Practical Working Example of Asset Management
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1 Practical Working Example of Asset Management campbelltown city council Garry Mitchell, Assets and Supply Manager
2 Today s s Presentation Overview of Campbelltown City s s Asset Management system Benefits derived from a Centralised Asset Management structure Credibility of AMS system Conquest Asset Management software, Modelling Techniques Prioritiser Flexibility of System IPWEA Plant and Fleet Program Electrical Tagging System Question Time
3 Asset Management History Jan 2001 Jan 2002 Jan 2002 June 2003 July 2004 June 2005 Centralise Asset Management functions. Remove Generic Systems Formation of Asset Management Taskforce (Executive Level). Acceptance of Corporate Asset Management Software. Elevate Importance to Senior Management and Councillors re Financial Impacts and Consequence of Deprival. Local Government Application for Rate Increase Infrastructure Asset Management Identified as one of five critical elements of Council s s Corporate Plan
4 Asset Management Project 2025 Vision, Community Consultations, Management Plans Structure System Selection, Design and Development System Implementation and Integration Data Collection and Valuations Council s s Asset Standards Asset Condition Assessment Financial Impacts Against Agreed Standards Modelling Consequence of Deprival Asset Management Plan with Objectives and Corporate Goals Corporate Management Plan Integration
5 Asset Staff Structure Building Asset Maintenance (4) Assets and Supply Manager Contracts and Supply (8) Asset Management Section (7) Asset Coordinator Asset Systems Support Officer Fleet/Plant Asset Officer Electrical/Parks Asset Officer Building Asset Officer Roads Asset Officer Asset Data Officer
6 Council s s Asset Management Process Identification, Condition & Assessment Process Asset Maintenance Programs Implemented Maintenance Projection Financial Impacts Review Rationalise Refurbish Approval of Budget Asset Strategy Management Plans & Budget Process Asset Standards
7 Council Assets Base Stormwater 24,000 pits, 600km pipes, 1000 headwalls Road Network Pavement Footpath Kerb & Gutter 5.9M m2 350Kms 1100Kms Bridges (138) Buildings/Facilities (224) Parks/Open spaces (334) Plant/Fleet (455) Asset Base 146,000
8 Asset Financials and Management Tools Mplan Parks $55m Bridges $55m Bridge Assyt Facilities ies $203m Conquest Asset Software System Fleet/plant $13m IPWEA System Roads $303m Stormwater $223m SMEC Land (Early 2005) Internal Assets (Mid 2005) Art Gallery Assets (Late 2005)
9 Council Standards Development Asset Type Roads Drainage Buildings Parks Fleet and Plant Bridges Council Standard ARRB and RTA/SMEC Sydney Water Dept of Public Works (Commerce) Ausspec IPWEA ARRB and Ausroad
10 Benefits of a Centralised Total Asset Management System Asset Information under One System Flexibility of centralised AMS You know Where your Assets are You know their Valuation Condition Assessment and Review Process under common weightings Prioritise Funding over all Asset Categories Location and Condition based Assets Reporting Minimise Training and Implementation Minimise Risk Management Improves Rationalisation Decisions Minimise System Support Integration to Corporate systems (SQL Server) Work Order Systems used across all Assets
11 Credibility of Council s s Approach Promoted by Senior Management and elected Members Active participation through CW Director with NSW IPWEA AMS Visitations by 28 Councils over the last two years including Penrith, Rockdale, Fairfield, Mosman, Bathurst, Sutherland, Liverpool Conquest Asset Management Implementation of IPWEA Plant and Fleet system Presentations about Asset Management system to User groups, 2005 National FM Conference, NSW LG Property Managers
12 Credibility of Council s s Approach (Cont d) Wollondilly AMS pilot Visitation by Brian Edwards, IPWEA National Asset Management group Workcover Testing and Tagging Development University of Sydney Facilities Management Faculty Student Scheme Department of Local Government endorsement of Rate Increase for Asset Maintenance
13 Council s s Asset Register All Assets in one System Conquest Collect Conquest Map/GIS Prioritiser
14 Data Collection using Technology GPS Connectivity Forms for All Asset Categories Hand Held Computing Devices Using Conquest Collect
15 Council s s Action Register
16 Conquest Asset Inspection Routine
17 Conquest Asset Estimates of Actions
18 Conquest Works Order Detail
19 Conquest Asset System
20 Conquest Mapping System
21 Financial Projections Department of Local Government Rate Increase Application
22 Pavement Condition Index Expenditure Projections PCI Year Actual PCI 0 Budget 3.0M/Yr 4.1M/Yr 5.0/Yr Councillor Briefing 2003
23 Prioritisation of Funding Previewing First What If
24 Electrical Testing and Tagging Program Under AMS Work Cover Requirement Audit 2003 Knowledgebase developed in Conquest in accordance with Australian Standards buildings completed by July 2004, 2 months ahead of schedule using Conquest Collect Electrical Testing Role has been enhanced to testing of facilities such as swimming centers, open spaces and parks Test Plan Schedule completed for next round of Testing (6 months to 5 years cycle)
25 Inspection and Testing Programs Testing schedules developed in Conquest Fire Extinguishers Evacuation Procedures Ph Water Checks Swimming Pools Fire Panels Cooling Towers Emergency Doors Plant Assessment & Maintenance Air Conditioning First Aid Kits Workplace Child Care Centre Bridges Lifts Exit Lights Pressure Vessels Building Furniture Inspections Microwave Ovens
26 Inspection and Testing Program (Cont d)
27 Inspection and Testing Program (Cont d)
28 Plant Management Development of IPWEA Plant and Fleet Management module within Conquest Whole of Life costing Optimum Replacement Timeframe Utilisation Reports Development of Higher Rates 10 year Replacement Plan Utilising Prioritiser
29 Plant Register
30 Optimum Replacement Point
31 Whole of Life Cost
32 Report on Hire Rate
33 Utilisation Report
34 10 Year Replacement Plan
35 Replacement Program
36 Plant Life Cycle Effective Asset Planning Thankyou and Questions New Car parks? I I thought the sign said centimetres, not inches It ll last another 5 years Shire Council Engineer, England
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