FileDrawer An Enterprise File Sharing and Synchronization (EFSS) solution.

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1 FileDrawer An Enterprise File Sharing and Synchronization (EFSS) solution. In today s world the potential for ready access to data from virtually any device over any type of network connection creates opportunities for efficiencies and radical changes in workflow that simply can t be ignored and mandates innovative solutions enabling these processes from enterprise IT departments. These types of Internet- enabled solutions however, present a data security challenge to an enterprise IT department including: choosing the correct encryption method, tracking user activity, and defending against unauthorized or malicious access. Data access from virtually anywhere implies these solutions must also carry strong security to ensure only authenticated users are accessing corporate data. The solution must also meet stringent auditing and compliance to track and report on user activity with enterprise data. The most common EFSS solutions are DropBox and Box.Net but these solutions have significant security and compliance issues prompting many enterprise IT organizations to limit, and in some cases, block access. Both DropBox and Box.Net are among several solutions enabling users to share data and collaborate with other users over the Internet using disparate devices like smartphones, tablets, and PCs. DropBox recently reported over 100 million users worldwide with over 2 million users paying $120/user/year for data access. With a valuation over $4 billion, DropBox represents the explosive growth in the EFSS segment of the market. However, the most common EFSS solutions available today are hosted in the public cloud presenting most corporate enterprises with serious data security challenges. The difference between a public cloud and a private cloud solution manifests itself in the ways an enterprise manages and controls their data both inside and outside their network. Public cloud solutions, like Amazon Web Services (AWS) typically involve the use of a shared infrastructure and limited security provisions. This infrastructure can include servers, storage, network connectivity, firewalls, etc. Because it is a public cloud service, the data security model is vulnerable to data hacking and malicious attacks. The public cloud infrastructure also does not permit individual enterprises to tailor security preferences, like encryption and authentication, to meet their specific needs; nor does it guarantee accessibility and data ownership for critical corporate data assets. As a result many enterprises have limited or blocked access to public cloud resources from private enterprise networks. Instead, they have opted to implement and manage a private cloud infrastructure where the enterprise IT organization manages and controls all aspects of the infrastructure while providing their users with the innovative

2 collaboration solutions. The private cloud infrastructure also guarantees ownership of all data and maximizes accessibility by the enterprise. Enter FileDrawer. FileDrawer provides enterprises with an innovative solution to a critical problem enterprise data access from internal and external sources in a secure and compliant manner with a plethora of advanced features. FileDrawer is a highly scalable cloud storage and synchronization solution with accessibility from desktop and laptop sync clients, a user web portal, and a wide array of mobile devices. For example, an insurance claims adjuster could submit a claim or complete a form using a tablet or smartphone and immediately provide data to a central office for processing. Other examples include remote field technicians using tablets and smartphones for access to critical technical data and company executives accessing corporate data from home or remotely. All of this is accomplished without sacrificing data security. Some of the key features include: Large Data Storage access no limit on the amount of storage per user. Support for commonly used authentication methods support for LDAP, Active Directory Services, and local users On- premise appliance model an integrated hardware and software solution installed within the corporate IT infrastructure allowing the enterprise to manage and control data access and retain data ownership. File Versioning and Collaboration retain multiple copies of shared documents to preserve different edits. Highly- Secure support for bit SSL for in- flight data encryption bit SSL encryption is twice as secure as bit encryption and further enhances the cybersecurity profile of the system. Network Share Support access to existing enterprise file shares Smart Folders user login- based home directory access File Sync clients ability to work off- line and synchronize data when network access is available.

3 The Gartner Group research study on Enterprise File Synchronization and Sharing (EFSS), published in February 2013 on MarketScope, identifies the mandatory features and capabilities required for all EFSS products. This study also defines a list of optional features further enhancing the capabilities of the EFSS product. Take a look at how FileDrawer stacks up against Gartner s mandatory, or must- have features listed in the study. Features & Capabilities FileDrawer 1. Support for ipad Yes 2. Support for at least 2 the following mobile OS platforms: ios, Android, Blackberry or Windows Phone Yes 3. Support for Windows desktops and Notebooks Yes 4. File Sharing Yes a. Sharing among different devices belonging to the same person Yes b. Sharing files or data among different applications on the device Yes c. Sharing files inside and/or outside the organization Yes d. Choosing share destination Yes e. Inviting peers Yes f. ing links to shared files Yes g. Tracking file access Yes h. Restricting access based on users or groups Yes 5. Security: Yes a. User password authentication Yes

4 b. Lock out after a given period of inactivity Yes c. Data encryption on transfer. Yes d. Remote Wipe. Coming Soon 6. Availability of secure deployment options Yes 7. Integration with LDAP and Active Directory Yes 8. Ownership of data (Data must always belong to enterprise) Yes The Gartner study continues by exploring a set of optional features and capabilities desired by enterprises in an EFSS product. Review these features and see how FileDrawer measures up. Features & Capabilities FileDrawer 1. Support for Media Tablets other than ipad Yes 2. Support for more than least 2 the following mobile OS platforms: ios, android, blackberry or Windows Phone Yes 3. Support for MacOS and Linux Yes 4. Private Cloud and On-premises delivery model Yes 5. Collaboration through version control Yes 6. Integration with 3rd Party applications. Yes 7. API for application developers Yes 8. Certification and compliance through HIPAA Yes

5 FileDrawer provides industry- leading, secure, enterprise file synchronization and sharing capabilities with cloud replication and backup capabilities. FileDrawer offers broad mobile device support and the flexibility to integrate into any enterprise small, medium, or large. The FileDrawer solution is perfect for businesses large or small, Universities and Schools, Government Agencies, Service Providers, and many other corporate environments. Our integrated appliance approach to EFSS provides the Enterprise IT group with single, robust solution for multi- platform file sharing and sync, access to local network shares, and a single management interface coupled with the ability to replicate and backup their EFSS data to an off- site location for data disaster recovery purposes. Never lose control of your valuable corporate data again! Typical FileDrawer Configurations Proposed Network Diagram 1

6 Proposed Network Diagram 2