Assessment Timeline and Terminology Ad Hoc Committee

Transcription

1 ASSESSMENT COUNCIL Assessment Timeline and Terminology Ad Hoc Committee Final Recommendations 0

2 TABLE OF CONTENTS Executive Summary... 2 Proposed Annual Assessment Record Reporting Schedule... 3 Proposed Annual Assessment Record Implementation Timeline... 4 Proposed Assessment Terminology and Definitions... 6 Assessment Workshops

3 EXECUTIVE SUMMARY The Assessment Timeline and Terminology Ad Hoc Committee was chaired by Julie Allison, WEAVEonline Administrator and met on four different occasions. The duties/goals/objectives of the committee were to develop a reporting schedule for Annual Assessment Records, to develop a timeline to implement annual assessment record reporting and assessment best practices across the institution, to discuss possible training options, and to develop standard assessment terminology and definitions for Greenville Technical College. The committee members were chosen by the Assessment Council based on their assessment knowledge and involvement at the Institution. The members of the Assessment Timeline and Terminology Ad Hoc Committee were: Julie Allison, WEAVEonline Administrator Carey Castle, Dean of Industrial Technologies, Brashier Campus Susan Couch, Instructor/Training Coordinator, Technology Solutions Center Sara Foster, Director of Academic Support Lucy Hinson, Institutional Research Specialist Jan Hirt, Interim Dean of Health Sciences Dee Lamb, Associate Dean of Arts and Sciences Carol Mull, Information Technology/Administrative Office Department Chair Sid Shrum, Dean of Engineering Technologies Minutes for all committee meetings will remain on file in the Planning and Grants Office unless an Office of Institutional Assessment is developed at Greenville Technical College. At such time, the files would then be turned over to that office. The members of the Assessment Timeline and Terminology Ad Hoc Committee respectfully submit to the members of the Assessment Council the following recommendations as described in the pages that follow. 2

4 PROPOSED ANNUAL ASSESSMENT RECORD REPORTING SCHEDULE The committee members of the Assessment Timeline and Terminology Ad Hoc Committee propose that the following Annual Assessment Record Reporting Schedule be approved for the assessment practices of Greenville Technical College. August 1: NEW ASSESSMENT CYCLE OPENS August 1 September 15 All academic and non-academic areas enter/revise their Assessment Plans in WEAVEonline September 15: ANNUAL ASSESSMENT PLAN DUE September 15 October15 o Assessment staff review, audit, and provide feedback on all Assessment Plans August 1 July 1 o All academic and non-academic areas begin gathering data as stated by their measures o All areas make any necessary revisions to Assessment Plans based on recommendations o All areas begin entering results and completing their assessment records in WEAVEonline January 30: July 1: REPORT OF FALL DATA DUE TO DEANS AND DIRECTORS ANNUAL ASSESSMENT REPORT DUE July 1 July 15 Assessment staff review and provide feedback on all assessment reports July 15: COMPLIANCE AUDIT July Compliance audit reported to President s Cabinet, Area Commission, etc. August 1: NEW ASSESSMENT CYCLE OPENS 3

5 PROPOSED ANNUAL ASSESSMENT RECORD IMPLEMENTATION TIMELINE The committee members of the Assessment Timeline and Terminology Ad Hoc Committee propose the following Annual Assessment Record Implementation Timeline be approved for the assessment practices of Greenville Technical College. A formal evaluation of the Annual Assessment Record Reporting Schedule will be assessed following the Annual Assessment Record Cycle. 4

6 Proposed Annual Assessment Record Implementation Timeline Description Cycle 1: Establish Institutional Assessment Office October 2008 Complete WEAVEonline Set up October 2008 Adopt WEAVEonline and Assessment Terminology October 2008 Adopt WEAVEonline and Annual Assessment Record Implementation October 2008 Confirm WEAVEonline users, associations, and hierarchies October 2008 Assessment and WEAVEonline November 2008 workshops February 2009 Programs, departments, and divisions enter (update) Annual Assessment November 2008 Plans Cycle 2: Cycle 3: Cycle 4: Cycle 5: Annual Assessment Plan Due March 1, 2009 September 15, 2009 September 15, 2010 September 15, 2011 September 15, 2012 Programs, departments, and divisions August 2009 August 2010 August 2011 August 2012 collect assessment data to complete March 2009 July 2010 July 2011 July 2012 July 2013 Annual Assessment Reports Assessment Plan Review and September September September September March April 2009 Feedback October 2009 October 2010 October 2011 October 2012 Report Due of Fall Data to Deans and Directors January 30, 2010 January 30, 2011 January 30, 2012 January 30, 2013 Annual Assessment Report Due July 1, 2009 July 1, 2010 July 1, 2011 July 1, 2012 July 1, 2013 Annual Assessment Cycle Opens August 1, 2009 August 1, 2010 August 1, 2011 August 1, 2012 August 1, 2013 Assessment Report Review and Feedback July 2009 July 2010 July 2011 July 2012 July 2013 Compliance Audit July 15, 2009 July 15, 2010 July 15, 2011 July 15, 2012 July 15,

7 PROPOSED ASSESSMENT TERMINOLOGY AND DEFINITIONS The committee members realize there will be numerous assessment terms used across the Institution as the culture of on-going assessment evolves at Greenville Technical College. The following four terms were identified by the committee members as the most critical and widely misunderstood terms in need of clarification. The committee members anticipate these four terms and definitions will encourage good assessment practices and create a standard assessment language at the Institution. The committee members of the Assessment Timeline and Terminology Ad Hoc Committee propose the following four assessment terms and definitions be approved for the assessment practices of Greenville Technical College. The terms submitted for approval are College-Wide General Education Outcomes, Program Student Learning Outcomes, Program Process Outcomes, and Administrative Outcomes. College-Wide General Education Outcomes The College-Wide General Education Outcomes enable students to develop the level of knowledge, skills, values, and abilities important for all college graduates. These outcomes are embedded across the curriculum in all associate degree programs and, as appropriate, in the diplomas and certificates. The blank left in the College-Wide General Education Outcomes is to leave a space for the number of College-Wide General Education Outcomes that are being developed. When the final number of College-Wide General Education Outcomes is approved that number will be included in this definition. Program Student Learning Outcomes These outcomes are specific to student learning at the program level and are detailed, measurable statements identifying what a student is to know, think, or do upon completion of a program or learning experience. Program Process Outcomes These outcomes are specific to the processes of academic programs and non-academic units and are detailed, measurable statements identifying what a program or unit is to do, accomplish, or achieve. Administrative Outcomes These outcomes are specific to the effectiveness of an administrative or support entity and are detailed, measurable statements describing what the entity is to do, accomplish, or achieve. 6

8 ASSESSMENT WORKSHOPS The Assessment Council provided the Assessment Timeline and Terminology Ad Hoc Committee with information on Linda Suskie s Assessing Student Learning series to research the opportunity of providing this series at Greenville Technical College. The series will be led by Linda Suskie, via internet, of the Middle States Commission on Higher Education and will be presented in three seminars, Getting Started With Student Learning Assessment, Choosing a Published Instrument to Assess Student Learning, and Developing Tools and Strategies to Assess Student Learning. Getting Started With Student Learning Assessment This seminar will be held on Tuesday, November 25, 2008 at 1:00 p.m. and will give the participants an understanding of what assessment is and how assessment relates to the teaching/learning process. Those who attend this seminar will learn how to write student learning outcomes, how to review their curriculum so it aligns with those outcomes, and how to identify and implement teaching strategies to achieve their established student learning outcomes. Participants will also discuss the strengths and weaknesses of several different assessment best practices and who are the potential audiences of assessment results and reports. Choosing a Published Instrument to Assess Student Learning This seminar will be held on Thursday, December 4, 2008 at 1:00 p.m. and will discuss published and standardized testing. Included will be advantages and disadvantages of published and home-grown tools, published assessment instruments (MAPP, CAAP, CBASE, and CLA), and how to interpret data received from these instruments. Attention will be given to deciding what the appropriate role of published instruments in each assessment program is. Developing Tools and Strategies to Assess Student Learning This seminar will be held on Thursday, December 12, 2008 at 1:00 p.m. and will discuss characteristics of assessment tools, direct and indirect measures, which tools are most efficient, and what assessment might already be occurring at the institution. Participants will learn how to develop rubrics to evaluate student work, how to create multiple-choice tests to assess more than basic understanding, and how to use reflective writing to assess attitudes and values. The seminar series will be funded by the Assessment budget and the process of purchasing the series has begun. All three seminars are scheduled to occur in Dental 405. When the details concerning the seminars are final an invitation will be sent out to the appropriate groups who have been identified by the Assessment Timeline and Terminology Ad Hoc Committee. 7

9 As describe below, the committee members identified groups at Greenville Technical College that would benefit from these seminars. The groups who will be asked to attend are: The President s Cabinet The Assessment Council The Assessment Timeline and Terminology Ad Hoc Committee The Committee on Developing the College-Wide General Education Outcomes The Academic Deans The Department Heads The Arts and Sciences Assessment Committee 8