain the hardcopy. ity_wp.pdf 7

8 Save Document in PDF Drawings - 11 x 17 inches - The original drawings must be drawn to scale. Information must be clear and legible. Permitting drawings and specifications must be officially signed, sealed, and dated by engineer of record digitally or electronically, even if you have already hand-signed and sealed the document. Scanning the document alone does not constitute an official digital or electronic signature required by FBPE. 8

9 Prepare the Document If Using Adobe Acrobat, you will be able to: Set levels of security Certify the document Retrieve your Unique SHA-1 Digest Number 9

10 Set Document Security Password Secure Permit Printing and Copying Set Printing for High Resolution Permit commenting, filling in form fields, and signing 10

11 Security Screens 11

12 Certify the Document Select Certify with a Visible Signature Use or create your Acrobat/other Digital Signature ID to Certify the Document A Hash is created in the Document. The signature encrypts the Hash with your private key Acrobats now tracks 12

13 Certified Document When you certify, it means you approve all the contents You cannot certify a document that already has another certifying signature 13

14 Certified Documents Blue ribbon signature bar Click Signature Panel Click on the Certifier s name Retrieve the SHA-1 digest number 14

15 FBPE Requirement - Separate Engineer Signature Report Sheet Print Sheet/Cover Page the professional engineer s name license number, sealing date project name and description, Facility or Permit # where applicable the computer s SHA-1 number for the listed electronic documents (see your PDF instructions for the location of this number) Manual The sheet would then be signed, sealed, and dated manually. Scan the completed sheet and send electronically, along with the other electronic document(s) as a separate document. The PE must retain the sheet in hardcopy for the record. List all documents separately 15

16 Electronic Permit Submittal Send completed applications and submittal package, properly signed, sealed and dated, to and copy the following individuals: ALL APPLICATIONS: Kris Tulloch - [email protected]. AND: Drinking Water and UIC Caroline Shine- [email protected] Domestic and Industrial Wastewater Dennise Judy- [email protected] Stormwater (if not using the online permitting system) - Debra Laisure and David Baggett [email protected], [email protected] Large Document documents can be sent to ftp.dep.state.fl.us/pub/incoming. 16

17 Electronic Permit Submittal The check should be sent immediately afterward by mail with the name of the Project, Facility, and Facility ID or pay online through the Department s Business Portal. Good News! In the near future, applicants will be able to submit both application and payment through the Department Business Portal for all programs. 17